Microsoft Excel

Project 1

Computer Applications I
Creating a Worksheet and Embedded Chart
Mrs. Martin
 Spreadsheet Terminology
 Workbooks are like
notebooks containing a
collection of worksheets.
 Worksheets individual
sheets organized into a
rectangular grid of vertical
columns and horizontal
rows within a workbook .
 Sheet Tabs display the
sheet name at the bottom
of a workbook.
 Cell the intersection of a
row and column, is a
basic unit of a worksheet
in which you enter data.
 Range is a series of 2
or more adjacent cells.
 Gridlines the horizontal
and vertical lines on a
worksheet.

Slide 2
What is Microsoft Excel?

A powerful spreadsheet program that allows

users to organize data, complete calculations,
make decision, graph data, and develop
professional-looking reports.

Slide 3
Four Major Parts of Excel

 Worksheets allow users to enter, calculate,

manipulate and analyze data.
 Charts pictorially represent data. Excel can
draw two or three-dimensional charts.
 Tables helps organize and manage data
within a worksheet.
 Web Support allows users to save the
worksheets in HTML format.

Slide 4
 Excel Window
Quick Access Title Bar
Toolbar
Office
Button

Ribbon

Name Box
w/active cell
reference

heavy border Formula Bar

Select All surrounds
Button active cell

highlighted row &

column headings
indicate cell A1 is Scroll
active Bars

Sheet AutoCalculate
Tabs Area

Mode
Indicator
Status Bar
 Excel Window Elements
 Ribbon control center in
Excel.
 Office Button central
location for managing and
sharing documents.
 Quick Access Toolbar
provides easy access to
frequently used
commands.
Slide 6
 Name Box displays the
active cell reference.
 Cell Reference unique
address identifying cell
coordinates.
 Formula Bar displays an
entry as you type.
 Status Bar presents
information about the
worksheet.
 Microsoft Excel Features
 Entering Data
 Text & Numbers
 Active Cell
 Functions
 Prewritten Formulas
 Arguments
 Calculating a Sum
 Sum Function
 AutoSum Button
Slide 7
 Fill Handle
 Merging Cells
 AutoCalculate Area
 Charts
 Embedded Charts
 Legend
 Chart Depiction
 Y- & X-Axis
 Entering Data
 Text is used to place titles and consists of any set
of characters containing a letter, hyphen or
space. Text is left aligned by default.
 Numbers are used to represent amounts and
can contain only the following characters:
0123456789+-(),/.$%Ee

*If a cell entry contains any other keyboard character

(including spaces), Excel interprets the entry as text.
Numbers are right aligned by default.

 Back to Excel Features Slide 8

 Active Cell

The Active Cell is the one which you can enter

data.

 Ways to identify the active cell:

 Surrounded by a heavy border
 Name box displays the active cell reference
 The column heading and row heading are
bolded

 Back to Excel Features Slide 9

 Functions-Prewritten Formulas
 A Function takes a value or values,
computes a statistic, and returns a result to a
cell.
 All functions start with an equal sign, and
include Arguments in parentheses after the
function name.
=Sum(D3:D10)

Equal Function Arguments in

Sign Name Parentheses

 Back to Excel Features Slide 10

 Calculating a Sum

 Sum Function computes the sum or total of a

range of cells.
 AutoSum Button when selected, Excel
selects a range of cells to sum. If the range is
wrong you must select the correct range before
clicking the button a second time.
 AutoSum Button Arrow provides access to other
often used buttons.

 Back to Excel Features Slide 11

 Fill Handle
 The Fill Handle is the small black square in the
lower right corner of the active cell used to fill or
copy a series.
 Use the fill handle to copy a cell to adjacent cells.
 Copy Area is the cell being copied or source.
 Paste Area is the range of cells receiving the copy
or the destination.
 Relative Reference when you copy, excel
adjusts the cell references for each new position.

 Back to Excel Features Slide 12

 Merging Cells
Merge &
Center button
cells A1 through
G1 merged to
create new cell A1
& centered entry
across columns

heavy border
indicates new
dimensions of
cell A1

 Merging Cells involves creating a single cell by

combining two or more selected cells. Use the
Merge & Center button to merge cells and center
the contents of the cells across columns.

 Back to Excel Features Slide 13

 AutoCalculate Area
 AutoCalculate Area is used in place of a
calculator to view range totals. Use the
AutoCalcuate Area on the status bar to check
your work by selecting the range of cells
containing the numbers you want to check.

AutoCalculate
Area

 Back to Excel Features Slide 14

 Embedded Charts

 Charts drawn to graphically represent data

based on the values in a worksheet.
 BTW-when you change a cell value on which a chart
is dependent, Excel redraws the chart
instantaneously.
 Embedded Charts are drawn on the same
worksheet as the data.
 Legend identifies each bar in a chart as titles
from the leftmost column.

 Back to Excel Features Slide 15

 Chart Depiction
Y-Axis (Value Axis)
scale is derived on
the basis of the
values in the 3-D Clustered
worksheet. Column Chart

Columns
developed from
values in worksheet

X-Axis
(Category Axis)
titles are the entries each color
represents a row in
in the topmost row of dash ( $- ) the worksheet
represents zero
the range.

 Back to Excel Features Slide 16