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Cotton is widely all over the country as it is essential to textile. Cotton mill is
a primary national industry of India. As clothes have become more important to man
and the industry have grown to fulfill man’s need. It provides employment to men.
The usage of cotton has due to its merits.
Cotton and blended textiles now occupy top position among the country in
community groups. The Indian cotton mill industry has registered remarkable
progress in planning. It has grown in terms of both quality and quantity. It has taken
repaid strides in respect of number of mills, quantity and variety of cloth produced
and types of raw material used.
As a human being we need the three basic requirements like food, cloth and
shelter. Every body has known the importance of cloth in our life.
In due course of time they come to know that clothes are made up two types of
fibers. They are animal fibers and vegetable fiber.
In India, the third position of its foreign exchange though the export cloths to
the neighboring and European countries.
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OBJECTIVES OF THE STUDY
2. To carry all (or) the business of skill weavers cotton, spinner, cloth
manufacture manufactory importers and whole sale and manufacture retail
dealers of the textile fabrics of all kinds miller, dress makers tailors, hatters,
clothier, out fitness, glovers, legal manufactures and further dresses.
4. To purchase (or) take on lease land and plant to cultivate cotton (or) fibers
producing plants on the same and to give advances to best (or) other
encourage the production of the said products.
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SCOPE OF THE STUDY
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OVERVIEW OF THE COMPANY
The company was incorporated on 23rd September 2004 under the companies
Act 1956. The register number of the company is U17111TZ1992PTC003669. The
company was incorporated in 1992 and commenced its operation on 15th November
1997.
The company at present has the capacity of 40,000 spindles over the period of
13 years present bankers of the company.
The company got a license capacity 40,000 spindles. At present the company
has engaged in those business of manufacture of cotton yearns and has achieved a best
place in business field and financial result over the last 10 years of the company has
inducted 4 combers, a sliver lab a ribbon lab.
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1.4 COMPANY PROFILE
Products : Cotton
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1.5 STRUCTURE OF THE ORGANIZATION
ORGANISATION CHART
Board of Directors
Managing Director
Executive Director
General Manager
Asst. Master
Account
(Asst.) Supervisor
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1.6 BOARD OF MEETINGS
Production
Administration
WEEKLY MEETING:
Every company must in each year (i.e., calendar year) hold in addition to any
other meetings a general meeting as its annual general meetings. The company must
specify in the notice calling the meeting that it is the annual general meeting of the
company.
2) The requisition themselves on the failure of the board to call the meeting.
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MEETINGS
Meeting Meeting
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1.7 SAFETY AND SECURITY
SAFETY
o Fencing of machinery
o Self-acting machines.
o Revolving machinery.
o Pressure plant.
o Maintenance of building.
SECURITY:
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CHAPTER 2
This department purchases the required amounts and quantity of cotton from
various states like Gujarat, Maharashtra, Punjab and Karnataka. The company also
purchased from local market.
It purchases various varieties of cotton like CRA, RC4, LK, and Sivamani.
This department takes care and about the production indirect by procuring and
supplying required quality of fibers to the mills.
1) When the mill wants to purchase fibers enquiry consist of required quality,
Equality and cost in made as a first step.
2) Purchase offices will analysis the response for the enquiry. If the statistics
about any one of the party he asks the sample for fibers.
3) After receiving fiber samples it will be send carefully to all departments. Then
the samples will be sent to the MDS approval.
4) Analysis of the report done by the quality department will also sent to the
MD’S perusal.
After getting MD’S approval the party will be called onto make contract.
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2.1.1 CHART OF PURCHASE DEPARTMENT
Purchase
STRUCTURE
Chief Executive
General Manager
Purchase Officer
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2.1.2 PURCHASE SYSTEM
The company purchase cotton only though brokers. The brokers give
samples to the company. After approval they will send cotton. In case of spot
purchase lorry hire will be paid by the mill but in case of fright on road lorry hire,
is paid by the suppliers. After getting cotton, it will be entered in the registers.
In short the following line diagram will clearly show how the raw materials
received.
Purchase
Machinery
Department.
1. Lot ledger:
Particular of the lot supplier Name, no of bags, date of purchase are entered in
this book.
Quality of the cotton sent to the production unit, quality of cotton receive from
supplier are entered then and there. So this book will give the exact Stock cotton.
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3. Cotton Contract Books:
Details of broker’s name, supplier’s name, and variety of fiber, rate, and
quality are maintained in this book.
PRODUCTION PROCESS
MIXING
BLOW ROOM
Carding (Silver)
Drawing (Silver)
Simplex (Roving)
Spinning (Yarn)
Winding
Packing
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1. MIXING
Accounting to the requirement and counts cotton is mixed the mixing formula
is strictly confidential.
Step cleare-1
Mono cylinder
Step clear-II
Condenser case
Krishner beater
2. BLOW ROOM
Each lab differs from standard and prescribed weight. In below room nearly
14 workers are working classification in below room
3. CARDING
This is the next stage to the blow room process. This section converts Lab to
silver. During conversion process laps waste and dust formed during this process are
collected in a can. It needs 7 to 9 cans for the productions of 8 laps.
Carding Tender
Carding fitter
Sweepers
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At fortnight basic machines is cleared here, weekly once lubrication is done in
the machine.
At the top carding room micro dust cleaners are asked to such remove the
dust.
4. DRAWING
This section converts the silver into the event in this process. This process
ensures that silver is uniform in cross section and though out in the length.
Drawing tender
Tender helper
Fitter
5. SIMPLEX
Silver is converted in to moving. The final product from this section is directly
sending the spinning section as direct input. Seven machine are in one Bobbing
average weight is 125 grams. Each machine has 144 spindles. Mercury lights in use to
heart the fibers during hard season for avoiding roller lapping in machines.
1) Oiler
2) Fitter
3) Simplex tender
6. SPINNING SECTION
Moving to yarn produced from bobbing in this section. Get is collected in the
from of spindles. This section has 36 rings, frames; totally it is having 440 spindles.
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Workers in this section are
1) Jobber
2) Reserve
3) Siders
5) Dotting boys
7. WINDING
For special purchase the yarn is taken to winding section and converted into
comes as per the requirement made from warping section. One cone has an average
weight 2.5.KGS.
8. DOUBLING
For doubling the cones are instructed into the machines to get a doubling a
cone yarn, of two cones with count No. as 2’s and 4s to be doubled and both are
joined and instructed into the machines.
9. REELING
Reeling is used for suit the yarn for dying, bleaching and for hand loom
weaving. Reeling is a process in which yarn through are converted into bank from two
workers are needed in either side of he machine, here normally females are allowed to
work.
10. PACKING
It means bundling and packing the cones. In the bag the company Trademark,
Address, Manufacture date, Batch number is printed. In a canny bag 60 cones are
packed. The reeling process yarns are bundled. In a canny 80 bundled yarns are
packed.
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QUALITY CONTROL SYSTEM
The performance of business activities that direct the flow of goods and
service from the produces to consumer or user.
MARKETING
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STRUCTURE OF MARKETING DEPARTMENT
Managing director
Chief Manager
General Manager
Sales officer
Assistant
PRICE FIXATION
As the price of yarn increase (or) decrease, a meeting will be held every
Wednesday to fix the price of yarn and market situation will be taken into account.
MONTHLY CONTRACT
Buyer and seller produce a contract to sell the goods to the customer at fixed
rate. Quality yarn is generally sold on this contractor basis.
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THE SALES STRATEGY TO INCREASE
When the quality of the product is improved then the demand for this
product in market also is increased. Agents normally like to market good
quality product. By this, they can earn but profit. This may be done by
introducing modern techniques into the producing line.
The company has unlimited potential for the sale for it product viz. yam which
has its application in the handloom and power loom industry both in the organized
and unorganized sector.
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2.4 FINANCE DEPARTMENT
FINANCE DEPARTMENT
Without finance anybody cannot start business and run it smoothly. Company
needs finance for day to day business needs also.
The finance and accounts department’s deals with function like cash and
banking transaction. The senior accounts officer who is associated by the assistant by
the officer and one cashier heads the accounts department.
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FUNCTION OF THE FINANCE DEPARTMENT
For bill adjustment receipt and push up for pass order to the special officers.
Prepares and furnishes all the return and accounts to sale tax and income tax
authority in time
Arranges the timely collection of dues from the sundry debtors and payment to the
sundry creditors
Signs all the cash bills and credit bills issued to preliminaries and others
Issues all cash bill book and receipt books to sections and acts as custodian of
them
Advise the management of finance matters and informs the cash position
Sees that books like cash book, ledgers, journals and subsidiary books are
maintained up to date
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STRUCTURE OF FINANCE DEPARTMENT
MANAGEMENT DIRECTOR
CHIEF EXECUTIVE
GENERAL MANAGER
MARKETING CASHIER
ACCOUNTS OFFICER
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2.5 ACCOUNTS DEPARTMENT
To checks all the vouchers, bills receipt and to pass them to the special officer.
To checks all the register regarding accounts section.
To prepare the regards and all return to sales tax income tax authority in time
To take full in charge for collection dues from debtors and giving payments to
creditors, to issue all each books and act as a guardian function to give advice
regarding finance states to the management
LEDGER: I
It contains the full detail about the banks loans, for example bank loan, profit
and loss, and fixed asset of the company and creditors for purchase and other creditors
LEDGER: II
It contains sale account ledger, opening stock, purchase ledger, labor salary
account, electric charge, repair and maintenance.
LEDGER: III
It has a list of store purchase, parties ‘account, list of raw material purchase,
parties’ account, deposit account and others.
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PREPARATION OF BALANCE SHEET:
The section prepares the balance sheet of the G.V.S Spinners Mills
(p) Ltd. And annual report every year. For this purpose, necessary
information is given to the section by all entire department.
VOUCHERS:
CASH BOOK:
The cash book register is the record of payment and receipt made
or received cash
OBJECTIVES
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PERSONNEL DEPARTMENT CHART
Time Section
Security Section
General Manager
Asst.Timekeeper
Shift Clerk
Security
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1. RECRUITMENT
When vacancy occurs in the company but also in department will make
arrangements of advertisement includes the details of qualification terms and
condition of the company.
2. SELECTION
3. TRAINING
After the completion selection process training will be arranged for them
according to their job natures training market not only for newly appointed persons
but also for existing workers.
4. PROMORTION
Permanent -80
Professionals -10
Labours -186
Total -301
6. TIME OFFICE
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THE FOLLOWING SHIFTS ARE MAINTAINED
7. STAFF
Salary is paid to the staff on 31st of every month salary is paid to the
apprentice workers on for brightly basis.
Salary = basic+D.A+H.R.A
8. CANTEEN
The canteen comes under the control of the personal department. Lunch, tea
coffee, etc, are provide to the employees at reasonable rates. The food items provided
by the canteen are very cheap as well as goods for the health
Token are issued in advance for a month on credit basis, which are recovered
from wages.
All the workers of the company are covered under the employee’s provident
fund scheme. Contribution is made by both the employees and the employees
specified in employees provident fund Act 1971.
The workers are also benefited with disablement benefit with their contribute.
If the employees expired, the fund is given to his Nominee.
10. BONUS
The management has been declaring Bonus every year as per the Bonus Act.
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11. EMPLOYEE’S STATES INSURANCE:
Employees who obtain a salary Rs 6500/- per month are concerned under this scheme.
For this 1.75% of the salary of the employees is deducted and the employer
also contribute to the extant of 4.75% by which the employee can obtain free medical
service from any ESI hospital. The depends of the employee can also get free medical
and from the same.
ADMINISTRATION CHART
Office Administrative
STRUCTURE
Managing Director
The function of a modern office can be dividend into the following categories;
and they are:
There are various types of applications and machines used by the company in
this day to day affairs some of them are below.
Type writer
Electronic writer
Calculators
Computers and
Telephones
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MAINTENANCE OF OFFICE RECORDS AND RETURNS:
Memorandum of association
Articles of association
Register of members
Register contracts
Register of labour
Stock register
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2.7 COMMUNICATION SYSTEM
The very urgent are sent through telegram to the concerned parties or
concerned persons. Because this communication (telegram) will reach the parties
immediately.
TELEPHONES:
COURIER:
Courier is one of the modern method of communication and very popular one
in all the industry for its promptness.
MESSENGER:
E-MAIL:
Electrical supervisor
Shift Electrician
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POWER HOUSE:
CAPACITY:
GENERATOR CAPACITY:
TRAINING:
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CHAPTER 3
SWOT ANALYSIS
STRENGTH
Dedicated management
WEAKNESS
Store room is far from the production plant, so material handling is a problem.
OPPORTUNITY
They are well equipped with the latest technological & can increase
production.
THREAT
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CHAPTER 4
CONCLUSION
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