UM DF Invoicing Process

User Training Manual
MSEDCL
End User Training Manual
Ver. 1.0
DF Invoice Process
Created by - Zensar
Date: 09-07-2013
MSEDCL – User Training Manual Page 1

Contents
1. Login to SAP with using GUI – Graphical User Interface.......................................................................3
2. User Interface and Conventions...........................................................................................................5
Understanding SAP User Interface...........................................................................................................5
Icons on SAP User Interface.....................................................................................................................6
3. Transaction Code : ZDFINVOICE1 8

1. Login to SAP with using GUI – Graphical User Interface

Get ready to start SAP –
1. Check point is whether SAP GUI is installed on your Personal Computer. If not
installed then you have to install this GUI on your PC.
2. Check point is whether your system / PC are connected with MSEDCL’s network. If
not connected, then contact your IT support team to get connection.
3. Finally check SAP Logon shortcut on your PC’s desktop.
Check this Shortcut button on your

PC‘s Desktop. Double click on this
shortcut, it will guide to Login
Double click on this

Connections link and it will
open SAP logon screen.

Insert Your User Name in User area like: D031JE /

D031EE
Press tab or click in password area and insert Password

properly.
(Note: Do not attempt wrong password/User name 3

times otherwise your user will get locked)
This is your
SAP Main screen

2. User Interface and Conventions
Understanding SAP User Interface

To navigate across the SAP system, proper understanding of the interface is essential. This section
illustrates various parts of the SAP interface.

Icons on SAP User Interface

Name of Icon Icons (Push Button and Text Box)
Add to Favorites
Back
Cancel
Change Favorites
Command Field
Create New Session
Customize Local layout
Delete Favorites
Enter
Exit
Find
Find Again
First Page
Generates Shortcut
Help
Last Page
More Favorites Down
More Favorites Up
Next Page
Previous Page
Print
SAP Business Workplace

Name of Icon Icons (Push Button and Text Box)

SAP Menu
Save
User Menu

3. Invoicing
Create Mode:
Description : Create, Change and Display Invoicing Process
T-Code : ZDFINVOICE1
a) Use Transaction Code ZDFINVOICE1 to make Weekly Invoice based on meter

readings date.
Click here or use

F4 help to
choose the DF
code.
b) Enter Current ABR Value Manually ,select meter readings date(From Date and To
Date), Invoice Date by press F4 or enter manually.

c) Press Enter Key to get Invoice Number,Total Units, Base Year ABR, AIRN, Total
Input Energy (RIEM) , Invoice Component Description etc. automatically.
Due date, Input Energy Charges, Invoice

Amount will be auto filled based on total
units, last invoice calculations.
d) Receivables – Temporary Tariff components calculation.

2. TTC Amount will be

calculated based on values
entered in Left table control
1. Enter amount of
respective tariff
components to get
consolidated TTC Amount
e) Select PD Arrears Recovery components from PD consumer category wise list to

get consolidated PD Arrears Recovery Amount.
2. Click on MOVE button

to finalize Components
1. Select Components
3. Enter the Amounts by single click on this
for selected column.
Components and Press
Enter

4. Consolidated PD Arrears amount

will get reflected in PD Arrears
Recovery Component under
Receivables TAB
f) Select Live Arrears Recovery components from Live consumer category wise list
to get consolidated live Arrears Recovery Amount

3. Enter the Amounts

1. Select Components
for selected
by single click on this
Components and Press
column.
Enter

4. Consolidated Live Arrears

amount will get reflected in Live
Arrears Recovery Component
under Receivables TAB
g) Truing Up Calculations
2. TTC will be auto filled

based on values entered in
left table
3. Enter amount of Truing up

components and press enter to
1. Enter the amount of TTC
see changes in invoice amount
components and press enter to
get summarized TTC Amount
h) Fill remaining components amount under receivables Tab

i) Credit Adjustment Calculations
Fill components value and effective date of the same under credit adjustment Tab, if there is any
credit given to DF requirement.
1. Enter
2. Enter date or press
amount
F4 to select date
j) B-80 Adjustment Calculation under Credit Adjustment Tab.


3. Enter the Amounts

for selected 1. Select Components
Components and Press by single click on this
Enter column.
4. Consolidated B-80 Adjustment

amount will get reflected in B-80
adjustment Component under
Credit adjustment TAB
k) Click on save Button to save invoice and to start approval process.

Press ‘Save’ to
save the data.
l) Message will be displayed with invoice Document Number.

Change Mode:
Use Transaction Code ZDFINVOICE1 to start approval process and to post invoice.
Click on Change button to navigate to change mode.
a) Select the invoice created in change mode for approval processing and posting.
Click here or
use F4 help to
select invoice
to be proceed

Click here to see all the

entries. (Or you can filter
the search by entering
field on the left hand side.)
Select a Document
code by double
clicking on it.

Click this icon or

press F8 to execute
and view the
results.
b) Start the approval process as defined in master for invoice approval.
2. Click this icon to

start the Office Note
approval process.
1. All the data is

shown as soon as we
execute the document
code.

c) Do the approval by entering comment(optional in case of approval ,mandatory for

Rejection)
2. Press this to
approve the
request at this
level.
1. Write your
comments here.
3. Click here to
continue.

Yellow status
signifies that the
approval is being
processed.
d) When all the approvals are done the status will turn green and Post invoice
button gets visible for posting.

1. When all the

approvals are
done the status
will turn green.
2. Click on the
button to post the
Invoice.
Note: In the above screen, please see that once the Invoice is posted its contents can’t be altered again.
e) The Message will be displayed, with the invoice number as the invoice is posted.
Display Mode:
1. Use Transaction Code ZDFINVOICE1 to Display invoice posted or invoice in process.
Click on Display button to navigate to display mode.
a) Select the Invoice to be displayed.

Click this icon to

navigate to the
display mode.
Click here or use F4

help to select the
document code.

Press this button to

continue and see all
the entries.
Select the document

code you wish to
see the details of.

Click on this icon or

press F8 to execute
the document code
and view its details.
b) All the details will be displayed after execution.
Click on tabs to see all the

tabs. All the details are now
displayed corresponding to the
particular document code.
Note: Refresh button is used to clear all variables on the screen in any mode.


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User Training Manual

MSEDCL – User Training Manual Page 1

1. Login to SAP with using GUI – Graphical User Interface.......................................................................3

2. User Interface and Conventions...........................................................................................................5

Understanding SAP User Interface...........................................................................................................5

Icons on SAP User Interface.....................................................................................................................6

3. Transaction Code : ZDFINVOICE1 8

MSEDCL – User Training Manual Page 2

1. Login to SAP with using GUI – Graphical User Interface

3. Finally check SAP Logon shortcut on your PC’s desktop.

Check this Shortcut button on your

Double click on this

MSEDCL – User Training Manual Page 3

Insert Your User Name in User area like: D031JE /

Press tab or click in password area and insert Password

(Note: Do not attempt wrong password/User name 3

SAP Main screen

MSEDCL – User Training Manual Page 4

2. User Interface and Conventions

Understanding SAP User Interface

MSEDCL – User Training Manual Page 5

Icons on SAP User Interface

Create New Session

Customize Local layout

More Favorites Down

SAP Business Workplace

MSEDCL – User Training Manual Page 6

Name of Icon Icons (Push Button and Text Box)

MSEDCL – User Training Manual Page 7

a) Use Transaction Code ZDFINVOICE1 to make Weekly Invoice based on meter

Click here or use

MSEDCL – User Training Manual Page 8

Due date, Input Energy Charges, Invoice

d) Receivables – Temporary Tariff components calculation.

MSEDCL – User Training Manual Page 9

2. TTC Amount will be

e) Select PD Arrears Recovery components from PD consumer category wise list to

2. Click on MOVE button

MSEDCL – User Training Manual Page 10

4. Consolidated PD Arrears amount

2. Click on MOVE button

3. Enter the Amounts

MSEDCL – User Training Manual Page 11

4. Consolidated Live Arrears

2. TTC will be auto filled

3. Enter amount of Truing up

h) Fill remaining components amount under receivables Tab

MSEDCL – User Training Manual Page 12

i) Credit Adjustment Calculations

j) B-80 Adjustment Calculation under Credit Adjustment Tab.

2. Click on MOVE button

MSEDCL – User Training Manual Page 13

3. Enter the Amounts

4. Consolidated B-80 Adjustment

k) Click on save Button to save invoice and to start approval process.

MSEDCL – User Training Manual Page 14

l) Message will be displayed with invoice Document Number.

MSEDCL – User Training Manual Page 15

Click on Change button to navigate to change mode.

MSEDCL – User Training Manual Page 16

Click here to see all the

MSEDCL – User Training Manual Page 17

Click this icon or

b) Start the approval process as defined in master for invoice approval.