Blueprinttest

BLUE PRINT DOCUMENT
BLUEPRINT DOCUMENT
SAP IMPLEMENTATION
Prepared by : Veeramani.K
Date of Submission: 25.5.19
Version : V_1
Roles and Responsibilities for the SAP Business one Implementation

INDUS
Name Designation
Mr.Kuralarasan Implementation In-charge
K.Veeramani Senior Functional Consultant
Mr.Rajkumar Technical Consultant
Mr.Pothal Raj Delivery Head
POPEES
Name Designation Module License
Mr.Prasad Finance Controller All
All departments
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Popees baby care had its first birthday in 2005. Born and brought up in Thiruvali, a remote village in Malappuram district of
Kerala, South India, Popees slowly stepped into the position of prominent baby fashion brand.
Popees is the brain child of Shaju Thomas, a man with great business acumen and innovative ideas, nurtured the brand all
through the way and helped it to become the most sought after brand in the category.
Popees offers a marvelous collection of baby clothes ranging from magical one year to the naughty six. Mothers who values
their little one's joy always prefer Popees and they vouch that Popees is the most comfortable, most hygienic and most
affordable kidswear brand.
Popees has high safety standards and concern for hygiene and quality. This much loved brand offers latest style and design
to allow the little personalities to sparkle like a star. Popees have a number of brands in hand like Ourkids for children,
Junior Popees for kids, Pomees for women and Ourkids Magazine for Parenting.
Popees boasts of world class manufacturing units, textile professionals, fashion designers, skilled labours and an energetic
marketing network. We focus on insight, innovation and great design to ensure the widest selection of quality products.
Like a child, we are growing fast and on a journey to become the best baby care brand in the world.
Mission
Our mission is to create a healthier and happier world by offering the children the most comfortable and safe products
manufactured with utmost quality.
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Table of Contents
1. Introduction.............................................................................................................................................. 6
1.1 Basic Company Set Up Information......................................................................................... 6
1.2 General Company Settings...................................................................................................... 8
1.3 Define Currencies..................................................................................................................... 8
1.4 Define General Ledger Account Segments & Chart of Accounts............................................. 8
1.5 Define Bank Information........................................................................................................... 8
1.6 Define Warehouses.................................................................................................................. 9
1.7 Define Item Groups.................................................................................................................. 9
1.8 Define Payment Terms............................................................................................................ 9
1.9 Define Territories, Commission Groups & Salespeople.......................................................... 10
1.10. Define Customer Groups.......................................................................................................... 10
1.11. Define Vendor Groups.............................................................................................................. 10
1.12. Define Shipping Types............................................................................................................. 10
2. Sales .............................................….....……………………………..…………….……….…..….. 11
2.1. As Is Process Sales details........………………………………………………………….………..... 11
2.2 To Be Process Sales flow chart................................................................................................. 12
2.3 To Be Process Sales details...................................................................................................... 13
2.4 Fit/Gap Analysis......................................................................................................................... 13
2.5 Customization details................................................................................................................ 14
2.6 Approval Management............................................................................................................... 14
2.7 Reports,Layouts,Queries............................................................................................................ 14
2.8 Alert Management...................................................................................................................... 14
2.9 E-Mail Management.................................................................................................................. 14
2.10 Validations................................................................................................................................. 14
2.11 Type of Customer...................................................................................................................... 14
2.12 Taxes in Sales........................................................................................................................... 15
2.13 Item groups in purchase............................................................................................................ 15
3. Purchase.................................................................................................................................... 18
3.1 To be purchase.......................................................................................................................... 18
3.2 To be process details in Purchase............................................................................................. 19
3.3 Fit Gap Analysis......................................................................................................................... 19
3.4 Customization details................................................................................................................. 20
3.5 Reports/Layouts/Queries............................................................................................................ 21
3.6 Approval Management............................................................................................................... 21
3.7 Alert Management...................................................................................................................... 21
3.8 E-mail Management................................................................................................................... 21
3.9 Validations................................................................................................................................. 21
3.10 Vendor related details................................................................................................................ 22
3.10.1 Type of Vendors........................................................................................................................ 22
3.10.2 Taxes in Purchase..................................................................................................................... 22
3.10.3 Item groups in Purchase........................................................................................................... 22
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4 Manufacturing........................................................................................................................... ........... 23
4.1 Bill of Material........................................................................................................................... ........... 23
4.2 Production order....................................................................................................................... ........... 23
4.3 Issues for Production................................................................................................................ ........... 23
4.4 Receipt from Production............................................................................................................ .......... 24
4.5 As Is Process flow chart Production.......................................................................................... .......... 25
4.6 To be Process Production details............................................................................................. ........... 27
4.7 Fit Gap Analysis........................................................................................................................ ........... 27
4.8 Customization details................................................................................................................ ........... 28
4.9 Reports/Layouts/Queries.......................................................................................................... ........... 28
4.10 Alert Management.................................................................................................................... ........... 28
4.11 E-Mail Management.................................................................................................................. ........... 28
4.12 Validations................................................................................................................................ ........... 28
5. Financial Accounting................................................................................................................. ........... 29
5.1 The Five steps process of setting up financial Accounting....................................................... ........... 29
5.2 Terminologies............................................................................................................................ .......... 30
5.3 Setting up Posting Periods........................................................................................................ .......... 30
5.4 Creating Chart of Accounts....................................................................................................... ........... 30
5.5 G/L Account Determinations..................................................................................................... ........... 31
5.6 Multi branch............................................................................................................................... .......... 32
5.7 Posting Manual Journal entries............................................................................................................ 33
5.8 Journal Vouchers.................................................................................................................................. 33
5.9 Reversing Transactions....................................................................................................................... 34
5.10 Editing G/L Accounts............................................................................................................................ 34
5.11 Incoming and Outgoing Payments........................................................................................................ 34
5.12 Incoming Payments.............................................................................................................................. 34
5.13 Creating Incoming payments for specific Invoices................................................................................ 34
5.14 Creating Incoming payments on Accounts........................................................................................... 35
5.15 Outgoing payments............................................................................................................................... 35
5.16 Internal Reconciliation......................................................................................................................... 36
5.17 Cost Accounting.................................................................................................................................. 37
5.18 Using Dimensions to Group Cost Centers........................................................................... ........ 37
5.19 Distribution Rules.......................................................................................................................... 38
5.20 Enquires and Reports................................................................................................................... 39
5.21 As Is Process Financial Accounting.................................................................... ......................... 39
5.22 Financial Process To be Process Flow Chart.............................................................................. 40
5.23 Cost Center Flow chart...................................................................................... ........................... 41
5.24 To be process Financial Accounting............................................................................................. 42
5.25 Fit Gap / Analysis............................................................................................... .......................... 42
5.26 Customization details........................................................................................ ........................... 42
5.27 Approval Management................................................................................................................. 42
5.28 Reports /Layouts/Queries............................................................................................................. 42
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5.29 Alert Management........................................................................................................................ 43

5.30 Validations......................................................................................................... ............................ 43
6. Fixed Assets....................................................................................................... .......................... 43
7. Sub Contracting................................................................................................. ........................... 44
7.1 Sub Contracting Flow chart.......................................................................................................... 45
8. Stores Process Flow Chart................................................................................. .......................... 46
8.1 Approval Management.................................................................................................................. 47
8.2 Reports / Layouts / Queries............................................................................... ........................... 47
8.3 Alert Management........................................................................................................................ 47
8.4 Validations..................................................................................................................................... 47
9. Quality Control.................................................................................................. ............................ 48
9.1 Key features....................................................................................................... .......................... 48
9.2 Quality Flow Chart........................................................................................................................ 49
9.3 Quality Control To be process details................................................................ ........................... 50
9.4 Fit Gap Analysis............................................................................................................................ 50
9.5 Customization details........................................................................................ ........................... 50
9.6 Reports / Layouts / Queries............................................................................... .......................... 50
9.7 Validations......................................................................................................... ............................ 50
10. Security......................................................................................................................................... 56
10.1 Security Flow Chart............................................................................................ .......................... 56
11. Human Resources........................................................................................................................ 59
11.1 Fit Gap Analysis.................................................................................................. ......................... 59
11.2 Pay roll process flow chart................................................................................. ........................... 60
11.3 Payroll transactions and Masters................................................................................................. 61
11.4 Payroll process to be process............................................................................ .......................... 61
11.5 Reports............................................................................................................. ............................. 62
11.6 Criterion for Piece Rate........................................................................................................................ 63
11.7 Work Flow Diagram............................................................................................................................. 66
12. Sales Mobile app details...................................................................................................................... 67
13. Sign off Certificate............................................................................................................................... 68
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INTRODUCTION
The Business Blueprint is a core implementation document for SAP Business One. It is used to define and document
important information required for initialization and setup of the SAP Business One system. It is important to go through
this document together with the functional team leads of the customer.
1. Basic Company Set Up Information

Head Office
Company Name & Address : POPEES BABY CARE PRODUCTS PVT. LTD.
II/122B, Popees,
Used in reports and with the company Pathiriyal Po, Thiruvali,
address information Malappuram,
Kerala-676123
GSTIN 32AAICP6737E1ZG
PAN AAICP6737E
CIN U51900KL2016PTC045955
Mob +91 9846 051 051
Email customercare@popees.com
Corporate office
POPEES BABY CARE PRODUCTS PVT. LTD.
II/122B, Popees,
Pathiriyal Po, Thiruvali,
Malappuram,
Kerala-676123
POPEES BABY CARE PRODUCTS PVT. LTD.

Office# 307,
Le Solarium Tower,
Dubai Silicon Oasis,
Dubai UAE,
Ph: +97143434320
Locations Popees Baby Care Products Pvt Ltd-Calicut

No5/2664 K,L, Opp.Planetarium, Jaferkhan Colony Road, Calicut,
Kozhikode, Kerala, 673006
PAN AAICP6737E
CIN U51900KL2016PTC045955
Mob. +91 9846 051 051
E-mail customercare@popees.com
Popees Baby Care Products Pvt Ltd-Factory
2/365 C, Popees Building-Factory Unit, Thiruvali, Manjeri, Malappuram,
Kerala, 676123
PAN AAICP6737E
CIN U51900KL2016PTC045955
Mob. +91 9846 051 051
Popees Baby Care Products Pvt Ltd-Kunnath Despatch
13/296 H, Popees Building, Pathiriyal PO, Thiruvali, Malappuram,
Kerala, 676123
PAN AAICP6737E
CIN U51900KL2016PTC045955
Mob. +91 9846 051 051
Popees Baby Care Products Pvt Ltd-Kunnath Despatch
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13/258, Popees Building, Poonthottam, Pathiriyal PO, Thiruvali,

Malappuram,Kerala, 676123
PAN AAICP6737E
CIN U51900KL2016PTC045955
Mob +91 9846 051 051
Popees Baby Care Products Pvt Ltd-Store

2/82F, Popees Building, Kulakkattiri Panchayath Road,
Thiruvali, Malappuram, Kerala, 676123
PAN AAICP6737E
CIN U51900KL2016PTC045955
Mob. +91 9846 051 051
Branches Popees Baby Care Products Pvt Ltd
2/283C, Nathakadu Thottam, Mullai Nagar,Iduvampalayam,
Tirupur,Tamil Nadu- 641607
GSTIN 33AAICP6737E1ZE
PAN AAICP6737E
CIN U51900KL2016PTC045955
Mob. +91 9846 051 051
Popees Baby Care Products Pvt Ltd

1St Floor, No.3/6, Above Pearl City, Arekere Main Road,
Bannerghatta, Bengaluru-560076
GSTIN 29AAICP6737E1Z3
PAN AAICP6737E
CIN U51900KL2016PTC045955
Mob. +91 9846 051 051
Popees Baby Care Products Pvt Ltd

1St Floor, D No.70/890 Asst No.159222, Main Road,Saibaba Colony,
Near Andhra Muslim College,Ponnur Road,Guntur,
Andra Pradesh-522003
GST 37AAICP6737E1Z6
PAN AAICP6737E
CIN U51900KL2016PTC045955
Mob. +91 9846 051 051
Other Companies Shre International
13/256,Poonthottam,Pathiriyal,Thiruvali,
Malappuram,Kerala-676123
32ACFFS3036F1ZI
ACFFS3036F
+91 9846 051 051
customercare@popees.com
Esther Apparels
Door No.TP 13/296 B
Cheenipadi,Pathiriyal PO
Thiruvali-676123
Malappuram-KL
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GSTIN-32BGWPS7365F1ZR
Pine International
Thariff Tower, Calicut Road,
Door No.16/169 H,I,J,
Manjeri-676121
Malappuram,Kerala
GSTIN-32AAQFP3140C1ZN
Internet Address www.popees.com
Phone 1 +91 4832 720 858
+91 8943 340 091

Phone 2
+971568283344
contact@popees.com
Company general information E-Mail customercare@popees.com
address Info@popeesmiddleeast.com
sales@popeesmiddleeast.com
Local Currency
INR
If other than US Dollars
System Currency
INR
If other than US Dollars
GST Tax types CGST 9% 6% 14% and 2.5%

SGST 9% 6% 14% and 2.5%
IGST 18% 12% 28% and 5%
Nil tax
From 1.4.19 New Tax Cess 1% applicable for Kerala only
Tax Authority Name POPEES BABY CARE PRODUCTS PVT. LTD.
Define Currencies
List the currencies that your business may use in your sales or purchases
Currency Name Currency Code

US Dollar $
China Yuan Yes / No CNY /RMB

Euro Yes / No EUR
Indian Rupees INR
Other -
Define General Ledger Account Segments & Chart of Accounts

Normal Chart of Accounts
Define Bank Information

SL no FIRM IFSC ACCOUNT NUMBER BANK BRANCH SB/CA/OD
1 AIBEL APPARELS SIBL0000047 0047073000000941 SOUTH INDIAN Manjeri CA

2 AIBEL APPARELS IBKL0001341 1341102000000780 IDBI Manjeri CA
3 AIBEL APPARELS UTIB0001462 913020023262280 AXIS Manjeri CA NOUSHAD KHAN
4 AIBEL APPARELS UTIB0001462 916020040756736 AXIS Manjeri CA
5 AIBEL APPARELS UBIN0539554 395501010050441 UNION BANK Edapally CA EDAPALLY
6 AIBEL APPARELS UBIN0539554 395505010090010 UNION BANK Edapally OD EDAPALLY
7 ANNA APPARELS SIBL0000047 0047073000000961 SOUTH INDIAN Manjeri CA
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8 ANNA APPARELS SIBL0000338 0338073000001383 SOUTH INDIAN Tirupur CA

9 ESTHER APPARELS IBKL0001341 1341651100000426 IDBI Manjeri OD
10 ESTHER APPARELS SIBL0000047 0047073000001032 SOUTH INDIAN Manjeri CA
11 ESTHER APPARELS IBKL0001341 1341102000000790 IDBI Manjeri CA
12 OUR KIDS MEDIA PVT LTD FDRL0001365 13650200011101 FEDERAL Manjeri CA
13 OURKIDS PUBLICATION SIBL0000047 0047083000000708 SOUTH INDIAN Manjeri CA
14 OURKIDS PUBLICATION SIBL0000047 0047073000000936 SOUTH INDIAN Manjeri CA
15 PINE INTERNATIONAL SIBL0000047 0047073000000914 SOUTH INDIAN Manjeri CA
16 POPEES BABY CARE PRODUCTS UTIB0001462 913020022518515 AXIS Manjeri CA
17 POPEES BABY CARE PRODUCTS PVT LTD FDRL0001365 13655500004144 FEDERAL Manjeri OD
18 POPEES BABY CARE PRODUCTS PVT LTD FDRL0001365 13650200013792 FEDERAL Manjeri CA NEW
21 POPEES BABY CARE PRODUCTS PVT LTD FDRL0001365 13650200011002 FEDERAL Manjeri CA CALICUT
22 POPEES BABY CARE PRODUCTS PVT LTD FDRL0001365 13650200011036 FEDERAL Manjeri CA GUNTUR
23 POPEES BABY CARE PRODUCTS PVT LTD FDRL0001359 13590200052897 FEDERAL Tirupur CA TIRUPUR
24 POPEES BABY CARE PRODUCTS PVT LTD FDRL0001365 13650200010889 FEDERAL Manjeri CA TIRUPUR
25 POPEES BABY CARE PRODUCTS PVT LTD FDRL0001827 18270200002425 FEDERAL Bangalore CA BANGLORE
26 POPEES FASHIONS INDIA PVT LTD UTIB0001462 917020083831756 AXIS Manjeri CA
27 SEATHAL PROPERTIES PVT LTD FDRL0001365 13650200011044 FEDERAL Manjeri CA MANJERI
28 SHRE INTERNATIONAL SIBL0000047 0047073000000940 SOUTH INDIAN Manjeri CA
29 SHRE INTERNATIONAL UTIB0001462 913020023551519 AXIS Manjeri CA
30 SHRE INTERNATIONAL IBKL0001341 1341102000000770 IDBI Manjeri CA
31 SHRE INTERNATIONAL UBIN0539554 395505010090011 UNION BANK Edapally OD EDAPALLY
32 SHRE INTERNATIONAL UBIN0539554 395501010050459 UNION BANK Edapally CA
33 SHRE INTERNATIONAL KOCHI SIBL0000423 0423073000000475 SOUTH INDIAN KOCHI Kochi CA
34 THOMSON GROUP OF COMPANIES SIBL0000047 0047073000000927 SOUTH INDIAN Manjeri CA
35 WHITE FIELD CNRB0002439 2439201000306 CANARA Manjeri CA
Define Warehouses
Code Narrations Narrations
FG FINISHED GOODS FG-DEVT, FG-SHRE,FG-ESTHER,FG-PINE
RM RAW MATERIALS RM-DEVT
ST STORES STORES-DEVT
WIP WORK IN PROGRESS
TP TRIPUR
BGE BENGALURU
AP GUNTUR
PK PACKING
SAM SAMPLE
Define Item Groups

S.No Narrations Narrations
F.G Manufactured RM-Fabric
Accessories RM-Hanger
F.G Traded RM-Label
Packing Material RM-Printing
Process Waste RM-S.Thread
RM-Applique RM-Tags
RM-Buttons RM-Tape
RM-Dry Sheet TURKEY
RM-E.Thread Stationery
RM-Elastic Spares
Define Payment Terms

Payment Temrs
1. Net 10 days
2. Net 20 days
3. Net 30 days
4. Net 45 days
5. Net 60 days
6. Net 90 days
7. Immediate
8. Advance 50%
9. Advance 100%
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Define Territories, Commission Groups & Salespeople
Define Customer/Vendor Groups

Customer Groups are assigned in the Customer’s Master File record. These Customer Groups are used heavily in Sales
Analysis and other reporting.
Customer Group Name

Domestic Customers
Export Customers
Staff
Canteen Staff
Contractors
Stitching L1, Stitching L7, Stitching L8, Stitching L9
Sales Executives
GLC A/C
GLV A/C
Define Vendor Groups

Vendor Groups are assigned in the Vendor’s Master File record. These Vendor Groups are used heavily in Purchase Analysis
and other reporting.
Vendor Group Name

Import Vendors
Local Vendors
Define Shipping Types

Shipping Types are used in the Sales and Delivery process.
Shipping Type
i.e. By Road
By Cargo Air
By Cargo Ship
By Courier
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2.SALES
2.1 As Is Sales
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2.2 To Be Sales
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2.3 Sales Process

S.No As IS Process To Be Process Domain
1 Getting orders from customers by sales New Customers to be created in Business Partner SAP
executives/Agents
2 Sales order goes to despatch Orders from various modes(Executives/Agents) to be SAP
entered Sales orders
3 Select the items as per order form For advance payment, AR Down payment request should SAP
be used
4 Scanning the items each With respect to the stock availability, delivery should be SAP
planned against sales order
5 Scanned details copied into excel sheet if Pick and Pack list to be prepared for delivery
items are more
6 Directly scanned details filled in SAP Any cancellation in Delivery should be entered through SAP
Proforma invoice screen Return
7 Save the Proforma Invoice has to be created in A/R invoice with reference of SAP
delivery
8 Click Make Invoice button to generate AR Credit Memo should be used for sales return with SAP
A/R Invoice invoice reference
9 Completed after A/R invoice creation Cash sales to be entered in A/R invoice + Payment screen SAP
2.4 Fit/Gap Analysis
S.No Functionality in SAP Fit/GAP/ Comments/Solution

1 Mobile app for marketing integration with GAP Mobile app to be developed for orders. Orders
SAP (New development) from app should be saved in Internal order add-
on screen automatically.
2 Sales Quotation Fit SAP already has capability. If it is necessary we
can utilize
3 Sales order GAP SAP already has capability. but Popees so far not
used. Sales order should be filled automatically
from Internal order or manually.
4 Delivery GAP SAP already has capability but Popees so far not
used. Delivery should be made from Sale order.
5 Picking List (New development) GAP It should be used from dispatch add-on screen.
6 Returns GAP Popees using this through barcode credit note
add-on. Separate screen should be provided for
sales return.
7 A/R Invoice FIT SAP already has capability. Popees using through
Performance invoice Add-on. In indus add-on it
should be created from Dispatch screen.
8 A/R Credit Memo GAP Popees using this through barcode credit note
add-on.Separate screen should be provided for
Credit Note.
9 A/R Down payment Invoice GAP SAP already has capability but Popees so far not
used.
10 Internal order (New Screen) GAP Internal order screen to be developed through
which Sales order filled automatically.
11 Despatch (New Screen) GAP Dispatch screen to be developed through which
A/R invoice to be created automatically.
Option should be provided for
1.Company to Company same GST
2.Company to Company different GST
3.Company to Customer order
12 Users Training GAP Training should be provided for all process
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2.5 Customization details

FG Customization Description Customization Level Remarks
1 Mobile App Full
2.6 Approval Management
S.No Document Scenario No of Levels Level-1 Level-2 Level-3
1 Sales Order For Additional Discount 2 Branch Head MD
2 Sales Order For Any Amendment 2 Branch Head MD
Amendment
2.7 Reports / Layouts / Queries
S.No Customization Description PLD Query Report Crystal
Report
1 Sales order - Order Acceptance Yes
2 Invoice (A/R Invoice), Export Yes
3 Credit Note (A/R Credit Memo) Yes
4 Sales Quotations Yes Yes
5 Sales order details Yes
6 Delivery details Yes
7 Return details Yes
8 Tax Register Yes
9 Ageing report Yes
10 Sales Analysis report Yes
11 Sales employee/Agent performance Yes
12 Delivery Challan Yes
13 Packing Slip Yes
14 Enquiry Details Yes
2.8 Alert Management
S.No Particulars Alert To When/Frequency

1 10 Days Before the Due Date and On Due Date Sales Manager/Sales Staff Automatic
2 Customers List Who crossed their 90% Credit Limit Sales Manager/Sales Staff Automatic
3 Return Done but Credit Note Pending (More Than Two Days ) Finance Manager Automatic
4 Delivery Done but Invoice not Done (More Than One Day ) Finance Manager Automatic
5 Billing Done but Gate Out Not Done (More than One day) Finance Manager Automatic
6. Every sales alert Sales Manager Automatic
7 A/R Credit Note Sales Manager/Finance Automatic
2.9 E-Mail Management

S.No Particulars Mail To When/Frequency
1 Sales Order Sales Executives Document Added
2. A/R Invoice Customer Document Added
3. Payment details Sales Manager, Customer Document Added
2.10 Validations
S.No Screen Validation When/Frequency
1 Sales Enquiry For same customer and for Document Added
same project, enquiry should
not be duplicated
2.11 Type of Customer
100 Debtors
113 Sample Sales
115 G/L Account
119 Imp rest Advance
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2.12 Taxes in Sales
GST 5%  IGST 5%, CGST 2.5% , SGST 2.5%

GST 12%  IGST 12%, CGST 6%, SGST 6%
2.13 Items Group in Purchase
Raw materials
Accessories
F.G Traded
Consumables
Trims
Sales Screens
Internal Order
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Despatch
A/R Credit Memo

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Sales Barcode Print
Stock Transfer through Barcode
Barcode Print
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3. PURCHASE
3.1 To Be Purchase
To Be Process Flow Chart of Purchase
 Below Minimum Inventory Level Purchase Indent

 From Production Indent Initiated from Stores/
 From Work Order Production
 From BOM Summary
RFQ/PO/
Cash
RFQ PO Cash
Supplier/Vendor Registration
Supplier Evaluation / Re-

Evaluation
Create BP Master Data
Direct
Purchase Enquiry
Purchase Quotation
Gate Inward
With Tax
Quote Comparison & Selection Without Tax
Cash Purchase
Approved Supplier / Vendor List
QC Inspection is available
for cash purchase
Indent RFQ Direct Emergency
Payment Milestone
Purchase Order Update to

Purchase Delivery Schedule
Advance Required Purchase Order Amendment
Gate Inward
Goods Receipt PO Goods Return

If QC Rejec
A/P Down payment Request A/P Invoice A/P Credit Memo
If QC Rejec
Gate outward
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3.2 To Be Process in Purchase

S.No As Is Process To Be Process Domain
1 Getting request from various Purchase Indent raised by the respective department SAP
departments for Purchase peoples (warehouse/admin/production etc.,)
2 Mannually analyze the vendor for Issue of material against department indent if stock SAP
purchase available in warehouse
3 Creating Purchase order Individual/Consolidate purchase indent raised by the SAP
purchaser if stock not available
4 Goods Receipt PO Purchaser allocation/re-allocation has to be made by SAP
purchase manger
5 A/P Invoice Allocated purchaser/manager can decide to purchase from SAP
new supplier/existing supplier/cash purchase
6 Go for new supplier means find out the suppliers SAP
7 Conduct vendor evaluation and selection as per new SAP
supplier list
8 Create the supplier master data as per selected suppliers SAP
9 Enquiry has to be sent to the selected suppliers SAP
10 Quotation received from the enquired suppliers SAP
11 Quote comparison and selection SAP
12 Selected quote update into approved supplier list SAP
13 Then create the purchase order for approved supplier SAP
14 Purchase order can be create following type Indent, RFQ, SAP
Direct, Emergency
15 Payment milestone addressed in purchase order SAP
16 Delivery schedule addressed in purchase order SAP
17 Purchase order can be amended if required for price SAP
change, terms & conditions may changed
18 Advance payment request given to accounts department SAP
19 Material received from supplier SAP
20 Create GRN as per purchase order SAP
21 External warranty class captured in time of GRN SAP
22 Go for Cash purchase can be taken material in gate thru SAP
cash purchase type
23 After gate inward create cash purchase entry for without SAP
tax
24 If cash purchase made in with tax then create GRN SAP
25 If material return to supplier before invoice Sales return to SAP
be used
26 If material return to supplier after A/P Invoice then A/R SAP
Credit memo
Fit/GA
S.No Functionality in SAP Comments/Solution
P/
1 Purchase Request GAP SAP already has capability but Popees so far not used. All the
departments should create request.
2 Purchase Quotation GAP SAP already has capability but Popees so far not used.
3 Purchase order FIT SAP already has capability. Popees using this screen.
4 Purchase order Approval GAP SAP already has capability. Approval procedure to configure as
per Popees need. PO should be approved by FC.
5 Goods Receipt PO FIT SAP already has capability. Purchase department using this
screen.
6 Goods Return FIT SAP already has capability. Purchase department using this
screen.
7 A/P Down payment request GAP SAP already has capability but no used by Popees
8 A/P Down payment Invoice GAP SAP already has capability but no used by Popees
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9 A/P Credit Memo FIT SAP already has capability. Purchase department using this
screen.
10 Landed Cost GAP SAP already has capability. This screen should be used for Import
purchase landed cost.
As per Indus Addon GAP
11 Purchase request GAP Mode of purchase new supplier/existing supplier/cash purchase
12 Supplier/Vendor Registration GAP Find out the new suppliers

13 Supplier Evaluation GAP Conduct supplier evaluation & selection
14 Purchase order GAP Purchase order type can be Indent, RFQ, Direct, Emergency
15 Approved Supplier/Vendor List GAP Selected quote update into approved supplier list
16 Purchase Order GAP Payment milestone addressed in purchase order
17 Purchase Delivery Schedule GAP Delivery schedule addressed in purchase order
18 Purchase Order Amendment GAP Purchase order can be amended
19 Gate Inward GAP Material received from supplier and the same entered in Gate by
Security
20 Gate Inward GAP Go for Cash purchase can be taken material in gate thru cash
purchase type
21 Cash Purchase GAP After gate inward create cash purchase entry for without tax
22 Gate Outward GAP For Goods return, Gate Outward should be used to move the
material to supplier
23 Users Training GAP Training should be provided for all process.
3.4 Customization Details

1 Department indent raised New Screen General Indent
2 Issue of material against Indent New Screen Material Issue
3 Consolidate purchase indent raised
4 Allocation of / re-allocation of purchaser New Screen Purchase Request
5 Mode of purchase new supplier/existing supplier/cash
purchase
6 Find out the new suppliers New Screen Supplier/Vendor Registration
7 Conduct supplier evaluation & selection New Screen Supplier Evaluation
8 Product enquiry has to be sent to the selected suppliers New Screen Purchase Enquiry
9 Quote comparison and selection New Screen Purchase Quotation
Comparison
10 Selected quote update into approved supplier list New Screen Approved Supplier/Vendor
List
11 Create purchase order
12 Purchase order type can be Indent, RFQ, Direct,
Emergency Field and Functions Purchase Order
13 Payment milestone addressed in purchase order
14 Delivery schedule addressed in purchase order
15 Purchase order can be amended New Screen Purchase Order Amendment
16 Material received from supplier
17 Go for Cash purchase can be taken material in gate thru New Screen Gate Inward
cash purchase type
18 Create GRN as per purchase order
19 External warranty class captured for serial numbered
Field and Functions Goods Receipt PO
items in time of GRN
20 If cash purchase made in with tax then create GRN
21 After gate inward create cash purchase entry for New Screen Cash Purchase
without tax
22 When material moved from the gate New Screen Gate Outward
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S.No. Description/Process PLD Query Crystal
1 Purchase order Yes
2 Invoice (A/P Invoice) Yes
3 Debit Note (A/P Credit Memo) Yes
4 GRN Report for Inward Gate Pass Yes Yes
5 Purchase Requisition Yes Yes
7 Pending PR for PO release - Item wise Yes
8 PR Amendments / Cancellation Yes
9 PO monitoring report Yes
10 Pending PO for follow-ups Yes
11 PO amendment / Cancellation Yes
12 PO amendment / Cancellation Yes
13 Pending PO for Order Acceptance Yes
14 Advance payment to be paid PO list Yes
15 Advance paid pending purchase order list Yes

S.No Document Scenario Level of Level-1 Level-2 Level-3
Approval
1 Revex Purchase Order All PO 2 Purchase Branch Head
Manager
2 Capex Purchase Order All PO 3 Purchase Finance MD
Manager Manager
3 Purchase Indent All Indent 2 HOD Branch Head
4 Purchase Order All Amendment Based on PO Purchase

Amendment Type Manager

FG Particulars Alert To When/Frequency
1 Approved purchase order Respective Branch Head
2 Minimum Stock Alert for Items Factory/Purchase Manager
3 Purchase Indent 1.Purchaser Document Added
2.Purchase Head
4 Goods Receipt Note Respective Head Document Added
5 Approved Purchase Indent Purchase Manager
3.8 E-mail Management

FG Particulars Mail To When/Frequency
1 Purchase Enquiry (RFQ) Supplier Document Added
2. Purchase order Supplier Document Added
3. Payment details Supplier Document Added
4. Debit Note Supplier Document Added
5 Goods Receipt Note Supplier Document Added
3.9 Validations
1 Gate Inward Inward Qty Should Not Be Greater than Pending PO If Inward Qty is greater than
Plus Tolerance PO Qty Plus % Tolerance
2. Goods Receipt Note Vendor Bill Should Not be Duplicated Document Added
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3.10 Vendor related details
3.10.1 Type of Vendors
Vendors Ironing
Staff Tagging
Canteen Staff Creditors For Exp
Contractors Tirupur Staff
Stitching L1 GLV A/c
Stitching L7 Sales Executive
Stitching L8 Creditors of Canteen
Stitching L9
Checking
3.10.2 Taxes in Purchase
GST 5%  IGST 5%, CGST 2.5% , SGST 2.5%

3.10.3 Items Group in Purchase
RM-Buttons RM-Fabric O/G

RM-Elastic RM-WIP
RM-Label RM-Printing
RM-Tags Packing Material
RM-S.Thread F.G Manufactured
RM-Fabric-L/R F.G Traded
RM-Fabric Stationery
RM-Tape Stock of Tools
RM-Applique Stock of Spares
RM-Fabric S/J Process Waste
RM-E.Thread RM-Fabric M/D
RM-Fusing Form Items
RM-Dry Sheet FINISHED GOODS
RM-Hanger TURKEY
RM-Fabric Y/N
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4. MANUFACTURING
Manufacturing Module is designed for specific needs of manufacture industries include core capabilities. It facilitates
production planning, Taking orders, Work in process, and delivering products to the customers.
Manufacturing Module is designed for manufacturing excellence. With visibility throughout the operation and embedded
support for a wide variety of manufacturing processes - including make-to-stock, make-to-order, manufacturing and
materials control.
Key Features
 Bill of Material
 Technical Specification Master
 Machine / Equipment Master
 Labour Master
 Combo Master
 Pattern / Fit Master
 Line / Team Master
 Operation Master
 Process Sheet/Component Routing Master
 Fabric Program
 Cut Plan
 Cut No Details
 Manufacturing Order/Work Order
 Manufacturing Order/Work Order Amendment
 Material Requisition General/Production
 Work In Process
 Line Rejection Entry
4.1 Bill of Material
Bill of Materials is used to define the materials and non-material items required producing a unit of particular material. Bill
of material can also be used for creating of an Assembly of materials for the purpose of Sales.
4.2 Production Order
Production Order is document used for producing required quantity of material. There are three types of Production Order
that can be created Standard, Special and Disassembly. Using Standard production, a parent items is produced based on a
Bill of Material, Special production does not any Bill of Material can be used for producing an inventory and issuing the
required components, Disassembly production a parent item is issued and the components are received based on the Bill of
materials.
4.3 Issues to Production
Issue to Production is the function used to issue materials required for a Production. This function is used the issue method
is set to manual or if the item has either Batch or Serial number property enabled. Partial quantities can be issued against a
Production Order.
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Journal Entry [Based on Warehouse & GL Determination]

Particulars Debit (Rs.) Credit (Rs.)
Stock of Work in Progress A/c XXXX
Stock of Raw materials XXXX
4.4 Receipt from Production
Receipt from Production is the function used to receive materials against a Production order. When issue method is set to
back flush the system will automatically issue the required quantities before receiving against the Production
Journa Entry [Based on Warehouse & GL Determination]

Stock of Finished Goods A/c XXXX
In the summary tab of the Production Order, user can see the components total cost, the finished goods cost, and
whether there is any variance between them when the standard costing method is used. This variance is posted to the WIP
variance account when the Production order is closed. The parent cost is updated based on the component’s total cost .
Accounting Entry [Based on Warehouse & GL Determination]
Production Variance A/c XXXX
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4.5 AS IS Process flow chart for Production

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4.6 To Be Process Production details

S.No To Be Process Domain
1 Warehouse to be maintained for FG and Raw materials SAP
2 Documentation for in and out Raw materials and FG SAP
3 MRP should consider pending sales order, forecast, Current stock, PipeLine, Reorder SAP
Level
4 Production orders will be created from MRP SAP
5 Monthly/Quarterly plans also converted as Production order SAP
6 Production Indent should be raised for production order SAP
7 Against the Indent material should be issue by stores person SAP
8 After completion of FG, It should place into to FG warehouse SAP
9 Billing and Transfer only from FG warehouse SAP
10 Printed documents to be used for work order & material issues SAP
11 Printed format to be used for All BOM SAP
12 System needed for Return items (Rejection warehouse) SAP
13 System needed for Raw materials issues (Rejection warehouse) SAP
14 Daily production report needed SAP
15 Inventory related reports needed SAP
16 Minimum level inventory control needed SAP
17 Warranty monitoring system needed SAP
18 Pending work order maintenance system needed SAP
19 Alert message for negative inventory SAP
20 Parts Interchange between FG Items SAP

1 Item Master GAP SAP already has capability. Item master for RM,
FG,others. As per CCS addon color wise item code
is lengthy process. It should be avoided in new
development. In item master Style and size is
enough.
2 Bill of Material GAP SAP already has capability. Popees side
maintaining Bill of material. They are changing
the BOM as per their requirement. BOM should
be changed once it is defined.
3 Production order FIT SAP already has capability. Popees maintaining
production using CCS Add-on as Production order
4 Issue for Production FIT SAP already has capability. Popees maintaining
issue through CCS Add-on as Production order
5 Receipt from Production FIT SAP already has capability Popees maintaining
receipt through CCS Add-on as production order.
6 As per CCS add-on GAP 1.There is no proper tracking for material
consumtion.
2.There is no subcontracting
3.There is no Quality checking
4.There is no WIP tracking
5.There is no sufficient reports.
7 As per Indus Add-on GAP In Indus production module new development all
the GAP will be shortlisted and additional futures
are provided as per Popees requirement.
Confidential Page 27
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Not Applicable
S.No Customization Description PLD Query Report Crystal Report
1 Work order Yes Yes
2 Material issue Yes Yes
3 Production completion Yes
4 Inspection details Yes
5 Daily production Yes
6 Rejection Yes
7 Return details Yes
8 Monthly Production Yes

1 Daily production report Factory manager
2 Rejection report Factory Manager
3 Stock Availability Factory manager/ Sales manager
4 Sales Return Factory Manager Document Added
4.11 E-Mail Management

S.No Particulars Mail To When/Frequency
1 Production Report Production Daily Basis
Manager/MD/Director
2. Rejection Report Production Daily Basis
Manager/Director
4.12 Validations
1 Production Order Should not exceed Document Added
maximum Stock level
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5. FINANCIAL ACCOUNTING
SAP Business One delivers the tools and reporting capacity you need to manage your company’s finances
effectively and according to Generally Accepted Accounting Principles (GAAP). SAP Business One can bring your
financial accounting to a new level of automation:
Real-time, really. Every time you add (or post) a transaction, your general ledger is updated. No need to batch
journal entries for later posting—unless that’s what you want to do.
Automatic journal entries. Perhaps the largest productivity boost in SAP Business One is its ability to create
various journal entries automatically—greatly reducing the need to make journal entries or corrections
manually.
Drill-down functionality. SAP Business One gives you the ability to drill down using the orange navigation
arrows, not only to the general ledger but all the way to the source documents of a transaction—another
powerful labor- and time-saving feature.
Task automation. You can automate redundant tasks by using recurring postings and avoid posting mistakes
by using posting templates.
Data integrity. To prevent users from posting manual journal entries to certain accounts, you can set up
confidential accounts. In addition, alerts help you manage expenses by informing you when expenses reach
their budgetthreshold.
Automatic and manual reconciliation. Transactions are automatically reconciled allowing you to save time and
get accurate reporting. In addition, you can conduct a manual reconciliation to close outstanding activity.
Audit trail. SAP Business One provides a complete audit trail, allowing you to track who made changes to all data
or documents—and when.
5.1 The five-step process of setting up financial accounting
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5.2 Terminologies
Terminologies Definitions
Account Formal record of a type of asset, liability, equity, revenue, or expense that shows its
beginning balance, increases and decreases (transactions), and resulting ending
balance for a specified period.
Control account Control accounts are linked to business partners. When a document is posted to the
business partner, the journal entry includes also the control account. Each customer
has one default A/R control account, and each vendor has one default A/P control
account, however it is possible to replace the control account in any document. A
control account holds the total A/R or A/P balance for all linked business partners.
Control accounts are included in the balance sheet report, so their balance reflects
your total balances for customers and vendors. Manual journal entries cannot be
posted to a control account.
Clearing account An account to which postings are recorded temporarily because of a time gap
between accounting transactions, organizational task distribution, or accounting
transactions requiring clarifications.
Active account An account in the chart of accounts to which journal entries are posted.
Account segmentation A bookkeeping method of creating account codes based on the hierarchical
structure of a business. The individual segments correspond to different business
units, such as company, division, region, department, group, and so forth, and to
different categories, such as travel expense, box office revenue, product line, and
so forth.
Natural account The first segment of an account code that identifies the type of account, such as
segment fixed asset, liability, revenue, expense, and so forth. Account codes can consist of
numeric values only when using account segmentation, or be alphanumeric in a
company that is not using account segmentation
Chart of accounts The index or coded listing of the accounts in a general ledger.
General ledger (G/L) The main accounting record of a business. The G/L uses double-entry bookkeeping;
it usually contains the accounts for all of a business’s assets, liabilities, profit, loss,
income, expenditure items, funds, and reserves.
Journal entry A record of a transaction that usually includes transaction date, titles of affected
accounts, amount of each debit and credit, and transaction description
Posting The process of recording journal entries (credits and debits) in the G/L
Transaction A business activity or event that debits one G/L account and credits another
5.3 Setting up Your Posting Periods

The first posting period must be defined at the time the company database is created. Afterwards, to set up
new posting periods, go to Administration → System Initialization → Posting Periods. From here, We can update the
generated periods (such as date ranges) and create new ones. You can also set or change the start of the fiscal year
5.4 Creating Your Chart of Accounts
Once you have determined your financial or posting periods and account segments, you are ready to create
your chart of accounts in SAP Business One. The organization of the chart of accounts follows GAAP in which there is a
separate “drawer” for accounts representing assets, liabilities, equity, revenues, cost of sales, expenses,
financing, and other revenues and expenses. These drawers, which have been defined by SAP, organize your accounts
by level in a logical fashion appropriate to your financial accounting and reporting processes. The drawers can be
renamed to provide great flexibility to your business.
In the Chart of Accounts window, SAP Business One asks you to characterize every G/L account as either a title
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account or an active account and identify its level. Because only active accounts can be posted to in SAP Business One,
it is a good practice to have all your active accounts at the same level. In reports, a title account summarizes all the
balances of each active account below it.
To add an account or a title, click the drawer or title that you want to add the new account under. Choose Data →
Add from the menu bar, and enter the complete account code, name, and other properties.
To rearrange your chart of accounts structure, use the Edit Chart of Accounts screen. Here you choose the
account level and location in the chart of account.
5.5 G/L Account Determinations
One of the key advantages of SAP Business One is its ability to create various journal entries
automatically, particularly those involving sales, purchasing, and inventory transactions. In SAP Business One, when
an invoice is created, the accounting entries are created at the same time. But how does the application know how to
create those accounting entries? G/L account determination is the process of telling SAP Business One in which
accounts to put various sorts of automatically created accounting entries.
To specify G/L accounts, go to Administration → Setup → Financials → G/L Account Determination.
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5.6 Multi Branch

You can activate the multi branch feature to enable you to work across branches on one company database, but only
with authorized data. For example, a company with several stores could use a single company database to manage all
their stores as branches. Although the data is centralized in one database, the data for each individual store can also be
manipulated and reported separately.
Major functions of this feature include:
Documents are createdfor specific branches andonly with master data, such as warehouses andbusiness
partners that are assigned to the branches.
Different branches can share some common data and settings, for example, items, business partners, users and
document settings.
You can create purchasing documents from one branch based on sales documents from another branch.
You can run reports for specific branches, as well as compare branches.
Dedicated authorizations to users to access one or more branches in SAP Business One.
You can enable multi branches on the Basic Initialization tab of the Company Details window. Additional settings are
done in the Setup menu for Financials.
5.7 Posting Manual Journal Entries

The majority of journal entries in SAP Business One come from one of the other modules; sales, purchasing, payment,
and inventory documents post transactions automatically to the G/L. However, in GAAP accrual-based accounting, you
sometimes need to make manual journal entries in the G/L, such as depreciation entries, accrual entries, correcting
entries, and the like—anything, in other words, that would not come from one of the other SAP
Business One modules. When a journal entry is added manually, it is recorded immediately and cannot be deleted—
only reversed.
Using the Journal Entry window shown in bleow Figure, you can create journal entries manually. The purpose of manual
journal entries is to record transactions that are not automatically initiated from a sub ledger or from another process
within SAP Business One. For example, a manual journal entry might be used to record a finance charge to a customer
account or a service fee to a bank account.
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To create a manual journal entry, go to Main Menu → Financials → Journal Entry. A journal entry can be displayed and
created in an expanded editing mode or reduced editing mode.
To enter amounts in foreign currency for an account defined as All Currencies, or to enter a specific foreign currency
account, check the Display FC box.
In some cases, you may receive a large journal entry from your accountant, for example for payroll, in an Excel
worksheet. All you need to do is copy the rows in Excel, and paste them into a journal entry window. Make sure the
columns in Excel match the columns shown in the SAP Business One journal entry to make this operation successful.
5.8 Journal Vouchers

You can use journal vouchers to review a batch of financial transactions before posting them. Before you post the
entries as journal vouchers, you have the opportunity to edit, change, or delete entries, as required. Let’s consider
a couple of situations in which you would use journal vouchers. Perhaps you’re training a new employee, and
rather than risking that some or all of the new employee’s journal entries might have to be reversed, you can
allow the new employee to create journal vouchers that you can review. This eliminates the risk that the new
employee could post incorrect journal entries that would have to be reversed later. You can also use journal
vouchers to
perform what-if analyses. You can run the cash flow report and include open journal vouchers to determine the
effect of the postings before you actually post them.
Another advantage is that a journal voucher can be saved temporarily even when unbalanced. If you have a very
large journal entry that you are working on and wish to come back to it later, the voucher allows you to save your
work before the entry is complete.
In other systems, a journal voucher sometimes is used for a single journal entry. In SAP Business One, a journal
voucher is always used for a batch of transactions, meaning that you enter multiple journal entries in one
voucher. When you post the voucher to the general ledger, all the journal entries contained in the voucher are
posted together.
To create a journal voucher, go to Main Menu → Financials → Journal Vouchers.
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5.9 Reversing Transactions

You have the ability to cancel a manual journal entry by locating it, right click and select Cancel. A new journal
entry opens, with the amounts reversed, and all you need to do is add.
Alternatively, you can schedule a reversal of a journal entry by date. Automatic reversal of manual journal entries
is usually set up to occur on the first day of the following month. For a list of manual journal entries scheduled for
reversal, go to Main Menu → Financials → Reverse Transactions. Note that this option is used primarily during
month- and year-end closings.
5.10 Editing G/L Accounts

In the normal course of business, you may have to adjust the chart of accounts from time to time. Using the Edit
Chart of Accounts window, you can make changes to the chart of accounts, create new accounts, rearrange
groupings, and change and edit existing accounts.
To display the Edit Chart of Accounts window, go to Main Menu → Financials → Edit Chart of Accounts, or
Administration → Setup → Financials → Edit Chart of Accounts.
5.11 Incoming and Outgoing Payments

In SAP Business One, the functionality and reporting associated with processing payments are accessed through
the Banking module. This section provides only the basic information you need to get started. When processing
payments you should select the transactions to be closed by the payment, either fully or partially. If there is no
prior transaction to select, or you are unsure which transaction applies, you can enter a Payment on Account
5.12 Incoming Payments

Incoming payments can be received in four ways: cash, checks, credit cards, and bank transfers. SAP Business One
handles all of them in basically the same way—either by making a payment against a specific A/R invoice or by
making a payment to a customer against two or more A/R invoices.
5.13 Creating Incoming Payments for Specific Invoices

The following steps explain how to create an incoming payment against specific invoices:
1. Go to the Banking → Incoming Payments → Incoming Payments
2. Click the selection list button to the right of the Code field and then select a customer
3. Review the Documents for Payment table that displays all the open invoices for the customer
4. Select the invoices for which you want to apply a payment (check the selection box next to the row
number); the cumulative amount is displayed in the Total Amount Due field in the footer of the window
5. Change the Total Payment amount field to do a partial payment
6. Select the payment means icon from the SAP Business One toolbar to open the Payment Means window.
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Select the tab for the desired payment means, fill in the relevant details, and click OK, which brings you
back to the Incoming Payments window.
7. Click Add to post the document
Once the incoming payment document is added, the following actions are taken:
 Journal entries credit the customer’s accounts receivable control account and debit the bank account or a
clearing account.
 The payment is applied to the invoice.
 The paid invoices are closed and no longer appear in the Open Items List, Documents for Payment table
and in the customer’s receivable aging report.
 When a partial payment is processed, the selected invoice remains open for the balance due amount
 When a full payment is processed, the invoice and the payment are internally reconciled and closed.
 If the payment is made by check, cash or credit card, the payment is posted to a clearing account, and a
deposit document must be processed in order to transfer the funds from the clearing account to the
house bank account
5.14 Creating Incoming Payments on Account

You can accept incoming payments without reference to specific invoice(s)—for example, a one-time point-of-
sale purchase. To do this, you check the Payment on Account checkbox of the Incoming Payments window and fill
in the required information. Once the incoming payment document has been posted, the appropriate journal
entry is created.
5.15 Outgoing Payments

Just as with incoming payments, there are, generally speaking, four ways of sending outgoing payments: cash,
checks, credit cards, and bank transfers. You can perform the following activities:
 Create outgoing payments for business partners and accounts using various payment means;
 Print and void checks for a payment for various purposes, including employee bonuses;
 Create, trace, and process drafts of outgoing payment documents and drafts of checks for payment; and
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 Generate a Check Register Report
The main difference between incoming and outgoing payments is the need to define an account for the different
payment means. For example if you create an outgoing payment with cash, you must select the outgoing cash
account for the transaction. In this case, it can be your house bank account or a petty cash account.
5.16 Internal Reconciliation

Internal reconciliation is a mechanism that runs in the background of SAP Business One and is automatically
performed for documents; however users can also conduct internal reconciliation manually. You may wonder how
critical internal reconciliation is to the running of your company. Well, the answer is that internal reconciliation is
absolutely critical! Essentially, internal reconciliation matches debits and credits in the same G/L account or
business partner. For example, an invoice is matched with a payment or a credit, or a payment is matched with a
deposit. If no internal reconciliation was performed by SAP Business One, invoices would remain open even if they
had been paid. Imagine that your invoice remain open after they are paid. You would not be able to do collections
from customers, pay vendors and more.
In SAP Business One, when you apply a payment to an invoice, or cancel a document, and a posting is made to the
general ledger, an internal reconciliation normally takes place, and you do not have to do anything more. In a few
cases, you will have to complete the process by conducting manual reconciliation. Manual reconciliation is
necessary in the following cases:
 For a payment on account, where the invoice was created after the payment
 When writing off any rounding or over/under payments differences
 To match transactions for a business partner that is both a customer and a vendor
 To make corrections to previously reconciled transactions
To internally reconcile a G/L account, go to Financials →Internal Reconciliations → Reconciliation and choose the
account.
To access internal reconciliation for a business partner go to Business Partners →Internal Reconciliation →
Reconciliation. Select the Business Partner and click Reconcile. If you have customers that are also vendors, check
the Multi BP’s box and choose both master records. You can also access internal reconciliation for a business
partner if you open the business partner account balance, and choose the Internal Reconciliation button.
Internal reconciliation supports cash discount calculation, exchange rate differences, and over/under payment
scenarios when you reconcile a single payment with one or more invoices.
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5.17 Cost Accounting

Using cost accounting can help you reduce the number of general ledger accounts that need to be maintained.
For example, instead of having a separate revenue account for each department, product line and location, you
can have just one general account, the total of which is then divided between the cost centers through reporting.
Using SAP Business One’s cost accounting functionality, you can establish cost centers for almost any purpose by
going to Main Menu → Financials → Cost Accounting → Cost Centers.
5.18 Using Dimensions to Group Cost Centers

You can also use Dimensions to group cost centers together and present data in different ways in cost accounting
reports. Using dimensions is optional; therefore you need to decide whether to activate the multi dimensions
option for the company in the Cost Accounting tab of the General Settings.
You should not use the multi dimension option if you have a simple company structure with just a few divisions or
if you maintain a separate account for each area. In these cases, you can still use the cost accounting module, just
in a simplified way.
The next step for setting up dimensions is to define the various locations or departments in your company as cost
centers. You assign each cost center to a dimension, set validity dates and make it active.
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Once you create a cost center, a distribution rule is created automatically, and marked as direct allocation, with
100% of the amount assigned. On a daily basis, the system uses distribution rules, whether you created them
manually or automatically. See the next section to learn more about distribution rules.
5.19 Distribution Rules

A distribution rule is used to allocate direct and indirect costs and revenues to one or more cost centers.
Consequently, each distribution rule contains information regarding the portion of costs or revenues to be
allocated to each individual cost center.
Distribution rules that are created when you set up a cost center are always considered as direct allocation. To
distribute indirect costs incurred by rent, for example, you could specify what portion of the total rented space a
specific cost center uses. Alternatively, you could allocate costs by specifying the number of employees belonging
to a cost center as a percentage of the total headcount in the company.
You can use a distribution rule for several different cost elements. If, for example, one store uses 1,500 square
feet of the total rented floor space of 2,000 square feet while another uses only 500 square feet, you distribute
the costs incurred by rent and professional cleaning services proportionately between the two stores on the basis
of this information.
If the ratio between the cost centers changes, or if you need to add or remove a cost center from the distribution
rule, use the Effective From date to define multiple instances of the same distribution rule. This way you maintain
the historical allocation of revenues and expenses, but activate new rules for reporting future transactions.
To access the cost accounting distribution rules function, go to Main Menu → Financials → Cost Accounting
→Distribution Rules.
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5.20 Enquiries and Reports

Report How to reach What it shows
Customer Accounting → Aging All of the receivables that are current and past due, usually by several
receivables aging periods; receivables aging in aggregate as well as detail for each
customer. Customer statements can be accessed and printed from
this report. Available on the Business Partners Reports menu as well
Vendor liabilities Accounting → Aging How much is owed each vendor and how much is current and past
aging due (in the same way as the customer receivables aging report)
Report How to reach What it shows
Balance sheet Financials Summary of the financial position of a business: value of a
company’s assets, total liabilities, and owner’s equity including a
relative percentage of each account of the total
Trial balance Financials Details for each account: beginning balance for a particular period,
all of the debits and credits, and the ending balance. You can
include all customers and vendors in this report
Profit and loss Financials Income of your business
statement
Cash flow Financials Cash flow forecast based on open A/R and A/P as well as cash
accounts
Document journal Accounting All the detailed journal entries created manually or automatically
Transaction journal Accounting Posted journal entries by journal entry number, with drill- down to
related transactions for more detail
Inventory audit Inventory → Listing of all items in inventory, along with details of every posted
Inventory Reports transaction related to the item and cost of the remaining on-hand
quantities; used by accountants and auditors to reconcile inventory
transactions to their G/L
Check register Banking → Outgoing Listing of all checks including complete details such as account code,
Payments vendor ID, payment amount, status, whether it was printed, and
who printed it
5.21 AS IS Process Financial Accounting

1 Posting Period using as per SAP SAP
2 Chart of Accounts using as per SAP. To be modified in new database SAP
3 G/L Account code determination using as per SAP but not mapped correctly SAP
4 Tax code determination not used so far. It is mainly used for automatic taxcode display in SAP
marketing documents.
5 Withholding Tax setup not used so far. It should use for automatic TDS deduction SAP
6 Business Partner (Vendor/Customers) masters are there. But incomplete SAP
7 Outgoing payment handling as per SAP SAP
8 Incoming payment using as per SAP SAP
9 Most of the Financial transaction is entered through JE (Example: Expenses) SAP
10 Balance Sheet using as per SAP SAP
11 P & L using as per SAP SAP
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5.22 Financial Accounting To Be Process flow Chart
To Be Process Flow Chart of Financial Accounting
Sales Purchase
Delivery Goods Receipt PO
Sales Return
Goods Return
A/R Down payment

A/P Down payment
A/R Invoice
A/P Invoice
A/R Credit Memo Others

Expenses /
Income/
Voucher A/P Credit Memo
Production
Banking
Production Issue
Journal Entry
Production consumption
Outgoing Payment
Production Receipt
Incoming Payment
WIP
Fixed Assets Deposits

Scrap
Salvage
Capitalization QC
Inventory Depreciation
Inward
Transfer
Goods Receipt In Process
Scrap
Goods Issue Final
Inventory Transfer Sale

Sub Contract
Inventory opening balance
Job order DC
Stock reconciliation
Stock revaluation Sub Contract GRN
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5.23 Cost Center Flow Chart
5.24 To Be Process Financial Accounting

1 Accounts Payable: Received GRN details along with invoice from purchase department and SAP
others
2 Verify the bills as per purchase order SAP
3 Check statutory requirement is correct, if no deviation then bill accounted or if have any SAP
deviation sent it to purchase department
4 Then make the payment to the supplier as per terms (advance and outstanding payments) SAP
5 Accounts Receivable: Sales invoice received from Sales SAP
6 Payment received from the customer via, Cheque, Neft, RTGS (advance and outstanding SAP
payments) and account the payment against invoice
7 Bank Transaction: Payments, receipts and deposit activities (Cheque, Neft, Rtgs, Transfer) SAP
8 Bank reconciliation process is made on periodically SAP
9 Fixed Assets: Fixed assets item masters created SAP
10 Capitalization has to be posted in time of A/P invoice created SAP
11 Capitalization credit memo posted from A/P credit memo SAP
12 Fixed asset Retirement posted from A/R Invoice when it is sold SAP
13 Asset depreciation can be generate monthly / yearly SAP
14 Asset can be revaluate if required SAP
15 Budget: Budget can be fixed for individual general ledger and control it as per setup SAP
16 Budget Vs actual report can be taken SAP

1 Journal Entry GAP Expenses directly booking into JE. Outgoing payment
should be used
2 Journal Entry GAP Service Bill directly booking into JE. A/P Invoice Service
type should be used
3 Incoming payment GAP Cash collection entry using wrong method
4 Journal Entry GAP SAP already has capability .TDS is entry directly booking
into JE. A/P Invoice Server type automatically calculates
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TDS. For that Withholding Tax configuration and Enable

TDS option in Business Partner
5 A/P Invoice –Service GAP SAP already has capability .A/P Invoice – Service type to be
used for service type vendor bills
6 A/P Credit Note GAP SAP already has capability .A/P Credit Memo to be used
7 A/R Invoice, A/P Invoice GAP Vendor /Customer Aging reports showing wrong due to
proforma Invoice addon issue
8 Business Partner GAP PAN No. not entered in Business partner Master
9 Business Partner GAP Business partner address not in order
10 Tax Code determination GAP Tax code determination not used so far
11 G/L Account code determination GAP SAP already has capability. G/L account determination not
mapped correctly
12 Add-on (New development) GAP PDC for Customer and Vendors
13 Cost Center GAP SAP already has capability. Cost center not fully utilized.
Cost center to be configured
14 Trial Balance FIT SAP already has capability
15 Profit and Loss statement FIT SAP already has capability
16 Reports FIT SAP already has capability. Standard reports are there.
17 Fixed Asset GAP SAP already has capability. To be configured to enable
Fixed Asset
18 Banking – Incoming payment FIT SAP already has capability.
19 Banking – Outgoing payment FIT SAP already has capability.
20 Bank reconciliation FIT
21 Deposits GAP
22 PDC GAP
23 Training GAP Training should be provided for the all above mentioned
points
Not Applicable
S.No Document Scenario Level of Level-1 Level-2 Level-3
Approval
1 Outgoing Payment For all Payments 1 Finance
Manager
2 Credit Note For All 2 Finance
Document Manager
S.No Customization Description PLD Query Crystal
Report Report
1 Outgoing Payments Yes
3 Daily Expenses Yes
4 Credit Notes Yes Yes
5 Debit Notes Yes Yes
6 Payment voucher Yes Yes
7 Tax reports Yes
8 Outstanding reports Yes
9 Trail balance & Profit and Loss report Yes
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1 Outgoing Payment Finance Manager/MD Automatic
2 Expenses Finance Manager Automatic
5.30 Validations
1 Outgoing Payment Cash Payment should not Document Added
exceed 5k
2.
6.0 FIXED ASSETS
To Be Process Flow Chart of Financial Accounting
Fixed Assets
Asset Classes & Depreciation

type
Purchase Order Asset Master Data
Goods Receipt PO Capitalization Sales Order
A/P Invoice Capitalization Credit Memo Delivery
A/P Credit Memo Retirement/ discording A/R Invoice
Manually created Transfer
Manually created Manual Depreciation
Depreciation Run
Asset Revaluation
Budget
Budget Scenarios
Budget Distribution Methods
 Respective General Ledger can

be Block/ Warring/ Without
Budget
warring
Budget Reports
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7. SUBCONTRACTING
Subcontracting Module is an important tool for tracking and monitoring all third party contract relationships. Tightly
integrated with Inventory, Purchasing and Accounts Payable, the Subcontract Add-On manages the original Subcontract
as well as all change orders, billing, and payment history.
Key Features
 Approved Supplier/Vendor List

 Job Order
 Job Order Amendment
 Delivery Schedule
 Job Order DC
 Subcontracting GRN
 DC for Rejection
 DC for Rework
 Without Process Material Receipt
 Scrap Receipt
 Service Order
 Service Order Amendment
 Service Order DC
 Service Order Receipt
 Returnable DC
 Non-Returnable DC
 RDC Receipt
 Customer Material Receipt
 Customer Material Return
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8. STORES
1.1 Process Flow Chart of Stores
Gate Inward
Type
Sales
Purchase Job Order- Scrap
Return with RDC
Order Regular Receipt
Invoice
Sales Return Without

Job Order- Stock
without Process
Rework Transfer
Invoice material
Customer
Material
Receipt
Service Cash InterUnit

Order Purchase DC
Goods Receipt PO A/R Credit Memo RDC Receipt Subcontracting GRN Scrap Receipt
Without Process
Return InterUnit Receipt
Material Receipt
Service Order
Cash Purchase
Receipt
Inventory (Warehouse)
Quality Inspection
Status Re-Inspection
Rework Rejected Accepted

Whs Whs Whs Material Requisition-General
Return
Allocation
Material Requisition-Production No Material Issue / Return
Required
Yes
Stock Allocation
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8.1 Stores Approval Management

S.No Document Level of Approval Limit Level-1 Level-2 Level-3
Approval
1

S.No Customization Description PLD Query Crystal
Report Report
1 GRN Yes
2 Daily Stores release Yes
3 Inventory Ledger (Itemwise/Groupwise) Yes Yes
4 Minimum/Maximum inventory monitoring Yes Yes
5 Party wise delivery Yes
6 Inventory stock reconciliation report Yes

1 Minimum Level Inventory Stores In-charge Automatic
2 Zero stock list Stores In-Charge Automatic
3 Material Issue Factory Head Automatic
8.4 Validations

1
2.
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9. QUALITY CONTROL
The Quality Control Module supports tasks associated with quality planning, quality inspection and quality control
throughout an enterprise. It sets the specifications for quality and standard testing procedures, controls the creation of
quality certificates and manages notifications related to quality.
Quality Control Module not only monitors quality by control plans in purchasing and manufacturing but also provides
real-time process capability index for quick review. Quality Control facilities are versatile and offer support for every
phase of your operations, from receipt and acceptance of raw materials, through production of intermediates, to
inspections of finished goods before shipment to customers.
9.1 Key Features
 Parameter Master
 Sampling Table
 Control Plan
 Inspection Plan
 Inward Inspection
 In-process/Final Stage Inspection
 Non Confirmation Register
 Corrective / Preventive Action
 Customer Complaint
 8D Report
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1.1 Process Flow Chart of Quality Assurance

9.2 Quality Flow Chart
Bought Out
Subcontracting
Regular/Rework
Job Work
Inward Inspection
Sales Return
WIP/Work Order
A/R Credit Completion
Memo
In-Process/Final Stage Inspection
Work Order
Regular/Rework
Completion
Cash Purchase
Production
Indent
Material Re-Inspection
Rework
General Indent
Dispatch Advice/
Indent/Sales Order
Parameter & Pre-Dispatch Inspection
Control Plan
Conduct
Inspection Customer Complaint
Status NC Whs
Rework Whs Rejected Whs
Accepted Whs Non-Confirmation Register
Corrective/Preventive Action
Effectiveness of Corrective Action 8D Report
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9.3 Quality Control To Be Process details

1 Inwards material inspection has to be conduct as per QA parameter Bought out, SAP
2 Production operations inspection has to be conduct as QA parameter SAP
3 Inspection result can be accepted, rework, rejected, NC and material stored in respective SAP
warehouse
4 Given QA clearance for dispatch to customer SAP
5 If any customer complaint can be record it SAP
6 Non-confirmation can be generate against NC quantity and customer complaint SAP
7 Corrective action taken against that Non-confirmation SAP
TB.No To Be Process Fit/Screen Name Gap
1 Inspect to inward material Inward Inspection NA
2 Inspect production line inspection In-Process/Final stage inspection NA
3 Inspect balance material when returned to store Material Re-Inspection NA
4 Inspected qty stored in separately Warehouse NA
5 Given QA clearance for dispatch to customer Dispatch Advice/Pre-Dispatch NA
Inspection
6 Record customer complaint Customer Complaint NA
7 Create non-confirmation against NC & Customer Non-Confirmation Register NA
complaint
8 Corrective action taken against that Non-confirmation Corrective/Preventive action NA
Not Applicable
S.No Customization Description PLD Query Report Crystal
Report
2 Daily Inspection Yes
3 Rejection details Yes
4 Rejection Reason Yes
5 Inspection report for Purchase Material Yes
6 Inspection report for Production Material Yes
7 Inspection report for Rework Material Yes
8 Test Report Yes
9.7 Validations
1 Rejection at QC Production Manager Document Added
QC Manager
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10.
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10. SECURITY
Security Module is helps to restrict unauthorized entry inside the office premises and tracking of materials inward and
outward.
Security will be recording the Visitor register details of pass issued, issued name, person to meet, incoming and
outgoing date and time, Gate pass number.
Key Features
 Gate Inward
 Gate Outward
 Visitor Register
Flow Chart
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11.HUMAN RESOURCES
11.1 Fit Gap Analysis Human Resource
S.No. Process Fit Screen Name

(Addon)
1 Manpower Request :- Manpower Request

Manpower request will be raised by departments with proper approvals. They
mentioned department, designation, skills required, qualification, CTC and
manpower required date.Branch wise and department wise manpower will be
monitored.
2 Allocation :-
If employee already available in other location, he will get transferred to required
location.
3 New Requirement :- Resume Bank
Resumes will be collected based on requirement and updated the Resume Bank.
4 Selected Candidates List :- New screen

After scrutinizing the resumes from resume bank, suitable candidate’s resumes will Selected
be entered in this screen for interview schedule. Candidates List
Call Letter for selection Process
5 Interview schedule :- New screen

Selected resumes will be used for calling candidates for schedule interview. required
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6 Interview Assessment :- Selection Process

Interviews will be conducted and shortlisted candidates’ details will be entered. In
the selection process levels were there that will be mentioned. Interview status like
selected / rejected / hold can be mentioned. Rejected Resumes stored in resume
bank.
7 Interview status on HOLD list required. New report
8 Generate Offer Letter :- New report

Selected candidates will be issued Offer Letter. Report has to be prepared as per
format.
9 Joining Process :- New joiner check
Selected candidate has to submit certain documents, information in a prescribed list
format. HR will keep a detailed checklist which contains Salary proof, Experience form
certificate, Bank Account Details, PAN No, PF, ESI nomination, pre-employment
Medical examination (PEME) report etc….
10 Generate Appointment Letter :- New screen
With all available information Appointment Letter will be generated. Generate
( screen for salary structure and other conditions need to be developed) Appointment Letter
11 Employee Master Creation :- Employee Master

Once Appointment Letter Accepted by Candidate, Employee Master Data has to be Creation
created.
12 Property Issues and Receipts :- Property Issues and
Employee will be provided with certain assets based on eligibility. Receipts
13 Appraisal :- Appraisal
Performance appraisal process will be “Self-Appraisal”, “Department Head review”,
“Management review”. Accordingly increment process for the employee will be
finalized.
14 Resignation Application :- Resignation
Resignation letter received from the employee. Resignation status approved, then Application
process for Final settlement. Status is not approved Hold / Reject the resignation.
Conduct exit interview. Prepare reliving letter and give it to employee.
15 Resignation process through SAP
16 TDS calculation
Income Tax - Form 16
17 Employee Medical Insurance

Format Provider.
18 LWF and PT Slab
19 Salary Calculated on Month Days
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11.2 Payroll Process Flow Chart
Process Flow Chart of Payroll
Payroll
Employee Master
Leave Application
Bio Metric Daily Attendance On duty Entry
Permission Entry
Monthly Attendance
Advance/Loan
Installment
Formula Master Payroll Process TDS Installment
Other Addition &

Deduction
 Salary Statement
 Bank Wise Statement
 Pay slip
 EPF & ESI Statements
Leave
Bonus Gratuity
Encashment
Bonus Parameter Leave Master Gratuity Setup
Bonus Calculation Leave Opening Balance Gratuity Calculation
Leave Encashment Calculation
Final Settlement
Settlement Parameter
Final Settlement Calculation
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11.3 Payroll Transactions
 Leave opening balance

 Leave application
 On duty registration
 Employee permission
 Loan application
 Daily attendance-worker
 Daily attendance-staff
 Daily attendance-contract
 Monthly attendance-worker
 Monthly attendance-staff
 Monthly attendance-contract
 Payroll process-monthly/worker
 Payroll process-monthly/staff
 Payroll process-monthly/contract
 Bonus Calculation
 Leave Encashment
 Gratuity
Master Screens
 Shift master
 Pay element
 Pay period
 ESI setup
 PF setup
 LWF setup
 Leave master
 PF/ESI GL Account master
 OT Master
 Professional tax slab
 Incentive slab
 Loan master
 Advance master
11.4 Payroll Process To be Process

1 Employee personal details and salary and leave details are updated SAP
2 Daily attendance uploaded from bio metric device SAP
3 Leave application received from the employee SAP
4 On duty information received from the departments/employee SAP
5 Permission information received from the departments/employee SAP
6 Daily attendance converted to monthly attendance SAP
7 Then payroll is generated and update any other deductions and additions SAP
8 Payroll formulas are captured in master level SAP
9 Bonus parameters are captured in master level SAP
10 Leave parameters are captured in master level SAP
11 Final settlement parameters are captured in master level SAP
12 Late hours deduction parameter captured in master level SAP
13 Payslip sent to employee mail id by system SAP
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11.5 Reports

1 Pay slip, Note: Employee location,PAN No., Department,Footer, VPF
2 Salary Register Note: ESI,PF,DOJ,LWF
3 Employee wise salary register
4 Bank statement
5 ESI,PF,PT,TDS reports
6 Appointment Letter
7 Offer Letter
8 Call Letter
9 Employee master
10 Appraisal Form
11 Feedback Form
12 Bonus Report
13 Leave and Encashment report
14 Gratuity
15 Full and Final settlement
11.6 Criterion for Piece Rate
1) Rs.2.2/Piece Checking:
2) Packing:
a) Normal Packing: 70 Paisa/Piece

b) Turkey Packing: 85 Paisa/Piece
3) Ironing:
35 Paisa/Piece
4) Tagging
a) Normal Tag: 15 Paisa/Piece
b) Turky Tag: 15 Paisa/Piece
c) Double Tag: 20 paisa/Piece
5) Button:
a)YKK button: 10 Paisa/Button
b) Press button: 14 Paisa/Button
c) Kaja button: 22 Paisa/Button
Canteen: Food Rates

We have two kind of employees. One is direct employees and another one is contract employees.
Food is free for direct employees. We are charging Rs.12/Meal for contract employees.
Special food rate
1) Cicken: Rs.15
2) Fish: Rs.12
Special food deduction is applicable for direct and contract employees.
Food Fine:
All employees must book their food on weekly basis. If an employee book his food and not having his food, will be
charging Rs.25/Meal as food fine.
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PERFORMANCE APPRAISAL
PROCEDURE FOR PERFORMANCE APPRAISAL

Purpose
The purpose of this document is to provide a clear definition of the methodology associated with the distribution,
approval and processing of the performance evaluation procedure.
Applicability
This policy will be applicable to all employees
Operating Procedure
This paragraph contains a detail description of the activities for the performance evaluation process.
No Activity Operation and responsibility Remarks

1 Distribution of The Human Resource Department sends the Uses the Performance Evaluation
Performance Performance Evaluation Form to all the Form.
Evaluation Form Departments of the Company
2 Joint Appraisal The Line Manager and Employee performs Employee and Line Manager signs
the appraisal together and discusses the Performance Evaluation Form
Employees accomplishments, improvements
and Ratings for the demonstrated
performance.
3 HOD review HOD reviews and approves the Performance HOD discusses any changes or
Evaluation Results, sends to Human discrepancy to Line Manager and
Resources the approved Forms. Employee and finalize before
sending to Human Resources.
4 Collection and Human Resources collects all the

Verification Performance Evaluation Form from the
Departments, verify contents and
signatures, Performs statistical analysis on
the Results
5 Filling and Updates Human Resources updates information in
the HRMS system and files in the Personnel
File
6 Training HR Person in charge for Training makes
Training calendar or schedules for the
identified training need from the
performance evaluation form.
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Increment Criteria
We will assess employee attitude, behaviour, regularity, punctuality and job performance for appraisal.
Grade: A
a) Efficiency must be above 85%

b) Eligible for double bonus
Grade: B
a) Efficiency between 70% and 85%

b) Eligible for 1.5 bonus
Grade: C

b) Based on management decision(Given or not)
Grade: D

b) Neutral
Grade: E
a) Efficiency below 50%

b) Termination
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11.7 Work Flow Diagram
HR sends Performance
Appraisal Form
Line Manager and employee jointly

performs the performance appraisal
No Yes
Agreement
Reached
Line Manager sends the PA form to Line Manager sends the PA

HOD with the notes on the disagreed form to the HOD for review
areas of the PA for review
HOD Reviews PA
Form
No Yes
PA
HOD Discusses areas of HOD Signs the PA

Discrepancy to Line Manager Form and sends to
and Employee and Finalizes HR
the PA Result
HR Collects and Verifies
all the PA Form
HR Updates records in
HRMS system,
Files in Personnel File
Process Training Needs
End
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12. SALES MOBILE APP DETAILS
SALES MOBILEAPP FIELD LEVEL INFO

Sales mobile app features required
1 Enquiry about product
2 Managing lead.
3 Employee attendance
4 Employee tracker (GPS)
5 Employee daily/weekly plan and Report
6 Leave Application
7 Product list with image and pricelist
8 Complaint about product
9 Dealer/Agent registration system.
10 Inventory /stock of products, location wise
11 Collection Report
12 Customer Outstanding
13 Each sales employee is assigned a list of dealer/ Distributor/Agent
Unique number/id for each dealer/distributor./Agent
Dealer name is mandatory
14 Manager user can disable and enable dealer/ Distributor/Agent. Then no sales order or any activity or
Notification from/for them.
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BLUEPRINT DOCUMENT
This document is prepared based on the discussion with POPEES core team. The implementation of SAP
Business One will be done based on the functionalities (Development) and reports listed (Base and
customized reports) in this document this is called as blueprint document.
For Indus Novateur

Prepared by Reviewed and Approved by
1.K.Veeramani – Senior Functional Consultant Mr.Kuralarasan – Project In-charge
Pothal Raj – Delivery Head
We had reviewed this document and agree that SAP Business One will be implemented based on the
functionalities and reports (Base and Customized) agreed in this blueprint document. The content of this
document will form the basis of acceptance of the project.
For POPEES
Reviewed and Approved by Signature
1.Mr.Prasad – Finance Controller
2.
Thanking you

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Roles and Responsibilities for the SAP Business one Implementation

5.29 Alert Management........................................................................................................................ 43

1. Basic Company Set Up Information

POPEES BABY CARE PRODUCTS PVT. LTD.

Locations Popees Baby Care Products Pvt Ltd-Calicut

13/258, Popees Building, Poonthottam, Pathiriyal PO, Thiruvali,

Popees Baby Care Products Pvt Ltd-Store

Popees Baby Care Products Pvt Ltd

Popees Baby Care Products Pvt Ltd

Internet Address www.popees.com

Phone 1 +91 4832 720 858

+91 8943 340 091

GST Tax types CGST 9% 6% 14% and 2.5%

Tax Authority Name POPEES BABY CARE PRODUCTS PVT. LTD.

Currency Name Currency Code

China Yuan Yes / No CNY /RMB

Define General Ledger Account Segments & Chart of Accounts

Define Bank Information

1 AIBEL APPARELS SIBL0000047 0047073000000941 SOUTH INDIAN Manjeri CA

8 ANNA APPARELS SIBL0000338 0338073000001383 SOUTH INDIAN Tirupur CA

Define Item Groups

Define Payment Terms

Define Territories, Commission Groups & Salespeople

Define Customer/Vendor Groups

Customer Group Name

Define Vendor Groups

Vendor Group Name

Define Shipping Types

2.3 Sales Process

2.4 Fit/Gap Analysis

S.No Functionality in SAP Fit/GAP/ Comments/Solution

2.5 Customization details

S.No Particulars Alert To When/Frequency

2.9 E-Mail Management

2.12 Taxes in Sales

GST 5%  IGST 5%, CGST 2.5% , SGST 2.5%

2.13 Items Group in Purchase

A/R Credit Memo

Sales Barcode Print

Stock Transfer through Barcode

To Be Process Flow Chart of Purchase

 Below Minimum Inventory Level Purchase Indent

Supplier Evaluation / Re-

Create BP Master Data

Indent RFQ Direct Emergency

Purchase Order Update to

Goods Receipt PO Goods Return

A/P Down payment Request A/P Invoice A/P Credit Memo

3.2 To Be Process in Purchase

12 Supplier/Vendor Registration GAP Find out the new suppliers

3.4 Customization Details

3.5 Reports / Layouts / Queries

3.6 Approval Management

4 Purchase Order All Amendment Based on PO Purchase

3.7 Alert Management

3.8 E-mail Management

3.10 Vendor related details

3.10.1 Type of Vendors

3.10.2 Taxes in Purchase

GST 5%  IGST 5%, CGST 2.5% , SGST 2.5%

3.10.3 Items Group in Purchase

RM-Buttons RM-Fabric O/G