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Create By :- Trinath Title End User Training Document

File Name :- PM14_F-53 Release ECC 6.00


Responsibility:- AP Clerk Status Closed

OUTGOING PAYMENT F- 53

Purpose

This function allows you to post a vendor payment manually and clear the open item(s).

Trigger

Perform this procedure when you want to post the outgoing the payment at the same time you have to clear
the open item of vendor.

Prerequisites

Master data and Outstanding Vendor invoices or other open items to be cleared by a payment.

Access the “Vendor “Post Outgoing Payments” transaction by the following menu path

Menu Path Easy Access Menu Accounting  Financial Accounting


Accounts Payable  Document Entry  Outgoing Payment.
F-53 - Post

Transaction Code F-53

1. Double Click “F-53 Post”

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Create By :- Trinath Title End User Training Document
File Name :- PM14_F-53 Release ECC 6.00
Responsibility:- AP Clerk Status Closed

2. On the screen “Post Outgoing Payments: Header Data”,

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Create By :- Trinath Title End User Training Document
File Name :- PM14_F-53 Release ECC 6.00
Responsibility:- AP Clerk Status Closed

Enter The information in the above fields as specified in the table below:

Field Name Description R/O/C User Action and Values


Document Date of the document to R Enter Doc. Date Eg. 23.08.2010
date be applied.
Posting date Date the payment is R Enter Posting Date Eg. 23.08.2010
posted
Reference Enter The Reference O Eg. MUM/INV/101
number Number.
Document O N.A.
header text
Clearing text Allows entry of O N.A.
accompanying clearing text
with payment items.
Currency Document currency R Enter in the document currency Eg. INR.
Bank Account The account number R Enter the G/L bank payable account number Eg.
entered here identifies the Eg.50001350
G/L bank.
Amount Enter The Amount R Enter The Amount. Eg.50000
Bank charges Allows entry of any O N.A.
additional bank charges in
the payment.
Value date Date for the bank R N/A
account/sub-account
posting.

File Name:- Process/Function description Page 3 of 7


Create By :- Trinath Title End User Training Document
File Name :- PM14_F-53 Release ECC 6.00
Responsibility:- AP Clerk Status Closed

Business Area Used for segment R N/A


reporting.
Profit Center Used for segment R Selected The Profit Center Eg. W009
reporting.

Assignment Enter the Payment For R Enter the Check no. Eg.102525
Check no.
Text Narration or Text field O Enter the Narration.

Account Choose the vendor Identifying R Enter the Vendor number EG.200000001
Number.
Account By Default The “K” R Selected The Vendor Account Type. EX “K”.
Type
Special G/L For all line items in vendor or O N.A.
vendor accounts that are
updated to an alternative
reconciliation account in the
general ledger, the special
G/L indicator determines
which account is to be
selected.
Other For Multiple selection of O N.A.
Accounts Vendors
Payment N.A.
Advice .No.

Under the ADDITIONAL SELECTIONS area:

Field Name Description R/O/C User Action and Values


None. O N.A
Amount. Allows open item selection O N.A.
based on
Document Allows open item selection O N.A.
Number. based on date.
Posting Date Allows open item selection O N.A.
based on vendor or vendor
account number.
Dunning O N.A.
Area
Other O N.A.

(Note: On Above table in column “R/O/C”, “R” = Required, “O” = Optional, “C” = Conditional)

3. Click Process open items Button . The system will display a screen.

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Create By :- Trinath Title End User Training Document
File Name :- PM14_F-53 Release ECC 6.00
Responsibility:- AP Clerk Status Closed

After clicking on the “ Process Open Item “ Tab the next screen is displayed as above, where in the list of
open items is display which has to be cleared with the respective debit and credit entries.

By Default all the line items will be active, to deactivate line items.

4. Click Select all Button .

5. Click Items Button to deactivate all the items.

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Create By :- Trinath Title End User Training Document
File Name :- PM14_F-53 Release ECC 6.00
Responsibility:- AP Clerk Status Closed

To select the line item which you would like to clear double click on the line item. Eg.1900000017

There are 3 Tabs i.e. Standard / Partial Payment / Res. Item which represents the mode as to how the
open items to be cleared.

Standard tab: In this you clear the respective open items with the amount equal to the amount reflecting in
“ Amount Entered “ field. Select the open items to be applied until the difference is zero in the “ Not
Assigned “ field.

Partial Payment: In this you clear the respective open items with the amount reflecting in “ Amount
Entered “ field partially. Click on the “ Partial Payment” Tab and then Select the open items to be
applied and for the difference amount in the “ Not Assigned “ field have to double click on the “
Payment Amount “ field until the difference is zero in the “ Not Assigned “ field. ( Refer above Screen
)

Res. Items: In this you clear the respective open items with the amount reflecting in “ Amount Entered “
field irrespective of the open item lesser or greater than the amount in the “ Amount Entered “ field.
Click on the “Res. Items” Tab and then Select the open items to be applied and double click on the
“Residual Items” tab field until the difference is zero in the “Not Assigned“ field. (Refer above Screen)

Once the “ Not Assigned “ field is zero then click on Document in the menu bar and then “Simulate” the
document. Screen will be displayed as below:

Click on Overview button

Go to menu path

Document  Simulate

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Create By :- Trinath Title End User Training Document
File Name :- PM14_F-53 Release ECC 6.00
Responsibility:- AP Clerk Status Closed

6. Click On the Save icon.

7. The message bar displays “Document 1500000005 was posted in company code 1000”

File Name:- Process/Function description Page 7 of 7