ACCOUNTS PAYABLES

There are two types of Vendors.

1) FI for Service Parties
2) MM for Material Parties

1) Creation of Vendor Account Groups – OBD3

IMG – FA – AR/AP – Vendor Accounts – Master Data – Preparations for Creating Vendor Master
Data – Define A/C Groups with Screen Layout (Vendors)

Click on New Entries

Account Group – PSL1
Name – FI (Service Vendor) for PSL
Double click on Company Code Data
Double Click on Account Management

Make Recon A/C as Required Entry & Cash Management Group as “Suppress”.
Enter & Save it.

Click on New Entries

Account Group – PSL2

Name – Material Vendor for PSL
Double click on Company Code Data
Double Click on Account Management

Make Recon A/C as Required Entry & Cash Management Group as “Suppress”.
Enter & Save it.

Click on New Entries

Account Group – PSL3

Name- One time vendors
Select one time account.
2) Create No. Range for Vendor Accounts – XKN1

IMG – FA – AR/AP – Vendor Accounts – Master Data – Preparations for Creating Vendor Master
Data
Click on Change Interval & then Click on Insert Interval

NO From No To A Current No
U1 100100 100200
U2 200100 200200
U3 300100 300200

Enter & Save.

3) Assign No. Range to Vendor Account Group – OBAS

IMG – FA – AR/AP – Vendor Accounts – Master Data – Preparations for Creating Vendor Master
Data – Assign No. Range to Vendor A/C Group
Click on Position
Enter Account Group – PSL1 Press Enter
Then Assign No. Range to Respective account groups. Enter & Save.

4) Define Tolerance Group for Vendors – OBA3

IMG – FA – AR/AP – Business Transactions – Out Going Payments – Manual out Going Payments –
Define Tolerance
Click on New Entries

Entered the co. code and save it.

Enter & Save.

5) Create GL A/C – FS00

 Purchase account under Expenses

 Sundry Creditors under Current Liabilities

a) Creation of GL for Sundry Creditors

GL A/C - 200001
Com Code – PSL
Account Group – Liabilities
Select Balance Sheet Account
Short Text – Sundry Creditors
Long Text - Sundry Creditors
Control Data
Select Recon A/C – Vendors
Select Line Item Display
Sort Key – 001
Field Status Variant – G067 (Recon)
Enter & Save it.

b) Creation of GL A/C for Purchases

GL A/C - 400003
Com Code – PSL
Account Group – Expenses
Select P&L Account
Short Text – Purchases account
Long Text – Purchases account
Control Data
Select Local Currency Only
Select Line Item Display
Sort Key – 001
Field Status Variant – G001 (General)
Enter & Save it.

6) Creation of Vendor Master Data – XK01

Easy Access – Accounting – FA – AP – Master Record – Create

Com Code – PSL

A/C Group – PSL2

Press Enter +Enter + Enter

Enter Recon A/C – 200001
Sort Key – 002 (Document No & Fiscal Year)
Cash Management Group – A1 (Domestic Payments)
Enter & Save it.

7) Create Document Types & No. Ranges – OBA7

Click on Position
Document Type – KR (19 – Vendor Invoice) & Double Click on KR
Click on No. Range Information
Com Code – PSL
Click on Change Button then click on Insert Button

No Year From TO
19 2013 500 599
Enter & Save. Click on Position
Document Type – KA (17 – Vendor Document)
Double Click on KA
Click on No. Range Information
Com Code – PSL
Click on Change Button then click on Insert Button

No Year From TO
17 2013 600 699

Enter & Save. Click on Position

Document Type – KZ (15 – Vendor Payment)
Double Click on KZ
Click on No. Range Information
Com Code – PSL
Click on Change Button then click on Insert Button

No Year From TO
15 2013 700 799

Enter & Save it.

8) Purchase Invoice Posting – F-43

Doc Date Com Code

Posting Date Currency
Pstky 31 xxx Vendor A/C use F4 key Amt-10000
40 100003 Inventory A/C
Simulate & Save.

9) View Vendor A/C Balances – FBL1N

Vendor Code – 100002

Com Code - PSL
Execute F8

10) Payment – F-53

Enter the doc date and posting date

Bank account GL
Invoice amount
Value date: today’s date
Account: vendor a/c
Press enter and simulate then post.
XV. CASH DISCOUNTS

1) Create GL A/C for Cash Discount Received – FS00

GL A/C – 300002
Com Code – PSL
A/C Group – Income
Select P & L A/C
Short Text – Cash Discount Received
Long Text - Cash Discount Received
Select Sort Key, 001, G001
Enter & Save.
300002 were saved.

2) Assignment of Accounts for Automatic Posting – OBXU / FBKP or Account Determination for Cash
Discount
SPRO – FA – AP – Business transactions – Out Going Payments – Out Going Global Settings – Define
A/C’s for Cash Discount Taken

Chat of A/C – CAPS

Press Enter & Save.
A/C Assignment – 300002 (Cash Discount Received)
Enter & Save.

3) Maintain Terms of Payment – OBB8

SPRO – FA – AP – Business transactions – Incoming Invoices/Credit Memo’s - Maintain Terms of

Payment
Click on New Entries
Enter & Save.

4) Assign Terms of Payment to Vendor Master Data – XK02

Vendor Code – 300100
Com Code – PSL
Under Com Code Data Select Payment Transactions Press Enter
Payment Terms – PSL1
Enter & Save it.

5) Post Vendor Invoice – F-43

Doc Date – 17.02.2013 Com Code – PSL

Posting Date – 21.02.2013

31 – 300100 – 1000
40- 100003 – 1000

Press Enter & Save it.

If you get any Error Message Saying that Cash Discount may be only 0.000%.
Go to OBA4 then Select Com Code
Cash Discount per Line Item – 10%
Enter & Save.

6) Vendor Payment – F-53

Doc Date -21.02.2013

Bank A/C – 100001 Amounts – 1000
Select Open Item A/C

Vendor Code – 300100

Find the Cash Discount Amount
One step back
Then Double Click on Amount
Amount – 970 (Reduce the Amount discount amount from invoice)
Main Menu Document & Simulate.

7) Display GL Balance – FBL3N

ADVANCE TO VENDORS

1) Create GL A/C for Advance to Vendors – FS00

GL A/C - 100004
Com Code – PSL
Account Group – Assets
Select Balance Sheet Account
Short Text – Advance to Vendors
Long Text – Advance to Vendors
Control Data
Select Recon A/C – Vendors
Select Line Item Display
Sort Key – 001
Field Status Variant – G067 (Recon)
Enter & Save.

2) Link b/w Sundry Creditors to Advance to Vendors A/C – OBYR / FBKP

SPRO – FA – AP – Business transactions – Down Payment Made – Define Alternative Recon for
Down Payment
Double Click on Down Payment on Current Assets against KA (K – Vendor A – Advance)
Double Click on Chart of A/C
Recon A/C SPL GL A/C
200001 100004
Enter & Save.

3) Advance Payment Posting – F-48

Accounting – FA – AP – Document Entry – Down Payment

Doc Date: 20.02.2013 Com Code – PSL
Pst Date: 20.02.2013

Vendor A/C – 3 00100 SPL GL – A

Bank A/C – 100001 Amounts – 1500
Enter & Save it.

4) Display Vendor Line Item – FBL1N

Vendor A/C - 300100

Com Code – PSL
Select Special GL indicator under TYPE
Then Execute F8.

5) Vendor Invoice – F-43

31 - 300100 - 1500
40 - 100003 - 1500
Enter & Save.
Document 501 was created.

6) Transfer Advance Amount from SPL GL to Normal GL – F-54

Enter Document Date & then Select Vendor Code -

Enter Document Date & then Select Vendor Code -300100
Under Relevant Invoice
Invoice : Leave Blank then Press Enter.
Double Click on Transfer Posting Filed
From Main Menu Document – Simulate – Line Item
Double Click on the marked line item (Blue colur line) then enter the Text.
Now Post it.

7) Vendor Payment – F-53

Pay remaining balance