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Introduction
Board Responsibilities
The business and affairs of the Company are managed by or under the direction of
the Board. The Board’s responsibility is to provide direction and oversight. The Board
oversees the strategic direction of the Company and the performance of the Company’s
business and management. The management of the Company is responsible for
presenting strategic plans to the Board for review and approval and for implementing the
Company’s strategic direction. In performing their duties, the primary responsibility of
the directors is to exercise their business judgment in the best interests of the Company.
The Board has established the following committees to assist the Board in
discharging its responsibilities: Nominating/Corporate Governance Committee; Audit
Committee; and Compensation Committee. The Board, with the assistance of the
applicable committee, shall adopt a charter for each of the Nominating/Corporate
Governance Committee, the Compensation Committee and the Audit Committee, and
such charters shall comply with and include, at a minimum, those responsibilities
required to be set forth therein by the rules of the New York Stock Exchange, Inc. (the
“NYSE”), by law or by the rules or regulations of any other regulatory body or self-
regulatory body applicable to the Company.
It is the policy of the Company that the positions of Chairman of the Board (the
“Chairman”) and Chief Executive Officer (the “Chief Executive Officer”) be held by the
same person, except in unusual circumstances. The presence of outside Directors of
stature who have a substantive knowledge of the business is necessary in order for the
Board to fulfill its responsibility to monitor the performance of the senior management of
the Company.
Selection of Directors
A director will not be independent if, within the preceding three years: (i) the
director was employed by the Company or an immediate family member of the
director was employed by the Company as an executive officer; (ii) the director or
an immediate family member of the director received, during any twelve-month
period within such three year period, more than $100,000 in direct compensation
from the Company, other than director and committee fees and pension or other
forms of deferred compensation for prior service (provided that such
compensation is not contingent in any way on continued service); or (iii) the
director or an immediate family member of the director was employed as an
executive officer of another company where any of the Company’s present
executive officers at the same time served on that company’s compensation
committee.
The Company will disclose in its annual proxy statement the identities of the
independent directors and the basis for its independence determination, including
the basis for determining that a relationship is not material, with respect to each
director standing for election and each continuing director. The Board may make
a general disclosure with respect to any director if the only relationships between
such director and the Company are those identified in the previous paragraph.
The Compensation Committee shall periodically review the form and amounts of
director compensation and make recommendations to the Board with respect thereto. The
Board shall set the form and amounts of director compensation, taking into account the
recommendations of the Compensation Committee. The Board believes that the amount
and kind of director compensation should be guided by three goals: compensation should
fairly pay directors for work required in a company of the Company’s size and scope;
compensation should align directors’ interests with the long-term interests of
stockholders; and the structure of compensation should be simple, transparent and easy
for stockholders to understand. Directors who are employees of the Company or any of
its subsidiaries or affiliates shall not receive any compensation for their services as
directors.
Responsibilities of Directors
D. Loyalty and Ethics. In their roles as directors, all directors owe a duty of
loyalty to the Company. This duty of loyalty mandates that the best interests
of the Company take precedence over any interest possessed by a director.
The Company has adopted a Code of Business Conduct and Ethics (the
“Code”). Certain portions of the Code deal with activities of directors, and
directors are expected to be familiar with the Code’s provisions and should
consult with the Company’s General Counsel in the event any issue arises.
The Board shall meet as frequently as needed for directors to discharge properly
their responsibilities. Without limiting the foregoing, the Board shall endeavor to hold at
least four regular meetings each year and special meetings as required. Further meetings
shall occur if called by the Chairman, the Chief Executive Officer, or the majority of the
Board. The Board may act by unanimous written consent in lieu of a meeting.
Each Committee shall meet at such times as provided for in its charter, if any,
with further meetings to occur (or action to be taken by unanimous written consent) when
deemed necessary or desirable by the Committee or its chairperson.
The agenda for each Board meeting shall be established by the Chairman and
Chief Executive Officer. Any Board member may suggest the inclusion of additional
subjects, which subjects will be taken up by the Board in a timely manner. The agenda
for each Committee meeting shall be established by the Committee chairperson in
consultation with appropriate members of the Committee and with management.
Although management will seek to provide appropriate materials in advance of Board
and Committee meetings, this will not always be consistent with the timing of
transactions and the operations of the business, and in certain cases it may not be possible
to circulate materials in advance of the meeting. Materials presented to the Board and
Committee members should provide the information needed for the directors to make an
informed judgment or engage in informed discussion.
Those directors of the Company who are not officers of the Company shall hold
regularly scheduled executive sessions at which management, including the Chief
Executive Officer, is not present. In addition, if the non-management directors include
any directors who are not “independent” in accordance with the standards set forth above,
the independent directors alone shall hold at least one meeting per year. If a director is
chosen to preside at each of the executive sessions to be held in the coming year, such
director shall be identified in the Company’s annual proxy statement. As an alternative,
the Board may choose to alternate directors who will lead the executive sessions and
establish a procedure by which the presiding director will be selected for each executive
session. The presiding director of these executive sessions is currently rotated among the
chairs of standing committees of the Board.
These executive sessions shall serve as the forum for the annual evaluation of the
performance of the Chief Executive Officer, the annual review of the Chief Executive
Officer’s plan for management succession and the annual evaluation of the performance
of the Board.
Management, working with the Board, shall provide an orientation process for
new directors, including background material on the Company and its business. As
appropriate, management shall prepare additional educational sessions for directors on
matters relevant to the Company and its business.
In performing its functions the Board shall be entitled to rely on the advice,
reports and opinions of management, counsel, accountants, auditors and other expert
advisors. Except as otherwise provided in a charter of a Committee, the Board shall have
the authority to select, retain, terminate and approve the fees and other retention terms of
its outside advisors.
Anyone who would like to communicate with, or otherwise make his or her
concerns known directly to the chairperson of any of the Nominating/Corporate
Governance, Audit and Compensation Committees, or to the non-management directors
as a group, may do so by addressing such communications or concerns to the Secretary of
ITC Holdings Corp., 27175 Energy Way, Novi, Michigan 48377, who will forward such
communications to the appropriate party. Such communications may be done
confidentially or anonymously.