INCIDENT REPORT DETAILS

TICKET NUMBER: 00005187

Last January 17, 2019, I learned that 3 quarters of our 2018 business tax payable was not remitted to
the City. After learning the incident, I did the following actions to resolve the issue:

a. I asked J. Raagas if he had received an advice from the Accounting Office to have the said
quarterly taxes be assessed. According to him there was none.
Note: Way back, I was the one who processed the renewal of business permits. When Ms.
Joan Lapingcao delegated the task to me, according to her, my function was only to liaise the
payments of dues incidental to the renewal of the said permit. Last 2017, I delegated the said
task to Jerome Bulahan and informed him regarding the extent of his responsibilities as liaison.
When Jerome Bulahan was assigned to Iloilo, this task was delegated to Julius Raagas.
b. I called up J. Bulahan and asked him why the said taxes were not paid. According to him, he
made clarifications with Ms. Joan Lapingcao on how his function to liaise the payment of the
business permit fees and other business taxes. According to Ms. Joan, the procedures are
these:
1. The Accounting Office will give an advice to him to have the tax and other dues be
assessed;
2. Once the assessment shall be secured, he shall submit it to the Accounting Office for
checking;
3. If the dues based on the assessment is correct, the Accounting Office shall process
the fund to pay for the dues. If incorrect, the Accounting Office shall provide an advice
to him to have the said assessment be contested;
4. After the above mentioned procedures are accomplished, he would wait for an advice
from the Accounting Office that the fund to pay for the dues was already deposited.

Mr. Bulahan informed me that he wasn’t able to pay the said quarterly taxes because he didn’t
receive any advice from the Accounting Office to pay for such nor was he informed that the
funds to pay the said taxes were already deposited.

c. I talked with several City Hall officers who are concerned with business permit renewals to have
the said penalty and charges be waived. However, none of the officers granted the requested
concession.
d. Per the advice of Ms. Joan, we sent a letter which was addressed to the City Treasurer and
which requested her office to reduce the said surcharge and interest.

A few days after the letter was submitted, the City Treasurers Office reduced the surcharge and interest
from Php82,808.44 to Php13,308.97.

In line with this, we would like to request for the 2018 unpaid tax dues, penalty and surcharges be
processed on or before February 20, 2019. By March 1, 2019, additional surcharge and penalty from
the 2019 taxes shall be incurred. The fund to pay for the 2019 business tax was already deposited to
my account. However, the City won’t accept the 2019 payment unless the 2018 unpaid tax due, penalty
and surcharge amounting to Php44,022.04 shall be settled first.

Reported by:

Aquillo Jesus Latasa