Assalamu alaikum PM team,

Enclosed, you will find, Inshaa Allah, the different roles and responsibilities for the Project
Coordinator (PCo) and the Project Manager (PM).

Please print it, and hang it on the wall to refer to it frequently. This will keep us in check as to
what we need to develop as our goals.

Let me know if you have any questions.

PROJECT COORDINATOR (PCo)

 Help the PM manage the project to a successful delivery (Integration)

 Work with the project team to help manage the project (H/R, Stakeholders)

 Help the PM manage the project’s issues, actions, risks, and decisions (Scope,
Communication, Risks)

 Take meeting minutes for the different project team meetings (Communication)

 Help the PM gather information for status reports by following up on team members’ work
(H/R, Stakeholders)

 Help the PM maintain the Communication plan for the project (Communication)

 Participate in Risk identification, quantification, scoring and mitigating (Risk)

 If asked by the PM, help the PM set up Budget and track expenditures on the project (Cost)

 Follow up on the completion and quality of the project deliverables, per the PM instructions
(Quality)

 Follow the PM lead and be open to being coached and mentored (Quality, H/R)

 Understand the project’s scope (Scope)

 Help the PM set up and manage the project’s schedule (Time)

 Escalate issues that he/she has no control over to the Project Manager (Communication,
Integration, Scope)
 Help collect information (per the PM directions) that will help in making decisions
regarding the project (Communication, Integration)

 Is accountable for his work and deliverables (H/R)

 Help the PM facilitate meetings to the best of his/her ability (Communication, Integration)

 Help the PM identify the key Core team and Extended team members (H/R)

NEW ADDED ON JULY 18

 Get involved with Procurement whenever possible (Procurement)

 Get involved with setting up Change Management process and implementing Changes

PROJECT MANAGER (PM)

Manage the project a-z to a successful delivery

Negotiate and assemble team to help manage the project

Help the Sponsor write the Business Case, when asked

Help the Sponsor write the Project Charter, when asked

Assemble and manage project team meetings on a frequent basis

Manage the project’s issues, actions, risks, and decisions

Identify and Manage the project’s Stakeholders

Keep the project sponsor and the Stakeholders informed of the project status

Establish Communication plan for the project

Identify, quantify, score and mitigate Risks

Help the project Sponsor establish a budget early on in the life of a project

Manage the project budget and frequent forecasts

Negotiate team members’ involvement with the project

Manage team member’s interactions to the best for the project

Work with the Project Management authority (if there is one in the company) or the Executives
to manage any interdependencies with other projects and programs

Establish and manage Changes to the project through establishing a Change Management
process

Get involved with Procurement, as much as it is allowed within the company, to understand the
status of bids, and contracts

Understand the project contract terms and if possible, get involved in writing the contract to
make sure it aligns with the project scope

Assures completion and the quality to project deliverables, through supervising team members,
and asking for quality measures to their work

Define and manage scope to the project working with the project sponsor

Define a Work Breakdown Structure for the project (working with the team), and use it to define
a project’s Schedule

Construct and manage the project’s schedule, identify critical path and changes to the schedule
as a result of managing the project

Resolve conflicts to the best of his/her judgement

Escalate major issues that he/she has no control over to the Project Sponsor

Make decisions regarding the project, OR help the Sponsor make decisions (for major items)

Hold people accountable for their items and follow up to resolution

Facilitate meetings and decisions to the best of his/her ability

Amro Elakkad, PMP, SSGB, MSc, SPL

Director, Amro Solusi Manajemen
Mobil: +62-812-1138-9030
Email: a_elakkad@yahoo.com
LinkedIn: http://www.linkedin.com/in/amrosolutions
Helping companies increase
their revenues, through:
* Improving Project Management Capabilities
* 3-5 years Strategic Planning
* Operational Excellence (Six Sigma)