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Project Name : PNSB SAP-FM Project

Document Title : SAP-FM Assessments Results


Document Stage : Final

Each question carries 10 marks and marks given based on the business users understanding and
answers on SAP-FM.

Questions Micheal Lim Lai Azlene Alice Ng Nor Afzan Kok Mun
Choo Wai Kheng Muhammad Siew Salwani Hanim Choon
Meng Azaham Keng Ibrahim Othman
Question 1 – 10 10 10 10 10 10 10
Master Data
Question 2 – 10 10 5 10 10 10 10
Master Data
Question 3 – 0 2.5 2.5 5 0 5 0
Budget
Preparation
Question 4 – 10 10 0 10 10 10 10
Budget
Preparation
Question 5 – 0 0 0 0 0 0 0
Budget
Execution
Question 6 – 10 10 0 10 0 10 0
Budget
Execution
Question 7 – 6 10 0 10 10 10 10
Availability
Control
Question 8 0 10 0 0 0 0 0
Availability
Control
Question 9 - 10 10 0 10 10 10 0
Reporting
Question 10 - 10 10 0 10 0 0 0
Reporting
Total Marks 66 82.5 17.5 75 50 65 40

SAP-FM Average Score Marks: 56.57 %

SAP-FM Average Score by Question Categories:


Master Data : 96.43%
Budget Preparation : 53.57%
Budget Execution : 28.57%
Availability Control : 40.00%
Reporting : 57.14%

Prepared By: Clear Minds Page 1 of 4


Filename: 427830623.doc Date Printed: 12-Jul-19
Project Name : PNSB SAP-FM Project
Document Title : SAP-FM Assessments Results
Document Stage : Final

SAP Fund Management Questionnaires & Answers


Master Data

1. Question: What is the usage of SAP Fund Management (FM)?

Answer: The functions in this component support you in creating and executing budgets. The purpose of
Funds Management is to budget all revenues and expenditures for individual areas of responsibility, to
control future funds transactions in accordance with the distributed budget, and to stop the budget being
exceeded. Business user can adapt the budget to changes in conditions by entering releases,
supplements, returns, and transfers

Funds Management is fully integrated with other components of the SAP System, especially with the
Budget Control System. The components that are integrated depend on the specific requirements of
PNHB Group of Companies. A basic requirement for the use of Funds Management is integration with the
General Ledger Accounting (FI-GL) component.

2. Question: Identify the importance of maintaining SAP Fund Management master data in FMDERIVER
account assignments

Answer: FMDERIVER is used to configure the posting rules from other modules such as from Financials
postings and Procurement postings to be charge to the correct FM objects (fund center and commitment
item)

This strategy is used to derive the values for Funds Management account assignments (FM account
assignments) from other account assignments which are posting from other modules.

Budget Preparation

3 Question: What is the correct step to perform budget preparation for a new fiscal year?
A. ZFM02 – Budget Planning Data Upload
B. FMMI – Open and Close Periods/Fiscal Year
C. ZFM01 – Budget Planning Report
D. FMBOSTAT – Assign Status to a Version

Answer: D, B, C, A

D: Assign status to a version is used to activate planning version e.g. 1-9 and assigned to budgeting
status. In this SAP-FM implementation, two values of budgeting status are defined which PREP for
planning user and ENTR for actual budgeting use. This planning version assignment to be done each
year, before you start any your cost center planning activities, which each submission of planning, revised
planning.

B: after setting status to the version, you are required to execute open and close fiscal period/year. It is to
be executed by year end processing, before your financial closing activities.

C: ZFM01 is the transaction for reporting and excel download for you to download excel planning
worksheet, which to be attached and integrated with your Microsoft excel file (forecast) to your cost
center/fund centers.

A: ZFM02 is the process where after receiving planning file submitted by cost center/fund centers, where
you will download the file based on Item C, into SAP with pre-defined version based on your planning
scenarios.

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Filename: 427830623.doc Date Printed: 12-Jul-19
Project Name : PNSB SAP-FM Project
Document Title : SAP-FM Assessments Results
Document Stage : Final

4 Question: Transaction code: FMPLCPD Change Plan Data. Why and what is the purpose for you use
the named transaction code?

Answer: To change the planning data manually for the selected fund center and commitment item. This
may happen if you have small changes to the planning data, however if it is massive change to the
planning, you may have to re-enter the planning data back.

Budget Execution

5 Question: Creation of purchase requisition and purchase order from purchasing module would check
budget and create an actual document in SAP FM? Right or wrong?

Answer: Wrong. Creation of purchase requisition and purchase order from purchasing would check
budget, however it will not create actual document in SAP-FM. Creation of Purchase Requisition and
Purchase Order will only create commitment items documents in SAP-FM. You may refer to report
transaction code FMRP_RFFMEP1AX with value type 50 (Purchase Requisition) or 51 (Purchase Order)
in column value type.

In SAP-FM, you need to differentiate between commitment items and actual documents.

6 Question: Which of the following transactions would NOT check on budget?

A: Manual reposting of cost center in Controlling


B: Accounts Payable postings for vendor’s payment
C: Create purchase order for computer asset acquisition for ITD Department
D: Accounts Payable postings for creation of invoice for utility bills

Answer: B. When you make vendor payment, you will create journal entries Dr Vendor and Credit Bank.
This will not check budget e.g. reconciliation account and bank account is non-budget items.

Availability Control

7 Question: What are the important fields that you need to enter when performing budgeting transfer
process via transaction code: FMBB

Answer. The following is the answers:


1. Process; Transfer
2. Document type; TRAN (Transfer)
3. Budget type; Transfer 01 (normal transfer) or Transfer 02 (unusual transfer)
4. Period
5. Fund center, commitment item and amount for sender and receiver.
6. Version
7. Document Date, Period

8 Question: SAP Fund Management will issue out SAP email once the available budget is reaching the
set limit. How are you going to know who will receive the mail?

Answer: You will know exactly the receiver of budget mail notification via Fund Center Master Data-
Responsible Person Fields. This exercise was done in the training where each of your own fund centers
e.g. 8XXX to be assigned with your username e.g. training1 or your own login name.

You are not able to see via SBWP-Workplace since the mail notification is privately send to the
responsible person in fund center master data.

Reporting

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Filename: 427830623.doc Date Printed: 12-Jul-19
Project Name : PNSB SAP-FM Project
Document Title : SAP-FM Assessments Results
Document Stage : Final

9 Question: Identify which of the following report can be used to analyze the budget planning data
i. FMAVCR01 – Overview of Annual Values – Availability Control
ii. FMRP_RW_BUDCON – Overview of Budget Consumption
iii. FMRP_RFFMEP1AX – All Postings – Commitments and Actuals
iv. FMRP_RW_BUDVER – Comparison of Budget Versions

Answer. The answer is IV – FMRP_RW_BUDVER. It is the transaction where you may able to view
budget comparison between versions, which include planning data. For example, you are able to analyze
version planning 1 with actual version 0.

10 Question: Your manager is requested to view a hard copy for all budget data entry, transfer, return and
supplement for 1010 fund center. Please generate the necessary report.

Answer. Transaction Code: FMRP_RW_BUDGET. In this report, you may able to see column of Current
Budget, Original Budget, Return, Supplement and Transfer (+) or Transfer (-)

Prepared By: Clear Minds Page 4 of 4


Filename: 427830623.doc Date Printed: 12-Jul-19