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Posted November 16th, 2011 by faisal (http://www.oracleport.com/author/faisal/) & filed under Uncategorized
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What is AME? (http://www.oracleport.com/online-training-details/)
AME is a web application providing the following services to calling applications:
1. A ceteralized rules respository for defining and sharing rules.
2. An execution engine to evaluate rules based on transaction specific data.
3. List management capabilities.
4. History of Approval statuses.
AME does not manage the notification, routing or responses from approvers. These remain the
responsibility of the calling application or the workflow process.
Calling application refers to the application that is using AME components to define the
approval process. Calling applications can be Oracle applications or any application that is uses
PL/SQL code.
When Can I use AME?
You can use AME to derive lists of approvers based on user defined rules, and maintain a history of
approvers statuses. These features help you manage proceses such as:
1. Authorizing expenses. RECOMMENDED BOOKS

2. Transferring employees from one division / cost centre to another.
3. Approving purchase orders with line or total order values.
4. Paying invoices.
5. Other business Processes

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Comments or questions are welcome.

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Business Requirements: Example of approval loop using AME

Subject: *
The diagram above shows a basic business process using AME.

Message: *
1. An employee creates their expense reports
2. An employee submits their expenses for approval.
3. These expenses go to the immediate manager (defined in the supervisor hierarchy) who
4. may have a sign off limit.
5. If the expenses cannot be approved by the immediate manager, they will then get passed to
6. the next manager in the chain. (#)

7. You can use AME, to define simple or complex rules which allow line level approval
8. based on the sign off authority. For example, you may set up a substitution rule, which CAPTCHA Code: *
9. says that if an expense value is below $100, then manager 1 can approve the expenses and
Submit
10. if the value is more than $100, then manager 2 needs to approve the transaction. If the
11. default approvers fail to approve the transaction, and the transaction includes additional
12. approvers, AME applies the substitution rule a second time on the additional approvers.
RECENT COMMENTS
13. Note: AME processes substitution rules a second time at the end of the only when the attribute
Jaime on Framework Personalization
REPEAT_SUBSTITUTION is set to true.
(http://www.oracleport.com/framework-
14. The expenses get paid. personalization/comment-page-1/#comment-
4296)
BAHHIDE on Oracle R12 HR Payroll “Using Oracle

FastFormual For Payroll Calculatins
(http://www.oracleport.com/oracle-r12-hr-
payroll-%e2%80%9cusing-oracle-fast-for-
payroll-calculatins/comment-page-1/#comment-
4286)
rajesh on Configuring / Creating Descriptive

Flexfield
(http://www.oracleport.com/configuring-
creating-descriptive-flexfield/comment-page-
1/#comment-4280)
ALI Ahmed on Extra Person Information (EIT)

Upload API — Procedure
(http://www.oracleport.com/extra-person-
information-eit-upload-api-procedure/comment-
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CATEGORIES
Overview of AME Components
1- Accounting Concepts
Oracle SSHR provides standard AME attributes for self-service transactions. You can use (http://www.oracleport.com/category/accountin
g/1-accounting-concepts/)
these standard attributes to better define your approvals processes. For the complete list of 1- Oracle R12 Financial Setup
(http://www.oracleport.com/category/1-oracle-
attributes, see Oracle Approvals Management (AME) Configuration in the online help. r12-financial-setup/)
1.1 General Ledger Setup

r12-financial-setup/1-1-general-ledger-setup/)
1.1.1 User Creation and Assign Responsibility

r12-financial-setup/1-1-general-ledger-setup/1-1-
1-user-creation-and-assign-responsibility/)
1.1.2 Chart of Account and Segments Lists

2-chart-of-account-and-segments-lists/)
1.1.3 Accounting Flexfield

3-accounting-flexfield/)
1.1.4 Accounting Calendar

4-accounting-calendar/)
1.1.4 Define/Enable Currency

4-defineenable-currency/)
1.1.5 Accounting Flex Field Value Set

5-accounting-flex-field-value-set/)
1.2 Payable Setup

r12-financial-setup/1-2-payable-setup/)
1.2.1 Business Group/Calendar/Inv Org Creation

r12-financial-setup/1-2-payable-setup/1-2-1-
business-groupcalendarinv-org-creation/)
Administrator n Concurrent
(http://www.oracleport.com/category/impratant
-queries/administrator-n-concurrent/)
Alerts and WorkFlows in Oracle Apps

(http://www.oracleport.com/category/alerts-
and-workflows-in-oracle-apps/)
Concurrent Programs Related

(http://www.oracleport.com/category/concurren
t-programs-related/)
Defining HR Responsibility
(http://www.oracleport.com/category/oracle-
hrms-payroll-setup/defining-hr-responsibility/)
Enable Arabic for Reports

(http://www.oracleport.com/category/enable-
arabic-for-reports/)
Encumbrance : Accounting Concept Oracle

(http://www.oracleport.com/category/accountin
g/encumbrance-accounting-concept-oracle/)
FlexFields
(http://www.oracleport.com/category/flexfields/)
Forms Personalizations
(http://www.oracleport.com/category/forms-
personalizations/)
Grade Key Flexfield Definition

Assigning Responsibility.
hrms-payroll-setup/grade-key-flexfield-definition/)
By default, the “Approvals Management Administrator” and “Approvals Management Business Analyst” HR / Payroll Important Tables
responsibilities do not have any functions associated with them, because their access is restricted by Role (http://www.oracleport.com/category/important
Based Access Control (RBAC). In this section, I will detail the steps needed to add functions so that we -tables/hr-payroll-important-tables/)
can get into using AME.
HR / Payroll Related Queries
Firstly, we’ll create a new user for this demonstration, and assign them the two responsibilities, thus: -queries/hr-payroll-related-queries/)
Impratant Queries
-queries/)
If I now log into the eBusiness Suite as that user and try to switch to either of those responsibilities, the
system indicates that there are no functions available for the user (see screenshot below). As I said above, Installing GNU Make For EBS
this is because role based access control ensures that only users with the right roles as well as (http://www.oracleport.com/category/installing-
responsibilities can access the functions. gnu-make-for-ebs/)
Jobs
(http://www.oracleport.com/category/jobs/)
Manufacturing
(http://www.oracleport.com/category/manufact
uring/)
MO_Global.Set_Policy_Context
(http://www.oracleport.com/category/mo_global
-set_policy_context/)
So, now we need to modify the user to give them the right roles to administer AME properly. As a system
administrator, open the User Management responsibility, as shown below. News and Articals
(http://www.oracleport.com/category/news-
and-articals/)
OAFramework R12X Customization

(http://www.oracleport.com/category/oaframew
ork-r12x-customization/)
OPM Related Queries

-queries/opm-related-queries/)
Oracle AME Setup

ame-setup/)
If you do not have any functions assigned to the responsibility, then you will need to use the SYSADMIN Oracle Apps Basics
user and assign the Security Administrator role to your user. Select the Users option to continue.
apps-basics/)
Search for the user that you want to add the functions to (in my case, the 530571 user I created earlier), Oracle EBS Documentation Library
open the user details and then click on the Assign Roles button. You are then presented with a search (http://www.oracleport.com/category/oracle-
window, where you should search for all Roles beginning Approval: ebs-documentation-library/)
Oracle EBS Shut Down Script for Windows

ebs-shut-down-script-for-windows/)
Oracle EBS Standard APIs

ebs-standard-apis/)
Oracle Framework Personalization

framework-personalization/)
Oracle HR Fast Formual

(http://www.oracleport.com/category/oracle-hr-
fast-formual/)
Oracle HRMS / Payroll

hrms-payroll/)
Oracle HRMS / Payroll Setup

hrms-payroll-setup/)
You are then returned to the user screen, where you should complete a justification for granting the roles Oracle HRMS Technical
to the user ” if you don’t then the screen will prevent you from continuing. Once you have entered the (http://www.oracleport.com/category/oracle-
justification, you should then hit the Apply button. hrms-technical/)
Oracle OPM Accounting Cycle

Log out as this user, and when you log in as the AME user, you now have functions associated with the
(http://www.oracleport.com/category/accountin
two responsibilities:
g/oracle-opm-accounting-cycle/)
Oracle R12 Form Customiztion

r12-form-customiztion/)
Oracle R12 Installation on Windows

r12-installation-on-windows/)
Oracle Self-Service Human Resources

Now that we have granted the roles to the user, they can access the functions correctly.Â However, self-service-human-resources/)
RBAC means that when we open the Dashboard, the data is still protected and cannot be viewed:
Oracle Trainings
trainings/)
Oracle XML / BI Publisher

xml-bi-publisher/)
Others
(http://www.oracleport.com/category/others/)
Report Customization Oracle EBS

Again, we need to grant some RBAC roles to allow the user to access the different transaction types. The (http://www.oracleport.com/category/report-
main principle behind this is to enable organizations to split the Transaction Type maintenance between customization-oracle-ebs/)
different roles ” for example to allow HR Super Users to maintain only the HR rules.
SCM Related Queries
Using a different user, navigate to the Functional Administrator responsibility and click on the Create
-queries/scm-related-queries/)
Grant button to create the new grant. In this example, we will create a specific grant for the 530571 user,
however in the real world it is more likely that you will create the grant for a group of users. The Object is Self Service
set to AME Transaction Types, thus: (http://www.oracleport.com/category/impratant
-queries/self-service/)
Setting Item Mandatory

(http://www.oracleport.com/category/forms-
In the second step, accept the default data context type of All Rows and continue to the third step. Define personalizations/setting-item-mandatory/)
the Set to be AME Calling Applications as shown in the following screenshot:
System Administration
(http://www.oracleport.com/category/system-
administration/)
Toad Tricks and Tips

(http://www.oracleport.com/category/toad-
tricks-and-tips/)
Uncategorized
(http://www.oracleport.com/category/uncategor
Finally, review the settings that you have entered and click on the Finish button. In order to ensure that the ized/)
changes are replicated, now flush the cache by clicking on the Core Services tab then choose the Caching Understanding and Using API User Hooks
Framework sub-menu. Choose Global Configuration from the sidebar and then click on the Clear All (http://www.oracleport.com/category/understan
Cache button. You will be presented with a warning message (see below) which you can ignore and click ding-and-using-api-user-hooks/)
on the Yes button.
What are RICE Components
(http://www.oracleport.com/category/what-are-
Log out of this user and log back in as the 530571 user, and navigate to one of the AME responsibilities ” rice-components/)
you are now given a list of the AME Transaction Types that are configured in the system:
PAGES
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books/)
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Functional Resource
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resource/)
Register for Training.

(http://www.oracleport.com/register-for-
training/)
Subscribe For Demo Session

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Practice – Working with Approvals
Technical Resource
Overview (http://www.oracleport.com/books/)
Trainings (http://www.oracleport.com/online-
In these practices you learn about approvals. You also see how approvers receive notifications training-details/)
Introduction to Oracle SQL and PL/SQL for
informing them of transactions. end users and beginners (Syllabus)
(http://www.oracleport.com/online-training-
Assumptions details/introduction-to-oracle-sql-and-plsql-
for-end-users-and-beginners-syllabus/)
You must have access to an Oracle Application Vision database or comparable training Oracle Forms Developer 10g: Build Internet
Applications Content Details
or test instance at your site on which to complete this practice.
The names used throughout this practice are for the purpose of the practice and bear no details/oracle-forms-developer-10g-build-
internet-applications-content-details/)
resemblance to any particular organization or individuals.
Oracle HRMS/Payroll Techno Functional
Unless otherwise indicated, use the Manager Self-Service responsibility. Training (http://www.oracleport.com/online-
training-details/oracle-hrms-techno-
Use the Vision Corporation business group unless otherwise indicated. functional-training/)
When using a search function, you can use as a wildcard. For example, you can enter Oracle Reports Developer 10g: Build Reports
Self-Study Content Details
%Aur% to display all entries containing the string AUR. (http://www.oracleport.com/online-training-
details/oracle-reports-developer-10g-build-
Tasks reports-self-study-content-details/)
R12 Oracle E-Business Suite Essentials for

Using a Function that Requires Approval Implementers.
When you set up this supervisor hierarchy, log on as Mary Martin and use the Change Pay to details/r12-oracle-e-business-suite-essentials-
for-implementers/)
change the pay for Helen Carr from GBP 27.5 per hour to GBP 30. The Approvals mechanism
R12.x Oracle HRMS Compensation
Workbench and Salary Configuration
should trigger an approval notification for Malcolm Aurora. You can access the notification as Content Details
Malcolm by selecting either the All Actions Awaiting Your Attention function from the Manager details/r12-x-oracle-hrms-compensation-
workbench-and-salary-configuration-
Self-Service responsibility or by selecting the Worklist function from the Workflow User Web content-details/)
R12.x Oracle HRMS Learning Management

Applications responsibility.
Fundamentals Content Details
When the Review page appears for transactions requiring approvals, you can add additional details/r12-x-oracle-hrms-learning-
management-fundamentals-content-details/)
approvers or notification recipients. When the Review page appears for the Change Pay
R12.x Oracle HRMS People Management
transaction, specify that Mary Martin should receive a notification of the transaction. Fundamentals Content Details
details/r12-x-oracle-hrms-people-
Display Workflow Notifications
management-fundamentals-content-details/)
Use the Workflow User Web Applications responsibility as Mary Martin to display the FYI R12.x Oracle HRMS Self Service
Notification of the transaction. The log on as Malcolm Aurora (xxUSER1) to display the Fundamentals Content Details
approval notification. details/r12-x-oracle-hrms-self-service-
fundamentals-content-details/)
R12.x Oracle Payroll Fundamentals:

Administration (Global) Content Details
Solution – Working with Approvals (http://www.oracleport.com/online-training-
details/r12-x-oracle-payroll-fundamentals-
Using a Function that Requires Approval administration-global-content-details/)
R12.x Oracle Payroll Fundamentals:

1. Log on to SSHR as user2. Configuration (US) Content Details
2. Select the Manager Self-Service responsibility. details/r12-x-oracle-payroll-fundamentals-
configuration-us-content-details/)
3. Select the Change Pay function.
R12.x Oracle Payroll Fundamentals: Earnings
and Deductions (US) Content Details
The People in Hierarchy page appears.
details/r12-x-oracle-payroll-fundamentals-
4. Select the Action icon for Helen Carr.
earnings-and-deductions-us-content-details/)
The Change Pay: Perform Action page appears. •Oracle Application Framework (OAF) Training
Check that the Change Pay action is in the Selected Actions table. details/1747-2/)
Select Start to initiate the transaction.
The Effective Date Options page appears. ARCHIVES

5. Use today’s date as the effective date.
June 2016
(http://www.oracleport.com/2016/06/)
6. Click the Continue button.
May 2016
The Pay Rate page appears. (http://www.oracleport.com/2016/05/)
April 2016
7. Navigate to the Proposed Pay Rate region. (http://www.oracleport.com/2016/04/)
March 2016
8. In the Description field, select Productivity.
9. In the Hourly Rate Annualised field, enter 2.5. December 2015

The remaining fields in the Proposed Pay Rate table are completed. November 2015
10. Choose the Next button.
October 2015
The Review page appears. (http://www.oracleport.com/2015/10/)
May 2015
Navigate to the Approvers region. (http://www.oracleport.com/2015/05/)
March 2015
The Approvers table lists Malcolm Aurora as the approver.
11. Expand the Add Ad-hoc Approvers region. February 2015

12. In the Approver Type field, select HR People. November 2014
13. In the Approver field, enter Martin% and click the Search icon.
October 2014
14. Select Mary Martin xx.
June 2014
15. In the Category field, select For Your Information. (http://www.oracleport.com/2014/06/)
April 2014
16. In the Insertion Point field, select Append to List. (http://www.oracleport.com/2014/04/)
17. Choose Submit to save the transaction. January 2014

18. Return to the homepage. November 2013

Display the Workflow Notification August 2013
Responsibility = Workflow User Web Applications responsibility.
April 2013
19. Select the Notifications function. (http://www.oracleport.com/2013/04/)
20. The Worklist page is displayed. March 2013
21. Make sure that the worklist contains the notification for Helen Carr. January 2013
22. Click on the subject title to open the notification.
September 2012
23. Choose the Logout link. (http://www.oracleport.com/2012/09/)
January 2012
24. Log on to SSHR as xxuser1/welcome. (http://www.oracleport.com/2012/01/)
December 2011
25. Select the Notifications function.
26. The Worklist page is displayed. November 2011

27. Make sure that the worklist contains the Change Pay notification. September 2011
28. Click on the subject title to display the information.
April 2011
29. Click the Approve button to approve the transaction.
March 2011
30. Choose the Logout link. (http://www.oracleport.com/2011/03/)
January 2011
November 2010
Practice – Creating an AME Rule
Overview October 2010

You can use Oracle Approvals Management (AME) to customize and configure your approvals September 2010
processes to meet your specific requirements.
August 2010
After creating your own custom workflow process, you decide that an additional approval level
July 2010
is required for SSHR transactions that use this workflow process. (http://www.oracleport.com/2010/07/)
June 2010
In this practice you create the following list creation rule in AME: (http://www.oracleport.com/2010/06/)
If the SSHR transaction calls your custom workflow process May 2010
(xx_HR_PERSONAL_INFO_JSP_PRC) then the second immediate supervisor in the
chain of authority as well as the immediate supervisor of the person submitting the
TAGS
transaction must approve the transaction.
API to Create EIT Extra Information
To create this rule, you must also carry out the following tasks:
(http://www.oracleport.com/tag/api-to-create-eit-extra-
information/) API with Example to Update Basic Salary.

Check the delivered Workflow Process attribute.
(http://www.oracleport.com/tag/api-with-example-to-update-basic-
salary/) Defining HR Responsibility

Define a condition.
(http://www.oracleport.com/tag/defining-hr-responsibility/) Oracle
API (http://www.oracleport.com/tag/oracle-api/) Oracle EIT upload

Define the list creation rule.
Data (http://www.oracleport.com/tag/oracle-eit-upload-data/)
Oracle Framework Personalization

Assumptions
(http://www.oracleport.com/tag/oracle-framework-
personalization/)
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

FAVOURIT LINKS
Prefix all names of rules, attributes and conditions with your assigned unique group
number or your initials. ORACLE BLOGS

(http://www.oracle.com/blogs/index.html)
Use the responsibility/user as offered by the trainer ORACLE DISCUSSION FORUMS
(http://forums.oracle.com/forums/main.jspa;jses
Tasks sionid=8d92079f30d6075a113ff28d4ad9be5a8a
a8df9cae8c.e3mSaNmQc3j0ax4NchmOaxiRby0?
Define Condition categoryID=84)
ORACLE TECHNOLOGY NETWORK

Define an ordinary header condition that references your workflow process. Use the
(http://www.oracle.com/technetwork/index.html
WORKFLOW_PROCESS_NAME attribute. )
ORACLE USER GROUPS

Define Rule (http://www.oracle.com/technetwork/communit
y/index.html)
Define a list creation rule, which will use the attributes, conditions and approval types mentioned
ORACLE USER GROUPS
(http://www.oracle.com/technetwork/communit
above. Create a rule called xxWorkflow Process that uses the chains of authority based on number of
y/index.html)
supervisory levels approval type. Use the WORKFLOW_PROCESS_NAME header
ORACLE WIKI (http://wiki.oracle.com/)
attribute and your new condition.
Test Rule
Sign In (http://www.oracleport.com/wp-admin)
Use the Test feature to create a test transaction. Change the header approver attributes so that the
value of the TRANSACTION_REQUESTOR_PERSON_ID is Helen Carr xx and the
WORKFLOW_PROCESS_NAME is xxHR_PERSONAL_INFO_JSP_PRC. Check that the
required approvers are returned
Solution – Creating an AME Rule

Define Condition
Responsibility = Approvals Management Business Analyst
1. Log on to SSHR as xxuser1/welcome.
2. Select the transaction type Oracle Self Service Human Resources and click the Conditions
link.
3. Click Create.
4. Select the Ordinary for the condition type.
5. In the attribute field, select WORKFLOW_PROCESS_NAME from the list of values.
6. In the String Value field for the Workflow Process Name attribute, enter the internal name
of your custom workflow process, for example, xxHR_PERSONAL_INFO_JSP_PRC.
7. Click Apply.
8. A confirmation message is displayed to confirm that the condition has been created.
9. Check that the condition is listed in the conditions list.
Define Rule
10. Click the Rules tab.
11. Click Create.
12. In the Name field, enter xxWorkflow Process.
13. In the Rule Type field, select List-creation.
14. Accept the default start and end dates.
15. Click Next to continue to the next step.
16. Click Add Condition
17. All possible conditions for the Workflow Process are listed in the Header Conditions region.
Select your condition.

18. Click Continue to continue to the next step.
19. Select the Action “Require approvals up to the first two superiors” for the Supervisory Level
action type.
20. Click Continue, review your rule, and select Finish.
Your rule has been created.
Test Rules
21. Click the Test Workbench tab.
22. Click Create.
23. Select Helen Carr XX as the test data for the
TRANSACTION_REQUESTOR_PERSON_ID parameter.
24. Select your workflow process name as the test data for the
WORKFLOW_PROCESS_NAME parameter, for example,
xxHR_PERSONAL_INFO_JSP_PRC
25. Click Run Test Case.
26. AME will list any rule detected that match your test transaction – yours should be listed. The
appropriate people to approve this transaction if initiated by Helen Carr are also listed:
Mary Martin and Malcolm Aurora.
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6 RESPONSES TO “ORACLE APPS AME”
jeet
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What is AME? (http://www.oracleport.com/online-training-details/)

AME is a web application providing the following services to calling applications:

1. A ceteralized rules respository for defining and sharing rules.

2. An execution engine to evaluate rules based on transaction specific data.

3. List management capabilities.

4. History of Approval statuses.

When Can I use AME?

1. Authorizing expenses. RECOMMENDED BOOKS

3. Approving purchase orders with line or total order values.

5. Other business Processes

Using Fast Formula

Comments or questions are welcome.

Business Requirements: Example of approval loop using AME

The diagram above shows a basic business process using AME.

2. An employee submits their expenses for approval.

4. may have a sign off limit.

6. the next manager in the chain. (#)

BAHHIDE on Oracle R12 HR Payroll “Using Oracle

rajesh on Configuring / Creating Descriptive

ALI Ahmed on Extra Person Information (EIT)

khalfan on 1.1.2 Chart of Account and Segments

1.1 General Ledger Setup

1.1.1 User Creation and Assign Responsibility

1.1.2 Chart of Account and Segments Lists

1.1.3 Accounting Flexfield

1.1.4 Accounting Calendar

1.1.4 Define/Enable Currency

1.1.5 Accounting Flex Field Value Set

1.2 Payable Setup

1.2.1 Business Group/Calendar/Inv Org Creation

Alerts and WorkFlows in Oracle Apps

Concurrent Programs Related

Enable Arabic for Reports

Encumbrance : Accounting Concept Oracle

Grade Key Flexfield Definition

OAFramework R12X Customization

OPM Related Queries

Oracle AME Setup

Oracle EBS Shut Down Script for Windows

Oracle EBS Standard APIs

Oracle Framework Personalization

Oracle HR Fast Formual

Oracle HRMS / Payroll

Oracle HRMS / Payroll Setup

Oracle OPM Accounting Cycle

Oracle R12 Form Customiztion

Oracle R12 Installation on Windows

Oracle Self-Service Human Resources

Oracle XML / BI Publisher

Report Customization Oracle EBS

Setting Item Mandatory

Toad Tricks and Tips

Register for Training.

Subscribe For Demo Session

R12 Oracle E-Business Suite Essentials for

R12.x Oracle HRMS Learning Management

R12.x Oracle Payroll Fundamentals:

R12.x Oracle Payroll Fundamentals:

Select Start to initiate the transaction.

The Effective Date Options page appears. ARCHIVES