Introduction 428416762.

xls 1

RETAIL 12-MONTH BUDGET

IMPORTANT NOTE: You can add up to 4 expense accounts to the existing accounts in this workbook.
You can add these accounts in the "Expense Breakdown" section

Required Inputs: All required inputs are highlighted in light blue.

Instructions:
1. Before you start entering data, explore the workbook and understand how it operates.
2. All instructions are highlighted in green.
3. Make sure you read the instructions in each worksheet before filling in data.
4. For this sheet, enter all inputs highlighted below in blue.

Restaurant Name Sample Retail Store

Prepared by Enter Your Name
Year of analysis 2004

This workbook contains the following worksheets: This workbook contains the following Macros:
1. Introduction 1. CTRL+SHIFT+F : Fills remaining month's with same value as first month.
2. Expense Breakdown To perform this function, select the first month cell and perform the function (CTRL+SHIFT+F).
3. Assumptions
4. Inc. Stmt. (Income Statement) What is a macro?
5. Output Ratios A macro is a set of commands or functions that simplifies tasks that are repeated in Excel.
If you want to use this feature, you must click "Enable Macros" when you open this workbook.
If your version of Excel does not allow macros, then you can manually enter the values.

© 2003 Board of Regents of the University of Wisconsin System, d/b/a Division of Cooperative Extension of the University of Wisconsin-Extension
Expense Breakdown 428416762.xls 2

Sample Retail Store

EXPENSE BREAKDOWN

Required Inputs: All required inputs for this sheet are highlighted in light blue

Instructions:
1. For each of the accounts below, specify whether it is Fixed (F), Variable (V), or both Fixed and Variable (B)
2. If an account is fixed, you will be entering a specific dollar amount in the assumptions sheet.
3. For the variable accounts, you will be expressing the amount in percentage of sales.
4. For accounts that are both fixed and variable, you will be entering a fixed dollar amount and a percentage of sales amount
5. You can add up to 4 additional expense accounts. Type the account's name and classify it as F, V or B in the section for additional accounts

Account Type of Account*

Payroll Expenses v Variable accounts are those that are
Employee Benefits v dependant on another value. For example, if
Accounting/ Legal v you expect to hire more employees as your
Telephone f sales increase or cut down on employees if
Marketing & Advertising f sales decrease, then payroll expense has a
variable component.
Utilities f
Office Supplies v
Maintenance f Fixed accounts do not change with sales
Rent f
Property Taxes f
Travel v
Miscellaneous Expenses v
Insurance f
Interest Expense f
Depreciation and Amortization f

Add other expense accounts here:

Acct 1 f
Acct 2 f

*F=Fixed
V=Variable
B=Both Fixed and Variable

Now click the "Assumptions" tab below.

Assumptions 428416762.xls 3

Sample Retail Store

ASSUMPTIONS

Required Inputs: All required inputs for this sheet are highlighted in light blue.

Instructions:
1. Fill in all the cells highlighted in light blue. Remember the inputs are for the corresponding month mentioned in the "Month" column.
2. Enter the category of your goods. There is space for five different categories.
3. When entering your sales, you can save time by using the fill-in macro. Simply, enter a value in the first month, select that cell and press the 3 keys: CTRL+SHIFT+F
4. You must apply the fill-in macro only when selecting the first month cell.
5. Next fill in the account assumptions listed below "Average Cost of Goods Sold". Use historical data if available or industry averages.
6. When entering values for the accounts, you can save time by applying the fill-in macro.
7. If you classified an account as fixed in the "Expense Breakdown" sheet, you should only enter a fixed dollar amount in this sheet for that account
8. Similarly, enter only percentage values for variable accounts. If a account is both fixed and variable, enter both dollar amount and percentage.

Month
Jan Feb Mar Apr May Jun Jul

Days Open in Month 30 28 30 30 30 30 30

Store Square Feet 1,500 1,500 1,500 1,500 1,500 1,500 1,500

Monthly Sales by Category:

Admission Income 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Restaurant Income 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Sales on Fresh Crabs

Total Monthly Sales 4,500 4,500 4,500 4,500 4,500 4,500 4,500

Cost of Goods Sold:

Admission Income 35.0% 35.0% 35.0% 35.0% 35.0% 35.0% 35.0%
Restaurant Income 30.0% 30.0% 30.0% 30.0% 30.0% 30.0% 30.0%
Sales on Fresh Crabs % of Category Sales 35.0% 35.0% 35.0% 35.0% 35.0% 35.0% 35.0%
30.0% 30.0% 30.0% 30.0% 30.0% 30.0% 30.0%

Average Cost of Goods Sold 32.2% 32.2% 32.2% 32.2% 32.2% 32.2% 32.2%

Payroll Expense
% of Total Sales 15.00% 15.00% 15.00% 15.00% 15.00% 15.00% 15.00%

Employee Benefits Expense

% of Total Sales 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%

Accounting/ Legal
% of Total Sales 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00%

Fixed $ Amount 100 100 100 100 100 100 100

Telephone Expense
Assumptions 428416762.xls 4

Fixed $ Amount 500 500 500 500 500 500 500

Marketing and Advertising

Fixed $ Amount 300 300 300 300 300 300 300

Utilities

Office Supplies
% of Total Sales 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%

Fixed $ Amount 500 500 500 500 500 500 500

Maintenance Expense

Fixed $ Amount 1,500 1,500 1,500 1,500 1,500 1,500 1,500

Rent

Fixed $ Amount
Property Taxes

Travel
% of Total Sales

Miscellaneous Expenses
% of Total Sales

Fixed $ Amount 250 250 250 250 250 250 250

Insurance

Fixed $ Amount
Interest Expense

Fixed $ Amount 100 100 100 100 100 100 100

Depreciation and Amortization

Fixed $ Amount 100 100 100 100 100 100 100

Acct 1

Fixed $ Amount 200 200 200 200 200 200 200

Acct 2

Next click the "Inc. Stmt." tab below

 whatif

0.46

Page 5
 whatif2

0.49

Page 6
Inc. Stmt. 428416762.xls 7

Sample Retail Store

INCOME STATEMENT

Required Inputs: None

Year: 2004
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Total Square Feet 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500

Sales:
Admission Income 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 24,000
Restaurant Income 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 30,000
Sales on Fresh Crabs 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0

Total Sales 4,500 4,500 4,500 4,500 4,500 4,500 4,500 4,500 4,500 4,500 4,500 4,500 54,000

Cost of Goods Sold:

Admission Income 700 700 700 700 700 700 700 700 700 700 700 700 8,400
Restaurant Income 750 750 750 750 750 750 750 750 750 750 750 750 9,000
Sales on Fresh Crabs 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0

Total Cost of Sales 1,450 1,450 1,450 1,450 1,450 1,450 1,450 1,450 1,450 1,450 1,450 1,450 17,400

Gross Profit 3,050 3,050 3,050 3,050 3,050 3,050 3,050 3,050 3,050 3,050 3,050 3,050 36,600

Operating Expenses:
Payroll Expenses 675 675 675 675 675 675 675 675 675 675 675 675 8,100
Employee Benefits 135 135 135 135 135 135 135 135 135 135 135 135 1,620
Accounting/ Legal 45 45 45 45 45 45 45 45 45 45 45 45 540
Telephone 100 100 100 100 100 100 100 100 100 100 100 100 1,200
Marketing & Advertising 500 500 500 500 500 500 500 500 500 500 500 500 6,000
Utilities 300 300 300 300 300 300 300 300 300 300 300 300 3,600
Office Supplies 135 135 135 135 135 135 135 135 135 135 135 135 1,620
Maintenance 500 500 500 500 500 500 500 500 500 500 500 500 6,000
Travel 0 0 0 0 0 0 0 0 0 0 0 0 0
Miscellaneous Expenses 0 0 0 0 0 0 0 0 0 0 0 0 0

Total Operating Expenses 2,390 2,390 2,390 2,390 2,390 2,390 2,390 2,390 2,390 2,390 2,390 2,390 28,680

Occupancy Costs:
Rent 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 18,000
Property Taxes 0 0 0 0 0 0 0 0 0 0 0 0 0
Insurance 250 250 250 250 250 250 250 250 250 250 250 250 3,000

Total Occupancy Costs 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 21,000

Interest Expense 0 0 0 0 0 0 0 0 0 0 0 0 0
Depreciation and Amortization 100 100 100 100 100 100 100 100 100 100 100 100 1,200

Other Accounts:
Acct 1 100 100 100 100 100 100 100 100 100 100 100 100 1,200
Acct 2 200 200 200 200 200 200 200 200 200 200 200 200 2,400
0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0

Income Before Taxes (1,490) (1,490) (1,490) (1,490) (1,490) (1,490) (1,490) (1,490) (1,490) (1,490) (1,490) (1,490) (17,880)

Next, click the "Output ratios" tab below.

Sample Retail Store
OUTPUT RATIOS

Required Inputs: None

Account % of Sales $ Total

Payroll Expenses 15.00% 8,100
Employee Benefits 3.00% 1,620
Accounting/ Legal 1.00% 540
Telephone 2.22% 1,200
Marketing & Advertising 11.11% 6,000
Utilities 6.67% 3,600
Office Supplies 3.00% 1,620
Maintenance 11.11% 6,000
Rent 33.33% 18,000
Property Taxes % of Total Sales 0.00% 0
Travel 0.00% 0
Miscellaneous Expenses 0.00% 0
Insurance 5.56% 3,000
Interest Expense 0.00% 0
Depreciation and Amortization 2.22% 1,200
Acct 1 2.22% 1,200
Acct 2 4.44% 2,400
0.00% 0
0.00% 0

You can use the above outputs as assumptions for the 5-Year Proforma Financial Projection

This is the end of the workbook