ELECRONIC MEDIA.

LOVELY SCHOOL OF BUISNESS AND

ARTS
DEPARTMENT OF MANAGEMENT
TERM PAPER
TOPIC:ELECTRONIC MEDIA
Submitted to
Regards,
Miss Yogita
Kaushal Kishore(RR1903B42)

Sa
ndip Sharma (RR1903B40)

Vishal Malik
(RR1903B43)
 ELECRONIC MEDIA.

ELECTRONIC MEDIA COMPANY

INTRODUCTION

COMPANY
A company generally comes into existence when of person comes together
with the view to form an association to exploit the business opportunities by
bringing together men ,material, money and management. We have formed a
private limited company. The following were the conditions we laid down
before opening a private limited company, these were ideal to the
characteristics of a private limited company

• Right of shareholder to transfer his right was restricted

• Number of shareholders were limited to fifty

 ELECRONIC MEDIA.

• No invitation was laid down to the public to subscribe any share

INCORPRATION OF COMPANY:-
 REGISTERED BUSINESS NAME:-

We have got registered the name of our company as ARENA ELECTRONIC

MEDIA., but before that we have to undergo the following procedure to get
our self registered. We are bringing this company into in existence to exploit
business opportunity. Under sec (12). 7 we incorporate company by
subscribing our names to the memorandum of association and complying with
each other’s requirement in respect of registration.

We clearly decided that we will manufacture only lawful product. The

expression subscribing to memorandum of association was made by signing
memorandum. We have signed the memorandum and have become a
subscriber. We are all of sound mind and fulfilled all the condition which was
required. After taking into consideration various circulars, acts and bills and
various provisions we selected three names. An application by filling forms
no 1 A was filled for getting the approval of the name of the company. They
were as follows:-

1. ARENA ELECTRONIC MEDIA.

2. PRAGATI ELECTRONIC MEDIA.

3. SAPIENT ELECTRONIC MEDIA.

 REGISTERED OFFICE:-
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The address where the main office of the company is situated was given for
registration. It was---

MATHURA ROAD, NEAR CNBC BUILDING,

SECTOR-1, NOIDA, NEW DELHI-19.

This will be the place from where the whole business will be conducted and
all the legal letters and other important documents will come on this given
address.

There were three share holders in this company having equal shares. They
were:

1. Kaushal Kishore

2. Sandip Sharma

3. Vishal Malik

As we start an IT-company we have to invest a little bit large scale share

capital. We start business with one thousand rupees with fix share of all three
people.

MEMORANDUM OF ASSOCIATION: -

The objective of our company was to provide people with the quality goods.
As there was no good ELECTRONIC MEDIA. in the area we decided to start
with our company. Thus the objective was to make our name known through
our quality work. The name of our company was selected as ELECTRONIC
MEDIA., it is situated in

MATHURA ROAD, NEAR CNBC BUILDING,

SECTOR-1, NOIDA, NEW DELHI-19.

 ELECRONIC MEDIA.

We have also mentioned the areas that we are going to cover. The areas
included were the nearby areas like GURGAON, DELHI, GHAZIABAD,
AND FARIDABAD itself. In future however we will extend our areas of
service. This memorandum of association was further signed by our three
shareholders to confirm that everything mentioned was correct to our
knowledge and we agree with it.

ARTICLE OF ASSOCIATION:-

In this we mentioned the relationship of our shareholder with each other

which help to regulate the internal affairs. We have adopted certain articles
mentioned in companies act; some were adopted as such other was used in
modified forms.

CERTIFICATE OF INCORPRATION:-

We were issued the certificate of incorporation by the registrar after the

selection of the name of our company and the memorandum of our company.
It is legal proof that our company has come to existence and is ready to trade.

AUDITORS:-

A general meeting was held for appointing an auditor Mr. Anurag Sharma was
appointed as the auditor. He will take into the consideration the facts that
whether the company’s book has been kept properly and to keep the check on
profit loss account and balance sheet of the company. He will take care that all
the affairs of the company are running in fair way.

ACCOUNTS:-

The accounting reference period of our company begins from 31st march. The
records showing the financial position of the company are maintained by the
auditor Mr. Anurag Sharma so that they can be shown to all the members,
shareholders at the time of meeting.

REGISTERS etc:-
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Besides making the record of the accounts, records of following things were
also made separately in different registers. They are-;

 Register of members and share holders

 Register of directors and secretaries

 Register of share transfers

 Register of charges

 Register of debenture holders

 A book to hold all this

COMPANY SEAL:-

Like other companies we have engraved the seal of our own company
showing ARENA ELECTRONIC MEDIA. on it. This seal was used on every
share certificate and every deed done by our company. It is type of sign
indicating that it is related to our company.

Registration of Company...

 An application for the registration of the company along with

memorandum of association and articles of association was submitted.

 A declaration signed by Mr.Kaushal Kishore who is acting as one of the

director of our company was given which states that all the
requirements of company act 1956 and the other applicable rules with
respect to registration and other matters have been compiled with

 List of the person who were consented as directors were Mr. Kaushal
Kishore, Sandip Sharma and Vishal Malik

 Information about the registered office include

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ARENA ELECTRONIC MEDIA

MATHURA ROAD, NEAR CNBC BUILDING,

SECTOR-1, NOIDA, NEW DELHI-19.

 Power of attorney in favor of Mr. R.D.Rai is signed giving her

authorization to make corrections in the documents submitted to the
registrar of the companies, if necessary.

 A registration fee was submitted along with the other documents.

Documentation Required...
The following documents were executed before they are submitted to registrar
of companies.

 Memorandum of association and article of association were executed by

our promoters in their own hand and also contains following details-:

• Mr. Kaushal Kishore

S/o Mr. R.D.Rai

VIP colony, Rai Villa,

Kalkaji Extn.- New Delhi

• Mr. Sandip Sharma

S/o Mr.Binay Kr. Sharma

H.NO- 132, STREET NO-13

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Opposite to AIMS Hospital

Lajpat Nagar, New Delhi

• Mr. Vishal Malik

S/o Mr. Sher Singh

H.NO- 100, STREET NO- 9

Laxmi Nagar, New Delhi

 Form no1 containing declarations to be executed by the promoter on the

non judicial stamp paper of INR 20 by Mr. Kaushal Kishore, stating
that all the requirements are fulfilled.

 Filling form no 18 by our director of the company showing registration

of the company.

 Form no 32 showing the appointment of the board of directors signed

by one of our director.

 Power of attorney signed by all our subscribers of memorandum of

association authorizing Mr. R.D.Rai to act on the behalf of other
director for the purpose of incorporation of the company

Certificate for Incorporation...

 After filling all the documents, the registrar of the companies called our
attorney on 2nd of July and after making desired changes in the
memorandum of association and article of association filed. After
complying with all the entire documents, certificate was issued to us.

OTHER FORMALITIES...
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 PAN number was obtained from income tax department. PAN stands
for permanent account number. In our case it as issued as HR116188.

 Obeying stop and establishment condition act, everything was done by

keeping in mind the terms and conditions of this act.

 DIN number, here it stands for Director Identification Number and

Digital Signature Certificate (DSC). The person who wishes to be
director of the company can apply for it. Ministry of affairs issue DIN
number. DIN is a unique identification number for an existing director
or a person intending to become the director of a company. Following
documents were filled by Mr.R.D.Rai as she was appointed as director
of the company. Following is given the form filled for DIN number:-

1(a) First name*:

1(b) Last name*:
1(c) Middle name:
2(a) First name*:
2(b) Last name*:
2(c) Middle name:
3. Whether a citizen of India*: Yes No
4. Nationality:
5. Date of birth*:

6. Gender*:

7. Place of birth

8. Income tax permanent account number

9. Voter's identity card number:

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10. Passport number:

11. Driving license number

12. Permanent residential address

• Mr. Ram Deo Rai

S/o Mr. Vijay Deo Rai

VIP colony, Rai Villa

Kalkaji extn.,

New Delhi, INDIA

Pin code- 19

Phone no- 9780743757

Fax no- 011- 223766

Email id—kaushal.kishore21@gmail.com

VARIOUS FORMS ATTACHED:-

Contracts Made By ARENA Electronic Media

CONTRACT NO.1:-

Contract made between Arena & SOFT Tech. India Ltd.(company)

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The first contract offered to was about the providing wireless connectivity to them.

TERMS AND CONDITIONS:-

The offer contained a detail of price, timing and the free maintenance service
provided to them by us.
The estimated price offered to them is as follows:

• For LAN cable: Rs 23,000

• For Wireless Routers: Rs 45,000

• For Ancillary expenses: Rs 15,000

1) The connectivity will be done within 15 days and the payment will be
taken in 3 steps.
2) An advance payment of 25% will be taken at first and then the rest of
the amount will be divided into half and payed in two portion after the
work is complete.
Two free maintenance services would be given every month for six month
consecutively.

ACCEPTANCE: The contract’s terms and conditions were clearly specified

to both the parties, and remarkable interest was shown by both the companies,
both the parties accepted the offer and AGREED to bound with the contract
.the contract was made accepted with all terms and conditions, it was done
successfully by both the companies and we will proceed further according to
contract made between us. The contract offered was being reviewed by the
SOFT Tech. India Ltd.(company) :and a draft of acceptance was sent by
them after 3 days with the following term and condition:

1) Wireless Routers should be of n/g frequency.

2) The LAN cable should be of Cat 5e.
 ELECRONIC MEDIA.

Acceptance by us:
We accepted their terms and condition without any further objection and both
the party signed for the contract.

CONTRACT NO.2:-

We had two contracts with VDS Communication Ltd.. The contracts done are
being stated below.

Terms and Conditions:

The offer contained a detail of different prices of computers and
specifications along with the installation charges and different terms and
conditions.
1) The MSC And BSC routers will be transported to X-onix Technologies
Ltd. but the transportation charges would be taken from them.
2) The installation charges will be included along with the price of
computers.
3) The time taken for delivery will be within five days after the arrival of
product at our workshop.
4) The computers provided will be having one year warranty. The
warranty can be extended for 2 more years by paying extra charges
which will be intimated after the delivery of product.
5) The price of Annual Maintenance Contract would be Rs 21,000. The
half amount would be paid in advance and the rest of the amount should
be paid as Rs 1000 per month from the next month of advance payment.
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6) The advance payment should be payed in cheque and the installment

amount has to be payed in cash.
7) For the Annual Maintenance Contract of next year the company has to
inform one month in advance.

Acceptance by VDS Communication Pvt. Ltd.:

The terms and condition specified by us was accepted by them but there
were some terms and conditions put forward by them. They are as follows:
1) The 2 years warranty extension period charges should be told before the
delivery of product.
2) The time taken for delivery should be 4 days after arrival of product in
the workshop.
Acceptance by us:
We accepted their terms and conditions without any further obligation
and both the party signed for the contract . I had no objection in the terms and
conditions given by us and accepted the contract. Both the party then signed to
get into the contract.

CASE NO.6:-

There was my agent named as Sonia. I was her principal. On behalf of me she
used to do contracts with third party. She was also my personal secretary as
well. In my absence she does my whole work on behalf of me. One day she
had undergone a contract with third party for her personal interest. For her
personal motive she made that contract. But if we see that contract it was in
favors of the company. But third party was looted by her. As she was my
agent. I was compelled to compensate the third party. So anything she does
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behalf of me than I would be. responsible for that work or any contract that
has been taken up by her. So it was a case of principal and agent.