Vendor Document Requirement Listing (VDRL)

Appendix-3 of Doc No. XXX-3-XXXX-XXX-

XX-X-0
Document Type Code Key:
A Master Data Schedule
B Commercial Data
C Drawings
D System Diagrams/Schematics
E Data Sheets/Specifications
F Schedules/Listings
G Calculations
H Performance Data
J Welding & Materials
Engineering Data
K Certification Data
L Quality Assurance
M HSE Data
N Installation/Spares &
Maintenance Data
P Post Manufacturing Procedures
Minimal document attributes:
 Vendor Document Number
 Project Document Number
 Vendor Revision Code
 Project Revision
 Issue Code
 Status
 Discipline and Doc type Code
 Document Title
 Issue Date
 ID/signature of originator, checker and
approver
 Purchase order number
 Official name of Vendor and/or sub-
vendor company
 The item/tag number or equipment
number

General Instructions to Vendors:

All documents shall be supplied in English and free of copyrights prohibiting use
within PROJECT. All units of measure shall be in SI.
All documents that have been marked in this VDRL have to be submitted
electronically.
If “In Data Book” is marked for any document, the Vendor shall include all
documents marked as “In Data Book”.
“Date 1st Review” is noted as weeks after or before one of the following milestones
The Contractors or Vendor submittal requirements will be denoted on the VDRL as
follows with regard to documentation listed on the VDRL. Usage of such symbols can
clearly be seen on the VDRL.

A = Date receiving Approval of Drawings (e.g. A+1 = 1 week after

Approval)
P = Date of purchase order P + X =X weeks after purchase
order or Loi
T = Date of Test T + -X =X weeks after or prior test
D = Date of Dispatch D + - X =X weeks after or prior to
dispatch
Q = Date of process Q – X =X weeks prior to manuf./job
process
U = Use of procedure U – X =X weeks prior to use of
procedure
E = Final inspection E + X =X weeks after final inspection
C = Date of Call Off C + X =X weeks after Call Off
S = Date of Shipment (e.g. S-1 = 1 week before
Shipment)

REVIEW CLASS
O = Review at Purchasers Office
S = Review by Inspector at Vendors Works
I = Submit to Purchasers Office for Information Only
A = Review by Audit at Vendors Works
R = Review by Engineering at Vendors Works
F = Certified Document to be sent to site with Materials
 Vendor Document Requirement Listing (VDRL)
J = Incorporate Certified Issue in J01
K = Incorporate Certified Issue in K01
H = Document shall be retained in safe custody by Vendors.

Required documentation submission points will be indicated on the VDRL by a

period in weeks or days from a specific point of time, e.g. P. + 4 = four weeks after
receipt of Purchase Order; D – 2 = two weeks prior to shipment; T - 1 = one week
prior to test date, etc., for submissions during design/manufacture.
Documents marked “With Bid” or “For Review” shall be submitted electronically
in .pdf (Adobe Acrobat) format. Documents marked “As-Built” or “In Data Book”
shall be submitted electronically in .pdf and as native file format, preferably MS
Office, AutoCAD and PDMS (if used). Documents marked “In Data Book” shall also
be submitted in paper format.
 Vendor Document Requirement Listing (VDRL)
Equipment Requisition XXX-3-XXXX-XXX-XX-X-0
No -- No

Declaration by Vendor: In the event of a Purchase Order being awarded, we confirm that the
VDRL documentation shall be provided by the dates indicated.
Vendor Signature Name Date

WITH FIRST DATE IN DATA

COD DOCUMENT DESCRIPTION BID ISSUE REQD AS- REVIE BOOK
E FINAL ISSUE BUILT W
CLASS
NO OF COPIES No of A00
Electroni
REQUIRED Hard
c Copy
Copies

MASTER DATA SCHEDULE

Manufacturer Record
A00 D-1 5 5 O/S YES
Book / Vendor Data Book
Vendor Master Data
A01 1 1 P+2 1 1 O
Schedule (VMDS)
COMMERCIAL DATA
Fabrication/Production
B01 1 P+2 1 1 I
Schedule
B02 Sub-Order Schedule
Weekly Progress/Monthly
B03
Progress Reports
B04 Company Profile
B05 Customer List
B06 Certificate of Origin S F YES

B07 Certificate of Compliance E-2 1 1 I YES

Exceptions to Codes &
B08 1 O
Specifications
B09 Original Invoices
B10 Certificates of Ownership
Waivers and Release
B11
Notes
Independent Verification
B12
Body Release Notes
DRAWINGS
C01 General Arrangements 1 1 P+2 1 1 O YES
Foundation Loading
C02 Diagrams & Support
Details
C03 Detail Drawings
Exploded View/Cross
C04
Sectional Drawings
Mechanical Seal Detail
C05
Drawings
C06 Panel Cabinet Layouts
Electrical/Instrument
C07
Layouts
Instrument Outline
C08
Drawings
 Vendor Document Requirement Listing (VDRL)
C09 Insulation/Lining Details
C1
Isometric Drawings
0
SYSTEM DIAGRAMS/SCHEMATICS
Process/Utility Flow
D01 Schemes (PFS/UFS) &
Heat Mass Balance
Process/Utility
D02 Engineering Flow
Schemes (PEFS/UEFS)
Electrical Single Line
D03
Diagrams (SLD’s)
Instrument/Electrical
D04
Logic Diagrams
Control Philosophy &
D05
Block Diagrams
Electrical Schematic
D06
Diagrams
Internal Wiring Diagrams
D07
(Connection Diagrams)
D08 Interconnection Diagrams
Instrument Termination &
D09
Hook-Up Details
D10 Terminal Block Diagrams
Electrical Termination &
D11
Hook-Up Details
D12 Loop Diagrams
Hydraulic & Pneumatic
D13
Schematics
Interface Drawings
D14 Input/Output Power
Supplies
D15 Cause & Effect Diagrams
Visual Display Unit (VDU)
D16
Graphics
DATA SHEETS/SPECIFICATIONS
E01 Weight Data Sheets
E02 Equipment Data Sheets
E03 Instrument Data Sheets
E04 Noise Level Data Sheets
Mechanical Alignment
E05
Data Sheets
E06 Valve Data Sheets 1 1 P+2 1 1 O YES
E07 Electrical Data Sheets
Functional design
E08
Specification
SCHEDULES/LISTINGS
F01 Instrument Schedule
F02 Cable Schedule
F03 Load/Motor Schedule
Distribution Board
F04
Schedule
 Vendor Document Requirement Listing (VDRL)
Input/Output Schedule/
F05
Bit Maps
F06 Bolt Schedule
F07 Lubrication Schedule
F08 Terminal Point Schedule
F09 Transit Schedule
F10 Utilities Schedule
Erection Fastener
F11
Schedule
Bill of
F12
Materials/Equipment List
F13 Piping Line List
F14 Trace Heating Schedule
Schedule of Pressure
F15
Safety Valves (PSV’s)
Schedule of Pressure
F16
Vessels
Schedule of Runway
F17 Beams & Lifting
Appliances
Schedule of Electrical
F18 Equipment in Hazardous
Areas
Schedule of Ingress
F19 Protection (IP) Rated
Equipment
CALCULATIONS
Pressure Vessel/Tank
Mechanical Strength
G01 Calculations (incl.
Pulsation Dampers, Filters
etc.)
Process/Utility
G02
Calculations
Structural Steel
G03
Calculations
Foundation Support
G04
Calculations
System Head Loss
G05
Calculations
Lateral Critical Speed
G06
Calculations
Torsional Critical Speed
G07
Calculations
G08 Bearing Life Calculations
Thrust Bearing Size
G09
Calculations
Heat Emission
G10
Calculations
Reliability, Availability &
G11 Safety Integrity Level
(SIL) Calculations
G12 Hydraulic Calculations
Exchanger Thermal
G13
Rating Calculations
 Vendor Document Requirement Listing (VDRL)
G14 Instrument Calculations
Acoustic Enclosure
G15 Ventilation System
Calculations
G16 Exhaust Duct Calculations
Coupling Selection
G17
Calculations
Lube & Seal Oil System
G18
Calculations
G19 Anti-Surge Valve Sizing
Rotor/Shaft System
G20 Imbalance Response
Analysis
G21 Piping Stress Analysis
Failure Mode & Effects
G22
Analysis (FMEA)
G23 Finite Element Analysis
Nozzle Loads &
G24
Movements
Externally Applied
G25 Loadings Calculations
(incl. Seismic)
Gaseous (Inergen)/Water
Mist Fire Extinguishant
G26
flow, pressure & time
design Calculations
G27 Electrical Calculations
Electrical Protection
H0
Curves & Relay
1 Characteristics
Current, Potential &
H0
Power Transformer
2 Curves
H0 Motor Performance
3 Curves
H0 Lighting Performance
4 Data
H0 Battery Charge/ Discharge
5 Curves
H0 Power System Analysis
6 Data
H0 Electrical Generator
7 Performance Curves
H0 Combustion Gas Turbine
8 Performance Curves
H0 Compressor Performance
9 Curves
H1 Centrifugal Pump
0 Performance Curves
H1
Rotary Pump Curves
1
H1 Reciprocating Pump
2 Performance Curves
H1
Fan Performance Curves
3
 Vendor Document Requirement Listing (VDRL)
H1 Engine Performance
4 Curves
H1 Speed/Torque Starting
5 Curves
H1
Crane Load/Radius Curves
6
H1 Computer System
7 Manuals
H1
Catalogue Data 1 1 1 I YES
8
WELDING & MATERIALS ENGINEERING DATA
Weld Location & NDE
J01 Plans (including weld 1 P+2 1 1 O YES
repairs & casting defects)
Welding Procedure
Specifications (WPS) &
J02 1 P+2 1 1 O YES
Qualification Records
(WPQR)
Non Destructive
J03 Examination (NDE) 1 P+2 1 1 O YES
Procedures
Surface Preparation &
J04
Coating Specification
Forming & Heat
J05 Treatment Procedures
Hydrostatic/Pneumatic
J06 1 P+2 1 1 O YES
Test Procedures
Corrosion Testing
J07 Procedures

CERTIFICATION DATA
K00 Quality Dossier
K01 Type Approval Certificates 1 P+2 1 1 I YES
Hazardous Area
K02 Certificates
Performance Test Results
K03 D-2 1 1 O/ S YES
(all disciplines)
Factory Acceptance Test
K04 D-2 1 1 O/ S YES
Reports
K05 Vibration Reports
K06 Noise Reports
Weight
K07
Reports/Certificates
Dimensional Control
K08 D-2 1 1 O/ S YES
Reports
K09 Material Test Certificates D-2 1 1 S, F YES

K10 NACE Requirements D-2 1 1 S, F YES

Welder Qualification
K11 T 1 1 S YES
Certificates
NDE Operator
K12 T S
Qualification Certificates
Pre-Production
K13 Qualification & Production
Test Results
 Vendor Document Requirement Listing (VDRL)
K14 Heat Treatment Records
NDE Records (Visual,
K15 Radiography, DPI, MPI, T 1 1 S, F YES
Eddy Current etc.)
Material Traceability
K16 T 1 1 S, F YES
Records
K17 Calibration Certificates
K18 Pressure Test Certificates D-2 1 1 S/O YES

K19 Leak Test Certificates

Proof Load Test
K20 Certificates
Coating/Insulation
K21 Reports & Compliance D-2 1 1 S, F YES
Certificates
K22 Cable Record Cards
K23 Nameplate Rubbing/Photo
Approved Concessions &
K24 Concessions Register
Inspection Release
K25 Certificates D-1 1 1 O YES
(Principal/Purchaser)
Inspection/Survey Reports
K26 (Certifying Authority, D-1 1 1 O
Regulatory Authority, etc.)
Non Conformance Reports
K27 D-1 1 1 O
(Principal/Purchaser)
Non Acceptance Reports
K28 (Certifying Authority,
Regulatory Authority, etc.)
Technical Passport
K29
Contents List
K30 Technical Passport
K31 Certificate of Conformity
Permit to use foreign
K32 made hazardous
equipment
Electromagnetic
K33 Compatability (EMC)
Declaration of Conformity
QUALITY ASSURANCE AND CONTROL
L01 Quality Manual
L02 Quality Plan
Quality Control Plan
L03 1 P+2 1 1 1 O YES
(Inspection & Test Plan)
Quality Management
Accreditation (including any
L04 manufacturing licenses held 1 1 1 I
by Vendor, e.g. API, ASME
etc.)
L05 Audit Schedule
Audit Reports (incl. Quality
L06
Assessments)
L07 Corrective Action Reports
 Vendor Document Requirement Listing (VDRL)
HSE DATA
M0 Material Safety Data Sheets
1 (MSDS)
M0 Emissions to Atmosphere
2 Data
M0 Safety & Environmental
3 Evaluation
M0
Safety Standards
4
M0
HAZOP Reports
5
M0
Project Safety Plan
6
M0
Safety Management System
7
M0 Environmental Management
8 System
INSTALLATION AND OPERATING MANUAL (IOM)
Installation, Commissioning,
N0
Operating & Maintenance
1 Manuals Contents List
Installation, Commissioning,
N0
Operating & Maintenance D 1 1 1 I YES
2 Manuals
N0 Special Tools List (If D 1 1 1 I YES
3 applicable)*
Spare Parts &
N0
Interchangeability Record S-1 1 1 1 I YES
4 (SPIR) Schedule
N0
Training Data
5
Document to Tag
N0
Relationship; Equipment
6 Register & Tag Register

POST MANUFACTURING PROCEDURES

Functional & Performance Test
P01
Procedures
P02 Flushing Procedures
Weight Control/Weighing
P03 Procedures
P04 Lifting Procedures
Pre-
P05 commissioning/Commissioning
Procedures
Preparation for Shipping with
Recommended Handling,
P06 D-2 1 1 I YES
Storage & Preservation
Procedures
P07 Leak Test Procedures
Erection & Installation
P08
Procedures
P09 Shutdown and Start-up
 Vendor Document Requirement Listing (VDRL)
procedure