CE

ENTRAL COA ALFIELDS LIMMITED

OFFICE
E OF THE GEN
NERAL MAN NAGER (H)
AT & PO: CHARHII DISTT. HAZ
ZARIBAG
(GSTIN NO. 20
0AAACC7476R
RHZT)

Ref. No.:170600219044 Dated: 12/10/18.

To Vendder Code: - 1//22/M/L/002

harat Power Corp.
M/s Bh C Pvt. Ltd,,
"Apnasapna”
Hanumman Dharam Kanta
K Lane,
NH33, Ranchi-834009

g of 02 Nos. of M6610A Transmission

or overhauling
Sub: Supply of spares fo T Assy at RRW
W, Tapin Nortth
of Hazaribaag Area.

Dear Sirs,
You are reqquested to pleease arrange to supply the materials as a under in teerms of depott agreement
entered into
o by our Comppany with youu. List of matterial as per Annexure
A “A””.

1. DELIVER RY: Within 1200 days from thee date of receippt of order.
2. Consignee: Depot Officcer, R\Store, Paarej, AT: Parej,, P.O: Ghatotannd, Distt: Ram
mgarh For & onn behalf Generaal
Manager (HH), CCL, Hazarribagh Area, Chharhi. (GSTIN N NO. 20AAA ACC7476RHZTT)
3. PAYMEN NT: 100% paym o A/C payee ccheque on Subm
ment will be maade against dellivery by way of mission of
Proforma Invvoice.
4. Paying Auuthority: Area Finance
F Managger (H), Charhii.
5. TDS will be
b applicable as
a per GST rulee.
6. Invoice should be raised as per address of Consignee in complete inncluding GSTIN N No.
n: Inspection off items will be carried out by PO (RRWS) T/N.
7. Inspection T

All othher terms & conndition will be as per Depot Agreement.

A

Yourrs faithfully,

Staff Officer
O (MM) H

Thhis issues with

h the approval of y AFM (H) vidde B.C No.18-119/R-62/15/13887
o GM (H) andd concurred by
Dated: 09//10/18 for Rs.. 2729727.43 (Rupees Twennty Seven Lak kh Twenty Niine Thousand Seven Hundreed
Twenty Seeven and Paisa Forty Three Only)
O under Buddget Head “Geeneral Activity”.

Copy to:-

1. GM (H)
G
2. A
AFM (H)
3. PO
O (RRWS) T/N N
4. D
Depot Officer
5. A Mgr (F)
Astt.
6. S Sec., RSP
Sys.
7. Concerned File.
8. G
Guard file.
 CENNTRAL COA ALFIELDS LIMITED
L
OFFICE OF THE GENNERAL MAN NAGER (H)
AT& PO: CHARHI DISTT. HAZ ZARIBAG
(GSTIN NO. 20
0AAACC7476R
RHZT)

Ref. No.:4001315619045 Dated:13.10.18

To, Vendor Coode: 1/22/O/O//087

M/s Shree balaji Udyog,
Raj Hospittal Road,
P. O-Jhariy
ya-828111.
DHANBA AD
GSTIN NO O. 20ATOPS90 022P1Z3

Sub: Supplly of cement caapsule for Ked

dla undergroundd project of Haazaribag area.
Ref: 1.Ourr Tender Enquiiry No.: GM(H H)/PUR/ENQ/18-19/01 Dated d: 11/07/2018.
2. E tender
t ID: 2018_CCL_1082333_1.

Dear Sirs,
In reference to
t the above, you
y are requestted to please arrrange to supplyy the materialss as per under
noted term
ms & conditionss :
Sl.n Item m Code Description UOMM QTY Rate Exttended
o. Vallue
1 920 020990083 Cement Capsu ule, Size 35mmmX500mm as per  30 150000 3.60 540000.00
DGMS Circular (Approval no o. 05 of 2013, 
Dhanbad) Dt. 19.07.2013 wiith latest amen ndment 
if any
Total 540000.00
CGSTT @ 14%  75600.00
SGSTT @ 14%  75600.00
G. Total  691200.00
1. PRICE : FOR Destinattion.
2. GST- As indicated abo ove.
3. DELIVE ERY : The maaterial should be b delivered inn three phases of 50,000unitts each. Total ofo 150,000 uniits
should be delivered withhin a span of 7 months. First phase of 50,0000units shouldd be delivered within 30th Noov
2018 fromm date of receippt of supply order.
o Subsequently two delivveries of 50,0000units each shall
s be made at
interval off three months from date of 1st 1 delivery. 2nnd phase supplyy starts from 1st December 2018
2 to 28th Feeb
2019 & lasst phase supplyy starts from 01 1st March 20199 to 31st May 2019on
2 FOR deestination basiss.
4. PAYME ENT : 100% paayment will bee made by A/C payee cheque within 21 dayys after receipt & acceptance of
materials or
o Bill, whichev ver is latter.
5. SUBMISSION OF BIILL : 100% Taax Invoice in 5 copies along g with printed GSTIN no. off your as well as
GSTIN no o. of this officce is to be inddicated in the Pre-Receipted Bill on revennue stamp in original
o is to be
b
submiited to the consiggnee for & on n behalf of General
G Managger, Hazaribaggh Area alonggwith necessaary
documentss for arranging payment.
6. PRICE E CERTIFIC CATE: Intheeeventofplacem mentofSupplyOrderontheloweesttenderertheey  shall  havve 
tosubmitap price certificateinalltheir invooicesinthefollo
owing format:‐

“Itiscertifieedthat  t h e pricech
p a rg e d   inthis  in nvoicedoes  n o t exceedt h e lowestpricce  a t whichw
we 
sellorofferttosellthestoressofidentical deescriptiontoanyyotherorganizaationduringtheperiodof contrract”. 

7.PRICE FALL
F CLAUSE: It will be a  condition of th he order that aall through thee currency the  prices, at whicch 
the  successsful  tendererss  shall  supply  the  stores,  sh
hall  not  exceed
d  the  lowest  p
price  charged  by  them  to  anny 
other agen ncy. In the event of Price goin ng down, the ssupplier shall p promptly pass on such inform mation to enab ble 
this Compaany to amend tthe ordered raate. 
8.Liquiditeed Damage Clause:  In  the  event  of  failuree  to  delivery  or 
o dispatch  thee  stores  within
n  the  stipulateed 
date/perio od  in accordance  with  the  saamples and/orr  specificationss  mentioned  in n the  supply oorder and  in th he 
event  of  breach 
b of  any  of  the  terms  and  condition ns  mentioned  in  the  supply  order,  Coal  In
ndia  Ltd.  and  iits 
Subsidiary Companies sh hould have the right :  
i)To  recover  from  the  successful  tenderer  as  agreed  liquidated  damages,  a  sum  not  less  than  0.5%(half 
percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for 
each week or part of a week during which the delivery of such stores may be in arrears limited to10%. Where 
felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the Materials Management 
Division.  
ii) To  purchase  elsewhere,  after due  notice  to  the  successful  tenderer  on the  account and  at  the  risk  of the 
defaulting  supplier  the  stores  not  supplied  or  others  of  a  similar  description  without  cancelling  the  supply 
order in respect of the consignment not yet due for supply or –  
iii).To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost 
of  the  defaulting  supplier  and  also    To  extend  the  period  of  delivery  with  or  without  penalty  as  may  be 
considered  fit  and  proper,  the  penalty,  if  imposed  shall  not  be  more  than  the  agreed  Liquidated  Damages 
referred to in clause (i) above.  
iv).To forfeit the security deposit full or in part.  
v). Whenever under this contract a sum of money is recoverable from any payable by the supplier, Coal India 
Limited and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or in whole 
by  deducting  any  sum  or  any  other  contract  should  this  sum  be  not  sufficient  to  cover  the  full  amount 
recoverable, the successful tenderer shall pay Coal India Limited and its subsidiary companies on demand the 
remaining balance. The supplier shall not be entitled to any gain on any such purchase.  
vi) In the event of recovery of any claim towards LD charges, penalty, Fee, fine  or any other charges (Except 
EMD) from the supplier/ Vendor, the same will be recovered along with the applicable GST and the amount 
shall be adjusted with the payment to be made to the supplier/ Vendor against their bill/ invoice or any other 
dues.  
 
9. Guaranty\warranty: The  tenderer  shall  give  warranty  of  satisfactory  performance  of  the  unit  offered  by 
them for a period of 12 months from the date of commissioning or 18 months from the date of receipt and 
acceptance  by  CCL, whichever  is earlier. The  supplier  shall be  responsible  for  any  defect  that  they develop 
under the conditions provided for by the contract and under proper use, arising from faulty materials, design 
or  workmanship  and  shall  remedy  such  defects  at  his  own  cost  when  called    upon  to  do  so.  If  it  becomes 
necessary  for  the  supplier  to  replace  or  renew  any  defective  portion  of  the  goods,  such  replacement  or 
renewal should be made by the supplier without any extra cost to CCL.                                                                                 

10.  Fitment  Certificate:  The  goods  should  properly  fit  in/on/to  the  machines  for  which  the  same  are 
indented. 

11.  Identification  Mark:  The  make  /  identification  mark  of  the  manufacturer  must  clearly  be  punched 
/engraved  /  embossed/tagged(wherever  punching  /  engraving  /  embossing  is  not  possible)  on  each  of  the 
item at a visible place which is not subject to normal wear and tear for convenience of identification at any 
time.   

12. Inspection: Inspection of items will be carried out by SO(Safety)H.

13. Consignee: Depot Officer, R\Store, Parej,

At Parej, PO: Ghatotand, Distt: Hazaribagh
for& on behalf General Manager(H), CCL
Hazaribagh Area, Charhi.
14. Paying Authority: Area Finance Manager(H), Charhi.
15. Invoice should be raised as per address of Consignee in complete including GSTIN No.
16. Security deposit: You are require to deposit security money to extent of Rs. 69120.00 in the form of Demand
Draft/Bank Guarantee of any scheduled bank is to be submitted within 15 days’ time from the date of supply
order and a copy of the same is to be furnished to this office as well as to the Depot Officer, Regional Store,
Parej and no supply will be receipted until unless the same is submitted. .  The  Bank  Guarantee  submitted 
towards  Security  Money  shall  be  valid  for  a  minimum  period  of  3(three)  months  beyond  the  stipulated 
delivery  period.  Failure  to    deposit  the    required    Security  Money  within  the    specified  period  shall    entail  
cancellation  of  Supply  Order  and    the  case  shall    be  processed  to  order  elsewhere  and    the  firm’s 
performance is to be kept  recorded for future dealing with  them. 

The Security  Deposit shall  be refunded  within  30 days  of satisfactory  execution  of the  contracts. In case of 

extension of the delivery period the validity of Bank Guarantee submitted towards Security Deposit shall be 
suitably  extended  to  cover  the  required  validity  period  of  3(three)months  beyond  the  extended  delivery 
period. 
 17.Refund of EMD: The Earnest Moneey deposited byy the successful bidder will bee refunded on receipt r of
required Seecurity Money y from the biddder.
18.Amountt of Statutory  levies like CGSST, SGST or IGSST will be releaased when thee same will appear in GSTR‐2 2A
of CCL in th
he common po ortal of GST and after online filling of valid return on GST portal. 
GST will be paidd as per rule. HHowever, if CC CL fails to claim
m Input Tax creedit(ITC) on eligible Inputs an nd 
Capital Goods or the ITC C claimed is dissallowed due tto failure on the part of sup pplier of goodss and services  in 
incorporating the tax invvoice issued to CCL in its relevant returns u under GST, payyment of CGST & SGST or IGSST, 
GST ( Commpensation to sstate) Cess sho own in tax invvoice to the au uthorities, issuee of proper tax invoice or an ny 
other  reasson  whatsoeveer,  the  applicable  taxes&  cesss  paid  based  on  such  Tax  iinvoice  includiing  Interest  an
nd 
penalties if any, as per G
GST Act, shall be recovered from the current bills or any o other dues of th he supplier. 
19. TRAN NSPORTATION N: It is incumb bent on the suppplier to transpport the contraacted material/supplies through
registered common carriiers only and document
d shouuld be done ass per provisionn of the carriag ge by Road Act,
2007. Any transportationn of goods throu ugh unregistered common caarries is illegal.

All other teerms condition

n will be as perr CCL rule.

Yours faithfully,

Sttaff Officcer
(MM)H

This issuess with the approval of GM(H

H) and concurr
rred by AFM(H H) vide B/C. No.18-19/R-84
N /01/1409 Dateed:
12/10/20188 for Rs. 691200.00 (Rupee Six Lakh Nineety One Thoussend Two Hunddred only) undder Budget Heaad
“Cement Capsule”.
C

Copy to:-

1. GM(H), Charhi..
G
2. SO
O (Safety)H/POO(KUGP)
3. A
AFM(H).
4. D
Depot Officer/A
Asst. Mgr. (F)/S
System Sectionn, RSP.
5. Concerned File.
6. G
Guard file.

CENNTRAL COA ALFIELDS LIMITED

L
OFFICE OF THE GEN NERAL MAN NAGER (H)
AT& PO: CHARHI DISTT. HAZ ZARIBAG
GSTIN NO. 20A
(G AAACC7476R
RHZT)

Ref. No.1996600119046 Dated: 23 .10.18

To
M/s Cumminns India Ltd, Vender code: -1/22/M/L/0004
Plot No.43, Near
N Emam Ko othi,
Old H. Bag Road,
R Kokar,
Ranchi – 8344009.

Sub: Supply of Spares for QSK

Q H 60M Dumperr of Hazaribag Area.
19C Engiine fitted in BH

Dear Sirs,
You are reqquested to please arrange to supply thhematerials ass per enclosed Annexure “A” as per thhe
terms of deppot agreemennt entered intoo by our Comppany with youu.

1. DELIVER RY: Within 1200 days from thee date of receippt of order.
2. Consigneee: Depot Officeer, R\Store, Parrej, AT: Parej, P.O: Ghatotan
nd, Distt: Ramggarh For & on behalf
b Generall
Manager (H)), CCL, Hazarib bagh Area, Chharhi. (GSTIN N NO. 20AAACC7 7476RHZT)
3. PAYMEN NT: 100% paym ment will be made
m w of A/C payyee cheque on
against delivery by way n Submission of
Proforma Invvoice.
4. Paying Auuthority: Area Finance
F Managger (H), Charhii.
5. TDS will be
b applicable asa per GST rulee.
6. Invoice should be raised as per address of Consignee in complete inncluding GSTIN N No.
n: Inspection off items will be carried out by SO(X)H.
7. Inspection
All othher terms & conndition will be as per Depot Agreement.
A

Yourrs faithfully,

Staff Officer (MM)

( H

This issuues with the approval off GM (H) aand concurred d by AFM (H) vide B.C.No.18-19/R R-
09/73/14557 Dated: 15//10/18 for Rss. 6040854.000 (Rupees Six
xty Lakh Forrty thousand Eight
E Hundreed
Fifty Fourr only) under Budget Headd “HEMM Sppares”.

Copy to:-

1. GM (H)
G
2. A
AFM (H)
3. SO(X)H.
4. D
Depot Officer//Astt. Mgr. (F
F)/Sys. Sec., R
RSP
5. Concerned
C Fille
6. Guard
G file.

CENNTRAL COA ALFIELDS LIMITED

L
OFFICE OF THE GEN NERAL MAN NAGER (H)
AT& PO: CHARHI DISTT. HAZ ZARIBAG
GSTIN NO. 20A
(G AAACC7476R
RHZT)

0600119047
Ref. No.170 Dated:: 23.10.18

To
M/s Cummiins India Ltd, L/004
Vender codde: -1/22/M/L
Plot No.43,N
Near Emam Kothi,
K
Old H.Bag Road,Kokar,
R
Ranchi – 83
34009.

y of spares forr repairing off Engine NT855BC at RRW

Sub: Supply WS Tapin Noorth of Hazarib
bag Area.
Dear Sirs,
You are reqquested to please arrange to supply thhematerials ass per enclosed Annexure “A” as per thhe
terms of deppot agreemennt entered intoo by our Comppany with youu.
1. DELIVER RY: Within 1200 days from thee date of receippt of order.
2. Consignee: Depot Officcer, R\Store, Paarej, AT: Parej,, P.O: Ghatotannd, Distt: Ram
mgarh For & onn behalf Generaal
Manager (HH), CCL, Hazarribagh Area, Chharhi. (GSTIN N NO. 20AAA ACC7476RHZTT)
3. PAYMEN NT: 100% paym ment will be made
m w of A/C pay
against delivery by way yee cheque onn Submission of
Proforma Invvoice.
4. Paying Auuthority: Area Finance
F Managger (H), Charhii.
5. TDS will be
b applicable as
a per GST rulee.
6. Invoice should be raised as per address of Consignee in complete inncluding GSTIN N No.
n: Inspection off items will be carried out by PO(RRS).
7. Inspection

All othher terms & conndition will be as per Depot Agreement.

A

Yourrs faithfully,
Staff Officer
O (MM) H

This issuues with the approval off GM (H) aand concurred d by AFM (H) vide B.C.No.18-19/R R-
62/16/14556 Dated:15/110/18 for Rs. 5765542.21 (Rupees Fiftty Seven Lakkh Sixty Five thousand Fivve
Hundred Forty
F Two & Paisa Twenty y one only) uunder Budget Head “Generral Activity”.

Copy to:-

1. GM (H)
G
2. A
AFM (H)
3. PO (RRWS) Tapin.
T
4. D
Depot Officer//Astt. Mgr. (F
F)/Sys. Sec., R
RSP
5. Concerned
C Fille
6. G
Guard file.

CENNTRAL COA ALFIELDS LIMITED

L
OFFICE OF THE GEN NERAL MAN NAGER (H)
AT& PO: CHARHI DISTT. HAZ ZARIBAG
GSTIN NO. 20A
(G AAACC7476R
RHZT)

0600119048
Ref. No.170 Dated:: 23.10.18

To
M/s Cummiins India Ltd, L/004
Vender codde: -1/22/M/L
Plot No.43,N
Near Emam Kothi,
K
Old H.Bag Road,Kokar,
R
Ranchi – 83
34009.

y of spares forr repairing off Engine QSK

Sub: Supply K- 19C at RRW
WS, Tapin Noorth of Hazarribag Area.

Dear Sirs,
You are reqquested to please arrange to supply thhematerials ass per enclosed Annexure “A” as per thhe
terms of deppot agreemennt entered intoo by our Comppany with youu.
1. DELIVER RY: Within 1200 days from thee date of receippt of order.
2. Consignee: Depot Officcer, R\Store, Paarej, AT: Parej,, P.O: Ghatotannd, Distt: Ram
mgarh For & onn behalf Generaal
Manager (HH), CCL, Hazarribagh Area, Chharhi. (GSTIN N NO. 20AAA ACC7476RHZTT)
3. PAYMEN NT: 100% paym ment will be made
m against delivery by way
w of A/C pay yee cheque onn Submission of
Proforma Invvoice.
4. Paying Auuthority: Area Finance
F Managger (H), Charhii.
5. TDS will be
b applicable as
a per GST rulee.
6. Invoice should be raised as per address of Consignee in complete inncluding GSTIN N No.
n: Inspection off items will be carried out by PO(RRS).
7. Inspection

All othher terms & conndition will be as per Depot Agreement.

A

Yourrs faithfully,

Staff Officer
O (MM) H

This issuues with the approval off GM (H) aand concurred d by AFM (H) vide B.C.No.18-19/R R-
62/17/14555 Dated:15/110/18 for Rs.. 9946658.677 (Rupees Ninnety Nine Laakh Forty Sixx thousand Six
Hundred Fifty
F Eight & Paisa Sixty Seven
S only) uunder Budget Head “Generral Activity”.

Copy to:-

1. GM (H)
G
2. A
AFM (H)
3. PO (RRWS) Tapin.
T
4. D
Depot Officer//Astt. Mgr. (F
F)/Sys. Sec., R
RSP
5. Concerned
C Fille
6. G
Guard file.

CEENTRAL COA ALFIELDS LIM

MITED
OFFICEE OF THE GEN
NERAL MAN NAGER (H)
AT & PO: CHARHII DISTT. HAZ
ZARIBAG
GSTIN NO. 20
(G 0AAACC7476RHZT)

Ref. No.4355504419049 Dated: 299.10.18

To
M/s Madhhav Capacitorr PVT. Ltd.
B-5-2 M.II.D.C, Industrrial Estate
Bhosari, Pune-411026
P

Sub: Suppply of APFC Panel

P with Cappacitor Bank oof Madhav Cappacitor Pvt. Ltd. for PEOCP
P of Hazaribaggh
Area.
H)/PUR/Enquirry/18-19/11 Daated 23.08.18
Ref: 1.Ourr Tender Enquiiry No.: GM (H
2. E tender
t ID: 2018_CCL_1122994_1.

Dear Sirs,
In reference to
t the above, you
y are requestted to please arrrange to supplyy the materialss as per under
noted term
ms & conditionss :
Sl.no Iteem Code Description HS SN UOM QTY Ratee Exteended
. Valuue
1 94
4092150238 CAPACITOR Bank UNIT Voltage 85532 Nos 4 722500.00 2
290000.00
Grade 3.6KV,, 150 KVAR, 3 PHASE,
50Hz
2 52531200994 C.T. Epoxy RESIN CAST 3.3KV 8504 Nos 6 39500.00 237000.00
10VA, CTR 200/50/5 A
3 52531200354 RESIDUAL VOLTAGE 8504 Nos 2 98000.00 196000.00
TRANSFORMER Voltage Grade
3.3KV, 100 VA & 3 PHASE, 50Hz,
3.3KV/110V
4 52531201034 VACUUM CONTRACTOR, 3 Phase, 8535 Nos 2 137500.00 275000.00
Voltage Grade 3.3KV, Current
Rating 400 Ampere
5 52531200568 BUS BAR SUPPORT INSULATOR, 8547 Nos 6 12500.00 75000.00
EPOXY RESIN MOULDED, Voltage
Grade 3.3 KV
6 52500701171 APFC RELAY, 2 Step, Voltage Grade 8536 Nos 2 57500.00 115000.00
110Volt ,Current Rating 5 - 5
Ampere
7 52500700978 HRC FUSE, 50 Ampere, 3.3 KV 8535 Nos 12 5950.00 71400.00
Material Value 1259400.00
P&F Chg. @ 4% 50376.00
Fright Chg. @ 3% 37782.00
Total 1347558.00
CGST @ 9% 121280.22
SGST @ 9% 121280.22
Grand Total 1590118.44
1. PRICE: FOR Destination.
2. GST: As Indicated above.
3. DELIVERY: Within 60 days from the date of receipt of order. However an early supply will highly be
appreciated.
4. PAYMENT: 100% payment shall be paid within 21 days after receipt and acceptance of the materials or
submission of bills, whichever is later through e-payment
5. Submission of bills/documents:
Bill for 100% value should be submitted to the paying authority in triplicate duly stamped and receipted for
arranging payment along with the following document:-
(A) Following document duly authenticated by you, wherever required shall be submitted to the consignee:-
 Challan.
 One copy of the bill
 Copy of warranty certificate in original.
 Lowest price certificate should be given on the body of each and every bill, certifying that the
price charged for the material is not higher than the price applicable to other Govt. deptt.
(B) Following document duly authenticated by you wherever applicable, should be submitted directly to the
paying authority:-
 Bills in triplicate duly receipted and stamped.
 Receipted Challan of the consignee.
 Copy of warranty certificate.
 Price certificate.
 Price fall clause.

The consignee after verification of documents and final inspection of the materials as per the order shall
forward the DRR along with inspected challan to the Paying Authority for arranging payment within the time
specified.
6. PRICE CERTIFICATE: IntheeventofplacementofSupplyOrderonthelowesttendererthey  shall  have 
tosubmitaprice certificateinalltheir invoicesinthefollowing format:‐ 

“Itiscertifiedthat  t h e pricecharged   inthis  invoicedoes  n o t exceedt h e lowestprice  a t whichwe 

selloroffertosellthestoresofidentical descriptiontoanyotherorganizationduringtheperiodof contract”. 
7.PRICE FALL CLAUSE: During contractual period should you sells the item of identical specification at a
lower price to any other customer including Govt. Deptt / DGSD/CIL & Its subsidiary companies , you will
immediately intimate the same to us for necessary adjustments.
8.Liquidited Damage Clause:  In  the  event  of  failure  to  delivery  or  dispatch  the  stores  within  the  stipulated 
date/period  in  accordance  with  the  samples and/or specifications  mentioned  in  the  supply  order and  in the 
event  of  breach  of  any  of  the  terms  and  conditions  mentioned  in  the  supply  order,  Coal  India  Ltd.  and  its 
Subsidiary Companies should have the right :  
i)To  recover  from  the  successful  tenderer  as  agreed  liquidated  damages,  a  sum  not  less  than  0.5%(half 
percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for 
each week or part of a week during which the delivery of such stores may be in arrears limited to10%. Where 
felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the Materials Management 
Division.  
ii) To  purchase  elsewhere,  after due  notice  to  the  successful  tenderer  on the  account and  at  the risk  of the 
defaulting  supplier  the  stores  not  supplied  or  others  of  a  similar  description  without  cancelling  the  supply 
order in respect of the consignment not yet due for supply or –  
iii).To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost 
of  the  defaulting  supplier  and  also    To  extend  the  period  of  delivery  with  or  without  penalty  as  may  be 
considered  fit  and  proper,  the  penalty,  if  imposed  shall  not  be  more  than  the  agreed  Liquidated  Damages 
referred to in clause (i) above.  
iv).To forfeit the security deposit full or in part.  
v). Whenever under this contract a sum of money is recoverable from any payable by the supplier, Coal India 
Limited and its subsidiary companies shall be entitled to recover such sum by appropriating, in part or in whole 
by  deducting  any  sum  or  any  other  contract  should  this  sum  be  not  sufficient  to  cover  the  full  amount 
recoverable, the successful tenderer shall pay Coal India Limited and its subsidiary companies on demand the 
remaining balance. The supplier shall not be entitled to any gain on any such purchase.  
vi) In the event of recovery of any claim towards LD charges, penalty, Fee, fine  or any other charges (Except 
EMD) from the supplier/ Vendor, the same will be recovered along with the applicable GST and the amount 
shall be adjusted with the payment to be made to the supplier/ Vendor against their bill/ invoice or any other 
dues.  
 
9. Guaranty\warranty: The  tenderer  shall  give  warranty  of  satisfactory  performance  of  the  unit  offered  by 
them for a period of 12 months from the date of commissioning or 18 months from the date of receipt and 
acceptance  by  CCL, whichever  is earlier. The  supplier  shall be  responsible  for  any  defect  that  they develop 
under the conditions provided for by the contract and under proper use, arising from faulty materials, design 
or  workmanship  and  shall  remedy  such  defects  at  his  own  cost  when  called    upon  to  do  so.  If  it  becomes 
necessary  for  the  supplier  to  replace  or  renew  any  defective  portion  of  the  goods,  such  replacement  or 
renewal should be made by the supplier without any extra cost to CCL.                                                                                 

The goods should properly fit in/on/to the machines for which the same are indented. 

10.  Identification  Mark:  The  make  /  identification  mark  of  the  manufacturer  must  clearly  be  punched 
/engraved  /  embossed/tagged(wherever  punching  /  engraving  /  embossing  is  not  possible)  on  each  of  the 
item at a visible place which is not subject to normal wear and tear for convenience of identification at any 
time.   

11. Inspection: Inspection of items will be carried out by SO(E&M) H.

12. Consignee: Depot Officer, R\Store, Parej,

At Parej, PO: Ghatotand, Distt: Hazaribagh
for& on behalf General Manager(H), CCL
Hazaribagh Area, Charhi.
13. Paying Authority: Area Finance Manager(H), Charhi.
14. Invoice should be raised as per address of Consignee in complete including GSTIN No.
15. Security deposit: Exempted being OEM

16.Amount of Statutory levies like CGST, SGST or IGST will be released when the same will appear in GSTR‐2A
of CCL in the common portal of GST and after online filling of valid return on GST portal by the supplier. 
GST will be paid as per rule. However, if CCL fails to claim Input Tax credit(ITC) on eligible Inputs and 
Capital Goods or the ITC claimed is disallowed due to failure on the part of supplier of goods and services in 
incorporating the tax invoice issued to CCL in its relevant returns under GST, payment of CGST & SGST or IGST, 
GST ( Compensation to state) Cess shown in tax invoice to the authorities, issue of proper tax invoice or any 
other  reason  whatsoever,  the  applicable  taxes&  cess  paid  based  on  such  Tax  invoice  including  Interest  and 
penalties if any, as per GST Act, shall be recovered from the current bills or any other dues of the supplier. 
 
17. Excution of order: Supply of materials will be made through your authorized stockist M/s Sukhmani
Traders, Gurudwara Road, Ramgarh Cantt., RAMGARH CANTT – 829122 (JHARKHAND), GSTIN NO.
 20ASUPS22192K1Z8, Veendor Code:- 1/22/D/T/218, aand Challan / Innvoice/ bills w will be raised byy the authorized
stockist aloong with certifi
ficate as per suppply order on bbehalf of M/s Madhav
M Capacitor PVT. Ltd. Pune.
18. TRAN NSPORTATION N: It is incumbbent on the suppplier to transpport the contraacted material/supplies through
registered common carriiers only and document
d shouuld be done ass per provisionn of the carriag ge by Road Act,
2007. Any transportationn of goods throu ugh unregistered common caarries is illegal.
All other teerms conditionn will be as perr CCL rule.
Yours faithfully,
f

Staff Officcer (MM) H

This issuess with the apprroval of GM (H

H) and concurrred by AFM(H N 18-19/R-36/01/1540 Dateed
H) vide B/C No.
25.10.18 for
fo Rs. 1590118.44 (Rupees Fifteen Lakh Ninety Thousaand One Hunddred Eighteen and Paisa Forrty
Four only under
u Budget Head
H “E&M sppares”.

Copy to:-
1. GMM (H), Charhi.
2. SO (E&M) H/PE((E&M)PEOCP P
3. AFM M (H)
4. Dep pot Officer/.Assst. Mgr. (F)/Syystem Section, RSP.
5. Con ncerned File.
6. Guaard file.

CEENTRAL COA ALFIELDS LIM

MITED
OFFICEE OF THE GEN
NERAL MAN NAGER (H)
AT & PO: CHARHII DISTT. HAZ
ZARIBAG
GSTIN NO. 20
(G 0AAACC7476RHZT)

Ref. No.4355516619050 Dated: 229.10.18

To
M/s JVS Electronics
E PVVT. LTD,
#121, Mannchanayakanahalli,
Bangaloree Mysore Higghway,
Bidadi, Ramanagara
District - 562 109,
Karnatakaa.

Sub: Supplly of Spares fo

or JVS make Prrotective Relayy of Parej East OCP of Hazarribagh Area.
H)/PUR/Enquirry/18-19/10 Daated 22.08.18
Ref: 1.Ourr Tender Enquiiry No.: GM (H
2. E tender
t ID: 2018_CCL_1122330_1.

Dear Sirs,
In referencee to the abovee, you are reqquested to pleaase arrange too supply the materials
m as
perunder noted
n terms & conditions :
Sl.no Iteem Code Description HSN UOM QT
TY Rate Extendedd Value
.
1 522531100574 JVS EARTH LLEAKAGE RELAY,,   8536 Nos 12 13400.0
00  160800.00
110V AC/DC, 5A, part/Cat No. ‐ 
JRC072 wiith CBCT,  Test 
Certificate to be provided
2 522531200741 JVS IDMT RELAY,  3Pole,  8536 Nos 10  35300.0
00  353000.00
Combined 2 O O/C + 1 E/F, 1100V 
AC/DC, 5A,, Part/ Cat No.‐ 
JRC076,  Testt Certificate to b
be 
pro
ovided 
 Material Value  513800.00
P&F @3%   15414.00
Freight @2%   10276.00
Total  539490.00
CGST@9%     48554.10
SGST@9%     48554.10
G. Total   636598.20
R/Off   636598.00
1. PRICE: FOR Destination.
2. GST: As Indicated above
3. DELIVERY: Within 60 days from the date of receipt of order. However an early supply will highly be
appreciated.
4. PAYMENT: 100% payment shall be paid within 21 days after receipt and acceptance of the materials or
submission of bills, whichever is later through e-payment
5. Submission of bills/documents:
Bill for 100% value should be submitted to the paying authority in triplicate duly stamped and receipted for
arranging payment along with the following document:-
(C) Following document duly authenticated by you, wherever required shall be submitted to the consignee:-
 Challan.
 One copy of the bill
 Copy of warranty certificate in original.
 Lowest price certificate should be given on the body of each and every bill, certifying that the
price charged for the material is not higher than the price applicable to other Govt. deptt.
(D) Following document duly authenticated by you wherever applicable, should be submitted directly to the
paying authority:-
 Bills in triplicate duly receipted and stamped.
 Receipted Challan of the consignee.
 Copy of warranty certificate.
 Price certificate.
 Price fall clause.

The consignee after verification of documents and final inspection of the materials as per the order shall
forward the DRR along with inspected challan to the Paying Authority for arranging payment within the time
specified.
6. PRICE CERTIFICATE: IntheeventofplacementofSupplyOrderonthelowesttendererthey  shall  have 
tosubmitaprice certificateinalltheir invoicesinthefollowing format:‐ 

“Itiscertifiedthat  t h e pricec h a r g e d   inthis  invoicedoes  n o t exceedt h e lowestprice  a t whichwe 

selloroffertosellthestoresofidentical descriptiontoanyotherorganizationduringtheperiodof contract”. 

7.PRICE FALL CLAUSE: During contractual period should you sells the item of identical specification at a
lower price to any other customer including Govt. Deptt / DGSD/CIL & Its subsidiary companies , you will
immediately intimate the same to us for necessary adjustments.
8.Liquidited Damage Clause:In  the  event  of  failure  to  delivery  or  dispatch  the  stores  within  the  stipulated  date/period  in 
accordance  with  the  samples  and/or  specifications  mentioned  in  the  supply  order  and  in  the  event  of  breach  of  any  of  the  terms  and 
conditions mentioned in the supply order, Coal India Ltd. and its Subsidiary Companies should have the right :  
i)To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5%(half percent) of the price of any stores 
which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such 
stores may be in arrears limited to10%. Where felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the 
Materials Management Division.  
ii) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores 
not supplied or others of a similar description without cancelling the supply order in respect of the consignment not yet due for supply or 
–  
iii).To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the defaulting supplier 
and also  To extend the period of delivery with or without penalty as may be considered fit and proper, the penalty, if imposed shall not be 
more than the agreed Liquidated Damages referred to in clause (i) above.  
iv).To forfeit the security deposit full or in part.  
v). Whenever under this contract a sum of money is recoverable from any payable by the supplier, Coal India Limited and its subsidiary 
companies shall be entitled to recover such sum by appropriating, in part or in whole by deducting any sum or any other contract should 
this  sum  be  not  sufficient  to  cover  the  full  amount  recoverable,  the  successful  tenderer  shall  pay  Coal  India  Limited  and  its  subsidiary 
companies on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase.  
vi)  In  the  event  of  recovery  of  any  claim  towards  LD  charges,  penalty,  Fee,  fine    or  any  other  charges  (Except  EMD)  from  the  supplier/ 
Vendor, the same will be recovered along with the applicable GST and the amount shall be adjusted with the payment to be made to the 
supplier/ Vendor against their bill/ invoice or any other dues.  
  
9. Guaranty\warranty: The  tenderer  shall  give  warranty  of  satisfactory  performance  of  the  unit  offered  by 
them for a period of 12 months from the date of commissioning or 18 months from the date of receipt and 
acceptance  by  CCL, whichever  is earlier. The  supplier  shall be  responsible  for  any  defect  that  they develop 
under the conditions provided for by the contract and under proper use, arising from faulty materials, design 
or  workmanship  and  shall  remedy  such  defects  at  his  own  cost  when  called    upon  to  do  so.  If  it  becomes 
necessary  for  the  supplier  to  replace  or  renew  any  defective  portion  of  the  goods,  such  replacement  or 
renewal should be made by the supplier without any extra cost to CCL.                                                                                 

The goods should properly fit in/on/to the machines for which the same are indented. 

10.  Identification  Mark:  The  make  /  identification  mark  of  the  manufacturer  must  clearly  be  punched 
/engraved  /  embossed/tagged(wherever  punching  /  engraving  /  embossing  is  not  possible)  on  each  of  the 
item at a visible place which is not subject to normal wear and tear for convenience of identification at any 
time.   

11. Inspection: Inspection of items will be carried out by SO(E&M) H.

12. Consignee: Depot Officer, R\Store, Parej,

At Parej, PO: Ghatotand, Distt: Hazaribagh
for& on behalf General Manager(H), CCL
Hazaribagh Area, Charhi.
13. Paying Authority: Area Finance Manager(H), Charhi.
14. Invoice should be raised as per address of Consignee in complete including GSTIN No.
15. Security deposit: Exempted being OEM 

16.Amount of Statutory levies like CGST, SGST or IGST will be released when the same will appear in GSTR‐2A
of CCL in the common portal of GST and after online filling of valid return on GST portal by the supplier. 

GST will be paid as per rule. However, if CCL fails to claim Input Tax credit(ITC) on eligible Inputs and 
Capital Goods or the ITC claimed is disallowed due to failure on the part of supplier of goods and services in 
incorporating the tax invoice issued to CCL in its relevant returns under GST, payment of CGST & SGST or IGST, 
GST ( Compensation to state) Cess shown in tax invoice to the authorities, issue of proper tax invoice or any 
other  reason  whatsoever,  the  applicable  taxes&  cess  paid  based  on  such  Tax  invoice  including  Interest  and 
penalties if any, as per GST Act, shall be recovered from the current bills or any other dues of the supplier. 
17. Excution of order: Supply of materials will be made through your authorized stockist M/s Sukhmani
Traders,Gurudwara Road, Ramgarh Cantt., RAMGARH CANTT – 829122 (JHARKHAND),GSTIN NO.
20ASUPS2192K1Z8, Vendor Code:- 1/22/D/T/218 and Challan / Invoice/ bills will be raised by the
authorized stockist along with certificate as per supply order on behalf of M/s JVS Electronics PVT. LTD,
Karnataka.
18. TRANSPORTATION: It is incumbent on the supplier to transport the contracted material/supplies through
registered common carriers only and document should be done as per provision of the carriage by Road Act,
2007. Any transportation of goods through unregistered common carries is illegal.
All other terms condition will be as per CCL rule.
Yours faithfully,

Staff Officer (MM) H

This issues with the approval of GM (H) and concurred by AFM (H) vide B/C No. 18-19/R-36/02/1559 Dated
26.10.18 for Rs. 636598.00 (Rupees Six Lakh ThirtySix Thousand Five Hundred Ninety Eight only) under
Budget Head “E&M spares”.

Copy to:-

1. GM (H), Charhi.
2. SO (E&M) H/PE (E&M) PEOCP.
3. AFM (H)
4. Depot Officer/.Asst. Mgr. (F)/System Section, RSP.
 5. Con
ncerned File.
6. Guaard file.

CENNTRAL COA ALFIELDS LIMITED

L
OFFICE OF THE GENNERAL MAN NAGER (H)
AT& PO: CHARHI DISTT. HAZ ZARIBAG
0AAACC7476R
(GSTIN NO. 20 RHZT)

Ref. No.4355176190511 Dated: 29.10.18

To Vendor Code: 1/22/M/L/0111

V
M/s Larseen & Toubro Ltd,
L
Akashdeeep Plaza, (2nd .Floor),
Golmuri, Jamshedpur - 831003

Sub: Suppply of L&T make

m Switchgeear Spares forr Parej East OCP
O of Hazarribagh Area..
Ref: 1.Ouur Tender Enq M(H)/PUR/Ennquiry/18-19//13 Dated 28.08.18
quiry No.: GM
2. E tender ID: 20018_CCL_1112741_1.

Dear Sirs,,
In o the above, you are reqquested to pleease arrange to supply thhe materials as
n reference to a
perunder noted
n terms & conditions :
Sl.no Iteem Code Description&
& Cat No. HS
SN UOM QTY Ratee Exteended
. Valuue
1 29
9205990016 DTH MCCB, 250A,
2 3 Pole, C
CAT NO 85536 Nos 6 30
0279.66 1
181677.96
SL94467
2 29
9205990028 DTH MCCB, 400A,
4 3 Pole, C
CAT NO 85536 Nos 6 32
2762.71 1
196576.26
SL94469
3 29
9205990142 DTH MCCB, 630A,
6 3 Pole, C
CAT NO 85536 Nos 6 34
4415.25 2
206491.50
SL94471
4 28
8055550524 DTH MCCB, 800A,
8 3 Pole, C
CAT NO 85536 Nos 6 33
3262.71 1
199576.26
SL94472
5 94
4095990081 Contactor ML
L-4, 220V, CATT NO. 85536 Nos 6 10
0237.29 61423.74
SS90910
Materiall Value 8
845745.72
T @ 9%
CGST 76117.12
T @ 9%
SGST 76117.12
G.Total 9
997979.96
1. PRICE: FOR Destinnation.
2. GST:AAs indicated ab bove
3. DELIVVERY: Withinn 60 days from m the date off receipt of orrder. However an early suppplywill highly
be appreciated.
4. PAYM MENT: 100% % payment shhall be paid within 21 daays after receeipt and acceeptance of thhe
materials or submission n of bills, whhichever is lateer through e-ppayment
5. Submisssion of bills/d
documents:
Bill for 100%
1 value should be su ubmitted to tthe paying au uthority in trriplicate dulyy stamped annd
receipted for arrangingg payment alo ong with the fo
following document:-
 (A) Following document duly authenticated by you, wherever required shall be submitted to the
consignee:-
 Challan.
 One copy of the bill
 Copy of warranty certificate in original.
 Lowest price certificate should be given on the body of each and every bill, certifying
that the price charged for the material is not higher than the price applicable to other
Govt. deptt.
(B) Following document duly authenticated by you wherever applicable, should be submitted
directly to the paying authority:-
 Bills in triplicate duly receipted and stamped.
 Receipted Challan of the consignee.
 Copy of warranty certificate.
 Price certificate.
 Price fall clause.

The consignee after verification of documents and final inspection of the materials as per the
order shall forward the DRR along with inspected challan to the Paying Authority for arranging
payment within the time specified.
6. PRICE CERTIFICATE: IntheeventofplacementofSupplyOrderonthelowesttendererthey  shall  have 
tosubmitaprice certificateinalltheir invoicesinthefollowing format:‐ 

“Itiscertifiedthat  t h e pricec h a r g e d   inthis  invoicedoes  n o t exceedt h e lowestprice  a t whichwe 

selloroffertosellthestoresofidentical descriptiontoanyotherorganizationduringtheperiodof contract”. 

7.PRICE FALL CLAUSE: During contractual period should you sells the item of identical specification at a
lower price to any other customer including Govt. Deptt / DGSD/CIL & Its subsidiary companies , you will
immediately intimate the same to us for necessary adjustments.
8.Liquidited Damage Clause:In  the  event  of  failure  to  delivery  or  dispatch  the  stores  within  the  stipulated  date/period  in 
accordance  with  the  samples  and/or  specifications  mentioned  in  the  supply  order  and  in  the  event  of  breach  of  any  of  the  terms  and 
conditions mentioned in the supply order, Coal India Ltd. and its Subsidiary Companies should have the right :  
i)To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5%(half percent) of the price of any stores 
which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such 
stores may be in arrears limited to10%. Where felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the 
Materials Management Division.  
ii) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores 
not supplied or others of a similar description without cancelling the supply order in respect of the consignment not yet due for supply or 
–  
iii).To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the defaulting supplier 
and also  To extend the period of delivery with or without penalty as may be considered fit and proper, the penalty, if imposed shall not be 
more than the agreed Liquidated Damages referred to in clause (i) above.  
iv).To forfeit the security deposit full or in part.  
v). Whenever under this contract a sum of money is recoverable from any payable by the supplier, Coal India Limited and its subsidiary 
companies shall be entitled to recover such sum by appropriating, in part or in whole by deducting any sum or any other contract should 
this  sum  be  not  sufficient  to  cover  the  full  amount  recoverable,  the  successful  tenderer  shall  pay  Coal  India  Limited  and  its  subsidiary 
companies on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase.  
vi)  In  the  event  of  recovery  of  any  claim  towards  LD  charges,  penalty,  Fee,  fine    or  any  other  charges  (Except  EMD)  from  the  supplier/ 
Vendor, the same will be recovered along with the applicable GST and the amount shall be adjusted with the payment to be made to the 
supplier/ Vendor against their bill/ invoice or any other dues.  
 
9. Guaranty\warranty: The  tenderer  shall  give  warranty  of  satisfactory  performance  of  the  unit  offered  by 
them for a period of 12 months from the date of commissioning or 18 months from the date of receipt and 
acceptance  by  CCL, whichever  is earlier. The  supplier  shall be  responsible  for  any  defect  that  they develop 
under the conditions provided for by the contract and under proper use, arising from faulty materials, design 
or  workmanship  and  shall  remedy  such  defects  at  his  own  cost  when  called    upon  to  do  so.  If  it  becomes 
necessary  for  the  supplier  to  replace  or  renew  any  defective  portion  of  the  goods,  such  replacement  or 
renewal should be made by the supplier without any extra cost to CCL.                                                                                 

The goods should properly fit in/on/to the machines for which the same are indented. 
10.  Identification  Mark:  The  make  /  identification  mark  of  the  manufacturer  must  clearly  be  punched 
/engraved  /  embossed/tagged(wherever  punching  /  engraving  /  embossing  is  not  possible)  on  each  of  the 
item at a visible place which is not subject to normal wear and tear for convenience of identification at any 
time.   

11. Inspection: Inspection of items will be carried out by SO(E&M) H.

12. Consignee: Depot Officer, R\Store, Parej,
At Parej, PO: Ghatotand, Distt: Hazaribagh
for& on behalf General Manager(H), CCL
Hazaribagh Area, Charhi.
13. Paying Authority: Area Finance Manager(H), Charhi.
14. Invoice should be raised as per address of Consignee in complete including GSTIN No.
15. Security deposit: Exempted being OEM.
16.Amount of Statutory levies like CGST, SGST or IGST will be released when the same will appear in GSTR‐2A
of CCL in the common portal of GST and after online filling of valid return on GST portal. 
GST will be paid as per rule. However, if CCL fails to claim Input Tax credit(ITC) on eligible Inputs and 
Capital Goods or the ITC claimed is disallowed due to failure on the part of supplier of goods and services in 
incorporating the tax invoice issued to CCL in its relevant returns under GST, payment of CGST & SGST or IGST, 
GST ( Compensation to state) Cess shown in tax invoice to the authorities, issue of proper tax invoice or any 
other  reason  whatsoever,  the  applicable  taxes&  cess  paid  based  on  such  Tax  invoice  including  Interest  and 
penalties if any, as per GST Act, shall be recovered from the current bills or any other dues of the supplier. 

17. Excution of order: Supply of materials will be made through your authorized stockist M/s Akaswani, 4
Cantt. Market, Main Road, RAMGARH CANTT – 829122 (JHARKHAND), Vendor Code-1/22/D/T/008, GST
No. 20AGJPS5088FIZA and Challan / Invoice/ bills will be raised by the authorized stockist along with
certificate as per supply order on behalf of M/s Larsen & Toubro Ltd, Jamshedpur.
18. TRANSPORTATION: It is incumbent on the supplier to transport the contracted material/supplies through
registered common carriers only and document should be done as per provision of the carriage by Road Act,
2007. Any transportation of goods through unregistered common carries is illegal.
All other terms condition will be as per CCL rule.

Yours faithfully,

Staff Officer (MM) H

This issues with the approval of GM (H) and concurred by AFM(H) vide B/C No. 18-19/R-37/8/1558
Dated 26.10.18 for Rs. 997979.96 (Rupees Nine Lakh Ninety Seven Thousand Nine Hundred
Seventy Nine and Paisa Ninety Six only) under budget head “E&M Spares”

Copy to:-

1. GM (H), Charhi.
2. SO (E&M) H/ PE(E&M) Parej East OCP.
3. AFM (H).
4. Depot Officer/.Asst. Mgr.(F)/System Section,RSP.
5. Concerned File.
6. Guard file.