CENTR RAL COALF FIELDS LIMIITED

OFFICE OF THE GENER RAL MANAGER (H)

AT& PO: CHARHI
C DIS
STT. HAZAR
RIBAG
(GSTIIN NO. 20AA
AACC7476RHZZT)

Reff.No.:4355050019071 Datedd: 06.12.18

To
M/ss Achal Enterrprises,Vendeer Code: -1/222/D/T/006
Keddla 3 No.Brannch Office:Kuuju,
Rammgarh Cantt.
GSTTIN NO. 20A ANPPP5236R R2ZC

Subb: Supply of different

d elecctrical items for
f day to dayy maintenancce work at Paarej East OCP
P of Hazaribaag
Areea.
Reff: 1.Our Tendder Enquiry No.:
N GM(H)/PU UR/ENQ/18--19/14 Dated:: 01/09/2018.
2 Your Qtn. N
2. No. AE/18-19 dt.:
d 21.09.18

Deaar Sirs,
In refference to thee above, you are
a requested to please arraange to supplyy the materials as perunder
noteed terms & coonditions :
Sl. 
S Material code  Desccription UOM
M QTY. U
Unit price  Ext. value
No. 
N
1  525312
200157 Puush Button Sw witch (Red) Greeen/  Nos 80 525.00 42000.00
Yeellow 
2  401483
525314             Indicatingg Lamp 220 V LLED Nos 60 495.00 29700.00
3  940999
991526 Digital M
Multimeter   Nos  06  2100.00 12600.00
4  200133
525312 Vollt Meter 4” Sq quare range 0 to 15  Nos 06 3815.00 22890.00
KV P.T. Ratio o 11 KV/ 110V
V 
5  100771
525311 Selector Switch
S h for Amp Meeter  Nos  30  1215.00 36450.00
6  100783
525311 S
Selector Switc ch for Volt Metter Nos 30 1215.00 36450.00
M Value
Mat 180090.00
CGSST @ 9% 16208.10
GST @9%
SG 16208.10
To
otal Value 212506.20
1. PRICE
P : FOR Destination.
D
2. GST-
G As indicaated above.
3. DELIVERY
D : Within
W 30 days from the date of receipt of order. Howeverr an early supplly will highly be
b appreciated.
4. PAYMENT
P : 100% paymen nt will be madde by A/C payyee cheque wiithin 21 days after receipt & acceptance of
matterials or Bill, whichever
w is laatter.
5. SUBMISSION
S OF BILL : 1000% Tax Invoiice in 5 copiess along with prrinted GSTIN no. of your ass well as GSTIIN
no. of this office is to be indicaated in the Pree-Receipted Bill on revenuee stamp in origginal is to be submiited
s to thhe
consignee for & on behalf off General Mannager, Hazaribbagh Area alongwith necesssary documentts for arranginng
payment.
6. PRICE
P CERTIF FICATE: IntheeventofplacementofSupplyyOrderonthelow westtendererthey shall havee tosubmitapricce 
certtificateinalltheir invoicesintheefollowing form
mat:‐ 

“Itisscertifiedthatt  t h e pricecc harged  inthis 

i invo icedoes  n o t exceedt h e lowestpricee  atwhichw
we 
selloroffertoselltthestoresofidentical descriptiontoanyotherorganizattionduringtheeperiodof conntract”. 

7.PRRICE FALL CLAUSE: Itt  will  be  a  co ondition  of  th

he  order  thatt  all  through  the  currencyy  the  prices,  at 
whiich the succeessful tendereers shall supp
ply the storess, shall not exxceed the low west price chaarged by them 
to aany other age
ency includingg DGS&D. In tthe event of P Price going do own, the supplier shall pro omptly pass o on 
such information n to enable th
his Company to amend thee ordered ratte. 
Liquidited Dam
8.L mage Clause::In the event  of failure to  delivery or ddispatch the sstores within  the stipulateed 
date/period in accordance with the samplles and/or specifications m mentioned in the supply orrder and in th he 
event of breach of any of the terms and conditions mentioned in the supply order, Coal India Ltd. and its 
Subsidiary Companies should have the right :  
i)To  recover  from  the  successful  tenderer  as  agreed  liquidated  damages,  a  sum  not  less  than  0.5%(half 
percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid 
for each week or part of a week during which the delivery of such stores may be in arrears limited to10%. 
Where felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the Materials 
Management Division.  
ii) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the 
defaulting supplier the stores not supplied or others of a similar description without cancelling the supply 
order in respect of the consignment not yet due for supply or –  
iii).To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and 
cost of the defaulting supplier and also  To extend the period of delivery with or without penalty as may be 
considered fit and proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages 
referred to in clause (i) above.  
iv).To forfeit the security deposit full or in part.  
v).  Whenever  under  this  contract  a  sum  of  money  is  recoverable  from  any  payable  by  the  supplier,  Coal 
India Limited and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or 
in  whole  by  deducting  any  sum  or  any  other  contract  should  this  sum  be  not  sufficient  to  cover  the  full 
amount recoverable, the successful tenderer shall pay Coal India Limited and its subsidiary companies on 
demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase.  
vi)  In  the  event  of  recovery  of  any  claim  towards  LD  charges,  penalty,  Fee,  fine    or  any  other  charges 
(Except EMD) from the supplier/ Vendor, the same will be recovered along with the applicable GST and the 
amount shall be adjusted with the payment to be made to the supplier/ Vendor against their bill/ invoice or 
any other dues.  
 
9. Guaranty\warranty: The tenderer shall give warranty of satisfactory performance of the unit offered by 
them for a period of 12 months from the date of commissioning or 18 months from the date of receipt 
and  acceptance  by  CCL,  whichever  is  earlier.  The  supplier  shall  be  responsible  for  any  defect  that  they 
develop  under  the  conditions  provided  for  by  the  contract  and  under  proper  use,  arising  from  faulty 
materials, design or workmanship and shall remedy such defects at his own cost when called  upon to do 
so. If it becomes necessary for the supplier to replace or renew any defective portion of the goods, such 
replacement or renewal should be made by the supplier without any extra cost to CCL.                                                                

The goods should properly fit in/on/to the machines for which the same are indented. 

10.  Identification  Mark:  The  make  /  identification  mark  of  the  manufacturer  must  clearly  be  punched 
/engraved / embossed/tagged(wherever punching / engraving / embossing is not possible) on each of the 
item at a visible place which is not subject to normal wear and tear for convenience of identification at 
any time.   

11. Inspection: Inspection of items will be carried out by SO(E&M) H.

12. Consignee: Depot Officer, R\Store, Parej,

At Parej, PO: Ghatotand, Distt: Hazaribagh
for& on behalf General Manager(H), CCL
Hazaribagh Area, Charhi.
13. Paying Authority: Area Finance Manager(H), Charhi.
14. Invoice should be raised as per address of Consignee in complete including GSTIN No.
15. Security deposit: You are require to deposit security money to extent of Rs. 21251.00 in the form of
Demand Draft/Bank Guarantee of any scheduled bank is to be submitted within 15 days’ time from the date
of supply order and a copy of the same is to be furnished to this office as well as to the Depot Officer,
Regional Store, Parej and no supply will be receipted until unless the same is submitted. .  The  Bank 
Guarantee  submitted  towards  Security  Money  shall  be  valid  for  a  minimum  period  of  3(three)  months 
beyond  the  stipulated  delivery  period.  Failure  to    deposit  the    required    Security  Money  within  the  
specified  period  shall    entail    cancellation  of  Supply  Order  and    the  case  shall    be  processed  to  order 
elsewhere and  the firm’s performance is to be kept  recorded for future dealing with  them. 

The Security Deposit shall be refunded within 30 days of satisfactory execution of the contracts. In case of 
extension of the delivery period the validity of Bank Guarantee submitted towards Security Deposit shall  

be  suitably  extended  to  cover  the  required  validity  period  of  3(three)months  beyond  the  extended 
delivery period. 

16.Refund of EMD: The Earnest Money deposited by the successful bidder will be refunded on receipt of
required Security Money from the bidder.

17.Amount of Statutory levies like CGST, SGST or IGST will be released when the same will appear in GSTR‐
2A of CCL in the common portal of GST and after online filling of valid return on GST portal. 
GST will be paid as per rule. However, if CCL fails to claim Input Tax credit(ITC) on eligible Inputs 
and  Capital  Goods  or  the  ITC  claimed  is  disallowed  due  to  failure  on  the  part  of  supplier  of  goods  and 
services in incorporating the tax invoice issued to CCL in its relevant returns under GST, payment of CGST & 
SGST or IGST, GST ( Compensation to state) Cess shown in tax invoice to the authorities, issue of proper tax 
invoice  or  any  other  reason  whatsoever,  the  applicable  taxes&  cess  paid  based  on  such  Tax  invoice 
including  Interest  and  penalties  if  any,  as  per  GST  Act,  shall  be  recovered  from  the  current  bills  or  any 
other dues of the supplier. 
18. TRANSPORTATION: It is incumbent on the supplier to transport the contracted material/supplies
through registered common carriers only and document should be done as per provision of the carriage by
Road Act, 2007. Any transportation of goods through unregistered common carries is illegal.
All other terms condition will be as per CCL rule.

Yours faithfully,

Staff Officer (MM)H

This issues with the approval of GM(H) and concurred by AFM(H) vide B/C. No.18-19/R-37/10/2047
Dated: 01/12/18 for Rs. 212506.20 ( Rupee Two Lakh Twelve Thousand Five Hundred Six and Paisa
Twenty Only). under Budget Head “ E&M spares”.

Copy to:-

1. GM(H), Charhi.
2. SO (E&M)H
3. AFM(H).
4. PE(E&M)/Parej East OCP.
5. Depot Officer/Asst. Mgr. (F)/System Section, RSP.
6. Concerned File.
7. Guard file.
 CENTTRAL COALF FIELDS LIMIT
TED
OFFICE OF
F THE GENER RAL MANAGGER (H)
AT & PO: CHARHI DISTT. HAZARIIBAG
TIN NO. 20AA
(GST AACC7476RHZT
T)

Ref.. No.433604119072 Daated: 17.12.18

To Vendor Code
C - 1/22/D//T/124

M/S
S Mining Machhinery Spares Corp.
C

Taggore Path, Bijullia, Ramgarh Cantt.

C

Disttt:- Ramgarh (JJharkhand)

pares for EKG 5A Shovel at Jharkhand

Subb: Supply of Sp J OCP P of Hazaribag
g Area.
Reff: 1.Our Tenderr Enquiry No.: GM(H)/PUR/E ENQ/18-19/233 Dated: 08/10//2018.
2. Your Qtn.. No. MMSC/QQ/18-19/C/02 Tender
T dated: 223/10/2018

Deaar Sir,
In reference to the above, you are requesteed to please arrrange to supplly the followinng materials as per under noteed
term
ms & conditionns.
Sl. 
S Materiaal code  Descrip
ption UOM QTY. U
Unit price  Ext. value
No. 
N
1  113029 993336 Valvve Coil B.B.N/B B.W.T‐ 110V DC C  Nos 10 3440.00 34400.00
5TX520140
2  155019 981438 Linkk Pt. No. 1040.03.269/1003‐ Nos 06 3020.00 18120.00
03‐2 265
3  155019 980379 Linkk Pt. No. 1040.0 03.268/1003‐ Nos 06 3020.00 18120.00
03‐2 264
M Value
Mat. 70640.00
CGS ST @ 9% 6357.60
SGS ST @ 9% 6357.60
G.Total 83355.20
1. PRICE
P : FOR Destination.
D
2. GST-
G As indicaated above.
3. DELIVERY
D : Within
W b appreciated.
30 days from the date of receipt of order. Howeverr an early supplly will highly be
4. PAYMENT
P : 100% paymen nt will be madde by A/C payyee cheque wiithin 21 days after receipt & acceptance of
matterials or Bill, whichever
w is laatter.
5. SUBMISSION
S OF BILL : 1000% Tax Invoiice in 5 copiess along with prrinted GSTIN no. of your ass well as GSTIIN
no. of this office is to be indicaated in the Pree-Receipted Bill on revenuee stamp in origginal is to be submiited
s to thhe
consignee for & on behalf off General Mannager, Hazaribbagh Area alongwith necesssary documentts for arranginng
payment.
6. PRICE
P CERTIF FICATE: IntheeventofplacementofSupplyyOrderonthelow westtendererthey shall havee tosubmitapricce 
certtificateinalltheir invoicesintheefollowing form
mat:‐ 

“Itisscertifiedthat  t h e pricecc h a r g e d  i
inthis  invo
oicedoes  n o t exceedt h e lowestprice  a t whichw
we 
sellooroffertosellthestoresofidenttical descriptioontoanyotherorganizationdurringtheperiodo
of contract”. 

7.PRRICE FALL CLAUSE:

C It  will be a condit
w tion  of  the  ord
der  that all  thrrough  the  currrency the  price
es,  at which th
he 
succcessful tendere ers shall supplly the stores, sshall not exceeed the lowest  price charged  by them to any other agency 
including DGS&D. In the event  of Price goingg down, the su upplier shall prromptly pass o on such inform mation to enab ble 
this Company to aamend the ordered rate. 
8.Liiquidited Dam mage Clause:  In  the  event  of  failure  to  delivery  or  dispatch  the  stores  within  the  stipulateed 
date e/period in acccordance with the samples aand/or specificcations mentio oned in the sup pply order and d in the event  of 
breaach of any of the terms and cconditions mentioned in the supply order, Coal India Ltd. and its Subsid diary Companies 
should have the riight :  
i)To
o recover from the successfull tenderer as agreed liquidated damages, aa sum not less than 0.5%(halff percent) of th he 
pricce of any stores which the su uccessful tendeerer has not beeen able to supply as aforesaid for each w week or part off a 
wee ek during which the delivery of such storess may be in arrrears limited to o10%. Where ffelt necessary the limit of 10 0% 
can be increased tto 15% at the d discretion of Head of the Materials Manage ement Division n.  
ii) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting 
supplier the stores not supplied or others of a similar description without cancelling the supply order in respect of the 
consignment not yet due for supply or –  
iii).To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the 
defaulting supplier and also  To extend the period of delivery with or without penalty as may be considered fit and 
proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in clause (i) above.  
iv).To forfeit the security deposit full or in part.  
v). Whenever under this contract a sum of money is recoverable from any payable by the supplier, Coal India Limited 
and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or in whole by deducting 
any sum or any other contract should this sum be not sufficient to cover the full amount recoverable, the successful 
tenderer  shall  pay  Coal  India  Limited  and  its  subsidiary  companies  on  demand  the  remaining  balance. The  supplier 
shall not be entitled to any gain on any such purchase.  
vi) In the event of recovery of any claim towards LD charges, penalty, Fee, fine  or any other charges (Except EMD) 
from  the  supplier/  Vendor,  the  same  will  be  recovered  along  with  the  applicable  GST  and  the  amount  shall  be 
adjusted with the payment to be made to the supplier/ Vendor against their bill/ invoice or any other dues.  
 
9. Guaranty\warranty: The tenderer shall give warranty of satisfactory performance of the unit offered by them for a 
period of 12 months from the date of commissioning or 18 months from the date of receipt and acceptance by CCL, 
whichever  is  earlier.  The  supplier  shall  be  responsible  for  any  defect  that  they  develop  under  the  conditions 
provided for by the contract and under proper use, arising from faulty materials, design or workmanship and shall 
remedy such defects at his own cost when called  upon to do so. If it becomes necessary for the supplier to replace 
or renew any defective portion of the goods, such replacement or renewal should be made by the supplier without 
any extra cost to CCL.                                                                                 

The goods should properly fit in/on/to the machines for which the same are indented. 

10. Identification Mark: The make / identification mark of the manufacturer must clearly be punched /engraved / 
embossed/tagged(wherever punching / engraving / embossing is not possible) on each of the item at a visible place 
which is not subject to normal wear and tear for convenience of identification at any time.   

11. Inspection: Inspection of items will be carried out by SO(X) H.

12. Consignee: Depot Officer, R\Store, Parej,

At Parej, PO: Ghatotand, Distt: Hazaribagh
for& on behalf General Manager(H), CCL
Hazaribagh Area, Charhi.
13. Paying Authority: Area Finance Manager(H), Charhi.
14. Invoice should be raised as per address of Consignee in complete including GSTIN No.
15.Amount of Statutory levies like CGST, SGST or IGST will be released when the same will appear in GSTR‐2A of CCL in 
the common portal of GST and after online filling of valid return on GST portal. 
GST will be paid as per rule. However, if CCL fails to claim Input Tax credit(ITC) on eligible Inputs and Capital 
Goods or the ITC claimed is disallowed due to failure on the part of supplier of goods and services in incorporating the 
tax invoice issued to CCL in its relevant returns under GST, payment of CGST & SGST or IGST, GST ( Compensation to 
state) Cess shown in tax invoice to the authorities, issue of proper tax invoice or any other reason whatsoever, the 
applicable taxes& cess paid based on such Tax invoice including Interest and penalties if any, as per GST Act, shall be 
recovered from the current bills or any other dues of the supplier. 
16. TRANSPORTATION: It is incumbent on the supplier to transport the contracted material/supplies through
registered common carriers only and document should be done as per provision of the carriage by Road Act, 2007. Any
transportation of goods through unregistered common carries is illegal.
All other terms condition will be as per CCL rule.

Yours faithfully,

Staff Officer (MM)H

This issues with the approval of GM(H) and concurred by AFM(H) vide B/C. No.18-19/R-8/05/2197 Dated: 12/12/18
for Rs. 121634.40 ( Rupee One Lakh Twenty One Thousand Six Hundred Thirty Four Only). under Budget Head “
HEMM spares”. For this order Rs. 83355.20/-
Copy to:-
1. GM(H), Charhi.
 CENTTRAL COALF FIELDS LIMIT
TED
OFFICE OF
F THE GENER RAL MANAGGER (H)
AT & PO: CHARHI DISTT. HAZARIIBAG
TIN NO. 20AA
(GST AACC7476RHZT
T)

Ref. No.4336057190
N 073 Daated: 17.12.118

To
M/SS Movers Salles (India), Vender Code:-1/22/D
D/T/125
Main road, Bijulliya
Rammgarh:-8291222.
Subb: Supply of Spares
S for EK
KG 5A Shovell at Jharkhandd OCP of Hazzaribag Area.
Reff: 1.Our Tendder Enquiry No.:
N GM(H)/PU UR/ENQ/18--19/23 Dated:: 08/10/2018.
2 Your Qtn. N
2. No. MS(I)/Q/188-19/02 Tenderr dated: 16/10/22018

Deaar Sir,
In referencee to the abovee, you are req
quested to pllease arrange to supply thhefollowing materials
m as per
der noted term
und ms &conditionns.
Sl. 
S Materiaal code  Descrip
ption UOM QTY. U
Unit price  Ext. value
No. 
N
1  992846
155929 Eye Bolt (RH
H) Pt. No.  Nos 06 1130.00 6780.00
1040.033.273
2  155929
992858 Eye Bolt (LH
H) Pt. No.  Nos 06 960.00 5760.00
1040.033.274
3  155019
980379 L
Lock Bar Lever Pin Pt. No.  Nos 10 1990.00 19900.00
1040.011.112 
M Value
Mat. 32440.00
ST @ 9%
CGS 2919.60
ST @ 9%
SGS 2919.60
G.Total 38279.20
1. PRICE
P : FOR Destination.
D
2. GST-
G As indicaated above.
3. DELIVERY
D : Within
W 30 days from the date of receipt of order. Howeverr an early supplly will highly be
b appreciated.
4. PAYMENT
P : 100% paymen nt will be madde by A/C payyee cheque wiithin 21 days after receipt & acceptance of
matterials or Bill, whichever
w is laatter.
5. SUBMISSION
S OF BILL : 1000% Tax Invoiice in 5 copiess along with prrinted GSTIN no. of your ass well as GSTIIN
no. of this office is to be indicaated in the Pree-Receipted Bill on revenuee stamp in origginal is to be submiited
s to thhe
consignee for & on behalf off General Mannager, Hazaribbagh Area alongwith necesssary documentts for arranginng
payment.
6. PRICE
P CERTIF FICATE: IntheeventofplacementofSupplyyOrderonthelow westtendererthey shall havee tosubmitapricce 
certtificateinalltheir invoicesintheefollowing form
mat:‐ 

“Itisscertifiedthat  t h e pricecc h a r g e d  i
inthis  invo
oicedoes  n o t exceedt h e lowestprice  a t whichw
we 
sellooroffertosellthestoresofidenttical descriptioontoanyotherorganizationdurringtheperiodo
of contract”. 

7.PRRICE FALL CLAUSE:

C It  will be a condit
w tion  of  the  ord
der  that all  thrrough  the  currrency  the  price
es,  at  which th
he 
succcessful tendere ers shall supplly the stores, sshall not exceeed the lowest  price charged  by them to any other agency 
including DGS&D. In the event  of Price goingg down, the su upplier shall prromptly pass o on such inform mation to enab ble 
this Company to aamend the ordered rate. 
8.Liiquidited Dam mage Clause:  In  the  event  of  failure  to  delivery  or  dispatch  the  stores  within  the  stipulateed 
date e/period in acccordance with the samples aand/or specificcations mentio oned in the sup pply order and d in the event  of 
breaach of any of the terms and cconditions mentioned in the supply order, Coal India Ltd. and its Subsid diary Companies 
should have the riight :  
o recover from the successfull tenderer as agreed liquidated damages, aa sum not less than 0.5%(halff percent) of th
i)To he 
pricce of any stores which the su uccessful tendeerer has not beeen able to supply as aforesaid for each w week or part off a 
wee ek during which the delivery of such storess may be in arrrears limited to o10%. Where ffelt necessary the limit of 10 0% 
can be increased tto 15% at the d discretion of Head of the Materials Manage ement Division n.  
ii) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting 
supplier the stores not supplied or others of a similar description without cancelling the supply order in respect of the 
consignment not yet due for supply or –  
iii).To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the 
defaulting supplier and also  To extend the period of delivery with or without penalty as may be considered fit and 
proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in clause (i) above.  
iv).To forfeit the security deposit full or in part.  
v). Whenever under this contract a sum of money is recoverable from any payable by the supplier, Coal India Limited 
and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or in whole by deducting 
any sum or any other contract should this sum be not sufficient to cover the full amount recoverable, the successful 
tenderer  shall  pay  Coal  India  Limited  and  its  subsidiary  companies  on  demand  the  remaining  balance. The  supplier 
shall not be entitled to any gain on any such purchase.  
vi) In the event of recovery of any claim towards LD charges, penalty, Fee, fine  or any other charges (Except EMD) 
from  the  supplier/  Vendor,  the  same  will  be  recovered  along  with  the  applicable  GST  and  the  amount  shall  be 
adjusted with the payment to be made to the supplier/ Vendor against their bill/ invoice or any other dues.  
 
9. Guaranty\warranty: The tenderer shall give warranty of satisfactory performance of the unit offered by them for a 
period of 12 months from the date of commissioning or 18 months from the date of receipt and acceptance by CCL, 
whichever  is  earlier.  The  supplier  shall  be  responsible  for  any  defect  that  they  develop  under  the  conditions 
provided for by the contract and under proper use, arising from faulty materials, design or workmanship and shall 
remedy such defects at his own cost when called  upon to do so. If it becomes necessary for the supplier to replace 
or renew any defective portion of the goods, such replacement or renewal should be made by the supplier without 
any extra cost to CCL.                                                                                 

The goods should properly fit in/on/to the machines for which the same are indented. 

10. Identification Mark: The make / identification mark of the manufacturer must clearly be punched /engraved / 
embossed/tagged(wherever punching / engraving / embossing is not possible) on each of the item at a visible place 
which is not subject to normal wear and tear for convenience of identification at any time.   

11. Inspection: Inspection of items will be carried out by SO(X) H.

12. Consignee: Depot Officer, R\Store, Parej,

At Parej, PO: Ghatotand, Distt: Hazaribagh
for& on behalf General Manager(H), CCL
Hazaribagh Area, Charhi.
13. Paying Authority: Area Finance Manager(H), Charhi.
14. Invoice should be raised as per address of Consignee in complete including GSTIN No.
15.Amount of Statutory levies like CGST, SGST or IGST will be released when the same will appear in GSTR‐2A of CCL in 
the common portal of GST and after online filling of valid return on GST portal. 
GST will be paid as per rule. However, if CCL fails to claim Input Tax credit(ITC) on eligible Inputs and Capital 
Goods or the ITC claimed is disallowed due to failure on the part of supplier of goods and services in incorporating the 
tax invoice issued to CCL in its relevant returns under GST, payment of CGST & SGST or IGST, GST ( Compensation to 
state) Cess shown in tax invoice to the authorities, issue of proper tax invoice or any other reason whatsoever, the 
applicable taxes& cess paid based on such Tax invoice including Interest and penalties if any, as per GST Act, shall be 
recovered from the current bills or any other dues of the supplier. 
16. TRANSPORTATION: It is incumbent on the supplier to transport the contracted material/supplies through
registered common carriers only and document should be done as per provision of the carriage by Road Act, 2007. Any
transportation of goods through unregistered common carries is illegal.

All other terms condition will be as per CCL rule.

Yours faithfully,

Staff Officer (MM)H

This issues with the approval of GM(H) and concurred by AFM(H) vide B/C. No.18-19/R-8/05/2197 Dated: 12/12/18
for Rs. 121634.40 ( Rupee One Lakh Twenty One Thousand Six Hundred Thirty Four Only). under Budget Head “
HEMM spares”. For this order Rs. 38279.20/-
Copy to:-
CEN
NTRAL COA
ALFIELDS LIMITED
L
OFFICE OF THE GENER RAL MANAGER (H)
AT& PO: CHARHI
C DIS
STT. HAZAR
RIBAG
(GSTIIN NO. 20AA
AACC7476RHZZT)

Reff. No: 430506

6319074 Dated: 19.12.18

To,
M/ss Sukhmani Traders,
T Veendor Code:- 1/22/D/T/2188
Gurrudwara Roadd,
Ram
mgarh Cantt.
Ram
mgarh, Jharkhhand-829122
GSTTIN NO. 20AASUPS2192K K1Z8

Subb: Supply of Spares

S for ‘GE
EC’ make OC
CB at KOCP of Hazaribagh h Area.
N GM(H)/PU
Reff: 1.Our Tendder Enquiry No.: UR/ENQ/18--19/29 Dated:: 22.10.18
2. E tender ID
D: 2018_CCL L_118177_1.

Deear Sirs,
In reference to th
he above, youu are requesteed to please arrange
a to suppply thefollowing materiaals
as per
p under noteed terms &coonditions.
Sl.nno Item Codee Descriptioon H
HSN UOM QTY R
Rate Exxtended Value
.
1 940969936
652 Fixed Conttact, 11KV, 800 Amps
A Make- 8
8535 Nos 12 6050.00 72600.0
00
’Naskar’
2 940969936
664 MOVING CO ONTACT,  11KV, 8000  8
8535 Nos 12 7050.00  84600.00
AmpsMake- ’Naskar’ 
3 525308006
661 ROSE CONTTACT, 11KV, 800 AmmpsMake- 8
8535 Nos 12 6550.00  78600.00
’Naskar’ 
4 525312007
785 Master Relaay, 110V DC, 5Amp
p. Make ‘JVS’ 88536 Nos 3 15000.00  45000.00
5 525312007
726 e- ’Naskar’ 
Shunt trip ccoil, 110 V DCMake 8
8504 Nos 6 4450.00  26700.00
6 940969919
906 nit, 63 AmpsMake-- ’Naskar’ 
Rectifier Un 8
8536 Nos 4 8000.00  32000.00
7 525308006
697 Auxilary Tripping Relay, Type VAJH 13YF,  8
8536 Nos 3 15500.00  46500.00
110V DC, 5A Amps Make ‘JVS’ 
8 525312009
994 C.T., Dry Type Epoxy Moulded d, 11 KV  8
8504 Nos 3 21000.00  63000.00
Grade with type test certificate, CTR 
200A/100A//5AMake- ’Naska ar’ 
9 94095190101 Spout Insulaator for Tank(Incoming),  8
8547 Nos 6 5750.00  34500.00
Electrolytic Copper Stem Epoxy Resin 
Moulded, 11 KV GradeMake-- ’Naskar’ 
10 525312006
659 Spout Insulaator for Tank(Outggoing),  8
8547 Nos 6 5750.00  34500.00
Electrolytic Copper Stem Epoxy Resin 
Moulded, 11 KV GradeMake-- ’Naskar’ 
Total 00
518000.0
P&F 2% 10360.0
00
eight 2%
Fre 10360.0
00
Total 538720.0
00
CGST 9%
C 48484.8
80
S
SGST 9% 48484.8
80
G.Total 635689.6
60
1. PRICE
P : FOR
R Destination.
2. GST-
G As indiccated above.
3. DELIVERY
D : Within 60 days
d from thee date of receeipt of order. However an early supply will highly beb
apppreciated.
4. PAYMENT
P : 100% payment will bee made by A/C A payee cheque
c withinn 21 days after
a receipt &
acceptance of maaterials or Billl, whichever is latter.
5. SUBMISSION
S N OF BILL : 100% Tax Innvoice in 5 coopies along with w printed GGSTIN no. of your
y as well as
a
GST TIN no. of thhis office is to
t be indicateed in the Pre--Receipted Bill on revenuue stamp in orriginal is to be
b
subbmiited to thee consignee forf & on beh half of Geneeral Manager, Hazaribaghh Area alongw with necessarry
doccuments for arrranging paym ment.
6. PRICE CERTIFICATE: IntheeventofplacementofSupplyOrderonthelowesttendererthey  shall  have 
tosubmitaprice certificateinalltheir invoicesinthefollowing format:‐ 

“Itiscertifiedthat  t h e pricecharge d  inthis  invoicedoes  n o t exceedt h e lowestprice  atwhichwe 

selloroffertosellthestoresofidentical descriptiontoanyotherorganizationduringtheperiodof contract”. 

7.PRICE FALL CLAUSE: It  will  be  a  condition  of  the  order  that  all  through  the  currency  the  prices,  at 
which the successful tenderers shall supply the stores, shall not exceed the lowest price charged by them 
to any other agency including DGS&D. In the event of Price going down, the supplier shall promptly pass on 
such information to enable this Company to amend the ordered rate. 
8.Liquidited Damage Clause:In  the  event  of  failure  to  delivery  or  dispatch  the  stores  within  the  stipulated 
date/period in accordance with the samples and/or specifications mentioned in the supply order and in the event of 
breach of any of the terms and conditions mentioned in the supply order, Coal India Ltd. and its Subsidiary Companies 
should have the right:  
i)To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5%(half percent) of the 
price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a 
week during which the delivery of such stores may be in arrears limited to10%. Where felt necessary the limit of 10% 
can be increased to 15% at the discretion of Head of the Materials Management Division.  
ii) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting 
supplier the stores not supplied or others of a similar description without cancelling the supply order in respect of the 
consignment not yet due for supply or –  
iii).To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the 
defaulting  supplier  and  also  to  extend  the  period  of  delivery  with  or  without  penalty  as  may  be  considered  fit  and 
proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in clause (i) above.  
iv).To forfeit the security deposit full or in part.  
v). Whenever under this contract a sum of money is recoverable from any payable by the supplier, Coal India Limited 
and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or in whole by deducting 
any sum or any other contract should this sum be not sufficient to cover the full amount recoverable, the successful 
tenderer  shall  pay  Coal  India  Limited  and  its  subsidiary  companies  on  demand  the  remaining  balance. The  supplier 
shall not be entitled to any gain on any such purchase.  
vi)  In  the  event  of  recovery  of  any  claim towards LD  charges, penalty,  Fee,  fine  or  any  other charges (Except EMD) 
from  the  supplier/  Vendor,  the  same  will  be  recovered  along  with  the  applicable  GST  and  the  amount  shall  be 
adjusted with the payment to be made to the supplier/ Vendor against their bill/ invoice or any other dues.  
 
9. Guaranty\warranty: The tenderer shall give warranty of satisfactory performance of the unit offered by 
them for a period of 12 months from the date of commissioning or 18 months from the date of receipt 
and  acceptance  by  CCL,  whichever  is  earlier.  The  supplier  shall  be  responsible  for  any  defect  that  they 
develop  under  the  conditions  provided  for  by  the  contract  and  under  proper  use,  arising  from  faulty 
materials, design or workmanship and shall remedy such defects at his own cost when called  upon to do 
so. If it becomes necessary for the supplier to replace or renew any defective portion of the goods, such 
replacement or renewal should be made by the supplier without any extra cost to CCL.                                                                

The goods should properly fit in/on/to the machines for which the same are indented. 

10.  Identification  Mark:  The  make  /  identification  mark  of  the  manufacturer  must  clearly  be  punched 
/engraved / embossed/tagged(wherever punching / engraving / embossing is not possible) on each of the 
item at a visible place which is not subject to normal wear and tear for convenience of identification at 
any time.   

11. Inspection: Inspection of items will be carried out by SO(E&M) H.

12. Consignee: Depot Officer, R\Store, Parej,

At Parej, PO: Ghatotand, Distt: Hazaribagh
for& on behalf General Manager(H), CCL
Hazaribagh Area, Charhi.
13. Paying Authority: Area Finance Manager(H), Charhi.
14. Invoice should be raised as per address of Consignee in complete including GSTIN No.
15. Security deposit: You are require to deposit security money to extent of Rs. 63569.00 in the form of
Demand Draft/Bank Guarantee of any scheduled bank is to be submitted within 15 days’ time from the date
of supply order and a copy of the same is to be furnished to this office as well as to the Depot Officer,
Regional Store, Parej and no supply will be receipted until unless the same is submitted. .  The  Bank 
Guarantee  submitted  towards  Security  Money  shall  be  valid  for  a  minimum  period  of  3(three)  months 
beyond  the  stipulated  delivery  period.  Failure  to    deposit  the    required    Security  Money  within  the  
specified  period  shall    entail    cancellation  of  Supply  Order  and    the  case  shall    be  processed  to  order 
elsewhere and  the firm’s performance is to be kept  recorded for future dealing with  them. 

The Security Deposit shall be refunded within 30 days of satisfactory execution of the contracts. In case of 
extension of the delivery period the validity of Bank Guarantee submitted towards Security Deposit shall 
be  suitably  extended  to  cover  the  required  validity  period  of  3(three)months  beyond  the  extended 
delivery period. 

16. Refund of EMD: The Earnest Money deposited by the successful bidder will be refunded on receipt of
required Security Money from the bidder.

17. Amount of Statutory levies like CGST, SGST or IGST will be released when the same will appear in GSTR‐
2A of CCL in the common portal of GST and after online filling of valid return on GST portal. 
GST will be paid as per rule. However, if CCL fails to claim Input Tax credit(ITC) on eligible Inputs 
and  Capital  Goods  or  the  ITC  claimed  is  disallowed  due  to  failure  on  the  part  of  supplier  of  goods  and 
services in incorporating the tax invoice issued to CCL in its relevant returns under GST, payment of CGST & 
SGST or IGST, GST ( Compensation to state) Cess shown in tax invoice to the authorities, issue of proper tax 
invoice  or  any  other  reason  whatsoever,  the  applicable  taxes&  cess  paid  based  on  such  Tax  invoice 
including Interest and penalties if any, as per GST Act, shall be recovered from the current bills or any other 
dues of the supplier. 
18. TRANSPORTATION: It is incumbent on the supplier to transport the contracted material/supplies
through registered common carriers only and document should be done as per provision of the carriage by
Road Act, 2007. Any transportation of goods through unregistered common carries is illegal.

All other terms condition will be as per CCL rule.

Yours faithfully,

Staff Officer (MM)H

This issues with the approval of GM(H) and concurred by AFM(H) vide B/C. No.18-19/R-38/15/2242
Dated: 14/12/2018 for Rs. 635689.60 (Rupee Six Lakh Thirty Five Thousand Six Hundred Eighty Nine and
Sixty paise only)under Budget Head “E&M Spares”.

Copy to:-

1. GM(H), Charhi.
2. SO (E&M)H
3. AFM(H).
4. Depot Officer/Asst. Mgr. (F)/System Section, RSP.
5. Concerned File.
6. Guard file.
 CENTR RAL COALF FIELDS LIMIITED
OFFICE OF THE GENER RAL MANAGER (H)
AT& PO: CHARHI
C DIS
STT. HAZAR
RIBAG
(GSTIIN NO. 20AA
AACC7476RHZZT)

Reff.No.:4355050019075 Datedd: 24.12.18

To
M/ss Achal Enterrprises,Vendeer Code: -1/222/D/T/006
Keddla 3 No.Brannch Office:Kuuju,
Rammgarh Cantt.
GSTTIN NO. 20A ANPPP5236R R2ZC

Subb: Supply of Gland

G bush and
a stud for different
d transsformer instaalled at Parej East OCP unnder Hazaribaag
Areea.
Reff: 1.Our Tendder Enquiry No.:
N GM(H)/PU UR/ENQ/18--19/30 Dated:: 23/10/2018.
2 Your Qtn. N
2. No. AE/18-19 dt.:
d 11.11.18

Deaar Sirs,
In refference to thee above, you are
a requested to please arraange to supplyy the materials as perunder
noteed terms & coonditions :
Sl. 
S Material code  Desccription UOM
M QTY. U
Unit price  Ext. value
No. 
N
1  190137
940951 Stu
ud for Bushingg ¾ “X10” withh Nut,  Nos 08 6300.00 50400.00
W
Washer, ‘O’ Rin
ng for Brass (w
with 
bushing) ffor 250 KVA 
2  940951
190073 Stu
ud for Bushingg ¾”X10” with Nut,  Nos  08  6380.00 51040.00
W
Washer, ‘O’ Rin
ng for Brass (w
with 
bushing) ffor 630 KVA 
3  142221
930401 Gland & Bush foor 95 Sqmm C Cable  Nos 06 5440.00 32640.00
4  930401
142233 Glaand & Bush fo
or 120 Sqmm C Cable Nos 06 5740.00 34440.00
Mat Value
M 168520.00
CGSST @ 9% 15166.80
GST @9%
SG 15166.80
To
otal Value 198853.60
1. PRICE
P : FOR Destination.
D
2. GST-
G As indicaated above.
3. DELIVERY
D :WWithin 30 days from the date of receipt of order. Howeverr an early supplly will highly be
b appreciated.
4. PAYMENT
P : 100% paymen nt will be madde by A/C payyee cheque wiithin 21 days after receipt & acceptance of
matterials or Bill, whichever
w is laatter.
5. SUBMISSION
S OF BILL : 1000% Tax Invoiice in 5 copiess along with prrinted GSTIN no. of your ass well as GSTIIN
no. of this office is to be indicaated in the Pree-Receipted Bill on revenuee stamp in origginal is to be submiited
s to thhe
consignee for & on behalf off General Mannager, Hazaribbagh Area alongwith necesssary documentts for arranginng
payment.
6. PRICE
P CERTIF FICATE: IntheeventofplacementofSupplyyOrderonthelow westtendererthey shall havee tosubmitapricce 
certtificateinalltheir invoicesintheefollowing form
mat:‐ 

“Itisscertifiedthatt  t h e pricecc harged  inthis 

i invo icedoes  n o t exceedt h e lowestpricee  atwhichw
we 
selloroffertoselltthestoresofidentical descriptiontoanyotherorganizattionduringtheeperiodof conntract”. 

7.PRRICE FALL CLAUSE: Itt  will  be  a  co ondition  of  th

he  order  thatt  all  through  the  currencyy  the  prices,  at 
whiich the succeessful tendereers shall supp
ply the storess, shall not exxceed the low west price chaarged by them 
to aany other age
ency includingg DGS&D. In tthe event of P Price going do own, the supplier shall pro omptly pass o on 
such information n to enable th
his Company to amend thee ordered ratte. 
8.Liquidited Damage Clause:In the event of failure to delivery or dispatch the stores within the stipulated 
date/period in accordance with the samples and/or specifications mentioned in the supply order and in the 
event of breach of any of the terms and conditions mentioned in the supply order, Coal India Ltd. and its 
Subsidiary Companies should have the right :  
i)To  recover  from  the  successful  tenderer  as  agreed  liquidated  damages,  a  sum  not  less  than  0.5%(half 
percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid 
for each week or part of a week during which the delivery of such stores may be in arrears limited to10%. 
Where felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the Materials 
Management Division.  
ii) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the 
defaulting supplier the stores not supplied or others of a similar description without cancelling the supply 
order in respect of the consignment not yet due for supply or –  
iii).To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and 
cost of the defaulting supplier and also  To extend the period of delivery with or without penalty as may be 
considered fit and proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages 
referred to in clause (i) above.  
iv).To forfeit the security deposit full or in part.  
v).  Whenever  under  this  contract  a  sum  of  money  is  recoverable  from  any  payable  by  the  supplier,  Coal 
India Limited and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or 
in  whole  by  deducting  any  sum  or  any  other  contract  should  this  sum  be  not  sufficient  to  cover  the  full 
amount recoverable, the successful tenderer shall pay Coal India Limited and its subsidiary companies on 
demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase.  
vi)  In  the  event  of  recovery  of  any  claim  towards  LD  charges,  penalty,  Fee,  fine    or  any  other  charges 
(Except EMD) from the supplier/ Vendor, the same will be recovered along with the applicable GST and the 
amount shall be adjusted with the payment to be made to the supplier/ Vendor against their bill/ invoice or 
any other dues.  
 
9. Guaranty\warranty: The tenderer shall give warranty of satisfactory performance of the unit offered by 
them for a period of 12 months from the date of commissioning or 18 months from the date of receipt 
and  acceptance  by  CCL,  whichever  is  earlier.  The  supplier  shall  be  responsible  for  any  defect  that  they 
develop  under  the  conditions  provided  for  by  the  contract  and  under  proper  use,  arising  from  faulty 
materials, design or workmanship and shall remedy such defects at his own cost when called  upon to do 
so. If it becomes necessary for the supplier to replace or renew any defective portion of the goods, such 
replacement or renewal should be made by the supplier without any extra cost to CCL.                                                                

The goods should properly fit in/on/to the machines for which the same are indented. 

10.  Identification  Mark:  The  make  /  identification  mark  of  the  manufacturer  must  clearly  be  punched 
/engraved / embossed/tagged(wherever punching / engraving / embossing is not possible) on each of the 
item at a visible place which is not subject to normal wear and tear for convenience of identification at 
any time.   

11. Inspection: Inspection of items will be carried out by SO(E&M) H.

12. Consignee: Depot Officer, R\Store, Parej,

At Parej, PO: Ghatotand, Distt: Hazaribagh
for& on behalf General Manager(H), CCL
Hazaribagh Area, Charhi.
13. Paying Authority: Area Finance Manager(H), Charhi.
14. Invoice should be raised as per address of Consignee in complete including GSTIN No.
15. Security deposit: You are require to deposit security money to extent of Rs. 19885.00 in the form of
Demand Draft/Bank Guarantee of any scheduled bank is to be submitted within 15 days’ time from the date
of supply order and a copy of the same is to be furnished to this office as well as to the Depot Officer,
Regional Store, Parej and no supply will be receipted until unless the same is submitted. .  The  Bank 
Guarantee  submitted  towards  Security  Money  shall  be  valid  for  a  minimum  period  of  3(three)  months 
beyond  the  stipulated  delivery  period.  Failure  to    deposit  the    required    Security  Money  within  the  
specified  period  shall    entail    cancellation  of  Supply  Order  and    the  case  shall    be  processed  to  order 
elsewhere and  the firm’s performance is to be kept  recorded for future dealing with  them. 

The Security Deposit shall be refunded within 30 days of satisfactory execution of the contracts. In case of 
extension of the delivery period the validity of Bank Guarantee submitted towards Security Deposit shall  

be  suitably  extended  to  cover  the  required  validity  period  of  3(three)months  beyond  the  extended 
delivery period. 

16.Refund of EMD: The Earnest Money deposited by the successful bidder will be refunded on receipt of
required Security Money from the bidder.

17.Amount of Statutory levies like CGST, SGST or IGST will be released when the same will appear in GSTR‐
2A of CCL in the common portal of GST and after online filling of valid return on GST portal. 
GST will be paid as per rule. However, if CCL fails to claim Input Tax credit(ITC) on eligible Inputs 
and  Capital  Goods  or  the  ITC  claimed  is  disallowed  due  to  failure  on  the  part  of  supplier  of  goods  and 
services in incorporating the tax invoice issued to CCL in its relevant returns under GST, payment of CGST & 
SGST or IGST, GST ( Compensation to state) Cess shown in tax invoice to the authorities, issue of proper tax 
invoice  or  any  other  reason  whatsoever,  the  applicable  taxes&  cess  paid  based  on  such  Tax  invoice 
including  Interest  and  penalties  if  any,  as  per  GST  Act,  shall  be  recovered  from  the  current  bills  or  any 
other dues of the supplier. 
18. TRANSPORTATION: It is incumbent on the supplier to transport the contracted material/supplies
through registered common carriers only and document should be done as per provision of the carriage by
Road Act, 2007. Any transportation of goods through unregistered common carries is illegal.
All other terms condition will be as per CCL rule.

Yours faithfully,

Staff Officer (MM)H

This issues with the approval of GM(H) and concurred by AFM(H) vide B/C. No.18-19/R-38/17/2304
Dated: 18/12/18 for Rs. 198853.60 ( Rupee One Lakh Ninety Eight Thousand Eight Hundred Fifty Three
and Paisa Sixty Only). under Budget Head “ E&M spares”.

Copy to:-

1. GM(H), Charhi.
2. SO (E&M)H
3. AFM(H).
4. PE(E&M)/Parej East OCP.
5. Depot Officer/Asst. Mgr. (F)/System Section, RSP.
6. Concerned File.
7. Guard file.

 
  

CENTTRAL COALF FIELDS LIMIT

TED
OFFICE OF
F THE GENER RAL MANAGGER (H)
AT & PO: CHARHI DISTT. HAZARIIBAG
TIN NO. 20AA
(GST AACC7476RHZT
T)

Ref. No.:135600319
N 9076 Dated: 277/12/18.

To,
M/s GMMCO
G Ltd, Vender Codde: 1/22/D/A/0114
Plot No.593,
N Cheshiire Home Road
d,
Ranchhi.

Sub: Supply
S of Safetty spares for CAT
C 773E Dum
mpers running aat Parej East OCP
O of Hazaribbagh Area.

Dear Sir,
S
You are requested to
o please arran nge to supply thematerials as per enclosed annexuree “A” as per
the teerms of depot agreement enntered into byy our Companny with you.

1. DELLIVERY: With hin 75 days froom the date of receipt of ordeer.

2. CONSIGNEE: Deepot Officer, R\Store,
R Parej, AT:
A Parej, P.O O: Ghatotand, Distt:
D Ramgarh For & on behaalf General
Manag ger (H), CCL, Hazaribagh Arrea, Charhi. (G GSTIN NO. 20A AAACC7476RH HZT)
3. PAYMENT: 100% % payment wiill be made ag gainst delivery by way of A/C C payee chequue on Submisssion of Proform
ma
Invoicce.
4. PAYYING AUTUO ORITY: Area Finance
F Managger (H), Charhii.
5. TDS will be appliicable as per GST
G rule.
6. Invoice should bee raised as per address
a of Connsignee in compplete includingg GSTIN No.
7. Insp w be carried out by SO (X)) H.
pection: Inspecction of items will

All other terms & condition will

w be as per D
Depot Agreem
ment.

Yours faithffully,

Staff Officer (M
MM) H

This issuues with the approval

a M (H) and cooncurred by AFM (H) vide B.C No.18-199/R-13/100/22664
of GM
Dated: 15/12/18 for
f Rs.378008.79 (Rupees Th hree Lakh Sevventy Eight Thousand Eight aand Seventy Nine
N Paisa Onlly)
der budget Head
und d ‘HEMM Spaares’.

Coppy to:-

1. GM (H)
2. AFM (HH)
3. SO(X) H/PE(X)/PEOC
H CP
4. Depot Officer/Astt.
O Mg
gr. (F)/Sys. Sec., RSP
5. Concern
ned File.
6. Guard fiile.

 
  

 
CENTTRAL COALF FIELDS LIMIT
TED
OFFICE OFF THE GENER RAL MANAG GER (H)
AT & PO:: CHARHI, DIISTT. HAZAR
RIBAG
(GSTIIN NO. 20AAAACC7476RHZT)

Ref. No.1356004190
N 077 Dated:: 27.12.18

To
M/s Bharat
B Earth Mo overs Ltd, Vender Codde: - 1/22/M/P//002
Industtrial Area, Kokkar,
Ranchhi.

Sub: Suppply of Spares for BH60M D

Dumper runniing at Parej East OCP of Haazaribag Area.

Dear Sirs,
S
You are
a requested to please arraange to supplly the materiaals as under inn terms of deppot agreemennt entered intoo
by ou
ur Company with
w you.
%Rate 
Sl.  of 
No.   Item Code  Item Desccription  Partt No.  UOM  Qty  Unit Prrice  Value  GST 
Steering C
Control 
1  1165117006
66  Unit  PB88894  Nos   3  194239 9.00  5827177.00  28% 
Total 
T 5827177.00    
GST 28%  1631600.76    
G.TTotal  7458777.76    
R
R/Off  7458788.00   

1. DELLIVERY: Withhin 120 days from fr the date off receipt of ordder.
2. Consignee: Depot
D Officer, R\Store,
R Parej, AT: Parej, P.O O: Ghatotand, Distt:
D Ramgarhh For & on beh
half General
M
Manager (H), CCL,
C Hazaribaggh Area, Charhhi. (GSTIN NO. 20AAACC7 7476RHZT)
3. PAYMENT: 100% % payment wiill be made ag gainst delivery by way of A/C C payee chequue on Submisssion of Proform
ma
Invoicce.
ying Authority:: Area Finance Manager (H), Charhi.
4. Pay
5. TDS will be appliicable as per GST
G rule.
6. Invoice should bee raised as per address
a of Connsignee in compplete includingg GSTIN No.
7. Insp w be carried out by SO (X)) H.
pection: Inspecction of items will

All other terms & condition will

w be as per D
Depot Agreem
ment.

Yours faithffully,

Staff Officer (M
MM) H

This issu ( vide B.C N

ues with the appproval of GM (H) and concuurred by AFM (H) No.18-19/R-133/97/2261 Dateed:
12/18 for Rs. 745878.00(Ruupees Seven Lakh
15/1 L Forty Fivve Thousand Eight Hundred Seventy Eigght Only) undder
bud
dget head ‘HEMMM Spares’

Coppy to:-

1. GM (H)
2. AFM (H))
3. SO(X) H/PE(X)PEOCP
H P
4. Depot Offficer
5. Astt. Mgrr (F)
 6. Sys. Secc., RSP
7. Concerneed File.
8. Guard fille.
 
CENNTRAL COALF FIELDS LIMITEED
OFFICE OF
O THE GENER RAL MANAGER (H)
AT & PO
O: CHARHI DISSTT. HAZARIB
BAG
STIN NO. 20AAA
(GS ACC7476RHZT)

Ref. No.:
N 1306005190
078 Dated: 27 /12/18.

To
M/s Laarsen & Toubro Limited, V
Vendor Code: -1//22/M/L/011
Plot No
o.101/A,
Opp Chowdhury fuel service
s station (H
HP petrol pump))
Mouzaa-Dumurdaga
PS-Saddar, P.O-Booti
Ranchii – 835217

Sub: Supply
S of spares for CKD-300 Shovels
S of Kedlaa OCP of Hazaribbag Area.

Dear Sirs,
S
You are reequested to please arrange to su
upply the follow
wing materials in
i terms of depoot agreement en
ntered into by our
o
Compaany with you.
Sl. 
No.   Item Code  HSN Code  Item Description  Part No.  U
UOM  Qty  Unit Price  Valuee 
1 
1 15555979248
8  73041110  Tube 
T R21351030  N
Nos  1  3944.00  39944.00 
2 
2 15555977971
1  73041110  Tube 
T Q21351029  N
Nos  1  3143.00  31143.00 
3 
3 15555980804
4  73041110  Tube 
T B21251012  N
Nos  1  5308.00  53308.00 
4 
4 15555982136
6  73041110  Tube 
T C21251013  N
Nos  1  5304.00  53304.00 
5 
5 15555968718
8  73041110  Tube 
T Z20250901  N
Nos  1  6376.00  63376.00 
6 
6 15555999166
6  73041110  Tube 
T A20250902  N
Nos  2  4313.00  86626.00 
Total  327701.00 
GST 18%  58886.18 
G.Total  385587.18 
R/Off  385587.00 

1. DELLIVERY: Within n 45 days from the

t date of receippt of order.
2. Connsignee: Depot Officer,
O R\Store, Parej, AT: Parejj, P.O: Ghatotannd, Distt: Ramgarrh For & on behhalf General Mannager (H), CCL,
Hazariibagh Area, Charrhi. (GSTIN NO O. 20AAACC7476 6RHZT)
3. PAYYMENT: 100% payment
p will bee made against deelivery by way oof A/C payee cheque on Submission of Proforma Invoice.
A Finance Maanager (H), Charhhi.
4. Payiing Authority: Area
5. TDSS will be applicaable as per GST rule.
r
oice should be raaised as per addrress of Consignee in complete inncluding GSTIN No.
6. Invo
pection: Inspectioon of items will be carried out byy SO (X) H.
7. Insp

All other terms & condition willl be as per Depoot Agreement.

Yours faithfullyy,

Stafff Officer (MM) H

Thiss issues with thee approval of GM

G (H) and conncurred by AFM M (H) vide B.C No.18-19/R-13//99/2263 Dated:: 15/12/18 for R
Rs.
385887.00 (Rupees Thirty
T Eight Thouusand Five Hund
dred Eighty Sevven Only) under budget
b Head ‘HEMM Spares’.

Coppy to:-

1. GM (H)
2. AFM (H)
3. SO(X) H/PPE(X)/Kedla OC
CP.
4. Depot Offficer
 5. Astt. Mgr (F)
6. Sys. Sec.,, RSP
7. Concernedd File.
8. Guard filee.

CENTR RAL COALF FIELDS LIMIITED

OFFICE OF THE GENER RAL MANAGER (H)
AT& PO: CHARHI
C DIS
STT. HAZAR
RIBAG
(GSTIIN NO. 20AA
AACC7476RHZZT)

Reff.No.:4315047719079 Datedd: 24.12.18

To
M/ss N.K.Enterprrises, Vender Code: - 1/22//D/T/128
Puggmil Road,
Hazzaribagh.
GSTTIN No.20AC CBPJ5241P1ZR

Subb: Supply of Over

O Head linne Spares & PG
P Clamp of Tapin
T (N) OC
CP of Hazaribbag Area.
Reff: 1.Our Tendder Enquiry No.:
N GM(H)/PU UR/ENQ/18--19/36 Dated:: 03/11/2018.
2.
2 Your Qtn. N
No. NKE/Q/18--19/04 dt.: 15.1
11.18

Deaar Sirs,
In refference to thee above, you are
a requested to please arraange to supplyy the materials as perunder
noteed terms & coonditions :
Sl. 
S Material code  Desccription UOM
M QTY. U
Unit price  Ext. value
No. 
N
1  940951
170301 Pin
n Insulator witth hardware 3
33 KV  Nos 40 2140.00 85600.00
Grrade 
2  580076
940975 Pin
n Insulator witth hardware 1
11 KV  Nos 120 630.00 75600.00
Grrade 
3  060054
940950 PG Clamp for DOG Conducttor Nos 100 285.00 28500.00
M Value
Mat 189700.00
CGSST @ 9% 17073.00
GST @9%
SG 17073.00
To
otal Value 223846.00
1. PRICE
P : FOR Destination.
D
2. GST-
G As indicaated above.
3. DELIVERY
D : Within
W 30 days from the date of receipt of order. Howeverr an early supplly will highly be
b appreciated.
4. PAYMENT
P : 100% paymen nt will be madde by A/C payyee cheque wiithin 21 days after receipt & acceptance of
matterials or Bill, whichever
w is laatter.
5. SUBMISSION
S OF BILL : 1000% Tax Invoiice in 5 copiess along with prrinted GSTIN no. of your ass well as GSTIIN
no. of this office is to be indicaated in the Pree-Receipted Bill on revenuee stamp in origginal is to be submiited
s to thhe
consignee for & on behalf off General Mannager, Hazaribbagh Area alongwith necesssary documentts for arranginng
payment.
6. PRICE
P CERTIF FICATE: IntheeventofplacementofSupplyyOrderonthelow westtendererthey shall havee tosubmitapricce 
certtificateinalltheir invoicesintheefollowing form
mat:‐ 

“Itisscertifiedthatt  t h e pricecc harged  inthis 

i invo icedoes  n o t exceedt h e lowestpricee  atwhichw
we 
selloroffertoselltthestoresofidentical descriptiontoanyotherorganizattionduringtheeperiodof conntract”. 

7.PRRICE FALL CLAUSE: Itt  will  be  a  co ondition  of  th

he  order  thatt  all  through  the  currencyy  the  prices,  at 
whiich the succeessful tendereers shall supp
ply the storess, shall not exxceed the low west price chaarged by them 
to aany other age
ency includingg DGS&D. In tthe event of P Price going do own, the supplier shall pro omptly pass o on 
such information n to enable th
his Company to amend thee ordered ratte. 
Liquidited Dam
8.L mage Clause::In the event  of failure to  delivery or ddispatch the sstores within  the stipulateed 
date/period in accordance with the samplles and/or specifications m mentioned in the supply orrder and in th he 
event of breach of any of the terms and conditions mentioned in the supply order, Coal India Ltd. and its 
Subsidiary Companies should have the right :  
i)To  recover  from  the  successful  tenderer  as  agreed  liquidated  damages,  a  sum  not  less  than  0.5%(half 
percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid 
for each week or part of a week during which the delivery of such stores may be in arrears limited to10%. 
Where felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the Materials 
Management Division.  
ii) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the 
defaulting supplier the stores not supplied or others of a similar description without cancelling the supply 
order in respect of the consignment not yet due for supply or –  
iii).To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and 
cost of the defaulting supplier and also  To extend the period of delivery with or without penalty as may be 
considered fit and proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages 
referred to in clause (i) above.  
iv).To forfeit the security deposit full or in part.  
v).  Whenever  under  this  contract  a  sum  of  money  is  recoverable  from  any  payable  by  the  supplier,  Coal 
India Limited and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or 
in  whole  by  deducting  any  sum  or  any  other  contract  should  this  sum  be  not  sufficient  to  cover  the  full 
amount recoverable, the successful tenderer shall pay Coal India Limited and its subsidiary companies on 
demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase.  
vi)  In  the  event  of  recovery  of  any  claim  towards  LD  charges,  penalty,  Fee,  fine    or  any  other  charges 
(Except EMD) from the supplier/ Vendor, the same will be recovered along with the applicable GST and the 
amount shall be adjusted with the payment to be made to the supplier/ Vendor against their bill/ invoice or 
any other dues.  
 
9. Guaranty\warranty: The tenderer shall give warranty of satisfactory performance of the unit offered by 
them for a period of 12 months from the date of commissioning or 18 months from the date of receipt 
and  acceptance  by  CCL,  whichever  is  earlier.  The  supplier  shall  be  responsible  for  any  defect  that  they 
develop  under  the  conditions  provided  for  by  the  contract  and  under  proper  use,  arising  from  faulty 
materials, design or workmanship and shall remedy such defects at his own cost when called  upon to do 
so. If it becomes necessary for the supplier to replace or renew any defective portion of the goods, such 
replacement or renewal should be made by the supplier without any extra cost to CCL.                                                                

The goods should properly fit in/on/to the machines for which the same are indented. 

10.  Identification  Mark:  The  make  /  identification  mark  of  the  manufacturer  must  clearly  be  punched 
/engraved / embossed/tagged(wherever punching / engraving / embossing is not possible) on each of the 
item at a visible place which is not subject to normal wear and tear for convenience of identification at 
any time.   

11. Inspection: Inspection of items will be carried out by SO(E&M) H.

12. Consignee: Depot Officer, R\Store, Parej,

At Parej, PO: Ghatotand, Distt: Hazaribagh
for& on behalf General Manager(H), CCL
Hazaribagh Area, Charhi.
13. Paying Authority: Area Finance Manager(H), Charhi.
14. Invoice should be raised as per address of Consignee in complete including GSTIN No.
15. Security deposit: You are require to deposit security money to extent of Rs. 22385.00 in the form of
Demand Draft/Bank Guarantee of any scheduled bank is to be submitted within 15 days’ time from the date
of supply order and a copy of the same is to be furnished to this office as well as to the Depot Officer,
Regional Store, Parej and no supply will be receipted until unless the same is submitted. .  The  Bank 
Guarantee  submitted  towards  Security  Money  shall  be  valid  for  a  minimum  period  of  3(three)  months 
beyond  the  stipulated  delivery  period.  Failure  to    deposit  the    required    Security  Money  within  the  
specified  period  shall    entail    cancellation  of  Supply  Order  and    the  case  shall    be  processed  to  order 
elsewhere and  the firm’s performance is to be kept  recorded for future dealing with  them. 

The Security Deposit shall be refunded within 30 days of satisfactory execution of the contracts. In case of 
extension of the delivery period the validity of Bank Guarantee submitted towards Security Deposit shall  

be  suitably  extended  to  cover  the  required  validity  period  of  3(three)months  beyond  the  extended 
delivery period. 

16.Refund of EMD: The Earnest Money deposited by the successful bidder will be refunded on receipt of
required Security Money from the bidder.

17.Amount of Statutory levies like CGST, SGST or IGST will be released when the same will appear in GSTR‐
2A of CCL in the common portal of GST and after online filling of valid return on GST portal. 
GST will be paid as per rule. However, if CCL fails to claim Input Tax credit(ITC) on eligible Inputs 
and  Capital  Goods  or  the  ITC  claimed  is  disallowed  due  to  failure  on  the  part  of  supplier  of  goods  and 
services in incorporating the tax invoice issued to CCL in its relevant returns under GST, payment of CGST & 
SGST or IGST, GST ( Compensation to state) Cess shown in tax invoice to the authorities, issue of proper tax 
invoice  or  any  other  reason  whatsoever,  the  applicable  taxes&  cess  paid  based  on  such  Tax  invoice 
including  Interest  and  penalties  if  any,  as  per  GST  Act,  shall  be  recovered  from  the  current  bills  or  any 
other dues of the supplier. 
18. TRANSPORTATION: It is incumbent on the supplier to transport the contracted material/supplies
through registered common carriers only and document should be done as per provision of the carriage by
Road Act, 2007. Any transportation of goods through unregistered common carries is illegal.
All other terms condition will be as per CCL rule.

Yours faithfully,

Staff Officer (MM)H

This issues with the approval of GM(H) and concurred by AFM(H) vide B/C. No.18-19/R-38/22/2033
Dated: 24/12/18 for Rs. 223846.00 ( Rupee Two Lakh Twenty Three Thousand Eight Hundred Forty Six
Only). under Budget Head “ E&M spares”.

Copy to:-

1. GM(H), Charhi.
2. SO (E&M)H
3. AFM(H).
4. PE(E&M)/Tapin (N) OCP.
5. Depot Officer/Asst. Mgr. (F)/System Section, RSP.
6. Concerned File.
7. Guard file.
 

 
  

CENTTRAL COALF FIELDS LIMIT

TED
OFFICE OF
F THE GENER RAL MANAGGER (H)
AT & PO: CHARHI DISTT. HAZARIIBAG
TIN NO. 20AA
(GST AACC7476RHZT
T)

Ref. No.:131600319
N 9080 Dated: 29//12/18.

To,
M/s GMMCO
G Ltd, Vender Codde: 1/22/D/A/0114
Plot No.593,
N Cheshiire Home Road
d,
Ranchhi.

Sub: Supply
S of sparees for water sprrinkler (CAT) Running at Taapin Project of Hazaribagh Arrea.

Dear Sir,
S
You are requested too please arrannge to supplyy thematerialss as per the teerms of depot agreement
entereed into by ourr Company with
w you.
Sl. 
No.   Item Code  HSN Code  Item Description  Part No.  U
UOM  Qty  Unit Price  Valuee 
1 
1 11609971057
7  8708  Pump 
P 81018659  N
Nos  2  4
42144.71  842289.42 
2 
2 15802994543
3  8708  Hyd. Motor 
H 81009365  N
Nos  1  9
91579.76  915579.76 
3 
3 15802997768
8  8708  Coupling‐ Lovejo 
C 81023675  N
Nos  2  7414.45  148828.90 
Total  1906698.08 
Discount @
@ 2.63%  50015.36 
Total  1856682.72 
GST 28%  519991.16 
G.Total  2376673.88 
R/Off  2376674.00 

1. DELLIVERY: With hin 75 days froom the date of receipt of ordeer.

2. CONSIGNEE: Deepot Officer, R\Store,
R Parej, AT:
A Parej, P.O O: Ghatotand, Distt:
D Ramgarh For & on behaalf General
Manag ger (H), CCL, Hazaribagh Arrea, Charhi. (G GSTIN NO. 20A AAACC7476RH HZT)
3. PAYMENT: 100% % payment wiill be made ag gainst delivery by way of A/C C payee chequ
ue on Submisssion of Proform
ma
Invoicce.
4. PAYYING AUTHO ORITY: Area Finance
F Managger (H), Charhii.
5. TDS will be appliicable as per GST
G rule.
6. Invoice should bee raised as per address
a of Connsignee in compplete includingg GSTIN No.
7. Insp
pection: Inspecction of items will
w be carried out by SO (X)) H.

All other terms & condition will

w be as per D
Depot Agreem
ment.

Yours faithffully,

Staff Officer (M
MM) H

ues with the appproval of GM (H) and concuurred by AFM (H)

This issu ( vide B.C No.18-19/R-13
N 3/98/2262 Dateed:
12/18 for Rs.2
15/1 237674.00 (Ru upees Two Lak kh Thirty Seveen Thousand Six
S Hundred aand Seventy Foour Only) undder
bud
dget Head ‘HEM MM Spares’.

Coppy to:-
 1. GM (H)
2. AFM (HH)
3. SO(X) H/PE(X)/Tapin
H n OCP
4. Depot Officer/Astt.
O Mggr. (F)/Sys. Sec., RSP
5. Concern
ned File.
6. Guard fiile.

CENTTRAL COALF FIELDS LIMIT

TED
OFFICE OF
F THE GENER RAL MANAGGER (H)
AT & PO: CHARHI DISTT. HAZARIIBAG
TIN NO. 20AA
(GST AACC7476RHZT
T)

Ref. No.:131600319
N 9081 Dated: 299/12/18.

To,
M/s GMMCO
G Ltd, Vender Codde: 1/22/D/A/0114
Plot No.593,
N Cheshiire Home Road
d,
Ranchhi.

Sub: Supply
S of Safetty items for CA
AT 773E Dumpper running at Tapin OCP off Hazaribagh A
Area.

Dear Sir,
S
You are requested to
o please arran nge to supply thematerials as per enclosed annexuree “A” as per
the teerms of depot agreement enntered into byy our Companny with you.

1. DELLIVERY: With hin 75 days froom the date of receipt of ordeer.

2. CONSIGNEE: Deepot Officer, R\Store,
R Parej, AT:
A Parej, P.O O: Ghatotand, Distt:
D Ramgarh For & on behaalf General
Manag ger (H), CCL, Hazaribagh Arrea, Charhi. (G GSTIN NO. 20A AAACC7476RH HZT)
3. PAYMENT: 100% % payment wiill be made ag gainst delivery by way of A/C C payee chequue on Submisssion of Proform
ma
Invoicce.
4. PAYYING AUTUO ORITY: Area Finance
F Managger (H), Charhii.
5. TDS will be appliicable as per GST
G rule.
6. Invoice should bee raised as per address
a of Connsignee in compplete includingg GSTIN No.
7. Insp w be carried out by SO (X)) H.
pection: Inspecction of items will

All other terms & condition will

w be as per D
Depot Agreem
ment.

Yours faithffully,

Staff Officer (M
MM) H

This issuues with the approval

a of GM M (H) and cooncurred by AFM (H) vide B.C No.18-199/R-13/103/22667
Dated: 15/12/18 foor Rs.864276.551 (Rupees Eigght Lakh Sixtyy Four Thousannd Two Hundreed Seventy Sixx Paisa Fifty Onne
Onlly) under budgeet Head ‘HEMMM Spares’.

Coppy to:-

1. GM (H)
2. AFM (HH)
3. SO(X) H/PE(X)/Tapin
H n
4. OCP
5. Depot Officer/Astt.
O Mggr. (F)/Sys. Sec., RSP
6. Concern
ned File.
7. Guard fiile.

 
  

CENTR RAL COALF FIELDS LIMIITED

OFFICE OF THE GENER RAL MANAGER (H)
AT& PO: CHARHI
C DIS
STT. HAZAR
RIBAG
(GSTIIN NO. 20AA
AACC7476RHZZT)

Reff. No. 430501719082 D

Dated: 31.122.18

To Vendor Code: 1/22/M

M/L/011
M/ss Larsen & Tooubro Ltd,
Akaashdeep Plazaa, (2nd .Floor)),
Gollmuri, Jamsheedpur - 83100 03

Subb: Supply of L&T

L make Sw
witchgear Spaares for Kedlaa OCP of Hazzaribagh Areaa..
N GM(H)/PU
Reff: 1.Our Tendder Enquiry No.: UR/Enquiry/18-19/45 Datted 03.12.18
CL_122550_1.
2. E tenderr ID: 2018_CC

Deaar Sirs,
In refereence to the abbove, you aree requested tto please arraange to supplyy the materiaals as perundder
noteed terms & coonditions :
Sl.nno Item Codee Descripption& Cat No.. HSN U
UOM QTY Rate Extended
. Value
1 28055550
0524 MCCB, DTH 800, 3 Pole, 415V Cat 8536 N
Nos 6 33262.71 199576.26
No. SLL944720000
2 29205990
0142 MCCB, DTH 630, 3 Pole, 415V 8536 N
Nos 5 34415.25 172076.25
Cat Noo. SL94471
3 29205990
0028 MCCB, DTH 400, 3 Pole, 415V Cat No.  8536 N
Nos 6 32762.71 196576.26
SL944699
4 29205990
0016 MCCB, DTH 250, 3 Pole, 415V CAT  8536 N
Nos 4 30279.66 121118.64
NO. SL994467
5 52530402
2832 3 Pole P
Power Contactor MNX225 CA AT  8536 N
Nos 6 21004.24 126025.44
NO. CS994140
6 94095360
0557 3 Pole P
Power Contactor MNX300 CA AT  8536 N
Nos 6 28567.80 171406.80
NO. CS990280
7 52530400
0311 3 Pole P
Power Contactor ML12 CAT  8536 N
Nos 4 36597.45 146389.80
NO. SS991010
8 52530400
0138 3 Pole P
Power Contactor ML6 CAT NO O.  8536 N
Nos 6 16156.77 96940.62
SS90921
9 94095990
0081 3 Pole P
Power Contactor ML4 CAT NO O.  8536 N
Nos 6 10237.29 61423.74
SS90910 0
10 28055550
0196 Spare K
Kit for ML12 CA
AT NO. SS953177 8538 Nos
N 4 22779.66 91118.64
11 52530400
0308 Spare K
Kit for ML6 CATT NO. SS95313 8538 N
Nos 4 9745.76 38983.04
12 52530400
0141 Spare K
Kit for ML4 CATT NO. SS95311 8538 N
Nos 4 5533.89 22135.56
Material Value 1443771.05
CGST @ 9% 129939.40
SGST @ 9% 129939.40
G.Total 1703649.85
Make ‘L&T’
1. PRICE:
P FOR Destination.
2. GST:As
G indicated above
3. DELIVERY:
D Within 60 days
d from thee date of receeipt of order. However ann early supplyywill highly be
b
apppreciated.
4. PAYMENT: 100% payment shall be paid within 21 days after receipt and acceptance of the materials or
submission of bills, whichever is later through e-payment
5. Submission of bills/documents:
Bill for 100% value should be submitted to the paying authority in triplicate duly stamped and receipted for
arranging payment along with the following document:-
(A) Following document duly authenticated by you, wherever required shall be submitted to the
consignee:-
 Challan.
 One copy of the bill
 Copy of warranty certificate in original.
 Lowest price certificate should be given on the body of each and every bill, certifying that the
price charged for the material is not higher than the price applicable to other Govt. deptt.
(B) Following document duly authenticated by you wherever applicable, should be submitted directly to
the paying authority:-
 Bills in triplicate duly receipted and stamped.
 Receipted Challan of the consignee.
 Copy of warranty certificate.
 Price certificate.
 Price fall clause.

The consignee after verification of documents and final inspection of the materials as per the order
shall forward the DRR along with inspected challan to the Paying Authority for arranging payment within
the time specified.
6. PRICE CERTIFICATE: IntheeventofplacementofSupplyOrderonthelowesttendererthey shall have tosubmitaprice 
certificateinalltheir invoicesinthefollowing format:‐ 

“Itiscertifiedthat  t h e pricech a r g e d  inthis  invoicedoes  n o t exceedt h e lowestprice  a t whichwe 

selloroffertosellthestoresofidentical descriptiontoanyotherorganizationduringtheperiodof contract”. 

7.PRICE FALL CLAUSE: During contractual period should you sells the item of identical specification at a lower
price to any other customer including Govt. Deptt / DGSD/CIL & Its subsidiary companies , you will immediately
intimate the same to us for necessary adjustments.
8.Liquidited Damage Clause:In  the  event  of  failure  to  delivery  or  dispatch  the  stores  within  the  stipulated  date/period  in  accordance 
with the samples and/or specifications mentioned in the supply order and in the event of breach of any of the terms and conditions mentioned in 
the supply order, Coal India Ltd. and its Subsidiary Companies should have the right :  
i)To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5%(half percent) of the price of any stores which the 
successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in 
arrears  limited  to10%.  Where  felt  necessary  the  limit  of  10%  can  be  increased  to  15%  at  the  discretion  of  Head  of  the  Materials  Management 
Division.  
ii)  To  purchase  elsewhere,  after  due  notice  to  the  successful  tenderer  on  the  account  and  at  the  risk  of  the  defaulting  supplier  the  stores  not 
supplied or others of a similar description without cancelling the supply order in respect of the consignment not yet due for supply or –  
iii).To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also  
To extend the period of delivery with or without penalty as may be considered fit and proper, the penalty, if imposed shall not be more than the 
agreed Liquidated Damages referred to in clause (i) above.  
iv).To forfeit the security deposit full or in part.  
v). Whenever under this contract a sum of money is recoverable from any payable by the supplier, Coal India Limited and its subsidiary companies 
shall  be  entitled  to  recover  such  sum  by  appropriating,  in  part  or  in  whole  by  deducting  any  sum  or  any  other  contract  should  this  sum  be  not 
sufficient to cover the full amount recoverable, the successful tenderer shall pay Coal India Limited and its subsidiary companies on demand the 
remaining balance. The supplier shall not be entitled to any gain on any such purchase.  
vi) In the event of recovery of any claim towards LD charges, penalty, Fee, fine  or any other charges (Except EMD) from the supplier/ Vendor, the 
same  will  be  recovered  along  with  the  applicable  GST  and  the  amount  shall  be  adjusted  with  the  payment  to  be  made  to  the  supplier/  Vendor 
against their bill/ invoice or any other dues.  
 
9. Guaranty\warranty: The tenderer shall give warranty of satisfactory performance of the unit offered by them for a 
period of 12 months from the date of commissioning or 18 months from the date of receipt and acceptance by CCL, 
whichever  is  earlier.  The  supplier  shall  be  responsible  for  any  defect  that  they  develop  under  the  conditions 
provided for by the contract and under proper use, arising from faulty materials, design or workmanship and shall 
remedy such defects at his own cost when called  upon to do so. If it becomes necessary for the supplier to replace 
or renew any defective portion of the goods, such replacement or renewal should be made by the supplier without 
any extra cost to CCL.                                                                                 
The goods should properly fit in/on/to the machines for which the same are indented. 

10. Identification Mark: The make / identification mark of the manufacturer must clearly be punched /engraved / 
embossed/tagged(wherever punching / engraving / embossing is not possible) on each of the item at a visible place 
which is not subject to normal wear and tear for convenience of identification at any time.   

11. Inspection: Inspection of items will be carried out by SO(E&M) H.

12. Consignee: Depot Officer, R\Store, Parej,
At Parej, PO: Ghatotand, Distt: Hazaribagh
for& on behalf General Manager(H), CCL
Hazaribagh Area, Charhi.
13. Paying Authority: Area Finance Manager(H), Charhi.
14. Invoice should be raised as per address of Consignee in complete including GSTIN No.
15. Security deposit: Exempted being OEM.
16.Amount of Statutory levies like CGST, SGST or IGST will be released when the same will appear in GSTR‐2A of CCL in 
the common portal of GST and after online filling of valid return on GST portal. 
GST will be paid as per rule. However, if CCL fails to claim Input Tax credit(ITC) on eligible Inputs and Capital 
Goods or the ITC claimed is disallowed due to failure on the part of supplier of goods and services in incorporating the 
tax invoice issued to CCL in its relevant returns under GST, payment of CGST & SGST or IGST, GST ( Compensation to 
state) Cess shown in tax invoice to the authorities, issue of proper tax invoice or any other reason whatsoever, the 
applicable taxes& cess paid based on such Tax invoice including Interest and penalties if any, as per GST Act, shall be 
recovered from the current bills or any other dues of the supplier. 
17. Excution of order: Supply of materials will be made through your authorized stockist M/s Akaswani, 4 Cantt.
Market, Main Road, RAMGARH CANTT – 829122 (JHARKHAND), Vendor Code-1/22/D/T/008, GST No.
20AGJPS5088FIZA and Challan / Invoice/ bills will be raised by the authorized stockist along with certificate as per
supply order on behalf of M/s Larsen & Toubro Ltd, Jamshedpur.
18. TRANSPORTATION: It is incumbent on the supplier to transport the contracted material/supplies through
registered common carriers only and document should be done as per provision of the carriage by Road Act, 2007. Any
transportation of goods through unregistered common carries is illegal.
All other terms condition will be as per CCL rule.

Yours faithfully,

Staff Officer (MM) H

This issues with the approval of GM (H) and concurred by AFM(H) vide B/C No. 18-19/R-39/24&29/2105
Dated 28.12.18 for Rs. 1703649.85 (Rupees Seventeen Lakh Three Thousand Six Hundred Forty Nine and
Paisa Eighty Five only) under budget head “E&M Spares”

Copy to:-

1. GM (H), Charhi.
2. SO (E&M) H/ PE(E&M) Kedla OCP.
3. AFM (H).
4. Depot Officer/.Asst. Mgr.(F)/System Section,RSP.
5. Concerned File.
6. Guard file.
CEN
NTRAL COA
ALFIELDS LIMITED
L
OFFICE OF THE GENER RAL MANAGER (H)
AT& PO: CHARHI
C DIS
STT. HAZAR
RIBAG
(GSTIIN NO. 20AA
AACC7476RHZZT)

Reff. No: 499506

6319083 Dated: 31.12.18

To,
M/ss Sukhmani Traders,
T Veendor Code:- 1/22/D/T/2188
Gurrudwara Roadd,
Ram
mgarh Cantt.
Ram
mgarh, Jharkhhand-829122
GSTTIN NO. 20AASUPS2192K K1Z8

Subb: Supply of Spares

S for ‘GE
EC’ make KA
AD type 11KVV 800A Breaaker Spares off Hazaribagh Area.
N GM(H)/PU
Reff: 1.Our Tendder Enquiry No.: UR/ENQ/18--19/39 Dated:: 24.11.18
2. E tender ID
D: 2018_CCL L_121563_1.

Deear Sirs,
In reference to th
he above, youu are requesteed to please arrange
a to suppply thefollowing materiaals
as per
p under noteed terms &coonditions.
Sl.nno Item Codee Descriptioon H
HSN UOM QTY R
Rate Exxtended Value
.
1 940969936
652 Fixed Con ntact, 11KV, 80 00 Amps, 8
8535 Nos 18 6050.00 108900.0
00
MADE OF F 99.99% PURE E
ELECTROLYTIC COPPER R WITH
SILVER PLATING Make ‘Naskar’ ‘
2 940969936
664 MOVING C CONTACT,  11KV V, 800 Amps,  8
8535 Nos 18 7050.00  126900.00
MADE OF 99.99% PURE 
ELECTROLYYTIC COPPER WITH SILVER 
PLATING A AND TUNGESTEN N ARCHING 
TIP CONTA ACTMake ‘Naska ar’ 
3 525308006
661 ROSE CON NTACT, 11KV, 800 0 Amps,  8
8535 Nos 18 6550.00  117900.00
MADE OF 99.99% PURE 
ELECTROLYYTIC COPPER WITH SILVER 
PLATING Make
M ‘Naskar’  
4 525312007
785 Master Reelay, 110V DC, 5A Amp. Make  8
8536 Nos 6 15000.00  90000.00
‘JVS’ 
5 94095190101 Spout Insuulator for Tank(Inncoming),  8
8547 Nos 6 5750.00  34500.00
Electrolytic Copper Stem EEpoxy Resin 
Moulded, 11 KV Grade 
6 525312006
659 Spout Insuulator for Tank(OOutgoing),  8
8547 Nos 6 5750.00  34500.00
Electrolytic Copper Stem EEpoxy Resin 
Moulded, 11 KV Grade 
7 525308004
424 Shunt Tripp Coil, Electrolytic Copper  8
8536 Nos 12 4450.00  53400.00
Wound, 11 10V DC 
8 525312007
726 P.T Fuse Liink, 11KV Grade, 1A Make  8
8535 Nos 12 2850.00  34200.00
‘Eswari’ 
9 525308006
697 Auxilary Trripping Relay, 1110V DC, 5  8
8536 Nos 6 15500.00  93000.00
Ampere M Make ‘JVS’  
10 940969918
898 Rectifier U
Unit 63 Ampere  8
8536 Nos 6 8000.00  48000.00
Total 741300.000
P&F 2% 14826.000
 Freight 2% 14826.00
Total 770952.00
CGST 9% 69385.68
SGST 9% 69385.68
G.Total 909723.36
1. PRICE : FOR Destination.
2. GST- As indicated above.
3. DELIVERY : Within 60 days from the date of receipt of order. However an early supply will highly be
appreciated.
4. PAYMENT : 100% payment will be made by A/C payee cheque within 21 days after receipt &
acceptance of materials or Bill, whichever is latter.
5. SUBMISSION OF BILL : 100% Tax Invoice in 5 copies along with printed GSTIN no. of your as well as
GSTIN no. of this office is to be indicated in the Pre-Receipted Bill on revenue stamp in original is to be
submiited to the consignee for & on behalf of General Manager, Hazaribagh Area alongwith necessary
documents for arranging payment.
6. PRICE CERTIFICATE: IntheeventofplacementofSupplyOrderonthelowesttendererthey  shall  have 
tosubmitaprice certificateinalltheir invoicesinthefollowing format:‐ 

“Itiscertifiedthat  t h e pricecharge d  inthis  invoicedoes  n o t exceedt h e lowestprice  atwhichwe 

selloroffertosellthestoresofidentical descriptiontoanyotherorganizationduringtheperiodof contract”. 

7.PRICE FALL CLAUSE: It  will  be  a  condition  of  the  order  that  all  through  the  currency  the  prices,  at 
which the successful tenderers shall supply the stores, shall not exceed the lowest price charged by them 
to any other agency including DGS&D. In the event of Price going down, the supplier shall promptly pass on 
such information to enable this Company to amend the ordered rate. 
8.Liquidited Damage Clause:In  the  event  of  failure  to  delivery  or  dispatch  the  stores  within  the  stipulated 
date/period in accordance with the samples and/or specifications mentioned in the supply order and in the event of 
breach of any of the terms and conditions mentioned in the supply order, Coal India Ltd. and its Subsidiary Companies 
should have the right:  
i)To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5%(half percent) of the 
price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a 
week during which the delivery of such stores may be in arrears limited to10%. Where felt necessary the limit of 10% 
can be increased to 15% at the discretion of Head of the Materials Management Division.  
ii) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting 
supplier the stores not supplied or others of a similar description without cancelling the supply order in respect of the 
consignment not yet due for supply or –  
iii).To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the 
defaulting  supplier  and  also  to  extend  the  period  of  delivery  with  or  without  penalty  as  may  be  considered  fit  and 
proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in clause (i) above.  
iv).To forfeit the security deposit full or in part.  
v). Whenever under this contract a sum of money is recoverable from any payable by the supplier, Coal India Limited 
and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or in whole by deducting 
any sum or any other contract should this sum be not sufficient to cover the full amount recoverable, the successful 
tenderer  shall  pay  Coal  India  Limited  and  its  subsidiary  companies  on  demand  the  remaining  balance. The  supplier 
shall not be entitled to any gain on any such purchase.  
vi)  In  the  event  of  recovery  of  any  claim towards LD  charges, penalty,  Fee,  fine  or  any  other charges (Except EMD) 
from  the  supplier/  Vendor,  the  same  will  be  recovered  along  with  the  applicable  GST  and  the  amount  shall  be 
adjusted with the payment to be made to the supplier/ Vendor against their bill/ invoice or any other dues.  
 
9. Guaranty\warranty: The tenderer shall give warranty of satisfactory performance of the unit offered by 
them for a period of 12 months from the date of commissioning or 18 months from the date of receipt 
and  acceptance  by  CCL,  whichever  is  earlier.  The  supplier  shall  be  responsible  for  any  defect  that  they 
develop  under  the  conditions  provided  for  by  the  contract  and  under  proper  use,  arising  from  faulty 
materials, design or workmanship and shall remedy such defects at his own cost when called  upon to do 
so. If it becomes necessary for the supplier to replace or renew any defective portion of the goods, such 
replacement or renewal should be made by the supplier without any extra cost to CCL.                                                                
The goods should properly fit in/on/to the machines for which the same are indented. 

10.  Identification  Mark:  The  make  /  identification  mark  of  the  manufacturer  must  clearly  be  punched 
/engraved / embossed/tagged(wherever punching / engraving / embossing is not possible) on each of the 
item at a visible place which is not subject to normal wear and tear for convenience of identification at 
any time.   

11. Inspection: Inspection of items will be carried out by SO(E&M) H.

12. Consignee: Depot Officer, R\Store, Parej,
At Parej, PO: Ghatotand, Distt: Hazaribagh
for& on behalf General Manager(H), CCL
Hazaribagh Area, Charhi.
13. Paying Authority: Area Finance Manager(H), Charhi.
14. Invoice should be raised as per address of Consignee in complete including GSTIN No.
15. Security deposit: You are require to deposit security money to extent of Rs. 90972.00 in the form of
Demand Draft/Bank Guarantee of any scheduled bank is to be submitted within 15 days’ time from the date
of supply order and a copy of the same is to be furnished to this office as well as to the Depot Officer,
Regional Store, Parej and no supply will be receipted until unless the same is submitted. .  The  Bank 
Guarantee  submitted  towards  Security  Money  shall  be  valid  for  a  minimum  period  of  3(three)  months 
beyond  the  stipulated  delivery  period.  Failure  to    deposit  the    required    Security  Money  within  the  
specified  period  shall    entail    cancellation  of  Supply  Order  and    the  case  shall    be  processed  to  order 
elsewhere and  the firm’s performance is to be kept  recorded for future dealing with  them. 

The Security Deposit shall be refunded within 30 days of satisfactory execution of the contracts. In case of 
extension of the delivery period the validity of Bank Guarantee submitted towards Security Deposit shall 
be  suitably  extended  to  cover  the  required  validity  period  of  3(three)months  beyond  the  extended 
delivery period. 

16. Refund of EMD: The Earnest Money deposited by the successful bidder will be refunded on receipt of
required Security Money from the bidder.

17. Amount of Statutory levies like CGST, SGST or IGST will be released when the same will appear in GSTR‐
2A of CCL in the common portal of GST and after online filling of valid return on GST portal. 
GST will be paid as per rule. However, if CCL fails to claim Input Tax credit(ITC) on eligible Inputs 
and  Capital  Goods  or  the  ITC  claimed  is  disallowed  due  to  failure  on  the  part  of  supplier  of  goods  and 
services in incorporating the tax invoice issued to CCL in its relevant returns under GST, payment of CGST & 
SGST or IGST, GST ( Compensation to state) Cess shown in tax invoice to the authorities, issue of proper tax 
invoice  or  any  other  reason  whatsoever,  the  applicable  taxes&  cess  paid  based  on  such  Tax  invoice 
including Interest and penalties if any, as per GST Act, shall be recovered from the current bills or any other 
dues of the supplier. 
18. TRANSPORTATION: It is incumbent on the supplier to transport the contracted material/supplies
through registered common carriers only and document should be done as per provision of the carriage by
Road Act, 2007. Any transportation of goods through unregistered common carries is illegal.

All other terms condition will be as per CCL rule.

Yours faithfully,

Staff Officer (MM)H

This issues with the approval of GM(H) and concurred by AFM(H) vide B/C. No.18-19/R-39/28/2106
Dated: 28/12/2018 for Rs. 909723.36 (Rupee Nine Lakh Nine Thousand Seven Hundred Twenty Three and
Thirty Six paise only)under Budget Head “E&M Spares”.
Copy to:-
 1. GM(H), Charhi.
2. SO (E&M)H
3. AFM(H).
4. Depot Officer/Asst. Mgr. (F)/System Section, RSP.
5. Concerned File.