What is SAP GUI ?

How to Logging into SAP?

BY
SAP GUI is a software component that must be installed on every computer in the presentation layer. SAP
GUI is the leading client available to access a SAP server. It is available into two forms, one for the windows
operating system and the other for java. The most commonly used client of SAP is SAP GUI For windows.
The current version 7.10 installed on most.

Fig -SAP GUI Layer

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SAP GUI for windows:

Fig – SAP GUI for windows

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SAP customized local layout menu
Click on the customize Local Layout button located at the extreme right hand corner on the SAP Easy Access
menu screen.

Fig- SAP Customize local layout menu

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SAP GUI Version information:
As shown in figure SAP GUI version Information dialog box display the information about the

SAP GUI version currently use.

Fig – SAP GUI version information

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Logging into SAP :
A client has a first established connection with the server and authenticate itself access
the server recourses. This is that SAP LOGON process.
If you install SAP GUI machine into your system, you will find SAP LOGON icon into your
desktop. Double click on SAP LOGON icon to open SAP LOGON screen. This screen list
the server defined for logging on.

Fig- SAP LOGON Window

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If your server has not been configured, you can click the new item button on the log on screen.
The required parameters are –
 Description : It is the descriptive name of the server. In our case, we have defined it has SAP
FICO black book.
 Application server : Refers to the technical name of the server on which sap is installed.
 System Number : Refers to a two digit number specifying the two digit number. In large
installations where multiple system are hosted on single server, this setting is very important.
The system umber is 00 and 01 depending upon the parameters used while installing the
server.
 System Id : Refers to the three digit number alphanumeric code represent the system.
 SAP router String : Represent the parameter in which all the preceding the parameters can
be handled.

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SAP Server definition screen:

Fig – New Server Definition Screen

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SAP Logon:
Now click the LOGON Button on SAP LOGON screen then username and password
authentication screen displays.
If SAP LOGON Screen is opened that means your server is on
and running, the client setting is required for connecting the
server. The client is able to connect to the server. There is no
network issue.
You need to follow the parameters

 Client : It refers to three digit numeric code specifying

which clients you wish to LOGON. This is default value.

 User : Refers to username provided to you by your basis

administrator.
 Password : Refers to password provided to you by your
administrator. Password are case sensitive in ECC6.0 .
 Language : You can specify EN for English or leave it blank
for the default language.
Fig – SAP LOGON

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SAP Logon after screen:
You can press the key or click the execute button icon. If the user name and password are
correct. The SAP is easy access Menu screen.

Fig – SAP After LOGON

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SAP Dialogue Box:
If this is the first time you are logging in to the sap server. It prompts you change your
password by displaying the dialogue box where you can enter the new password.

Fig – SAP Dialogue Box

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SAP New Password & Reset :
If You want to change password the you can click New Password button on the screen as
follows –

Fig – SAP New Password

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