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 No. Bl0l247 lQlPolicy(Works Procedur el?37 ID (Works-I)
Government of India,
Ministry of Defence,
Sena Bhavan, New Delhi
Dated 21st June, 2007
Tb
The Chief of Army Staff
The Chief of Naval Staff
The Chief of Air Staff
DEFENCE WORKS PROCEDURE 2OO7
sh,
The Jafa Committee had recommended the revision of Defence
Works Procedure, 1986 to streamline the existing procedure so that
delay in planning and execution of works may be minimized and cost
over runs in Defence Works could be reduced.
2. The recommendations of Jafa Committee were considered in
the Ministry of Defence and accordingly, the Defence Works Procedure,
1986 revised with the approval of the competent authority. The revised
procedure will henceforth be known as Defence Works Procedure, 2(X)7
abbreviated as DWP 2007.
3. A copy of the Defence Works Procedure 2007 is enclosed. This
will supersede the earlier Defence Works Procedure, 1986 issued vide
letter No. 955338OL/CSS/E2 WPC/687 IDO-II/D (W-I) dated 17th June,
1986 and as amended from time to time and will be effective from the
date of issue of this letter.
4. This issues with the concurrence of the Defence Finance Divisicn
vide their U.O. No. 53W/F (W-D dated 2Lst May ?-Cf7.

Yours faithfully,

Rosy Sharma
Director (Works;
 Delence Works procedure,
REGISTER OF AMENDMENTS 2OO7
Isl
Amendment Date ol
number amendment
Para referred
to in
Dated initiats
ol person by
INDEX
amendment whom
amendment Sl. No. Contents Page No.
inserted I Obiective 7
1 TI Basic Principles 7
2.
III Classification of Works 8
ry Orisinjrl Works 9
3.
V Repairs 1l
4, VI Scales and Specificatjons 13
5.
VII Annual Works Programme and Budsetinp t4
VIII Processinq of Maior Capital Works l8
6.
X Dem.and for Planning of New Works l8
7. X Acceptance of Necessity 2t
XI Approximate Estimates
8. 22
KII Administrative Approval 24
9, X[I Revised Administrative Approval 25
10. XIV Urgqnt Works 27
XV Special Powers for Engineers 30
11
XVI Procqssing of Low Budgeted Works 3t
12, XVU Revenue and Minor Works 3l
13. XVNI Technical Control over Orieinal Works 32
XIX Technical Control of Repairs and 35
14.
Purchase and Maintenance of'Tools and
Plants
15.
XX Powers of Technical Sanction 35
16.
XXI Appropriation of Fundb 36
17. XXN Tender Action 37
XXIII Acceptance of Contracts 39
18.
XXIV Reduction of Scope of a proiect 40
19. XXV Execution of Works 40
XXVI I\{onitoring and Review 42
 Defence Works Procedure, 2007 Dolonce Works Procedure, 2007 l7l
XXVII Procedure for Snecial Proiects 43
XXVIII Comnletion Reoorts 48
DEFENCE WORKS PROCEDURE, 2OO7
XXIX lmnrest and Assisnments 49 I. OBJECTIVE
XXX Dernolition of Buildinps 50 E 'the objective is to ensure thatmaintenance-are
all defence works
XXXI Reappropriation of Buildinss 51 rrrrtl -scrvices - capital, revenue and
XXXII Works Entrusted to Other Asencies 53 t'onrplctcd with the minimum of delay and in a cost-effective
XXXIU General 53 ,,r,,"ire, compatible with the efficient functioning of the
APPENDIX l)cl'cnce Services. This revised Defence works Procedure
cnr.rmerates the mechanisms of and conditions for planning,
'A' Budgetary Svstem for Defence Works 55
'B' Roush Cost Estimate
l)rogramming, budgeting, approval and execution of such
63 works and services.
'c' Format for Ensineer Annreciation 64
II. BASIC PRINCIPLES
'D' Powers of Acceptance of Necessity and 66
Adm Approval The basic principles of undertaking Defence
'E' Approximate Estimate 68
wrlrks are
'F' Time frame for pre-Administrative 70
(a) No new works should be sanctioned without
Approval plannins careful attention to the assets or facilities already
'G' Revised Approximate Estimate 7l available and the time and cost required to
complete the new works.
'H' Composition of Project Management 72
Committee and Terms of Reference (b) As budgetary resources are limited and granted
'I' Completion Report for Orisinal Works 74
on an annual basis, adequate provisions should
tJ'
Powers for Demolition of Buildinss 76
be ensured for works and services already in
progress before new works and services are
undertaken.
Addenda-I Responsibility for Preparation and 79
(c) If an approved work is not commenced within
Scrutinv of Ensineer Documents
one year of the date of Administrative Approval,
Addenda-II Raising Objections in Formation 80
fresh Administrative Approval of the Competent
Headquarters on Works Matters
Financial Authority (CFA) should be taken.
Addenda-III Manasement of Ooerational Works 82
Addenda-IV Powers of Technical Sanction etc. [Table
(d) Since time is of the essence, the completion
125
'B' of RMESI period stipulated in the Adrninistrative Approval
Addenda-V Maintenance and Upkeep will not be exceeded as far as possible.
of 133
Government Buildinss (e) No works services will be executed without
Addenda-VI Relevant Important Orders/Decisions/ L42
administrative approval, formal Ellocation of
Circulars funds and technical sanction having first been
obtained from the Competent Authority in each
 t8l Defence Works procedure, 2007
case. However, the procedure to be followed in
case of works initiated for urgent military reasons
are laid down in paras 34 lo 36 below.
(D No officer will, in the course of the financial
year, exc€ed the aggregate budget allotment made
to him for any works or under any sub_head of
maintenance.
(g) No officer wiil exceed any specific budget
allotment made to him under -any minor or
detailed head except in so far as he may within
his powers of transfer of funds, be able io
excess expenditure on one item by equivalent
-".t
savings on another.
(h) The final cost of any service wilr not exceed the
amount of Administrative Approval by more than
L0Vo. An officer will take no action which will
commit Government to expenditure beyond lTVo
of Administrative Approval u-o.rni without
obtaining prior sanction of the Competent
Financial Authority in the form of a Financial
Concurrence (FC), a Corrigendum or a Revised
Administrative Approval.
(D The CFA according Administrative Approval
- (d) Provision of furniture which does not form part
should be kept informed of the progr"r, bt tn,
works till their completion tlirough regular
periodical reports.
C) No project or work services will be split up to
bring it within the powers of a CFA at a lower
level.
III. CTASSIFICATION OF WORKS
E For purposes of budgeting and control the
operations of Defence Works are divided into two broad
categories, namely :
(a) Original Works (b) Repairs
Defence Works Procedure, 2007 I9I
IV. ORIGINAL WORKS
E (a) Original Works comprise works services like
construction of buildings, workshops, storage depots, etc.
including their internal fittings and fixtures as well as roads,
runways, blast pens, marine works, E/M services, water
supply, drainage, other utility services, arboriculture, ranges,
furniture etc. as well as purchases and additions.
Reconstruction of buildings and roads, widening of roads,
additions and alterations necessitated by administrative/
technical reasons, workq necessary to bring into use
buildings and services newly purchased/acquired or those
previously abandoned or rendered unusable by
extraordinary causes such as storm, fire or earthquake also
fall in the category of original works.
(b) Original works of petty nature costing upto 1Rs.
10,000/- Doy, at the discretion of the CWE/GE
(Independent) be treated as "Repairs". The CWE/GE
(Independent) may delegale all or a portion of his powers
under this paragraph to GEs or outstation AGEs by name.
(c) The purchase and installation of static plant and
machinery and equipment and the provision of furniture
are treated as original works.
of any works project will be treated as Original Works.
E (a) For aclministrative purposes Original Works
are divided into the following categories :
(i) Major Capital Works i.e., original works costing
Rs. 15 lakhs or more.
(ii) Low-Budgeted Capital Works i.e., original works
costing more than Rs. 2 lakhs but less than Rs.
15 lakhs.
Approval of com@ent authority required.
 [10] Defence Works Procedure, 2007
(iii) Revenue Works i.e., original works costing more
than Rs. 1 lakh and not exceeding Rs. Z lakhs.
(iv) Minor Works i.e., original works costing not
more than Rs. 1 lakh.
(b) Major Capital Works and Low-Budgeted Capital
Works will be budgeted under Capital Heads.
(c) Revenue Works and Minor Works as defined above
will be budgeted under Revenue heads.
l-t
l6.J New Original Works are further sub-divided as
follows :
(a) Authorised Works : Works Services for which
scales are authorised in regulations or by separate
orders of a general or specific nature issued by
the Government of India are referred to broadly
as Authorised Works.
(b) Special Works : Items of works services not
falling within sub-para (a) above are referred
to as "Special Works". These may be approved
only when exceptional local conditions justifu
the necessity, or as an important experimental
measure. Special Works should not be approved
if the effect would be to introduce a new practice
or change of scales.
(c) Engineer authorities will not be asked to
undertake preparation of estimates of a project
which includes special items of work unless the
Competent Financial Authority has accorded
formal approval in principle of such items.
Note : (i) Were no scales have so far been laid down and
,
there are no orders prohibiting
the unrteniking of those works, the
Competent Financial Authoity for ,Special Woiks,, may sanction
such works if it is customary or technicaily essential to provide the
same.
(ii) If a buildtng or seruice required is caregorised as ,'Special,',
..
ail connected items thereto wii be termef, ,,Speciil,,
as
Detence Works Procedure, 2007 [ 11 I
,tttttt,tirmcrl us such uruler lhe powers ot' the Competenl Firutnciul
/uthrrily.
(iii) Superior specifications to those on which approvedl
,rttttt'lirmr:rlnintn Arias rates are based will be termed "Special"'
'l'ltrir inrtrytoratktn in worlcs at any stage during planning or
ctrt'tttien without pri.or approval of the Competent Financial
,4utfutity is not Permitted.
V. REPAIRS
E (a) Repairs comprise all maintenance and
periomal services, renewals and replacements as well as
alterations and improvements necessitated by technical or
engineering reasons.
(b) Works required to make good damages caused to
existing buildings, roads, installations and services due to
e*traoidittary causes, but which are still usable, are also
classified as 'Repairs'. The question whether a building etc.
is still "usable" or not will be decided by a Board of
Officers convened to investigate the matter.
(c) A property when taken off from care and
maintenance ls deemed to be abandoned and will not be
entitled to maintenance funds.
E Repairs are classified into two broad categories :
(a) Ordinary RePairs; and
(b) Special RePairs
into the
E (a) Ordinary Repairs are further sub-divided
following categories :
(i) Petty Repairs
(ii) Periodical Sen'ices as Per MES
Regulations Table 'G'.
(iii) Replacements and renewals costing upto
'Rs. 1,50,000/- for each item.
Subject to formal approval on file by Competent Authority.
and

lt2 I Defence Works Procedure, 2OO7
(iv) Repairs, renewals and replacements of E/M
installations and other external utilities
costing upto lRs. 2,00,0001- in each case.
(u)
l,?i 1T*JJ:, :1,*#1fi":L:?lh;x::
of furniture on station basis subject to a
ceiling of Rs. 4.00 lakh per annum to be
allowed only in respect of furniture
declared as condemned&eyond economic
repairs by the appropriate authority.
(b) Ordinary Repairs will be carried out in
accordance with MES Standing Orders.
(c) No administrative approval is necessary for
ordinary repairs including purchase ancl
maintenance of ordinary tools and plants for
this purpose. Allotment of funds for the purpose
implies administrative approval to that extent.
No work will be carried out without the technical
sanction of the competent engineer authority
and no expenditure will be incurred in excess
of allotment under the relevant budgetary head,
except in so far as such excess can be met by
re-appropriation from another head within the
competence of the authority concerned.
llll| (a) Special Repairs consist of renewals and
replacements as well as alterations and improvements
costing beyond the monetary ceiling for ordinary repairs
in each case and replacement of furniture beyond'the iimit
laid down in Para 9 (a) (v) above. These will be carried
out in accordance with MES Regulations.
(b) The Garrison Engineer will be the competent
authority for grouping of buildings for the purpose of
Special Repairs.
Subject to formal approval on file by Competent Authority
Dolonce Workg Procedure, 2007 [13 I
(c) Spccial llepairs will be treated as Original Works,
hrrt irrespective of the cost, all Special Repairs will be
hrrtlgetcd for under Revenue Head.
(d) In case where special repairs and additions and
rrlterirtions to a building become necessary at the same
tirrrc, the work will be sanctioned as one project and treated
n$ nn Original Work for all purposes.
[| (a) Amendment to the capital value of existing
structures due to repairs will be made in accordance with
MIiS Regulations (Para 228). ln calculating the addition
to be made to the capital value., credit will be taken for
the value at current rates of any portion of the original
structure which has been demolished or replaced.
(b) Notwithstanding sub-para (a) above, changes in
capital cost upto Rs. 15,000/- in respect of all buildings
and those due to renewals and replacements costing Rs.
60,000/- or less to temporary buildings will be disregarded.
(c) Amendments to capital values on account of E/M
renewals will be carried out in accordance with MES
Regulations (Paras 259 and 260).
VI. SCALES AND SPEGIFICATIONS
@| Scales of Accommodation : The scales of
accommodation approved and issued by the Government
of India from time to time are intended as a close guide.
Petty variations in individual cases can be made at the
discretion of the Competent Financial Authority at the
time of according Administrative Approval with reasons
recorded in each case, provided such variations are not of
general application and do not create any precedent in the
matter of scales of accommodation.
@] Specifications
(a) All works catering to short term requirement, i.e.,
accommodation not expected to be required for a period
 [14 I Delence Works procedure, 2OO7
of over five years from the anticipated date of completion
of the worlq will be in temporary construction and built
to specifications of the lowest possible type having regard
to availability of marerial and the pu.pbi" of tnJ fac"ility
or service
O) eU works catering to long-term requirement, i.e.,
accommodation expected to be required for a period of
qo1" than five yeaf from the anticipited date of completion
of the work, will be built to perrnanent specifications.
(c) The above-mentioned period of five years will be
taken as a close guide. competent Financial Authority will
use theirjudgement to decide about the choice of permanent
or temporary specifications in special cases and iecord the
reasons thereof while according Administrative Approval.
(d) Building will be identified as prestigious at the
!lug" of approval of the Annual Works prograrime (AWp).
However, for such projects, a separate detai-led justifrcation
will be submitted by the service Hes to Mob. After the
approval of MoD_ declaring the building as prestigious, it
will be permissible to add in the epproximate Eitimates
a specific percentage subject to a maximum of rTvo of the
total cost of the buildings towards providing special
architectural features and superior speciiicationsl
I (c)
specifications will be laid down by Zonal
^. . !.)_T"mporary
chief Engineers on individual basis in accordance with
general guidelines issued in this regard by E-in-c's Branch.
VII. ANNUAL WORKS PROGRAMME AND BUDGETING
lEl Un{9r the existing system of budgetary control,
so fq
^ as it applies to works, expenditure durlng a financiar
year is
_generally restricted to the amount proiid"d in the
budget estimate for the purpose. Details of budgetary
3nn1al
hgajs and- the system of appropriation and re_appropfration
of funds for this purpose ire-explained in Appendix A'.
[ir| Weil before the commencement of next financial
Delence Works Procedure, 2007 [lsI
year, assessment of funds required in that year for making
satisfactory progress of works already sanctioned ancl
commenced in and upto the current year should be made,
before fresh budgetary provisions are proposed for New
Works in the next financial year. Thus, Carry Over works
will have higher priority than New Works in regard to
lludgetary estimates for any financial year.
[E| No New Works should be sanctioned and/or
commenced in any financial year unless :
(a) In case of Major Capital Works each costing Rs.
15 lakhs or more, such a new work has been
included in the Annual Major Works programme
(AMWP) for the relevent financial year of the
concerned Service or organisation as approved
by Government of India;
(b) In case of I-ow-Budgeted Capital Works, such a
new work has been included in the Annual
Iow-Budgeted Capital Works programme of the
concerned Command or formation of equivalent
level and duly approved by the GOC-in-C or
officer of equivalent level; and
[n case of Revenue Works and Minor Works,
these are planned and approved at appropriate
CFAs' level against bulk funds placed at their
disposal for this purpose by Command Hers in
each financial year.
|l7|The Service HQrs may direct the Command
IIQrs and other lower formations to plan new works
programmes for two years at a time, including holdirrg
Board Proceedings and preparation of Indications of Costs,
after careful assessment of the liabilities of Carry Over
Wrlrks and of anticipated budgetary ceilings on new works
well as the physical capacity of the engineers. The Annual
as
Major Capital Works Programme for a financial year can
 117 I
Dlhnco Workr Procedurs, 2oo7
[ 16] Delence Workg Procedure, 2007 ttl reasolls treytlnd
wttrks ltHd to bc carricd filrward due
be prepared out of such two years' works plans. Those c(liltrol.
works proposals excluded from the finalised AWP of the (b) Approval of this Annual Major Workl l-t1gj1T-u
new financial year can be rolled over for inclusion in the t;,*.r"tent *iil be considered ai aPProval
next year. Their Indications of Costs should, however, be
f ,y lil:::tlt"
in respect
i,t tt," irrrplementation of the works programm.e
updated before inclusion in the next year's AWP. gpt and rough estimates have already
of lltosc wrlrks *ftot"
Authority (cEA)
lll]| (a) The Annual Works Programme for Major lroerr scrutinized uv c".p"tent Eigineer
t authorities' This
Capital Works costing Rs. 15 lakhs or more for the relevant s'rl ndrninistrative' utti.iuted fiiancial
financial year should be prepared and submitted by 31st appl'ovrtl will however be subject
to adequate allocation of
October and qlproved by the Government before 31st lirrtrls.,l.his will the engineers to obtain a'Go-Ahead'
"nuui" essential not
December of the previous financial year. While preparing ;i;;;ii.,;t from CFAs wherever considered estimate in a specific
such a programme, the physical progress and financial cxcccding 57o oftt'e appto"imate cost j'7
commitments to Carry Over Works whether approved by cuse as per the p,ouitiott
- in Para belo*' In such of the
have not been
CCS, MoD, Service HQrs, Command HQrs or lower .,,r., *t "t" Bis and rough estimates of these cases
formations and the time and effort as well as funds required rcrtrtinized as mentioned above, inclusion
MWP/AWp *iiiittl frovisional subject
to these being
for planning and executing New Works should be carefully ln
projected. To achieve this objective before the works are scru Linized subsequentlY'
new works
included in the AMWP adequate ground(work), i.e., holding (c) during ih, t""""t financiat y.ear
If
of preliminary Board of Officers proceedings as well as 1,r.,i..i not irictuOeO in that yeai's Annual
^any Works
approved andlor
preparation of rough estimates of the cost involved for new ilriiEu*-., has to be subsequently approval
works will be required to be done. There will be no (:orrlmenced for extraordinary reasons' separate
embargo on the number of works to be included in the ol the Gouernme"i it o"ro be taken for revision of the
AMWP but the total value of works to be cleared will Annual Works Programme'
have to be within the AMWP ceilinqs. In order to provide Low Budgeted Capital Works
flexibility within AMWP ceilings, the number of works to @| The Anmral
f" prepared ind approved at the
be projected for inclusion within AMWP ceilings of the l'rogli-m'me ttto"lo
GOC-in_c o, before 31st March of the
year, could exceed by 20%o, but actual sanction for Major "quiuuient'levei careful assessment of the
works will be restricted within the approved financial ;t;;; nnur,.ili- year(after) well as Major
ceilings. Such items which were included in the projections
ii.liiury of ongoing iuo.ti. Ati such works as
Revenue works ,fi""10 be completed
within twelve months
made for the AMWP ceilings of a particular year but could
not be sanctioned for one reason or the other, will of their colnmencement'
automatically be included in the next year AMWP ceiling lil| Minor works should andnot be carriecl over' Hence
these works stroutO Le planned
sanctioned well in time
unless any of these cases are required to be deleted. This for
should provide flexibility and ensure achievement of target in consultation with the concerned Garrison Engineer
of sanctioning works up to AMWP ceiling even if some
lt8 I Delence Works Procedure, 2007
feasibility of execution so as to ensure their completion
during the same financial year.
VIII. PROCESSING OF MAJOR CAPITAL WORKS
@| There are nine main stages in the planning,
sanctioning and execution of new Major Capital Works,
vtz.
(i) Demand for and Planning of New Works
(ii) Acceptance of Necessity
(iii) Preparation of Approximate Estimates
(iv) Administrative Approval
(v) Appropriation of Funds
(vi) Technical Sanction
(vii) Tender Action
(viii)Contract Action
(ix) Execution of Works
The details of procedural requirements at each of
these stages are explained below.
IX. DEMAND FOR PLANNING OF NEW WORKS
@ Demands for new Major Capital works services
will be submitted in the form of a Statement of Case to
the Competent Financial Authority for consideration and
approval. The Statement of Case will inter alia explain.:
(a) The need for and scope of the works proposed.
O) Whether, besides construction works, the proposed
project includes procurement/manufaiture/
installation/storage of new/special equipment or
armaments, or setting up new operation related
facility including special repairs and maintenance
of capital assets with which the civil works have
, to be integrated.
(c) .The type of construction-authorized or special,
permanent or temporary-required.
Drlcnce Works Proceduro, 2007 [le]
(d) The target date by which the completion of the
proposed works are desired.
(e) The desired location and availability of land, if
any.
(f) If land is not available, the time likely to be
taken for obtaining the same and for site
development, environment clearance etc.
(g) Extent of enabling works and external scrvices
or utilities of preparatory nature required.
(h) Need for engaging an outside consultancy agency,
if any, for the total project or any part thereof,
viz., pre-and post-administrative approval
planning, design, detailed engineering, project
management, etc.
(D A rough cost estimate in the format at Appendix'B'.
0) An Engineer appreciation in the format at
Appendix'C'.
(a) After examination and approval of the
Statement of Case, the Competent Financial Authority will
convene a Recee-cum-Siting and Costing Board. Such Board
Proceedings (BPs), while examining the various features of
the new works proposal, will also deliberate on the need,
if any, for compressing the normal time-frame of carrying
out the works, issue of a 'go-ahead' sanction for preliminary
works in case of works proposals costing more than Rs. 1
Crore and delegation of special powers to the Chief
Engineer for planning and execution of the works and
make necessary recommendations.
(b) The completed Board proceedings, as ordered by
Comd. HQ, alongwith detailed engineer appreciation and
rough cost estimates, will be required to be submitted
within three months from the approval of Annual Works
Programme in the following manner :
120 I Delence Works Procedure, 2007
(t) Works to be Sanctioned by MoD & Service HQ.
The Board Proceedings shall be checked at
Comd. HQ and approved at Service HQ level"
(ii) Works to be Sanctioned at Comd HQ level. The
Board(Proceedings) to be submitted to Area
HQ/Corps HQ/equivalent HQ of Navy & Air
Force and approved by GOC-in-C and equivalent
ranks in other services.
(c) The approval of these Boards(Proceedings) is
required to be communicated to engineer authorities within
a period of 45 days of its subrnission after settling any
observations thereof. Respective engineer authorities
namely CE Zones will, accordingly, submit the AEs wrthin
four weeks of receipt of approved Board Proceedings from
respective CFAs.
(d) The requisite directions/guidelines to various lower
HQs will be issued by Service HQs/Comd HQs in
consonance with time frame and procedures laid down in
this para.
@ In case of new works projects, the cost of which
may require approval of the Government, the Service HQs
will convene and approve such Board Proceedings. In case
of works requiring Cabinet approval, after approval of the
Government on the basis of a Statement of Case as per
parc 22 above, a Detailed Project Report (DPR) will be
prepared and submitted to the Government for
consideration and approval. If it is proposed to engage an
outside consultanry agency for preparation of such DPRs,
then prior approval of the Governrnent is to be taken in
this regard. Whenever any such outside consultancy agency
is engaged for this pu{pose, the broad parameters of scales
of accommodation and specifications (vide Paras 12 and
13 above) as applicable to Defence works should be clarified
to them as guidelines in advance. Should there be any
serious departure from the approved scales and/or
Drlrnce Workr Procedure, 2007
specifications in the DPR finallY
bc specifically brought to the
Flnancial Authority for approving the ne
proposed as Special Works as per provisions of Para 6 (b)
& (c) above and Notes there under.
X. ACCEPTANCE OF NECESSITY
at the lower level is
@| Acceptance of necessity
basedii rough estimates, however, at the Ministry level,
it must be based on a detailed AE. Il after careful
consideration of the new wgrks proposal as explained in
the Statement of Case and the Board Proceedings, it is
decided to carry out the proposed works services, then
formal orders will be issued by the Competent Financial
Authority accepting the necessity of the proposed works
and ordiring the preparation of Approximate Estimates'
The cFAwili also ascertain that funds will be made available
at the appropriate time for carrying out the works before
passing such orders.
various levels for accepting
@ Powers of the CFA atAdministrative
the ffissity and according Approval for
various types of works with or without financial concurrence
are indicated in APPendix 'D'.
W If it is proposed to engage any outside
cons,fficy agency for carrying out any part of the proposed
works services at the planning and/or execution stages'
either for technical reasons or for compressing the
time-frame of the works then the cost estimate for such
consultancy should be indicated by the engineers and
accepted by the CEA while according Administrative
Appioval to the proposal. Further, in a specific case where
in ihe opinion of the Chief Engineer concerned' a proper
technicai or cost appreciation of a works project or its
timely implementation requires certain preliminary
activities lik-e site surveys, soil investigations, enabling works,
 I 221 Defence Works procedure, 2007
Ddence Works procedure, 2007
preparation of basic designs or estimates etc. and/or t23 I
engaging an outside consultancy agenq, .Go_Ahead, then a- specific approval of the Government should be
then a
sanction of an amount not exceeding i% taken for inclusion of the estimated cost thereof with
estimate will be taken for such aciivities
of tne ,*gf, .or, due
of the level of Goc-in-c or
r.o- ur, ?fficer rccommendation of the Director General of Works.
equivalent or above with . (c) contingencies wilr be provided at 3vo of the
concurrence of the Integrated Fina:cial Adviser ostimates. Establishment charges will not be included for
concerned.
sugh-
lloposals for'Go-Ahead' sanction should be submitted MoD establishment works buiwill be included for deposit
to Ministry of Defence/Defence (Finance) in case
proposals for which administrative approval
oi *ort, wrlrks. Establishment charges, if any, may be included in
would have to the estimates after tecotding reasons therefore in each
be accordg.d by GovernmentiCabinei. A copy of cuse, but will not exceed 2 vo-of the estimates. In addition,
such a
'Go-Ahead' sanction wil be sent to the cDA concerned. consultancy charges, not exceeding 3Vo may be included
, .@ In case of new works proposals requiring
ln the estimates. Any additionar expenditure on consurtancy
administrative.epproval of a cEA of the'level of wlll require the approval of concirned CFA.
tteaoquarters/Government, such proposals i'ervice No special items of works or superior specifications
submitted to the crA. along with both Board
may be ... .(d)
will be included without specific upptouul of the competent
rro."Loing,
and Approximate Estimatei for obtaining Acceptur,." Itinancial Authority. variitions in'specifications from those
or
Necessity and Administrative Approvar
at the same time. lncluded in approved plinth area rates, but considered
XI. APPROXIMATE ESTIMATES cssential t.o_ suit peculiar local conditions due to technical
rcasons will be highlighted.
_ l2E (a) Ihg
Approximate
^
engineer aurhoriries will prepare the
Estimates in the prescribed' proior-u
(e) Permissible rolerance limit of ITVo beyond
(Appendix 'E) as per the lines indicateo Administrative Approval amount as per para z (h) above
in tt ffiou"o und s.avings achieved on conclusion of contracts *ilt ,rot
statement of case and/or Board proceedingsorR.bmice" bc utilized either to enhance the scope of the work or to
and domestic accommodation requirementr for
the MES enrich the specifications afterwards.
constructional staff,. consultancy .-hurg.r, if any,
n.r"rrury (f) Approximate Estimates (as also rough cost at
external services and other rrquir.*.nts of technical the
nature
will be included in the Approximate Estimates, even-ir lcg,eptance of necessiry stage) wili be pr.pur"i by Engineer
no officers competent to oo-so as per guidelines"laid"down
specific recommendation of the Board of
officers is e*1sting. hy the Director General of works. checks of such
.Q) Nr provision will be made in the estimates for
special tools and plants since a central provision
is made fpproximate Estimates will be made by the ,r""i-high".
pu{pose under Sub Head p (u) of Minor lingineer Authority as per directives laid down from time
f:l tl,jr
111-works to cater for- special toors 'uno prunir
UeaO to time.
projects. Nevertheless, if fbr special technical
for alr (g) In case of worrc scheduled to be completed
reasons any within
special.tool or prant is require'd for any works project two years, no escalation, except statutory increases,
will be
cannot be met out of the above mentionid
and ulkrwed in the contracts foi execution of such works.
budgei piouirion, Approximate Estimates for such works will ue
ttccordingly. frefareo
 Defence Works Procedure, 2007
1241
(h) While submitting Approximate Estimates,
application will be made for allotment of funds required
for execution of the works in the relevant financial year(s)"
m The above stages of processing a new works
proposal, namely, Initiation of Demand, Board Proceedings,
Acceptance of Necessity and Preparation of Approximate
Estimates can be undertaken, if urgency so requires, even
before finalization and approval of the Annual Works
Programme for the reievant financial year. However, in
order to avoid infructuous expenditure of time and effort
on such matters, by 31st October of the previous year, the
Service HQ/Command FIQ will prioritise the new works
out of their two years' work plans cited in Para !7 above
and also indicate the ceilings of funds expected to be made
in respect of new worlcs services in the next financial year
at Connmand/formation levels.
XII. ADMINISTRATIVE APPROVAL
m (a) Administrative Approval will be accordeci
by the Cornpetent Financial Authority (CFA) to the
execution of the works after due examination of the
Approximate Estimates. [t will state clearly whether the
works being approved are authorized or special. Special
items of works will be specified and reasons for approving
the sarne will be stated.
(b) At the stage of according Administrative Approval,
it will be ensured that Approximate Estimates are updated
to conform to prevailing percentage of market variation
and difference in cost of stores. As far as possible these
administrative approvals are to be accorded before the
comnnencement of the financial year in which the works
are to commence. Detailed guidelines regarding
rnethodolory for computing market variation and difference
in stores will be issued by the E-in-C with the concurrence
of Defence Finance.
Delence Works Procedure' 2007 [25tr
(c) 'l'ime for completion of the works will be clearly
indicated in the Administrative Approval. Any extension
()f time for completion will be notified to the cD,A.
concerned. Delay it *o**"ncement of the works beyond
12 months would necessitate a Revised Administrative
Approval.
(d) Whenever any tirne bound projects are entnustcd
to the mgs with the stipulation by the Govt. on cornpletiorn
of facilities by stated dates, chief Engineers to exercise
thespecialpowersasunderPara38inconnectionwith
the pianning and execution of such projects. This will eome
Jr*pu"ati para in the Administrative Approval accorded
",
by the Govt.
(e) While issuing Aciministrative Approval' the
,.q,rii"rnunt of formal illocation of funds as per Para 2(e)
above and Para a5(a) below will be cornplied with.
Administrative Approval will be considered as release of
the works and conveyed by a letter specifying the budgetary
io,rrr. from which funds-will be provided in the year the
work is sanctioned. A copy of this letter together with a
copy of the Approximate Estirnates will be sent to the
cDA corrc*rned- and to the engineer adviser concerned
who will issue such technical instructions as rnay be required'
The Time frame for pre-Adrninistrative Approval planning
is indicated at APPendix 'Fo'
XIII. REVISED ADMINISTRATIVE APPROI/AL
(a) In case it tlecomes necessary to obtain a
m
revisEdTdministrative approval as per para 2(h) above' a
revised estimate will be prepared in the Proforma at
Appendix 'G', the original and revised figures being shown
in iarallel columns of a comparative statement. The ca*ses
of the excesses should be set out clearly and concisely in
the remarks colurnn of zuch a comparative statement.
(b)Thereisnolimitastothenunehroftimesthat
an esiimate rnay be r*vrsex$. Immediate actioil in
fact should
 [26 I Defence lMorks procedure, 2oO7
be taken to revise estinrates as and when the occasion
demands, the procedure explained above being followed
in each case.
(c) When an administrative approval involves
conclusion of a number of contracts and^ i' the event
of
the tender cost for the item or items of work exceeding
their corresponding administrative approval amount by
more than 10vo (i.e., the toierance timii) and also ii there
be no prospect of. savings on other items of the work, the
case will be submitted to the cFA along with
a statement
of financial analysis for the grant of finincial concurrence
to enable the Engineer authority to concrude the contract.
The statement of case will also incrude a revised estimate
f.or partlparts of the work covered in the tender in
the
form at Appendix 'G'. Following the financial concurrence,
Revised Administrative Approu:ul *ill be accorded
by the
cEA covering the part affeited by the tender i,' it ,r,up,
of a Corrigendum. " XIV. URGEhIT WORKS
(d) Revised Administrative Approvar wilr be essential
before tender action if there is any change in scope of
yotf -due to any reason, irrespective of wf,ether the cost
is within the tolerance limit oi ,rot.
(e) No change in site is permissible. However, in
exceptional circumstances, approval of cFA one level
will be obtained.
higher
(t) If upward revision of cost estimates beyond the
. on essential items of required work prior to the issue of
tolerance limit is anticipated without any change in scope
of work, then the prepiration and submission of Revised
Approximate Estimates will be initiated. However,
tendering and contract planning may continue; but
acceptance of tender/conclusion of contract will
be made
only after obtaining Financial concurrence of the cEA.
G) It is mandatory to obtain a Revised Administrative
Approval from the cEA in the form of a corrig"nou-
u,
the earliest after the issue of the FC. As such a
co?oig"nou-
Dolence Worke Procedure' 2007 127 I
or llcvised Admin Approval is not based on actual
crlrnpletion cost, the tolerance limit of 10% as per para
2(h) above will be applicable to the revised administrative
upproval.
(h) No revised administrative approval will be essential
if increase in cost beyond the tolerance limit is solely due
to payment of statutory escalations scheduled as part of
the contract agreemeni for the originally stipulated time
<lf completion of the works. On completion of the works,
the final completion cost will reflect all approved revisions
Of cost estimites and escalations granted under this Para.
due to revision
@| If additions become necessary
of ffir or establishments or for other specific
will be
aclministrative reasons, a supplementary estimate
prepared and revised administrative approval- obtained. from
itr.'CEa. to the entire work, including both original and
supplementary estimates.
[JI]| Urgent military reasons must be made very
expliffanO bf'As must be held responsible for _their
deiision. Notwithstanding the procedures laid down in Paras
22 to 3t above, if for urgent military reasons delay involved
in the issue of administrative approval based on approximate
estimates cannot be accepted, the Competent Financial
Authority is empowered to order commencement of w6rk
administrative approval. In doing so, however, the CFA
should ensure that no accommodation or facility is
constructed in excess of requirements. The "Go-Ahead"
sanctions accorded under this para by cFAs lower than
the Governrnent of India will be subject to the following
conditions :
(a) The "Go-Ahead" sanction will be ordinarily
restricted to items like collection of stores, site

[28] Detence Works Procedure, 2007
clearance, external services, construction of
essential temporary accommodation for the staff
and stores, residentiai accommodation for the
construction staff and preliminary works
necessary for the execution of the project. Work
related to piling and reclamation may be also
covered by the "Go-Ahead" sanction, provicled
it is duly supported by an approximate estimate
for such piiing and reclamation.
(h) The 'Co-Ahead" sanction will not exceed ZA Vo
of the rough cost estimate for the entire project
made by the Engineer authorities. The
percentage will not include the cost of acquisition
of land required for the project.
{c) Provisions under Para 38 below will be applicable
to wclrk sanctioned under this Para at the
discretion of the Competent Financial Authority.
tgl-J (a) Further, notwithstanding the procedures laid
down in Paras 22 ta 31 above, unexpected circumstances
may arise which make it imperative to short-circuit normal
procedure. Such circumstances may arise from unforeseen
operationai necessity or urgent medical grounds or out of
natural disasters when reference to the appropriate CFA
would entail dangerous delay. In such circurnstances, any
Commander may order the commencement of required
work by furnishing an order in writing to the engineer
officer concerned. The following principles will guide the
Commander concerned in taking such an action :
(i) Can the appropriate CFA be referred to and his
approval received without causing dangerous
delay in commencement of work ?
(ii) The facts of the case satisff the Commander
that, if the appropriate CFA could be referred
to in time, the latter would have given the same
Drlonco Worko Procedure, 2007 [2eI
ortlcr tor contmettcement tlt wtlrks utlder the
Prevalent circumstances'
;l.he
(ili) commander is satisfied that he will be held
responsrble for any failure or disaster that may
if he neglects to order commencement
"nrut",
of necessary works.
(b)Sh<luldtheconcernedCommanderdecidethatit
is necessary to order commencernent of necessary works
io .flpurt,,ie frorn the procedures laid down in Paras 2?
ttl ti above, he will i"pott the fact in writing to thea
apprupriute cFA at the ebrliest possibie moment
within
il.rf. wittr copies to the CDA concerned and alsotime. inform
t ii i-*"Oiate Superior Commander at the sarne
(c)ProvisionunderPara'33belcrwwillbeapplicable
to works sanctioned under this Fara at the cliscretion of
the concerned commanrjer. Further, skilled/semi-skilled/
of
unskilled manpower may b* ernpltlyed r:n daily rates
prcvalent in the station by the
;il-;; per Nfrric rates
bur.iro" Engineer ordering the work not exceeding 15
J"y, oo."*ll In terms of time and 1000 man days in effort'
with reason and justification. For employing skilled,
semi-skilled, unskiied manpower beyond these limits
sanction of CFA wiil be obtained'
danger to
[5t| (a) Again in the.case of imminent
buildffi roads Jt." ot of a breakdown of supplywould fro.m an
be
E/M or water supply installation, when deiay
Jii.uuty detrimental to the public service, the local MES
or pWb officer will take steps to protect Government
property or the inhabitants etc. But he rnust at once report
in"-fu*i, of the case and the reasons for his action to the
|iup*riot engineer authority, the.L'ocal Military Cornmander
antj to the CDR concerned indicating the financial liability
he iri incurring.
(b)ProvisionsunderPara3Sbelowwillbeapplicable
to wrirts sanctioned under this Para at the discretion of
 130 I Ootgncs Works procedure, 2007 Delence Works Procedure, 2007
31 I
th".
.F:ul Engineer or'r'ccr. I,urrher, skilred/semi-rHr"al (viii)Procurement of cement and Steel frorn open
itrTi"i
p:: #Tpi:::i:ll
Para-_35(c) ll:'"i'r;Il.vctr "' J;ir;;;;;;
';fi:# p'v market, if necessary.
lut above) rry it--"rgr"."t, ffil (ix)1 Selective tendering.
exceeding 15 days overall in ferms of time and 1000 man (x)2 Dispensing with adverlisement for tendering and
days in effort.
contracting.
r_ lTl..*. procedures outlined in paras 34
dispense with
to 36above Note : The expenditure to be incurred fttr items cited in
sub-Paras (iii) to (vii) above will be met out b7 conttngencies
9o. lol the necessity for the issue of of
Administrative Approv{by the p_roject. The cost of consurtancy wilr be" arso m"et i"t ,iy
ttre Cne.Uased on subsequently
prepared Approximate Esiimate Contingencies if not separately providbd
at the .urri"ri ofp-J.iunity fcr.
not exceeding six months after commencement XVI. PROCESSING OF LOW BUDGETED WORKS
Further of works.
such works can t. rtuii.o *ith;;;-;iii"g
. ld|
ro. In case of Low Budgeted Works, i.e., original
specific allotment of funds for the project capital works costing more than Rs. 2 Lakh,.nut iess Ilan
rru;"li- t3 tne
condition that necessary allotm"rrt of funO,
is applied for and obtiined u, ,h" ,urliest
f;;;i,;;uipo* Rs. 15 Lakh, these works will be sanctioned by the cEAs
opportunity as after the Annual Low Budgeted works programme has
per provisions in para 45 below. been approved as per para 19 above and bulf ailotments
XV. SPECIAL POWERS FOR ENGINEERS of funds for this purpose in the relevant financial year have
When an urgent w,ork (under paras been made to the respective cEAs. Board proceedings can
-, -F is entrusted to th-e engineu",
34-36) 3l(d), be dispensed with in case of Low Budgeted works c"osting
io" .o-prutio' oi trru upto Rs. 10 Lakh, if so decided by tne ene. Administrativl
works in a compressed time frame, the
Ctrief errgirr.u" Approval in such cases will be based on consideration and
can exercise the fouowing speciar powers
in
with planning and executi"on of such works connection approval of a Statement of case as per para 22 above by
:
(i) Detailing officers anywhere in the country. the cEA and Approximate Estimates as per para 30 above.

(1i) Resorting ro consultancy for any irem of work. lhl| In case of Low Budgeted Works carried out for
(iii) Purchasing of stationery, reprographic urgent reasons as cited in paras 34 to 36 above, the
equipments, typewriters or any other procedures laid down therein can be adopted.
office XVII. REVENUE AND MINOR WORKS
equipment required.
(iv) Installation of Telex, Fix, Internet |Zil| (a) In case of Revenue Works and Minor Works
.
communication
or other
equipmenr in CBICWE/CE as defined in para 5 (a) (iii) & (iv) above, these works
office.
(r) Payment of charges for telephone connections The dispensation.mentioned in para OB (ix) & (x) woutd
clearly sp9t- out in the administrative ipirrbvat b6coroei be
including STD fa-itity on priority Uuri" ----"'' Ei
(vi) Hiring of civil transport for project work.
ths coWCFA not betow the tevel ot cod_in_b;"d ili;;i
The_re_a_cons tor dispensing wirh compirition *au
on record ln writing. il;illi;
(vii)
fliring of office and temporary accommodation Chief .Englneer coud exercise these po{rers ln
connection
-
for construction staff. wlth the urgent work, after taklng ne lppronf of-iFA.---
t32 l Defence Works Procedure, 2007 [33 I
Dtbncc Works Procedure' 2007
will be sanctioned by the CFA after consideration of a Action is
tha ArJnrinistrative Approval bef<lre Contract
Statement of Case as per Yara 22 above and Approximate
tukcn.
Estimates as per Para 30 above against bulk allotrnents fnr
(c) Schedules of works will be pre.pared l-olg-,:itn
this purpose rnacle in the relevant financial year. No Board and technically
Froceedings will tre necessary in these cases. In case of rcquiiii. designs arut drawings' cosiedauthority before
sanctioned by the cornpetent engneer
Minor works eosting less than Rs. 50000i-, no Approximate technical sanction will
Estirnates will be necessary. tcntler document, ut. iisued. ThJ based on
(b) In case of Barrack Darnages, subject to the i;;lt.tt the anticipated contraitor's ofpercentage
market trends'
l'f',, B"gi"eer Offiier's appreciation
condition that barracl< damages have been recovered frcrn
the individual/ unit concerned at the rates comrnensurate
(d) Costed sctreOutl of works will be in strict
so. far as-scoFe
with the cost of repair or replacement as(per) Paras 634 uraoJun.e with the administrative approvalengineer officer
ii;grk uto t.ui", -" to"t"rned' The
and 635 of MES Regulafions, the engineer officer concerned s'anction to a project may'
may carry out repairs without waiting for any specific competent to accord technical shown in
wherever ,r.."rruil, deviate from specifications
sanction of the CFA. "lhe expenditure incurred for this
purpose will be charged to allotments fclr rnaintenance. ittt upptoximate estimate provided that :
(ri the deviations ate necessitated by engineer/ to alter
K/III. TECI-INICAA. CONTHOL OVER ORIGINAL WONKS aesthetic ieasons and are not such as
WJ (a) Technical sanction, which is issued b,v the the scoPe of the work;
from authorised
competent engineer authority, amounts to no ffiore than a
guarantee that the works proposals are structurally sound
\ / there i, ,,o serious departure
(ii)
general sPecifications; and
and that the estinnates are accurately calculated and based (iii) the total cost of the P.roiegt tt id1t:tt:rativelv
approved iS not exceeded beyond the
on adequate data. Ordinarily such technical sanctions are tolerance
accorded only after ,Administrative Approval. But in case limit.
of atrthorizeci iterns of work based on approved scales of (e) In case of works carried out by specialist .fltTt
accommodation and specificaticlns, necessary documents
inciuding designs and drawings aan be prepared in advance basedontheirowndesigns,technicalsanctionswillbe
design on receipt
accorded on the basis of the accepted
so that the stages of Technical Sanction and Tender Action the contract.
can be covered expeditiously after Administrative Approval
oi it, tender but before the acceptance of
(f) Schedules of works may be sanctioned projectsfor the
is accorded.
(b) The Government may also issue special instructiclns proieli ui u *ttoi" or part- of sucir projects' Large
and. execution' be
may, for .o.ru.niJrr." ir planning, iititig
specifying the categories of works cases r,vhere technicai is to
be
sanctions can be issued to facilitate lbnder Action even broken into sub-projects' The teim 'sub-projects"project if
unit of the
before Adroinistrative Approval. In such cases, if necessary, il,* to a disiinci setf_contained kept distinct
revision of Technical sanction will be made on the basis
lfiirrroit is sufficienity tutg" or important to be
Further' any
iot p"tpotes of plantti"g,-'iting. and execution'
of finalized scope of work, scale and specifications as per
self-contained !*t"tttui' t"tulc" may be treated as a

sub-project.
 135 I
[34 I Delence Workg Procedure, 2007 Dllrncr Workr Ptoc{utc:-2od
Regulations'
(g) In order to ensure that sub-projects are kept within llvinq does not exceed the power under MES
the scope of the whole project as defined in the iffii:i ,ii;. n""rr-i"", or puiu 44 belorP also refer. AND
Administrative Approval, Technical Sanction to all irx. TEcHNtcAL coNTRoL -oF REPAIRS
sub-projects of a project must be accorded within as short PURCHASE AN; MITTIiETTANCE
OF TOOLS AND
a time as possible after issue of administrative approval. PLANT
(h) The competent engineer authority befr,rre according rfuJ (a) Estimates
tl".ttni.ut or requisitions will be prepared,
technical sanction to a sub-project must be satisfied that sanction by th9 competent
.or,rb=uttd -accorded
the amount of technical sanction for the whole project is ;li;;-;"irtoiitv before work is commenced'
before
not likely to exceed the amount of administrative approval (b) The competeni englneer authority'that the
...orJing iu.t rri.ut sanction, must be
including the tolerance limit of 10 per cent. satisfied
(i) In case the technical sanction amount for the whole iii""ri fu technical sanction-tqr the repair-estimate is not
project is likely to exceed the amount available in the lfi;tl"-rxceed itl-ro;6, placed at liis disposal for the
Administrative Approval amount including the tolerance Purpose.
limit of L0 percent, but without any change of scope of executives are responsible for the
(c) The engineer-uttututy
the project, then the Technical sanction can be issued to construction tit""tt, and economy for repair
enable taking Tender action, subject to the stipulation, to estimates and requisitions'
be recorded in rwiting, that revised administrative approval
is being obtained and that no financial commitrnent will
il;":wens oi rEcHNlcAL sANcrloN
be made until the revised administrative approval or E4l (a) Powers of technical sanction are laid down
financial concurrence is received. in VtFn'egulations, Table 'B"
0) In the case of purchase of buildings, the valuation (b) The engineer officer- competent to" :1ltli:n the
projeJ'us. *nor? iiiechnically responsible for a
the project
statement will be taken as technical sanction. The valuation
the project.as 'whole
statement will be prepared/approved by the competent and for ensuring that the amount oi
and subject to
engineer authority as in the case of technical sanction for ir'noi.*eedeo-except in the circumstances may delegate
construction work. In cases where there is a time lag of iil .""Jitio"t r"io ou:*n in para 42 above' He officers to
one year or more between the preparation of valuation ililfit" "i rrt orscretior to local engineer. in para
os defined
statement and final purchase, a certificate that the property ;;;;;-i;.n*cat ,unctiol to sub-proiects,
has not deteriorated/ depreciated during the interval will ;;-;til; ttre-qjf plan locallv within the
*nirrt ttj otottt
riirirr-ni'rt.i, po*.ii,rrrout MES Regutations Table 'B'.
be taken by the Engineers before the purchase is made. down in each
A fresh valuation statement will be prepared in case of Wh;; a-"r;g",rtie t*n *tt'oti'y.he will lav
sanction will be
deterioration. A copy of the valuation statement will be case .the total ,i*-"pto which technical
without the
endorsed to the CDA concerned. ai."ra?,t;Ji,iti; ,u,'r"'*itt not be exceeded Copies of
(k) The Competent Engineer Authorily must also
prior .on*rr"rr.J oi-lttt delegating authority'in all cases
satisfy himself that the amount of Technical Sanction he is Iu.ti'O"rtgation of powers witl be lorwarded
to the CDA concerned'
[3el Defence Works Procedure, 2007 Ddrnor Workl Proccdure' 2oo7
[37 I
(c) Chief Engineers are authorized in exceptional b*n ,on.tionecl and ordered to be commenced against
circumstances to increase the powers of any officer ililil; u"rr, uloi-ent of f:{: f,'1:^l: J.n?i':n i;:
subordinate to them by name to the extent they consider ;il"il;";;'j;li'; ';levant financial vear' It will' be the
such allotment
necessary within their own limits for technical sanction of ljlp,i"iiirility by every cFA to ascertain that
adequately for' these
designs and acceptance of contracts. It will be ensured that ,,f-'run<.rt ni. i"O".i been made year before
while delegating such powers the following requirements of *orr., ouring the relevant financial
iiitrg"r];,
are complied with : ;t";; of the certificate will be
Nch u certificate 4 foi
:opy
watching the adequacy of
(i) Enhanced powers are granted in exceptional lont to the CDA coice'n"d
circumstances and in respect of individual iddt against sanction of works of these categories'
projects. (c) Notwithstanding sub-para (a) and (b) above' in
(ii) Sanctions are given by name to officers. writing' the C-FA may
ca$cs of urgency to Ut iecordid.in
(iii) The period for which the delegated power is to order .o**"rr."'it"* of preliminary.^y9tkt lik-e site
itc' in specified cases t"l]t,tl
be exercised is specified. clcarance,
services' etc' tn
i, "*t"rrrui-tervices
ittt conclition that the said new worksthat
(d) In the case of works carried out by agencies other the said new
than the MES, the normal procedure in force in the agency rpecified cases subject to the condition
concerned for according technical sanction will be followed. works services n*i u..n accorded Go-Ahead sanction and
Works/Ldw Budgeted
In the case of projects costing more than Rs. 50 Lakh, also in the approv-eJ fufu:ot Capital
financial year
however, it should be ensured that detailed plans and 6upituf Wort s p-gtut-e oJ ihe relevant works does
specifications conform to the scales and specifications un,iitt"t ttre estimaied to't of such preliminary
approved by Ministry of Defence, before technical sanction not exceed 5 p";';"; oi ttt" total cost approved in each
a demand for a special
is accorded. case. Simuttun"orrrij he will forward
ullotment of funds to the appropriate higher authority
)O(I. APPROPRIATION OF FUNDS
explaining the urgencY'
Eil (a) Appropriation of funds means the allotment
}O(II. TENDER ACTION
of a particular sum of money to meet expenditure on a
@| (a)ias After the schedule of work for a project or
specified work through the annual allocation of funds under
the budgetary heads indicated at Appendix A immediately suU-ffict' U."n technically sanctioned by the
authority, tendttt will be invited for
after passing of the Defence Service Estimates by competent
of contracting
the execution of tt* *ott' Normal method
"rrgrn""'-
Parliament. No new Major Capital Work will commence
i.e., no Contract Action as per para 48 below will be taken *itt U" based on competitive tendering'
in respect of that work, unless and until such specified (b) Special tenders, such as. those of single cost-plus
guidelines
aliotment of fund is made for that work or project. ,yp, i"q,rire the "ppt"yl of E^-in-C' Separate with the
(b) In case of Low Budgeted,Works, Revenue Works will be issued Uy-itt. E-in-C for such projects
and Minor .Works, a certificate will be given by the approval of Defence Finance'
concerned CEA in case of each of these works that it has (c) In case of the following categories.of works' the
Tiade
practi;; of advertisement in news papers and Indian
 Procedure' 2oo7 l3eI
'
[38 I Delence Works Procedure, 2007 ----,----Workr
Drhnco
tl"^t:i::*::ti:
Journal, giving notices inviting applications for issue of
(l) ln .o,*
tl, ln u'lru offi
vrrrJ resultant single,
accepted after pe1m.l-sslon
tenders, will be dispensed with and tenders will be rctslvetl, the same ca" ottly be and a report to the
distributed to selected eligible contractors who are already of nrxt higher engi;"i Authority concerned CDA/PCDA'
on the approved list of MES and have got the capacity rnnrt wlll be furnis"hed to the
: In case of works to 'be
and experience to undertake the proposed work. [d| Mobilization Advancelocation and/or requlnng
(i) All works costing upto Rs. 5 Lakh. cnrrlcd out ln remote/difficult
tools or plants, or works
(ii) All works approved under Paras 34, 35 rrr,hirizatio' ot rpe.iut equipment,
and 36 above. trt bc completed ;;ffi;"'; uod.to*ptesse,! -ti11";lt:t"'
"i"titde. in the tender notice the
(d) However, the notice shall be got displayed on the tlro Chief Errgi""t; t""V
the prospective contractors
notice boards of the following offices : ;;il.t ,,f ;offl"uti* advance todelay'in iommencement of
(i) SE/EE of CPWD & State PWD in station. to us to prevent-.uuolOuUte E-in-C's Branch will
works after acceptance of contract' approv{ of' Defence
(ii) l,ocal Municipalities and Cantonment lrsue necer.u.y g"i;"li"tt *itf'.
the
amount ot mobilization
boards. rlnsnce from timJ';; 1il" on the
(iii) State Bank of India, l,ocal &. nearest ndvance subject ;; ;;;t-"-
of L}vo of the value of the
interest to be charged
branches to places of work. contract that can-b"-!iu"1"O' the and/or adjustment
(iv) Railway and post offices nearest to places recovery
rund the method u"Jitfi"O"le of
of work. trl.suchadvanceindifferentcategoriesofcases.
(") MES formations in station. XXIII. ACCEPTANCE OF CONTRACTS
(vi) Head offices of Builders Association of -f;ffi gt
India. .,,* H'gL ,ij":'fii[1F ?:.TTitr1;::
(vii) Internet Publication of tenders should be und 440 ibid. to
on the website of concerned Deptt/MoD. (b) It is emphasized that no officer is empowered
over the
(e) Scrutiny of tender documents by Audit prior to uccept a contract *t'itt' is likely
to cause excess
into account
acceptance of tender is not necessary. Chief Engineers are ffi ffi ;;ilt"ili;uri"" approvalafter
pt"
taking
above' tn the
empowered to alter standard contract documents at the toleran." uno*J'"iOJ -2(h) 111e-
pre-tender stage to suit urgent requirements particularly contract i, .ou",i"g
p"tt of tire work covered in the
"tfy-" procedure indicated in para
with reference to security deposits, percentage paynlents, administratiue app?wai ttte
speed of payments, issue of stores, deviation limits and 32 above wilt be followed'
similar matters. They will, however, consult the CDA/IFA over the tolerance limit of
107a
@ When -nppt"""i'
an excess
concerned wherever possible. Where the decision of Chief
over Admlrrirtrutiit which cannot be met by
Engineer on such alterations involves a major departure t:,
from the existing procedure, he shall send a copy thereof
-r"itgt on other items, occurs or appeartwill l1f"'ly -.ottut
be at
on account of technical reason" u
t"pott 11de
to the E-in-C/DGW and CDA/IFA for information. authority who granted the
once to tfre comietent engineer
 [40] Defence Works procedure, 200?
Defence Works Procedure, 2007
technical sanction for the work. If there [41 I
curtail the work or-modiff it, the orders
is stilltimil or materials can be introduced if technical or aesthetic
be taken, If no modification is ordeled,
of the cEA will rja.sonl so justiff, with the prior approval of the Zonal
a revised estimatJ chief Engineer concerned, subject to the condition that
will, be prepared and revised adminiitruiiu"
uppiouui oi rr," this must be within the existing tolerance limit as applicable
CFA obtained as per para 32 abovi.
and not exceeding 5vo of the original Admiiistrative
In the.case of projects estimated to cost Rs.
,^,_. @ 3 Approval amount.
raKn or more, when the amount of accepted contracts
reduces rhe cost of the project below
ttt. ui-inistlatively lE| The technical sanctions accorded to costed
approved amount by more than 15 p.r.rni,-ih"'upprou.o schedule as per para 42 above will be revised only for the
amount for thar project will be reduced following reasons :
Uy if,"'ulount
exceeding 15 percent by the CE/CWE/GE
within whose
(a) Engineering/technical reasons such as changes in
powers of technical sanction the work designs, specifications, drawings etc. Revision will
falls. The oetam or
reduction will be sent to the cDA and
all others concerned. not, however, be necessary if such variations are
The amount of sayng_up to 5 percent (of sanctioned by the authority competent to revise
the oriliid
amount) thus retained wil be used to cove*u"i?tiin,.q/A the technical sanction, before deviation orders
cost for technical reasons. i, or amendments to contracts are issued under
)O(IV. REDUCTION OF SCOPE OF provisions of the contract. However, such
A PROJECT competent authority Doy, on his own
E! .When the
" administrative
for
scope of a work service is reducecl
or other reasons, the Administrative
responsibility, delegate the powers of revision of
technical sanction to the authority issuing
Approval need not be revised; but the upprou"J-un,tun,, deviation orders for the specific purpose.
for the abandoned or recJuced it"n,u of the
service
total approval amount w'r be reduced accordingrvand the
(b) On account of revision of administrative approval,
concerned engineer authority within whose uv trr" if the variations are not already coverecl by
technical sanction the work falis. Details i"'*";, of sanction to deviation order or amendments to
of ,u.rr'r"ou.tion, the contract vide clause (a) above. Revision will
of scope will be sent to the cEA, the cDA
uno urr *r,"r, not, however, be necessary where the variation
concerned.
is due to non-technical reasons, such as difference
)Ory. EXECUTION OF WORKS in cost of stores or where the percentage in the
@ and ($ After acceptance of contract, the execution accepted contract differs from the anticipated
of" works their rrpr*irion wilr be carried out by the percentage provided in the costed schedules.
;ngineers-in-charge as per MES negutations r""o *rtr,'Lags
(c) The original technical sanction is found to have
standing orders. Deviations on" and amendments of been based on inaccurate estimates initially. In
contracts, if necessary, will be carried cases, however, where scope of work is changed
ou, ur-p.r'VfeS
Regulations and Standing Orders. due to administrative reasons, the technical
(b) while constructing a building, new sanction will be revised and issued before such
specifications
items of work are actually executed.
 Delence Works Procedure, 2007 Dolence Works Procodure' 2007 [43]
I 421
)OffI. MONITORING AND REVIEW XXVII. PROCEDURE FOR SPECIAL PROJECTS
monitoring 1nq timely @| Notwithstanding the provisions made above, in
It] (a) To enable effective .u*. [Iiorks projects requiring the acceptance of necessity
.orrrrForrection of works in progress, Quarterly Progress
indicating physical und finuttcial progress of
all rund administrativi approval at ahe level of MoD, the special
ir"p.itt pr'cedures outlinedln Paras 56 to 60 below may be adopted
*ujor capital *oiti will be prepared and submitted to
,"ii,*,f"6 CFAs for information ind direction.whiclt Avoidable il' such works are of the following categories :
delays or stoppages in progrest 9{ *9ik1 lq* (a) Strategic imPortance
for (b)
occurred or are ior.r*"r1. witt be identified' reasons High Tech ComPlexitY
taken
shortfalls examined and necessary remedial steps (c) Urgent necessitY
promptty through onJine communications systems to -and close interaction
Note : Such worl<s may be requiring with
prevent cost and tiPe-overruns' usar, specialist design consultants vendors of plant and
(b) Works Review Committees will be set up for each equipments and transfer of technologt-
Servics by the Ministry of Defence at the level of
Joint
@] PreparatorJ f'age
S".r.ruty'includingDefence(Finance)representativefor
rplanning and (a) For initiating ttE demand for new works services
,uttyi"g' o"t Qulrterly Review of the lbr a ipecial project, ihe Uret establishment/formation will
i-pi"tti""tation of works projects costing mole than Rs' 15
lines indicated in Para
."o".. The review procedut" -ay be revised as and when 1rr.pur" a Statement of Case on the
22 above.
t"q"it"O so that ih" Minittry's.attention is focused on
level' (b) The Statement of Case will be then examined by
Cuiriruf works projects sanctioned at Government
(c) In case of all projects/works costing more^than Rs' the iommand Hqrs/Service Hqrs for setting up a Board
of Officers who *ill e*a-ine the detailed features of the
1 crore, a representative bt ttt" User will be nominated
as
project' officer to coordinate functional aspects of the works proposal with a view to :
User's requirement with the engineers -from the (i) Defining clearly the scope' scales. and
specifications of the works proposed'
commencement to the completion of such works'
'(d) In addition, depending on the relative importance (ii) Programming the various implementation
phaies of the project and the time schedule
and vaiue of various wbrks projects, project management
auihorities may be set up at the level of Ministry of
Defence' for each Phase.
Service HQrs, Command HQrs and other formations
and (iii) Indicating the time and efforts required
entrusted with suitable responsibilities and powers to review for acquisition and development of land
itr" ptogt"ss of works, ,"roiu" bottlenecks and take suitable and for environmental clearance, if any'
decisions to ensure timely and cost-effective completion
of (iu)
suchworks.Theljsers'representative,theZonalChief :;:ff#'Jff_:,.H: "*::,1i"":x["Ji
n"lin."t and Defence (Finance)/IFA representative will
-associated
utilities of preparatory nature required.
be with such project management authorities. (u) Nature of consultanry required at any stage

[44] Defence Works Procedure, 2007
of the works project, viz., preparation of
feasibility/project reports, programming
schedules of works, external services and
utilities, structural/architectural drawings/
designs, cost estimates, preparation of bills
of quantities and/or tender packages,
appraisal of tender documents, project/
construction management etc. for the
whole or for part(s) of the project.
(vi) Details of rough cost estimates.
(vii) Phasing of fund requirements.
Note : It would be the primary responsibility of the User
establishment and the Command HqrslService Hqrs trt complete
this preparatory stage systematically and expeditiously.
m Steps upto Go-Ahead Sanction
(a) After examination of the recommendations of the
Board of Officers, the Command HQrs will take the
following steps through the Service Hqrs :
(i) Propose inclusion of the works proposal
in the Annual Works Programme, if not
already done.
(ii) Propose specific phasing and allocation of
funds to ensure adequate fund availability
for the entire duration of the project.
(iii) Initiate preparation of Detailed Project
Report (DPR) for works projects of high
value requiring MoD/ Cabinet approval
under departmental or outside consultancy
arrangements.
(iu) Approval of CFA will have to be obtained
from the MoD for aPPointment of
Consultants for any purpose related to the
project, including preparation of the DPR,
subject to the stipulations made in Para
Oalanco Worka Procedure, 2007 I45 l
24 atrove based on Estimates produced
lry Engineer Auth<lrities.
(lr) It is reiterated that the CEA in such cases is
rlwuys MoD. A prop<lsal will be submitted after acceptance
ul' l)ctailed Project Report (DPR) to the CFA for granting
g "(jo-Ahead Sanction" amounting to 5 per cent of the
ruugh cost estimate for approving :
(i) The broad scope and features of the wuri;r
proposed.
(ii) Site surveys and development of land and
enabling works including preparatory
external services and utilities.
(iii) The engagement of outside consultancy,
designing or estimating work and the cost
thereof, subject to the stipulations made
in Para 24 above.
(iv) Delegation of special powers under Para
38 above to the Zonal Chief Engineer/
Project Chief Engineer.
(u) Appointment of a Project Management
Authority for steering the project through
all other phases such as detailed planning
and estimation, administrative approval,
finalization of
designs and drawings,
control action, execution and monitoring
of the physical and financial progress of
the works. The composition of and powers
which can be entrusted to such a Project
Management Authority is illustrated in
Appendix 'H'.
(c) On receipt of the "Go-Ahead" sanction, the
prcparatory activities mentioned at sub-para (b) above will
lrc started.
Note : It will be the responsibility of the Seruice HQrs to
ctnqtlete this stage uptct "Go-AheQd" sanction expetlitiously.
 Defence Works Procedure, 2007
[46 I
@| Steps upto Administrative Approval
(a) After the "Go-Ahead" sanction the engineer
authorities will start preparation of basic designs
and Approximate Estimates. However, in cases
where a Detailed Project Report has to be
prepared as per Para 57 (a) (iii) above, the
preparation of the Approximate Estimates may
be undertaken on the basis of the approved
DPR.
(b) The AEs for works which are to be completed
in two years shall be so framed that it caters
for escalation for two years. However, the contract
shall not include any escalation clause except
statutory increases.
(c) On the basis of the Approximate Estimates, the
Technical sanction for the works will be given
by the competent engineer authorities to enable
taking of Tender Action. In case of works of
high technical complexity tendering for Item Rate
Contracts may be resorted to.
(d) (i) In case of selective tendering, when
approved by the CFA the time to submit
tenders will be normally restricted to 4
weeks from the date of issue of tender
notice.
(ii) The Offer of Mobilization Advance as
indicated in Para 47 above will be made
to ensure prompt mobilization of resources
and commencement of works.
(e) Simuitaneously with the issue of tenders, the
Engineer authorities will submit the Approximate
Estimates to the CFA for issue of Administrative
' approval' will
Approval. The Administrative,'of
indicate thc detailed scope' the works
Drlonce Workl Procedure, 2007 147 I
sanctionecl, the date by which the works will be
completed and the budgetary sources from which
will be allotted. The Administrative
fun<ls
Approval will also indicate the scope of
consultancy required for the implementation of
the project.
|d| Steps upto Contract Action
(a) On receipt of tenders, the Engineers will evaluate
thc tenders and prepare a tender appraisal report
comprising :
(i) Comparative evaluation of tendered rates'
(ii) Finalized Approximate Estimates based on
approved scope of work, technical sanction
and lowest accePtable tender.
(b) The competent engineer authority will ensure
completion of detailed designs and drawings as well as
cost;d schedules and, if considered necessary, issue revised
technical sanction without delay after receipt of
Administrative APProval.
(c) On receipt of
Administrative Approval and
technical sanction, the contract will be concluded.
Note. It will be the responsibility of the competent Engineer
Authoity (CEA) to ensurelhat necessary documents are handed
over to'the contractor and the latter Storts the worl<s on the site
within a pre-determined time stipulated in the contract.
@| Execution and Monitoring of Works
(a) With a view to completing the works strictly as
per approved scope of works and time-schedule, the Project
Manig"-"ttt Group will be institutionalized by the
compJtettt Administrative Authority who, in tytg, will
reguiarly monitor the progress of the- works, help the
enlineeis in mobilizing physical and financial resources
anl remouing procedurpl bottlenecks. The review by the
Project Management Group will be carried out periodically
[48 I Defence Works Procedure, 2007
every six months. Such PMGs will invariably be constituted
I
for Projects costing Rs. Crore and above'
(b) user establishment will nominate a representative
to ttre Project N{anagement croup to coordinate the
functilnal rlquirements of the users with the Engineers.
(c) The Zonal Chief Engineer/Project Chief Engineer
cclncerned may approve cleviations/amendments to the
Contracts Lrpt; l0% of the Contracted Amount (CA)'
Deviation beyond this limit but gpto 20Vo of CA value will
be referrecl to the Project Management Authority, so long
as Overall cost remains within 10%o of Administrative
Approval amount.
(d) During the execution of the works, as far as
possible, utty for change in scope of wo.rk or
'ofdemand
designs an{/or specifications. ,will be
ietr,rfitting
discouragJd as it leads to interference with works
progru-L.t and delay in completion of the projects'
iln*.u.t, if considerecJ necessary, the Project Management
Group may engage Engineers/Architects and other
speciilists to review any part of the works project including
designs in order to expedite/improve the implementation
and/-or quatity of the works in progress or to detail other
technicai req-uirements of the total project of which the
works may be a part, subject to the condition that the cost
of such consultanry and resultant additional works do not
lead to exceed the tolerance limit.
Note : The Project Management Group will obtain regular
reports from the Chief Engineer on the phy,sical and financial aspects
"constructions-in
of the piogress and report the same to the CFA at
rlgular intervals and alio eisure that rivised administralive approval
oi tne CFA is taken for expenditure beyond tolerance limit well in
time.
)OryIII. COMPLETION REPORTS
@| (a) On completion of a work, completion reports
Drllnce Works Procedure, 2007 [4e]
wlll [c rcnclered in accorclance with the following procedure
Itt thc filrm set out in Appendix 'I'.
(b) Part A of the form will be completed as soon as
lhe proJect is physically completed, and will be forwarded
thrgugh engineer channels to the Engineer Adviser of the
('l'A. After being noted, they will be returned direct to
tlro CE concerned for completion of Part 'B' and
r€1tl)mission of the form in accordance with the existing
proccdure in para 379 MES Regulations.
(c) For the purpose of rendition of Part A of the
egmptetion report, each administrative approval, whether
It r.lot"t to a phase of a project or to an item of
rupplementary work, will be treated separately. These
rcji,tts will be replaced by a consolidated completion report
'A ut the final stage.
(d) However, the various phases and the supplementary
works, if any, will be treated as one project for purpose
of savings and excesses.
(e) Once Part A of the final completion report has
hcen completed, the work will be regarded as completed
for all purposes of the MES Regulations although the
tccounts may not have been settled. No further
nupplementary estimates may be accepted.
(t) The financial closure of the project i.e., patl 'B'
wlll be rendered as soon as possible but not later than l'2
months from the date of physical completion of the project.
n(lx. IMPREST AND ASSIGNMENTS
for making payments to
@ (a) The procedures prescribed
contriErs, labour etc. are in the MES
Regulations. Cash assignments will be placed by CsDA at
thJdisposal of CsWE, GEs and the AGE (if an AEE/AE).
ln the case of each CWE or GE the amount of the
ussignment will be fixed by the Chief Engineer in
conJultation with the CDA. Within the amount so fixed
[50] Delence Works Procedure, 2007
the assignment will be recouped on application to the CDA
us tteed arises. Generally each CWE, GH and AGE (if an
AEEiAE) will be placed in account with one Tieasury or
authoi'ized bank; but, where necessary, the assignment may
be apportioned between two or more treasuries or
authorized banks.
(b) However, to enable petty payments being made,
CsWE, GEs and AEEs/AEs holding cash assignments may
be also allowed an imprest upto a limit of Rs. 10,000' In
case of works carried out in remote locations or under
Para 55 above, this limit of imprest amount to be provided
with a CWE/GE may be further enhanced. The imprest
will be authorised in consultation with the CsDA concerned
by CsWE in the case of GEs and Rpp5/AEs and by CEs
in respect of cswE. The amount of imprest will be drawn
from iash assignment and accounted for initially under the
Suspense Head "Departmental Account Military Cash
Balince,'which should be cleared at the end of the financial
year, the balance being deposited into the Tieasury or
authorized bank as the case may be. The amounts drawn
from the imprest for payment will, however, be recouped
as and when necessary and charged to the Service Head
till the end of the financial Year.
(c) Outstation Junior Engineer B/R or E/M will be
allowed imprest by cswE/GEs/AGEs (if AEEs/AEs) vrithin
the limits specified in para 537 of the MES Regulations
upto a limif of Rs. 1500/-. These imprests will be_advanced
und t.tonped by CsWEiGEs/AGEs (if an AEE/AE), as
the case maY be.
)OO(. DEMOLITION OF BUILDINGS
@ (a) The demolition oronsale of any building etc',
for dernolition may be approved a demolition statement
(IAFW 1819) by the authorities indicated in Appendix 'J',
provided the book value of the building does not exceed
ih. ti-it shown against each of the authorities cited therein.
Oelonce Workr Procedurs, 2007 lsl I
(b) ln ordcr to dctcrmine the authorities competent
Io sirncti<lrr deltt<lliti<ln under the powers at Appendix 'J',
tlrc lrook value of each building (including ancillary
lrrriltlings) will be taken separately and not the total book
vuluc of all the buildings in a demolition statement.
(c) An assessment will be made whether it would be
rrrorc advantageous to undertake the demolition through
rlcplrtmental labour and the salvaged material used for
othcr works. Thereafter, the decision to undertake
rlcmolition as per MES Regulations will be taken.
(d) The cost of demolition will be dealt with as a
work and any proceeds from the sale or demolition being
dcalt with as laid down in para 828 MES Regulations.
(e) A demolition certificate on IAFW 2201 will be
submitted in support of bills in which charges for demolition
0ppear.
(f) In an estimate or reconstrqction, administrative
upproval to the execution of the service is authority for
uny demolition involved irrespective of the value of the
huildings to be demolished.
XXXI. REAPPROPRIATION OF BUILDINGS
@| Reappropriation means the useforof a group of
buildings, a building or a portion thereof, any purpose
other than for which it was constructed. Reappropriation
may be temporary or permanent and may be intended
either for an authorized or for a special purpose. They will
be dealt with as under :
(a) A re-appropriation entailing no alteration and
no cost. This can never be permanent re-
appropriation as the room or building must of
necessity be available for its original purpose.
This is initiated by the unit and sent to the local
Commander. Such appropriations may be
approved in writing by any of the authorities

[52] Delence Workg Procedure, 2007
mentioned in Appendix 'D' irrespective of the
Capital value of the building involved. Atl
sanctions accorded by an authority lower than
the Commander of an Area/Corps will be
reported to him. Each sanction will specif, the
period for which the approval will remain in
force and will be communicated to the Controller
of Defence Accounts and Garrison Engineer
concerned. It will be renewed as required. No
IAFW 1831 is necessary, nor will the particulars
be recorded in the Register of Buildings.
(b) A re-appropriation entailing alterations and
expense : This will be initiated by the unit
concerned on IAFW 1831, who may obtain the
assistance of the local MES authorities to advise
on the best method of adaptation, and sent to
the local Commander who, if he accepts the
proposal in principle, will ask the local MES
authorities for the approximate cost. The powers
of sanction in respect of re-appropriation
involving expenditure will be the same as laid
down in Appendix D, but no expenditure will
be incurred unless funds are available. All
sanctions accorded by an authority lower than
the Commander of an Area/Corps will be
reported to him, Each sanction will state whether
the re-appropriation is permanent or temporary
and the period for which it remains in force and
will be communicated to the CDA and Garrison
Engineer concerned. It must be renewed as
required and the particulars including expenditure
will be recorded in the Register of Buildings.
(c) Re-appropriation involving minor increases in
scales upto 5 percent of the authorized area
necessitated by constructional reasons can be
Drhnce Workr Procedure' 2oo7 [63 I
pcrmitted by the authority competent to sanctlon
Lxpencliture- for re-appropriation'^ Any
re-appropriation involving change of scales
UeyonO 5 percent or introducing a new p-ractice
wiil requiri the sanction of Government of India'
(d)Re-appropriationincludedinanadministrative
approval will not be approved separately on
fnfW 1831. The particulars including expe.nditure
will, however, bL recorded in the Register of
Buildings.
XUII. WORKS ENTRUSTED TO OTHER AGENCIES
@| The procedures for various works services
outlii6-cfabove are designed principally for use in MES'
but it is intended thit they should apply upto- out the
carried
Aclministrative Approval stage also to works
on behalf of the Mi.rirtry of Defence by outside agencies
like State Governments, Central PWD, P&T Railways'
state PWD, Port Tiust and such other Departments as may
tre notified from time to time. In the case of works
projects
..rrtittg Rs. 5 lakh and above, however, detailed plans and
ipecifi".ations will be shown to the Users with a view to
ensuring compliance with the scales and specifications as
,ppr""Jo by tvtinistry of Defence, before technical sanction
is accorded.
)OO(III. GENERAL
direct
[G6l| The MES formations may resort -1o
pur.fidof stationery and office equipment for. all engineer
post
activities such as pre-Administrative approval planning,
administrative approval planning and maintenance services'
ihe office equipment includes typewriters, intercom equip-
ment, calculitors, electronic stencil cutters, dictaphones,
tape'recorders, photocopiers, copying machines' franking
and
machines, addreisographs, filing ind indexing systems
lor.rpur"i, includin! peripherals/software. The list of items
 [54 I Delence Works Procedure, 2007
to be procured out of contingency establishment shall be
updated/revised by E-in-C's Branch periodically.
Expenditure incurred on initial purchase will be charged
to project contingencies (upto 3Vo at present). Repair and
maintenance expenses will be chargeable to repairs to
T&P-Sub head E-Minor Head 111-Works. No refeience to
DMR & F is necessary for purchase of the items mentioned
a!oy9_1nd c-hargeable to project contingencies. The powers
of MES officers for procurement of this item wif be as
laid down in item 4 and 5 of Thble ,B' of MES Regulations.
Dllrncs Works Procedure' 2007 [55 I
APPENDIX 'A' (Para 14 Refersl
BUDGETARY SYSTEM FOR DEFENCE WORKS
All works expenditure for Defence Services will be
budgcted and accounted for as under :
l. Works Expenditure under Revenue Head
(a) Expenditure on Revenue Works, Minor Works'
Ordinary an<l Special Repairs, Maintenance of buildings'
toads, iailways,- .o--utti.ation etc', Maintenance
and
bpcratiott and installations/workshops including payment
,f'tarifl General Charges like rents for buildings a1d lands,
ictes and taxes, Tools, ptunt & machinery, Stores-for-works
and
3nd maintenance, stores for Parks & Divisional Stocks
their maintenance, MES Advances as well as Wages and
sularies of MES establishment assigned to such services
nri tuOg"ted and accounted for under Revenue Head. The
icleuarrt- Budgetary Heads for such Revenue expenditure
for works ut O maintenance in respect of the various
gervices/organizations are indicated below :
Revenue Heads
(i) Army-Major Head 2076-Minor Head 111
(ii) Navy-Major Head 2077-Minor Head 111
(iii) Air Force-Minor Head 2078-Minor Head 111
(iv) Ordnance Factories-Major Head 2}79-Minor
Head-111
(v) Military Farms-Major Head 2076-Minor Head-
Misc
(ui) R&D Organisation-Major Head 2076-Minor
Head 108(I)
(vii) Inspection Organisation-Major Head 2076'Minor
Head 109(F)
(viii) Rashtriya Rifles-Major Head 2076-Minor
Head 112rc\
Is6 I Defence Works Procedure, 2007
(i*) National Cadet Corps-Major Head 2076-Minor
' Head 113(E)
(b) Details of sub-head wise budgetary classification
and account code Nos. are explained in Defence Services
Estimates and MES Regulations. The details of the
procedure for budgeting and booking expenditure on various
items of Revenue works and maintenance services are
explained in Section 13 of the MES Regulations.
(c) Revenue Works and Minor Works chargeable t<t
Revenue Head have been defined in Para 5 of this DWP.
Similarly Ordinary Repairs and Special Repairs have been
defined in Paras 8-10 ibid. Although treated as Original
Works, Special Repairs are budgeted and accounted for
under Revenue head.
(d) In case of Revenue Works the Ceiling on total
value of sanctions to be accorded in each financial year is
to be restricted to 1.5 times the budget provided for in
that year, while in case of Special Repairs such ceiling is
to be restricted to 3 times the budget provided for.
(e) Works in Progress : Falling in this category are
revenue works which were commenced (including those in
respect of which liabilities were incurred) during the
previous year(s) and/or the accounts of which are not finally
closed. After the provisions for such works made in the
annual budget have been accepted, funds for such works
will be placed in lump sum at the disposal of Commands
on the basis of demands made by them and other known
factors. Allotment of funds for individual works will be
made by Commands in the normal manner. Any funds not
required will be surrendered to Service HQrs through first
and subsequent changes-in-grants. If for any reason, funds
placed at the disposal of a Command are found inadequate,
application supported by full details should be made to
the Service HQrs concerned for additional funds in the
various changes-in-grants.
Drlonce Works Proceduro, 2007 167 I
(f) Ncw Rcvcnue Works : Itlr ncw Revenue Wtlrks
lignctioned in a particular year, provisions will be made in
fhc butlget <rn lump sum basis without the list of such
w0rks being prepared. After the demands for grants are
upprovecl, ttt" uicepted provisions for new works under
tievenue Heacl will be placed at the disposal of Commands
litr subsequent allotment for individual works. Any surplus
0r shortfail in allotment of funds for such new works during
the year will be adjusted in the same manner as explained
in sub-para (e) above.
(g) Minor \4lorks : All revenue works costing less than
Rs. t tatctr both new and those in progress on 31st March
fall in this category. Lump sum provision will be placed
-co--ands
at the disposal of for such works. It will be
incumbenf on Commands to restrict expenditure on minor
works to the funds placed at their disposal, irrespective of
the number of such works sanctioned.
(h) After the annual Demands for Grant are accepted,
the funds for carrying out other maintenance services etc.
as classified under Minor Head-Works of Major Head
Revenue of the respective Services/Organizations will be
placed by the Serviie HQrs at the disposal of Commands
ifter assessment of their respective demands and
expenditure trends. It is not permissible to exceed the
amount under each category placed at the disposal of the
command. Any surplus or shortfall in allotment of funds
for these itemJ of services during the year will be adjusted
in the same manner as explained in sub-para (e) above'
2. Works Expenditure Under Capital Head'
(a) The budgetary classifications for Major Capital
works and Low Budget capital works, as defined in Para
5 of this DWP, for eaih Service/Organization are indicated
below :
Is8 I Defence Works Procedure, 2007
MAJOR HEAD 4076 : CAPITAL OUTLAY
(i) Minor Head 0l-Army
Sub Head 050 Land
Sub Head 105 Military Farms
Sub Head 112 Rashtriya Rifles
Sub Head 113 National Cadet Corps
Sub Head 202 Army Construction Works
(ii) Minor Head O2-Navy
Sub Head 050-Land
Sub Head 202-Construction Works
Sub Head 205-Naval Dockyards/Projects
(See Defence Services Estimates for further Sub-
division of Sub Head 2051
(iii) Minor Head 03-Air Force
Sub Head 050-Land
Sub Head 202-Construction Works
Sub Head 206-Special Projects
(iv) Minor Head 04-Ordnance Factories
Sub Head 111-Works
(v) Minor Head 05-R&D Organization
Sub Head 111-Works
(vi) Minor Head 06-Inspection Organization
Sub Head 111-Works
Note : Details of budgetary classification and account code
nos. are indicated in Appendix 'C' to MES Regulations
(b) Carry Over Works : Falling in this category are
capital works which were commenced (including those in
respect of which liabilities were incurred) during the
previous year(s) and the accounts of which are not finally
closed. As stated in para 15 of this DWP, Carry Over Works
will have higher priority than New W<rrks while preparing
budgetary estimates and allotting funds for Capital Works
Dtlonce Works Procedure, 2007 lsel
in ilny I'irr:rncial year. After careful assessmentof the
lilhilitics already committed and likely to occur for such
(lnrry Over Works in each Command, funds for the same
will ire placed lump sum at the disposal of Commands/
Scrvice HQrs after approval of the Demands for Grants.
Alkrtment of funds for individual works will be made by
(bnrmands in the normal manner.
(c) New Works : Provisions will be made in the annual
hudget for such new capital works as are included in the
yeair Annual Works Programme. After the demands for
Srants are approve<i, the accepted
provisions for new Major
Capital Works will be indicated project/work-wise and
placed at the disposai of Commands/Service HQrs for
subsequent allotment as and when the individual works are
sanctioned. Supplementary work to a main project
sunctioned/released during the previclus year(s) will be
treatecl as new major work for the purpose of allotment
of funds. Funds for new Low-Budgeted Works will be
provided through bulk ailotment of funds for the purpose
to Commands.
(d) Any surplus or deficit in allotment of funds for
Carry Over/New Works will be adjusted in the manner
cxplained in Para 1 (e) above.
(e) Works not included in the Year's Programme :
Apart from the circumstances explained in Paras 34 to 36
of this DWP, necessity may arise for the execution of
runforeseen emergency works for which no provision has
been specifically made in the Budget. To meet the
expenditure on such works, a reserve of funds will be
placed at the disposal of the Service HQrs who may, if
necessary, sub-allot it to commands.
3. Allotment of Funds
The initial allotment of funds upto the total sangtioned
Budget grant both under Capital and Revenue Heads and
[60 I Delence Works Procedure, 2007
also subsequent allotments from the balance in the [61 I
Delence Works Procedure, 2007
sanctioned Capital and Revenue Budget grants held by is
Nrtte : Trtrnsfer of funtls in the
above categoltes
Service HQrs/E-in-C's Branch will be made with the lf,york m
concurrence of Ministry of Defence (Finance). Copies of i
1,,,^ i' iiiir 9" ty. i
i * ;i;:, :: :9^.?[ :!' ::,::,,:a t e +ory i'e'' fro
't'i,fna ut capitat ond from "t Revenue to Revenue'
all allotment letters will be endorsed to the CGDA, CsDA
and DGADS who are responsible for conducting the audit 4.3 Matntenance Services
of Appropriation. (a) By HQ Command/AOC-in-C/ Commands Chief
'between
4.1 Transler of Funds tingineers the Heads of Accounts relating to
between the two
ili;?l,t.g; and Installations but not versa'
Tiansfer of funds may be carried out as under :
(a) By the QMG/Equivalent Appt in other Services .ut.gotl"t-Normal to Special and vice
within the funds
(i) Between one major work in progress to inl gV Chief Engineers and.CsWE under
,,lucei at ;heir oisposa't between the detailed Heads
another major work in progress.
(ii) Between one major work (whether in ffi;;'ii iN"ril"r Repairs), c
(Normat Maintenance),
heads L' 3
iiic"rr"rat Ciarges) uld brtween the detailed under Minor
progress or new) to a new major work if & 4 of Sub HeJJ b (u) Tools and Plants and the
the latter is administratively approved and I'Iead 1l1-Works. Similaily, the Chief Engineers Funds
is included in the year's works programme. of
CsWE will also have, fuii powers of Tiansfer detailed
(iii) No other transfer of funds is permissible. between sub oetaileo Heuoi under the
relevant
normal maintenance and
(b) By the GOC-in-C/Equivalent Appt in other Services Heads for normal repairs, Works'
(i) Between one major work in progress and g"""t.f .t urg", i" i.tpoi of Air Force and the provision
Naval
another major work in progress. iff tn" abovJ Tiansfer of Funds are subject to
(ii) Between one new major work to another that :

new major work so long as the latter has
been administratively approved and
released for execution by CFA.
(iii) Between a major work in progress and a
new major work provided the latter is
administratively approved and its cost does
not exceed Rs. 15,00,000.
4-2
Sub-para (ii) and (iii) above are subject to the condition
that the new work is included in the annual works
programme and is administratively approved.
(i) Authorized percentages for maintenance etc"
where laid down are in no case exceeded'
Engineers
(ii) All Transfer of Funds made UV C!11t concerned
anO CrWi are reported to Service
HQ
No Transfer of
before tJ Mutttt at the latest' t-his
Funds will be permissible after date'
(c) No other transfer/re-appropriation will be allowed'
5. General
is., spread
It is of great importance that expenditure possible and
.u.r,ly over tf,e ;;titA-t during which work is
every effort must be made to avoid a
rush of expenditure
at the end of the Year'
162 I Defence Works procedure, 2007 Delence Works Procedure, 2007 [63]
6. Acquisition ol Land
APPENDIX 'B' (Para 22 Refers)
(a) Funds on this account will be provided for
by ROUGH COST ESTIMATE
respective Service HQ Major ge'aO 4076_Capitat
.unde1
outlay on Defence Services, Sub Major Head ,0i, Ar*y, STATION
Minor Head 050-Land,- Sub iVlajor Head 02_ Navy, NAME OF PROJECT
Mino,
Head 050-Land and Sub Major Head 03-Air eoi.!,
Minor
Head 050-Land. s. liem of Work Basls ol Cosl Remarks
(b),Budgeting and accounting of funds No, Calculation {Rs.l
... . under this Head
will be d_o-ne by DGDE as per insiructions of the concerned (a) (b) (c) (d) (e)

Service HQ. 1 (a) Cost of land

(b) Surveys and Soil lnvestigation
Basis will be
(c) Site Clearance and development Plinth Area Rate
includino demolition approved by
2. (a) Building (including internal servi- MOD plus Add for
ces like water and electric supply market variation
etc.) and difference in
cost of stores
(b) Air-conditionino & Refriqeration
3. Special items including cost of instal-
lation of equipment, plants, iJ anv.
4. Furniture At 57o of
item 2 {a)
5. External Services (rough cost of Al 25"/" ol
roads, water and electrical supply, item 2 (a)
sewaoe disoosal and area drainaqe)
6. Arboriculture. if anv
7. Consultancv, if anv
8. Continqencies (3"/" on items 1 to 6)
9. iEstablishment (limited to 2"/o on items
1to6)
10. Add for works involving other agen- TOTAL
cies

for MoD Establishment works, establishment

'eNote : For AEs
cost will not be included, howeve4 for deposit works it will be
included.
[64 I Defence worKs proceoure, zOOz
APPENDIX 'C' (para 22 Refersl
FORMAT FOR ENGINEER APPRECIATION
l. Broad categories of works proposed-Married and/
or OTM accommodation, workshop/storage
facilities, roads, runways, utilities or any othir
construction faciliW.
2. Details of each caiegory of works including size
and nature of accommodation and scales and
qpecifications proposed.
3. Typ" of constiuctions proposed-permanent/
temporary, authorized/soecial.
4. Brief ddbils of prepaiatory works or services
required-site surveys and development, roads and
communications, external services etc. and the
rough cost thereof.
5. Time required for preparatory works before
commencement of the main works.
6. In case of married accommodation :
(i) total number to be provided (rank-wise separately for single
for- and manied)'
(ii) number to be accommodated
by additions and atterations with
purpose for which originally
constructed -
(iii) number to be accommodated
in new
construction or in tent
plinths or a combination of
both (each indicated separa-
tely) with briet description i.e.,
permanent semi_permanent,
prefabricated or temporary_
7.(a) Type of construction for which A/As are to be
done.
(b) Brief description of original accommodation-
permanent, semi-permanent or temporary.
(c) Approximate area of buildings involved.
(d) Brief description of A/A involved.
8. Are any specjal items of works involved including
Dllrnce Works Procedure, 2007 I6sI
those which depart from approved scales of
accommodation ? If so, reasons for deviation,
appr<lximate quantities such as square footage
of floors and costs separately.
Any new or special technical facility, works clr
accommodation beyond approved or known
scales/specifications requirecl for which detailed
study and cost-estimation has to be made ? If
so, details thereof.
10. Approximate storage, garage, etc. area to be
provided (with brief description).
11. Approximate workshop area to be provided (with
brief description).
12. Are any rep-airs required ? If so, brief description
of buildings to be repaired and nature of repairs
required.
What external and internal services are required ?
Does any service exist ? If so, extent thereof.
L4. What rdpairs and/or additions and alterations
are required to existing services ?
15. Does
-the site involve any unduly high
expenditure on any service(s) ?
-do_ 16. Feasible target date of completion.
t7. Time required for completion of various phases
of the works in normal circumstances.
18. Special measures, f *y, including adoption of speciarl
procedure under Para 55 of this DWP required for
-do-
cornpleting the project by the target date.
19. Is uny Consultancy, departmental or outside,
required ? If so, details thereof.
24. Nalure of project management organisation and
staff required for planning & execution of the work.
21. Any other engineering/technical/management
aspects of the project which require to be
highlighted while planning, sanctioning or
implementing the project.
[66] Defence Works Procedure, 2007 Drlcnce Works Proceduro' 2007 [67 I
APPENDIX 'D' (Para 26 Refers) Notec
(Rs. in Lakh) I. to GOC-in-C will be also exercised by
Powers clelegated
GOC-in-C ARTRAC far HQslEsts of ART& C, Shimla'
A, POWERS OF ACCEPTANCE OF NECESSITY 2. The financial powers vested in offtcerc c6n also be mercised
hy their locum tenens wken the incumbents are on leave'
AND ADMINISTRATIVE APPROVAL
3. In determining the cFA in a case where the proieet iycludes
To be
To be
exerclsed oxercised wlth
Remark3
hoth authorized and special items of worlq the criteian shall not
he the financial powers for the authorized items alone. In
Wllhoul IFA'g IFA'e
"f ry"*the
Concurrence concurrctnce tttlch a case, theiefore if the estimated cost af the total af special
Competent Flnanclal Autho- Speclal Aulho- Speclal Items of worl<s eiceedi the ftnaneial p,2wers af !4e CW-for those
Authority rlged Works rloed Worke
lfems tile administrative approval shall be issued by the CM under
Works Works
whose powers the special items of work faII.
(1) el (3) (4) {5) (6)
4. The financial powers delegated to station commanders will
(1) Govt. of lndia Full Full Full Full
be exercised"by all Staiion Commanderc irrespenive of whether they
(2) coAs/cNs/cAs 120 20 1500 75 arc appointe7 under Rule 20 (a) or under Rule 20 (b) of the
(3) GOCjn-C/AOC-|n-C/FOC-|n-C 75 7 500 30 Regulations for the ArmY.
(4) Corps Commander 37 3.75 300 15 5. There will be no separate stage of release after the issue of
(5) Cdr ot an Area/lndependent 22 0.75 200 8 administrative approvat. CFA will make initial allotment of funds
Sub-Area/GOsC ol a Div/lndep. lo enable MES io commence planninglexecution of worlcs'
Bde/Gp/Flag Otfr Comd Area/
Fortress Cdr Andaman and
6. The Worl<s executed under Para 34 & 35 of the Defence
Nicobar lsland worlc Pmcedure, 2007 witl also be subsequently approved under
(6) Cdr ol a Sub-Area 15 0.5 100 2 CM Powers given above within a peiod of six months'
(7) Stn Cdr ol the rank of Col 5 0.5
7. The worlcs propasals be sanctioned by CF'4s mentioned
& above above personally belori Adm approvals are issued'
(8) Stn Cdr below tho rank of 5 0.5 8. Special dispensation fo RR Force to execute Revenue Worlcs
Gol & above in one Adm Approval uP ro Rr. 10 Lakh-
(e) oMG 50 2 ln r/o Army 9. Expenditure for RR Forces to be bcoked to Maior Head
HQ olfices.
Responsibili 2076, Minor Head 112 G.
ty placed on
Adm &
Coord vide
MoD lettor
No. A/21634/
CAO/Coord
dt 24 Mar 06.

B. POWERS FOR DEMOLITION OF BUILDING

coAs 50

GOC-in-C 25
[68 I Defence Works Procedure, 2007 Oelence Works Procedure' 2007 [6e]
N.B. : The items of work in this form are appropriate
APPENDIX 'E' (Parp 29 Refersl lor a building Project. The items may bevaried as necessary
APPROXIMATE ESTIMATE lor other projects.
PART-I : Abstract of Cost
Basis of Cost of
STATION.
lternFln-Ihe Abstract o1 999!
N.B. : (a) lnstructions for preparing this Memorandum
NAME OF PROJECT. will be issued by Engineer-in-Chief.
BRIEF PARTICULARS OF WORK TO BE DONE (b) ln Part I of the approximate estimate a ;;ote
Iteme of Work Cosl Remarkr
*1ll bb given against the provision for each item of work
lndicating the percentage added in part ll for variation
Srl.
Na-
1. Cost of Land of rates.
2. (a) Surveys and Soil lnvestigation
Note : For AEs for MoD Establishment worlcs, establishment
(b) Site Clearance and Development
cost will not be inciucled, howeve4 for deposit worlcs
it will be
3, (a) Buildings (including internal water supply and
electrical work) included.
(b) lnternal Sanltation
(c) Air-conditioning & Retrigeration
4. Furniture
5. Special items ol work
{to be detailed in Part ll)
6. External Services
(a) Roads
(i) lnternal
(ii) Access
(b) Water Supply
(c) Electric Supply
(d) Sewage disposal
(e) Area Drainage
7. Arboriculture, if any
8. Gonsultancy, il any
9, Contingencies (3% on item.s 1 to 7 above)
10. Establishment Charges
(limited lo 2'/" on items 1 to 7 above)
11. Railway Works
Grand Total
(a) Time required for physical completion ot works
under normal circumstances from date of
administrativa approval.
(b) Time required lor physical completion of works
ll carried out as o€r Para 55 of DWP.
[70 I Defence Works Procedure, 2007 Dclence Works Procedure, 2007 [71 I

"APPENDIX 'F' (Para 31 'e' Refers) APPENDI4 'G' (Para 32 Relersl

TIME FRAME FOR .PRE.ADMINISTRATIVE REVISED APPROXIMATE ESTIMATE
APPROVAL PLANNING PART-I : bstract of Cost
(in weeks) 8TATION.. NAME OF PROJECT............'..
lnitiation of Demand for new works with Statement of Case, RIC 6
& Engineer Appreciation BRIEF PARTICUI.ARS OF WORK TO BE DONE..............
Approval of case by Comd. & convening of BOO 3-5
Board Proceedings I
Scrutiny of BPs & Acceptance of Necessity 3 Cost of Land
Preparation of AEs (a) Surveys and Soil lnvestigation
6
Site Clearance and DeveloPment
Scrutiny of AEs by E in-C Branch b (a) Buildings (including internal water supply and
Processing ol BPs & AEs by Service He 2 electrical work)
(b) lnternal Sanitation
Scrutiny of AEs & Mministrative Approval by Service He 9 (c) Air-conditioning & Relrigeration
Receipt of Administrative Approval 2 Furniture
46-48 Weeks Special items of work
(to be detailed in Part ll)
External Services
(a) Roads
(i) lnternal
(ii) Access
(b) Water SuPPIY
(c) Electric SuPPly
(d) Sewage disPosal
(e) Area Dtainage
7. Arboriculture, il any
8. Consultancy, if anY
9. Contingencies (3% on items 1 to 7 abovo)
10. Establishment Charges
(limited to 2% on items 1 to 7 above)
11. Railway Works
Grand Total
(a) Time required for physical completion of works
under normal circumstancss lrom date of
administrative aPProval.
(b) Time required for physical completion.ol works

N.B.:Theitemsofworkinthisformareappropriatelor
abuilding Project. The items may bevaried as necessaryforother
projects.
 DeJence Works procedure, 200? I{ :f"i
,v tr
Defence Works Procedure' 2007 J

(c) To review and issue directions on extension of

time granted to Contractors as per recornmen"
COMPGSITION OF PROJECT MANAGEMENT dations of the ZonallProiect Chief Engineer for
COMMITTEE AND TERMS OF REFERENCE a period of 'over and above three months'
coMPOStT!ON (d) To engage Engineer/Architects and other
(i) Senior Engineer Officer DGWADG Chairman specialists 1o review any part of the works pr*ject
(To be nominated by E-in_C) including designs for thd purposes indicated in
(ii) Rep. of Users/Service Hqrs Para 60 (d) of the DWP, 2A07"
Menrber
(iii) Rep. of Def. (Finance)/IFA Member
Or
R.ep. of Def. (FinanceAil'orks)
(In case of works projects Member
approved by Government)
(iv) Z,onal/Project Chief Engineer Member
(v) Project Officer ACE (Plg) of
Zonal CE 341 6
TERMS OF REFERENCE
1' To steer, monitor and review the physical and financiar i:
progress of the project until its completion.
2. To take suitable management decisions for herping
the
engineers to expedite initiation and completion
of various oiort.,
programme schedules viz.
(a) f9 approve mobilizarion advance upto LTVo
wherever considered necessary.
(b) f-o apRrove recommendations of ZonaVproject
Chief Engineer for issue of deviatirons/
amendments to the Contract beyond 1,0Vo and
upto the limit stipulated in the Contract
Agreement including change in specifications,
material
Td technolory, but subject to the
condition that the ceiling of sanctioned cost of
the project including tolerance is not exceeded.
 l74l Defence Works procedure, 2007
t75 I
Delence Works Procedure, 2007

Part B
COMPLETION REPORT FOR ORIGINAL WORKS 8. Completion cost Rs""""""'
approval""'
Head of Account. 9. Percentage of excess over administrative
Name of Area....... 10. AuthoritY Passing the excess
Division 11. Certifiedthatthefollowinghavebeencompleted
in resPect of this Project :
(a) Record Drawings of buildings'
Part A (b) Periodical Sewices Measurements'
i.j rut"tution of Cbntt' Plan where
necessary'
1.. Name of work....
(d) Completion cost recorded in the Register
of
2. Authority according administrative approval and Buildings.
amount.....
3. Total amount of Technical Sanction
4. Date physically completed Date.......-....'..AGE
5. Recorded expenditure upto (4)............. Date...............GE
6. Estimated amount of liabilities outstanding on Date...............UA
(4) ...... Date...............CWE
7. Certified that the necessary entries have been
made in the Register of Buitdings/plant Record
Bogk (in the case of furniture, certified that the
articles have been brought on ledger).

Station
No............. ..............Dare............... .. AGE
Forwarded to CWE through U.A GE
Forwardefl to CE CWE
Fonvarded to E-in-C CE
Noted and returned to GE E_in_C
CE
CWE
 [76] Defence Works procedu re,
ZOOT

POWER FOR pEMOLtTtoN

gF BUILD|NGS

Government of lndia
coAs/qNs/CAS

&-#;g"6inde' su o a'"" t*fiEtfifi"iffi

,?:i**":i^1"8"fl#"?llood;;;;;;;;
StationCommanderof anarn^.^-r*-lll]]lll-l-_
3;ils-t},ilp.pqill;i}::ffi ;[Tlti$*i*?ff
"ilF T ;5,'j?l;
;":lri, %fr'fl ; #:ru'l-i'rF:i:
Chief Hydrographer
I hotrtinn rh6 ,^-r- -, ^lbous,

frff;*#?;h{fr.t#?'ffi d/..fr i'd;ji':"

ADDENDAS
sus 0r the r;k oi-dr";
SJation Commandors betow
the rank of Lt Col/NOlC.;;;
;srlj"nn:;s
ri "?#fi :ffitft m: r* ::
3i,l'#;*l'nl 6;* ::1,1 3ifi:T di:tr
hfriii,fi:-.+e:t"##"".'f
';t'# ?:,,"J
d;"ff fi:

(b) The demorition or sare

of any buding etu.
oi'iii'ii'7'iii for demorition
o, 1,i to rJii ii',i
;:jlX:,:',ni:*,ry"::' *i,n
(c) For items a!. (vii)_and
(viii) at Mumbai Vishakhapamam
TESf|,:rfe
powers on t{auy iaiiti
i, exercisert by the Foc-tr_
(d) The financiul
.powers delegated to station commancler
tlide (vii) (viiii above *iflot
tnespective of whether,rn
*riiti'u:y ort station commanrttrs
under Rute 20 (U of ,n, y
,ry giir,ir(
under Rute 20 (a rtr
)
rtrgrioi["ni'',,j'tnu Army.

&.{Au
F dd""d"i
AND SCRUTINY OF ENGINEER DOCUMENTS1
RESPONSIBILITY FOR PREPARATION (RuPees in takhs)

Rouch Goq!- ADDrox Estimgtee Engineer

st. Comp3font Flnanc-ial AulhoritY Prepara. Scruliny App(ecit-
Prepara- ScrutlnY Uort
l{o. tion tlil

Zonal CE DGW Zonal CE DGW Zonal CE

Gort. ol lndia
Zonal GE DGW Zonal CE DGW Zonal CE
2 COASGNS/CAS Zonal CE Comd CE Zonal CE Comd CE Zonal CE
3. GOGIN-C/Equival€nt in Naw 6 Aq rorc€
O/vE Zonal CE Zonal CE
C\,VE Zonal CE
4. (l) c'wE GSAGE (|) cwE ct/vE
Commander of an Area/ rnill s'o nt""lG'OsC of a Divison/CIFRR/lndep Bde GAAGE
5. (o
Gp/ EQuivalent in Naw a Ar rors{t AGE GE AGE GE GE
ffiR sectors/ Equivalent in Naw &Air Forc-e
Gtr/AGF III ..Wtr al/rrF
6. GtrIAGF {I} r:WF
AGE 0 Supdt AGE (l) AGE (l)
Foroe SuPdt,
7. Station Commanders ol all ranks in Amy/Navy/Ar Gde l{ Gde I

GE AGE GE GE
AGE

will be carried out as per Section 10 of MES STANDING

Notes : t. Technical scrutiny of E/lv1 Projects
for work
2. ll3il,:-?fr"pu,",ion of
Rough.cosvApproxi.{g..Frri-l.yl"e'""". Appreciation
a"uo'u!'upon cwE and these"docu.eoir will be ssrulinised
belonging to Navy & ;; itr*-fru
by Zonal CE.

t Annexure 'E' ot MES Standing Orders' 1995'

 t80 I
Addenda-Ii
RAISING OBJECTIONS IN FORMATION
HEADoUARTERS oN woRKs MATTTCs'
l" The asnecr ,oi detining the division of responsibility
betw,een staff and. th. E;d;;&r"(ffi3i";'#;;fiTit ob-
jections on works has beeriunder consideration
at this He for
some time" Whereas the powers to sanction works
in various formation. comminders, the iesponsibility
ui" u"rt.O
For execution
of works and submission of rechnical ddcumenti'ii irrui or trr"
fy8ineers_ (MFD. The issue was examin.O in wittr
Air and Naval FIQs ""nr"flaiion
it has consequently been O""it",f tf,ot
.and
the areas of responsibility would be al give'n i" irr. i""""eding
paragraphs.
.2: s11fl Responsibirity. sraff authorities wiil be responsibre
r.o dearwrth and repry ro objections pertaining to the fbnowing
works matters :
(a) Irregularities in according the sanctions.
(b) Sa-nctioning of works under paras 342 & 3Sz of DWp,
2007.
(c) changes in scope of work due to administrative reasons.
(d) 4r"o$ing of sanction without prior possession of lancl.
.(e) Non-finalisation of cases pertaining tb ,""ou"ry of .*n,,
allied.charges, barrack once the T"O"io""ii''oglnri"r,
units have been decrared{rT1g"l
defiulters despite ,ii ilil iiii" uy
MES authorities- Administrative actions to recover such revenues
due to the state should thereafter be taken uy ,turr
u"irro.iri"r.
These actions are ro be raken by rhe staff 3'monthi
uit"i tn"
:r:::_:.lj"tj:",bJ rhe MES auihorities una ili.ii'."nrlqu"n,
Oeclaratton as det-aulters.
' 3. Engineers (MES) responsibility. objections on ail other
aspects of works matters not couereo in puru 2
at ooe--u't*r*
otherwise specified wourd be crealt with by tfi" r"ei";.*
lnrEs;.
. 4' To ensure that the areas of respo_nsibilit! ur. generafiy
wcll dcfined, the derineation of responsibirity iir ctcafins *ith
and answering rhc audir objections his u"en gru"n
attached. "i'effi."a"
5" A reference. is being. mage to the CsDA accordingly
to
issue suitabre directions to ihe cswE ." trr" ,"ur";'"i;";
,r"
1 OMG ietter..No BtOlZ4TlAple3W {poticy) dared 16 Mar 89
a A,'rgneo wtth corresponding paras
ol DWp, 2007.
t8t1
rcquested to disseminate this information to all fbrmations units
under your commands.
Appendix to Para 4 of letter No. B/0124TlAple3W (poticy)
dt 16 Mar 89
1. The delineation of responsibility to reply to audit ob-
jcctions pertaining to works matters between'Siaff and MES
are given in the succeeding paragraphs.
. 2. StalT Responsibility-.Staff authorities wil be responsible
to deal with and reply to objections pertaining to :-
(a) Irregularities in according the sanctions.
(b) Sanctioning of works under Paras 34 and 35 of DWp,
2007.
(c) Changes in scope of work due to administrative reasons.
(d) According of sanction without prior possession of land.
.(e) Non-finalisation of cases pertaining to recovery of rent,
nllied.charges, barrack {ama-ges once the lndividuals, agencies,
units have been declared defaulters despite all actioni tiken by
MES authorities. Administrative actions io recover such revenues
due to the state should thereafter be taken by staff authorities.
'lhese actions are to be taken by the staff 3 months after the
lmue of. notice. by the MES aufhorities and their consequent
tlcclaration as defaulters.
. . 3.. Fngineers (MBS) responsibility-To be responsible to
dcal with objections pertaining to :-
, (u) Irregularities in scales, authorisation, rates and specifica-
lklns adopted in the sanctions and administrative approvals and
latcr, in adopting the irregular specifications, rate, iuthorisation
lnd so on during execution of lvorks.
, (b) Delay in raising of bills against individuals, agenceies,
private persons, contractors, units, for licence fees," barrack
dmages, rent and allied charges and so on. To take adequate
lqtly up acticn to effect r6coveries is the responsibilidy of
MES. After all the actions have been taken by MES, and three
months after the respective individuals, agencies or units are
daclared defa_ulters, further actions are io 5e taken by the staff
tt per para 2 (e) above.
(c) All aspects associated with conclusion and administration
rtf contracts.
(d) All other aspects not included in the Staff responsibility
wlth regard.lo_.wor\s matters unless otherwise specified, will bi:
lhc rcsponsibility of the Engineers (MES).
 t 82 I
Addenda-III
MANAGEMENT OF OPERATIONAL WORKS1
SECTION-l : INTRODUCTION
Detinitions
C)perational Works
L. Operational works are generaliy of a temporary nature
actuallv nteded fbr the condult of operations for formations
;i.;;tli "on..tn"d with such' operations' Works will not bc
;;;;A as operational works if ihey can be dealt with under
normal worki procedure, without risk to thc progress of opera-
tions.
Operational Works Area
2. Operational works are undertaken in areas which ac-
cording to'g"ogruphic location and military. situation are specifi-
rgperational Works Arca' by thc Government
.rif, O?"fui"d is
ilil ,i*; lo tim..'such areas will conform ro rhc areas of
iurisdiction of operational formdtions and static line of com-
';;;ili;; of f,rr'nutions having an operational role. Operational
worts Areas have been *peiified ,ride Gouernment of dated India
Mil"try of D"f"n"" letter Nb. 05633/Q3W liii234lQ.D.8/48
23 Jan" 1948 as amended vide their letter No. A/00955/Q3W
(rolicy)/375lus/D (w-1) dated 09 Mar 1981'
Scope and Type of Operational Works
3. Opeiational works are restricted to the following types :
(a) Field defences.
fUl Construction and improvement of airfields' roads
and
bridges.
(c) Field rvater suPPlY
td Ancillary buildingi- to tented camqs and hospitals'
("i Shelteri (but noi hurs) as a substitute for tentage.
(n
\/ Constructions of advancc landing grounds' helipads'
roads (other than class 9 and above), bridges, ropeways'
opout)onul and technical accommodation "provided
tliat the sanction is accorded by a formation. com-
mander aot lower than a division commander or
equivalent in cases when the operational work in
of M'E'S' Precis No' 1601
Para wise reproduclion
lntl
tlut:stion is cxllc:ctcd to lust morc than thrcc yeitrs
l'rorn thc datc of complction.
(g) Elcctrification to thc minimum extent considered
ncccssary tcl meet requirements of field def'ences,
opcrational and technicai accommodation and hospitals
(cxcluding residential accommodations), if this is con-
sidcrcd essential for operational reasons. In cases,
where electricity is not available from existing resolrr-
ces, new generating piant may be installed. If the
buildings are Lreing maintained by troops, payment of
electricity biils can be made from the grant for opcra"
tional tasks. [Authority : Army Headquarters letter No.
05633lElect/Q.1W (Policy) of 12 Aug 19751.
(h) Lightening protcction.
Note : All works ether than th.ose. listcrJ in Paragraph 3 above qre
nrrntal works and cre govemed by the provisions of Govemment of
lndia, Mitr of Defence Department (Army Branch) letter No. 6238211Q
ll/-w iii dated 09 Jan 1947 and Govemnnent of India, War Department
1,.lir Branch) letter No. 010641019/4 dated 25 May 194V.
SECTION -2 : OPERATIONAL
WORKS PROCEDURE IN OUTLINE
Ordering of Operational Works
4. Commanders in Operational Works Areas may orcler
thc execution, within their respective areas o1 rcsponsibility, o1'
nny opeqational work provided the necessary st()res are cither
nt their disposal or are obtainable locally. Otherwise application
must be made to higher authorities.
5. Orders sanctioning works and requisitioning or hiring
ol'buildings and land will be recorded in writing and communi-
e:ltcd to the rcsponsible engineer authority and to the Controller
rtl' Def'e.nce Accounts unless the tactical situation renders this
('()urse impossible.
Executing Agency
6, Operational works may bc ordered on any of the
lilllowing executing agencies--
(u) Formation engineers.
(b) Military Engineers Services.
(c) Other Construction agencies like Public Works Depart-
ment, Central Public Works Department, Border
Roads Organisation and the Railways.
7. Formation engineers may not always be in a position
 t84 l
to execute all the operational works planned. In such cases
work orders rnay be placed on the Military Engineer Services,
Border Roads Organi-sation and other construction agencies if
permitted by theii own department- procedures. However, no
work will b6 ordered on civil agencies in areas where Military
Engineer Services exist, withouf prior concurrence from Com-
mand Headquarters.
Execution bY Formation Engineers
8. Formation engineers will execute operational works
ordered on them depaitmentally. They will not execute works
through contract.
i. Formation engineers who are ordered to execute olera-
tional works will be piovided with Supplies and Services (S and
S) lmprest under the sanction of the Chief Engineer, Corps
Tire sinction issued by the chief engineer for this purpose will
-
specifu the monetary limit. The imprest account number will
b^e allctted by Contioller of Det'ence Accounts on application,
after issue of sanction by the Chief Engineer. Units will operate
the S and S Imprest aCcounts in accordance with the relevant
orders.
1.0. Engineer stores specifically issued for use in^operational
works and incorporated in them will be struck off charge on
completion of the works on the basis of proper. incorporation
certificate rendered by the executing units or sub units.
L1. The commander competent to sanction the operational
works may authorise formation engineers to purchase stores
required (being not available wi.th dependent ordnance or en-
gineer defots) from anywhere within the area of his responsibility.
tlo-"n"., the Corps Commander may' if he so considers fit,
give the commander competent .to sanction the operational
iorks general or specific permission_to_-make purchases from
ureas el*tending upio the whole of India or only a specified
part thereof.
L2, No separate sanction is necessary for using troops,
war Equipment Table (wET) lquipment and transport available
with th'e unit for execution of operational works. No charges
are to be levied for these.
13. No civilian tradesmen will be employed on operational
works in sensitive areas. However, in security cleared areas
civilian tradesmen can be employed to an extent Of five percent
i;f the estimated cost of each lob, provided it is included in
ihe Technical Sanction issued by the Chief Engineer, Corps'
lssl
No civilian tradesmen and labour will be employed on main-
l(:nllrcc of operational works assets.
14. It local labour is hired, the nerrick rates should be
published in the formation routine orders and a copy of the
r;nmc should be appended to the muster rolls while forwarding
Irr thc Controller of Defence Accounts. [Paragraphs 1l of
Iingineer-in-Chief's Depanmental Instructions issued vide their
l.attcr No. 66449/F2 (WPC) dated 19 May 1977 refersl.
Execution by Other Agencies
15. When operational works are ordered on agencies other
lhnn the formation engineers the procedure of the respective
dcpartments will be followed in executing these works.
L6. In case of operational works executed by the Military
lingineer Services, monthly expenditure return will be submitted
by the Military Engineer Services unit concerned to the Chief
lingineer, Corps and the Controller of Defence Accounts through
thc AAOGE. For other executing agencies, the Chief Engineer,
(-'ommand, will coordinate the procedure to be followed for
lncurring expenditure and for submission of returns to the
Controller of Defence Accounts and the agency concerned.
Pnyments by cheque, instead of book debit, may be made to
thc executing agency, if so required by them.
Technical and Financial Control
17. Prior to the execution of operational works, technical
*nnction will be issued by the competent engineer authority
trrncd on a detailed technical project and a draft technical
runction initiated by the formation engineers or the concerned
cxecuting agency.
18. Chief Engineer of the formations will assess the ap-
roximate cost on the basis of draft technical sanction submitted
y the formation engineers soon after the work has been
*rnctioned and intimate it to the Controller of Defence Accounts
eoncerned. The Controller of Defence Accounts will thereafter
maintain the construction account and will inform the sanction-
ing and technical authority as and when the ceiling is exceeded.
lf, however, at any stage during the execution of work, the
npproximate cost assessed earlier is expected to be exceeded
due to change in scope of work or design, the Chief Engineer,
will intimate the Controller of Defence Accounts the revised
ceiling, giving reasons for the variation, under intimation to all
c<lncerned.
 t86 l
Handing over of assets, their
accounting and maintenance
Handing Over and Accounting of Assets
19. (a) The formation engineers will intimate the date of
completion of the operational task to the formation headquarters
who will order a board of officers to check that the assets have
been constructed according to the specifications approved by
the Chief Engineer of the formation.
(b) The board will also attach the list of surplus stores
alongwith the cost. This should be supported by the closure
letter by the formation engineers while sending the copy of
closure letter to the Chief Engineer, who will issue disposal
instructions for the surplus stores.
(c) On receipt of board proceedings duly approved by the
formation headquarters the formation engineers will enter the
details in the Numerical Assets Register and also in the Barrack
Inventory of the concerned unit area. For each unit area the
barrack inventories will be prepared in quadruplicate. The assets
will then be handed over to the user units based on the board
proceedings. One copy of the barrack inventory will be retained
with the formation engineers, one copy each will be given to
user unit, bridge headquarters and the division headquarters.
(d) The formation engineers will also mark on the assets
the serial number as per the numerical assets register, job
number and date of completion and the executing agency prior
to handing over of these to the user.
Maintenance of Operational Works
(a) Divisions will convene a board of officers to assess
the maintenance grant for the following year. The board proceed-
ings will be submitted to Corps Headquarters, Engineers branch
by the end of November each year. On the basis of actual
requirement, the Chief Engineer will demand funds through the
Quarter Master General Staff Branch for maintenance.
(b) On receipt of board proceedings from divisions, Chief
Engineer will scrutinise the proceedings and reflect the changes,
if any, required in the "First Changes in Grant" report sent to
command headquarters in December.
(c) An yearly allotment of funds for maintenance of opera-
tional works assets will be made by 30 June for the current
year to the Chief Engineer, who will sub-allot these funds to
the formation engineers on the basis of board proceedings
received from the divisions.
(d) In areas wheie the Military Engineer Services has been
ryh
t87 l
,lnducted, operational works assets will be handed over to them
for accouniing and maintenance. Assets for which complete
ruction accounts are not available, Chief Engineer will
the cost of assets in consultation with the Military Engineer
,$e entered in the record. The cost
or alteration or special repairs will aisil be entered in the
tccords and the overall enlranced value of the asset, used for
the calculation of grants for maintenance. dssets handed over
ito the Military Engineer Services will then be governed by
normal works procedure.
Disposal ol Operational Works Assets
Disposal of operational wbrks assets that have outlived
''i 20.life oi have deteriorated beyond economical repairs or
their
lre no longer required, will be carried out under the orders of
lhe Divisional Commander, who had ordered the execution of
works. However, concurrence of Corps Headquarters will
obtained prior to dismantling and disposal of such assets'
21. The division commander will order a board of officers
assess the serviceability of stores being dismantled and to
lccommend disposal of stores.
22. On the basis of recommendations of the board, the
will issue orders fbr dismantling of assets.
: 23, commander
The formation engineers will strike off the assets from
the numerical registers and intimate the same to the fbrmation
[eadquarters. Unit barrack inventories will also be duly amended.
24, T\e retrieved serviceable stores will be used only for
nance of operational works assets or in the new opera-
works within the defined operational works area.
;djustment carried out.
' 26, All unserviceable surplus stores should be returned to
pngineer Park or Field Ordnance Depot for disposal.
SECTION -3 : RESTRICTIONS
IMPOSED ON OPERATIONAL WORKS
By Army Headquarters
27, (a) No operational work will be ordered unless it has
bcen appioved by- Army Headquarters, Directorate of Military
Operations and funds are allotted for it.
 l88 l
t8eI
aDorox' 12 of 15 lakhs
tenance works to the extent.of
(b) No operational work will be sanctioned by.a formation involving phvsical
in a year. Tifi;;;Jn"fuO"t
tdsi<s
commander bdlow the level of a division commander. thos'e jobs
execution cli"t"tt-' 6ti does
not include
(c) The above restrictions will not be operative during which in rirre -and
of stores and equipment
actuai hostilities or when hostilities are imminent, when full "ofi'putrttase
such as generatois pumping sets'
' "' \ animal
-:
powers may be exercised by all commanders vested with powers (d) ,*re a,,aiuffi'lft"ut"i (troopi and civilian)'
io sanction operational woiks. On termination of hostilities, the and mechanical transport, stords
and equipment must
procedure laii down in Section 7 of Works Manual (War) India itself'
be plannef- ui-tt'" pfanning stase
iggs *ilt be adopted lAuthority : Army Headq,uarters No' (e) The hirini o'' u"qui'ition--of iand should also be
A100965/Q3W (Policy) dated 09 June 1977 and Army_Headquarters tutu*t"t General staff before
ur""r,u,n"'5 uj tn" Er"ii"i
Ietter N;A100955/Q3W (Policy) dated 15 Jan 19751.
the operaiioial works are sanctioned'
Purchase of StationerY. Schedule of Demand
28. There is no provision under the operational works
procedure for purchase 9{ s14i-qnery - lAuth ority ^: . Army -!ead' Operational Works the demand for new
quorttrt lener No. B\S7SS1\QEW (Policy) dated 04 lan 19771 32. The formations should"a;;dlproject
stan loperations)^ l:lntn'
Time for ComPletion. ooerational works ilIil" each veir as per Appendix
ofs"p'"Tp".t
"ti"irtt- *fltuld be tisttio in tieir oider of
corps headquarters ":y
29. No operational works should extend peyond two working
seasons. If a major or immediate delay' is envisaged, corps 'A' attached. The
headquarters should be informeg eivi^ng the reasols .for the nrioritv.
t"'"^*r3. will scrutinise
The General Staff (operatiot ns) branchwith the chief
delayindicating revised pro_posed^ qlrte of comple-lio.. lAuthority : in coni,lltation
Army Headquirten letteV No. Al109syQ3w (Policy) dated 15 Jan the demands of th;-ib;;;ridnJ th" Cotpt commander for
1e7sl. Engineer ana win''pJi';ffifip;;
uppto;;] branch will 'forward
The General Staff (operations)
SECTION-4 : PIANNING OF OPERATIONAL WORKS
the final list of n,r-*u", of oleiationut
iuort approved by the
Corps CommandeJio Ciuu't"r^
Masterbeneral Bianch (Works)
Staff (operations) and
Planning PersPective wrro wlr forward ,il; ;#'i;.G11;t"i
30. A three year plan for operational works should be Quarter Master G;;;tj'B-'"*tt
Ol^tworks)' bommand Head-
drawn up for the corps sector on a roll-on concept. This plan quarters by 10 o;;;;^;"J't"ttl Cbpies of demand will also
^the corps headquarters
be forwarded to ;;g;;*r ;t;;;h
at
should de made at iorps headquarters by the General .Staff
lOoerations) Branch in ionsultatinn with headquarters divisions and to Divisions'
)nd tt Chief Engineer and should be approved by.the Corps 35.Forworkstobeexecuted..byagenciesotherthan
ctriet' engineer.will'con"sult them
" regarding
Commander. Thisllan should be reviewed periodically to cater formation by them for
for changes due to financial constraints. "rgin""ii
the approximate ;"';;^;ii *. t*" required
f f. iVtrite planning operational works, the following will siarr (bperations) branch
compfelion, b"foi""'th; G";";;r. headquarters'
be kept in view :
(a) Type of work should be restricted to those mentioned
ffilj5ffi# G;""d
Grant
to Command
Maintenance
in ParagraPh 3, Section 1'' 36. Chief n"gin""' Cgrps will fonvard the demand for
-cointnuno
(b) headquarters through
\ / Only thise works to be-planned and executed under maintenance df;'; in the first'week of October
opeiational works procedure-which cannot be executed Quarter Master Etn"ti $;ii;
under the Defence Works Procedure' each Year.
(c)
\/ The quantum of operational works sanctioned and
planned to be execuied should be within the- capability
bf tne engineer troops. As a rough yardstick one
engineer rEgiment can execute operational and main-
 te0 l lell
rcquirccl 'by thc:
40. Publisb aPProved ratcs fclr civil iabtlur
SECTION-S : EXECUTION oF OPERATIONAL WoRKS cnuinccrs.
'"""';;:"ioonitor the progress and ensure proper utilisation o['

Allotnnent of Funds lunds.

'""""'42. nccessitated due to
37. Depending upon the funds allotted, Command Head- changes in location, scope, cicsisn
quarters will sub-allot the funds to corps for all carry over
oily aftcr.prior appr.val
.ocrational reasons ;;il;;;'plcmcnted (operations),, a1d thc
and nerv operational works. The sub-ailotment of funds i"itt t :f:e;il" *i;;;"q;il;-c:;9;;1 . stari amendmcnt both to the
made to Divisions by Corps, euarter Master General Branch" Engineers branch. ii'li' *ifi involve sanction'
(\\krrks), in consultation with the General Staff (Operations) administrative approval and the technical quality control and
branch and on the basis of operational tasks apprbuio by the 43. Arrang" ,u'pii'" checks to ensure design and
Corps Commander. execution of *orkr'according to thc approu"d
Actions by Division Staff specifications-
44. Ensure that formation enginees
maintain "Shadow
Issue of Adrninistrative Approval
Construction e""ouiit';- on the hn6 similar to Construction
_38. (q) Immediately on receipt of funds, Division Com_ accounts maintainJ';y ;'il;uty
Controller of Defence Ac-
manders will sanction
.the. operational works on their respective counts.
engineer regiment by issuing Administrative Approval specifl,ing of opera-
the following- 45. Convcne a Board of Officers on completion
the following :
(i) Operationai work number. """-i"itask to ensure
tional
h;;; been creared ur p"r rhe technical
, .-:^^r ..^*
sanctton.
(ii) Catcgory of work. Storcs h;;;;;;; correctlv incorported
in the job and
(iii) Sccpe of work. (b) ^sets
accounted for' properly
(b) The letter ordering the rperational work should include (c) ,u'ptus. altcr,complction oi jokr. arc
delegation of authority to ihe executing agency for purchase of \-) Stores t "tO to thc Engineers
,,iJ"ir",r .gu"inti oir'tt jobs oi rcl'crred
stores. The general. or special powers deiegate-d by the Division
branch ui--o'pt Heabquarters tor
disposal"
commander ordering the cperational w"orks to the officer ovcr by the formation en-
commanding of the engineer r-egiment (or the Garrison Engineer
(d) d;;t ttuu" U'""n taken assets rcgister'
gtneers in the numerical
or the head of other executing agency of operational worfs are or formation tcl take over the
ordered on them) will not be t'urther delegated to any other 46. Instruc, i'ftt^tt"i "nit
o{fic.e1 The budget will also be indicated. l, specimen'.f the assets, based
"n
;;; u't"io-pitt"edings
"" 'Jutl
ti
aq91^o:"^1-9v
n. itrg n^it:l1?:t'h"
te r th E. ass
Formatio n cn,n* uni"t " J tJ ""
c i
3
adrninistrative approval is given at Appendix ,8,. are rnaln-
*"i1, u**ack inventories. check that thc inventones
work - (c) While stating the category oiwork and the details of
in thc administrative approval, care shoulcl be taken to upto^ date-, r.
......-rz..er,erallfinancialacljustmentshavebeencarnt
taineci ':d out
-^:^r ^.ri..-*'-cr
gyar.d against any breach of iecurity of in{brmation, as copies Accounts' ensure the
of the administrative
. -endorsed hv the Deputy a;;i;;ll; oi'D"f"rr"*
_approval are to civil agen^cies ;ir_;;; or-it"'opoational rask by the exacuting agency.
including the controller and Deputy controiler of D"efence
Accounts anrl Assistant Director clf Audit. The exact location Actions by the Formation Engineers the -Division
ol' works and specifications of works shourd not be includecl. 48. On i,,,," of administrative approval by
sanction io corps chiel
Co1ps. Chief Engineer ivill include rhese details only in the commander, tn*"urilh" ;..f, technicai
the tollowing wiil bc
technical sanction whosc distribution is restricted only to the Engineer. In the drafi-iechnical sanction
engineer regiment. The approximate estimated cost of 'each job included :

r:nly is intimated to audit authorities. (a) Loca:ion'

39. Pru;vide troolts lairttur and transport to assist the if,j S"op" and type of construction"
formation engineers to complete the task. i"i o"tuit"d spelifications and drawings'
(oj t-itt o[ stores and the cost'
 193 1

Iezl 58. Ensure that the surplus stoJes arc-disptxcd.<ll'l'

Enginecr'
as pcr
(e) Requirement of civil labour. the instructions received from the Corps Chief
49. Commence procurement of stores, tools and plant as Actions by the Staff at Corps Headquarters
advise.d by Chief Engineer of the Corps. General Staff (OPerations)
are promptly
50. Maintain active liaison with ihe user unit regarding 59. (a) gnr.rr"-if'ot administrative approvals of funds'
timely and proper location of stores n"ui trr" ^rir"'ln ^Jio", irru.ity'it" Jititi"n headquarters o.n allotment
to carry out amend-
ensure that actual siting and execution can commence
during (b) Ensure ttt"i'in" Jiti'tion treaOquarters
bv the Chief En-
the w_orking season witfiout any loss of time.--- ment to administra't"ive "pprotuft as aivised there is
51. Technical supervision and quarity control to ensure qineer, Corps unO tt tir fbimation engineers' yhelevgr of the
workmanshlp or high brder. Ensure titut tiortr-ur" *r"-ir"o i mut"riul change i;Iil;;p"alio musr or *6tt and itemisation
by _qualified trade Non-Commissioned oi lunloi CornrnTrlri"n"O see that case for revised
Officer of the same rrade as the *ort Ueing;";;;;'* f"i.'iiif;i.f#1-suOquurter
i-;; i"iiLt"o' .in time' by their formation
technical sanctron
-uno
52. Forward monthry progress report of"operational ;;;;; itt,,"o by Chief Engineer' Corps'
to the division he-adquaiters ind chief figd;;-boipr.works no, (c) Progres* uJOi,io*i o"qql'o- of funds- projected
by the
Engineer, corps.
details see Appendix C. formation in cons,rliation with chief l
Ensure proper booking of expenditure and forward (d) Arrange conferences every six rionths at Corps head-
.53. and in progress and the
monthty quarterly expenditure statement to Division head- ouarters ,o ,.'rr"*";;;--t"t" of worls
quarters, Dgp.uty of existing assets'
^Controller of Defence Accounts unJ Chi"f
tsngrneer of the Corps.
riaintenance
^"-"'i;iF;;u.o reports- to-Command Headquarters'
ffi"ss of funds from
54. Maintenance of "shadow construction Accounts" t'or (l; Suggest and-approve .realprooriation
all operational works on the lines similar to trr.-"onriiu"ti"n one job to the Ii *cluired anci advised by the Chief
accounts maintained by the Deputy controller of oetence Enuineer, CorPs.
"'h;t,
Accounts. It should be reconciteit witrr tne auoiiluthorities ",'ts"i;j"H;;;"lit"rnutiu" plans for utilisation of funds in case
with the
once in quarter and produced to the Board or oriiceis
I
by the Division.
of savings o, "Oiiti'o*i itiotln"nts, in consultation
"ioer"o Chief Engineer.
(h) Carry out periodic,af c!r3,9n; on behalf of
55. Take action to revise the technical sanction if it the corps
becomes are maintained
evident that the cost is likely to exceed the sancti,rnlo-rimit. commander to ensuie that barrack inventories operational works'
56' on completion of the task, intimate Formation treaa- upto date by all "on""tn"O for completed
quarters to convene a Board of Offic_ers. Keep the following pirticularlY units.
l:^"rS..:1::_."lg1
for rhe Board of Officers *nJn ,oo""""0 U! [uarter Master General Branch
rne ljlvlslon Headquarters. receipt from Command
60. (a) Carry out fund allocation on
(a) Details ol stores consumed with cost. Headquarters on the basis of earlier Pfojelligns' "
(b) Details of civil labour employed, and expenditure on ^'-""rttrrovide third line transport to rhe Divisions tbr
carrtage
that account. iait treaa ro the divisional sections.
of stores rro,
(c) Expenditure incurred on any other account. "ngin";;;;k";;
(c) Same as ParagraPh 59 (h)'
(d) Details of assets created.
Engineers Branch
(:) Numbering and marking of assets.
61. (a) fne bfrief Engineer will issue all
technical sanctions
(0 List of surplus stores, flant and machinery alongwith
on the basis of ;;fi;i;"tive approvals and and draft technical
the engineer
sanctions received ;;;};;tion
cost. liriadquarters
(g) Tolll expenditure incurred and booked by controiler ;8. technicat sanctidn will be issued prior to
of Defence Accounts, list of liabilities if any, ,ho*ing ruffi;;;il;;tt
commencement oi''woik.'Ii;-*ill--ensure
the following while
the present position of their adjustment. '
57. Enter the assets in the numericir assets resister and iiui"g the technical sanction'
hand over these to the user unit alongwith bariack-in?"nt"ri"r. .
 Le4) lesI
havc bccn
(i) Soundness of all design features. (a) Expenditure is incurred only after the lunds
(ii) Economy. allotted. Ho'wever, d";itg the first quarter of the financial yoar
be incurred in an-
(iii) Works included are according ro scales laid down by ..""tJii"* upto ttie iito*ing :- extbnt can
the General Staff (Operations), Corps Headquarters. "" '-i;t of allotmcnt
tic'ipation of funds
(iv) Specifications are commensurate with the estimated For Carry- Over lVorks :. 25 qercel] 3tthe talance
life and purpose of works. ,.qu,r"tn.nt of luncls projected against 'the JoDs'
of,the-allot-
(b) Technical sanctions will be issued to the enginecr (ii) For Maintenance -for of Aiseis : 25 percent
regiments with a copy to Deputy Controller of Defence Accounts ment made the maintenancc bf assets' during the
to appraise them about the approximate cost of works and previous financial ye?-l' . . ,i u-- rL^ ^-ai
tl"^.":gineer
enable them to maintain construction accounts for each job. (bl Finan"iut liuLifti"s will be incurred (S .!yand S) Imprcst
Details of technical designs and specifications, howevcr, wiil not ,"si*!;tr'on$ ultertG Supplies rhem antl S,crvices
corps
be sent to the Deputy Controller of Defence Accounts. xfil;;;. 6""n ,"".ii."ii ro by chief Engineer,
number has becn allotted by
(c) Initiate timely action to procure centraliy controiled items and a proper S unO^- S ucco"nt
of store, plant and machinery and release to the fbrmation engineers. "'* Coirtr<iller
ttre of Delencc Accounts'
(d) Provide additional tradesmen from Corps Engineer Gl a"ling Monetary Limit.(CML) is .not exceeded'
per the
regiments, if required in consultation with General Staff (Opera- rd) All .*o.tJii"tt incurred'is auihorised and as
tions) branch. existirig' financiil rules and regulations'
of
(e) Carry out technical checlcs to ensure proper quality control. (e) Maintenance of prJper account ancl submission rcturns
cxpcnditurc
(f) Advise the Corps Commander and General Staff (Opera- montilili .*p.nOitutt return's and quarterly^ Del'encc Acctrunts'
tions) _on all technical aspects of operational works inctruding i;"i# to ihc stail and rhe Conrr:oller o[
type of works which can be undertaken, scope ol'r,r,ork, specif'ica- (t) Scrutiny of the expenditure ,returns' of expenditure
distribution
tions permissible under operational works procedure, siluations 1r; KegP u. *utttt on unitbrm o[ cxpenditure towards the
necessitating changes in administrative approvals and technical throushout ,n" t,,tuliJi"f l""i' Rush
sanctions and all matters of financial and technical control. .tJ linancial yeai must be avoided'
"'^" ."i itt"anier
Ensure that administrative approvals confbrm to the poiicy laid Gi engiricei shoulct kecp conrrolicr o[ Defencc-
down by the Corps Commander and obtain his approval prior Accounts infor*"i'utout cost t-ri works to enable him to
to authorising any changes necessitated by local circumstances. ;;"h 1"h"- t"p"nOit"r* ln"urr"d 'l'tt and advise the Command as
(g) Watch the physical progress of works and the connected ;;ii';r'e..pr- cr,i"r Engineer in all financial mauers.
Controller of
expenditure incurred by the engineer regiments ancl appraise (j) Maintenun"" of-"nnstruction accounts byand the main-
the Corps Commandcr about the remedial measurc.s taken by the Defence Accounts ioi "uttt operational
work
division staff and engineers in case the progress is not satis{aitory. ""'^-"iul grant.
tenance
wirh the controller
(h) Ensure that all surplus stores are correctly accounted iiuirnn by the engineer r.cgimenrexpenditure
of Delence e""u-.intr'-to "?out" thit all
incurred
for and utilised by various formations in the corps sector. is reflected
fi) Ensure that all operational works are closed by the either through u"itLi-trri."gh uoot adjustments
division headquarten after completion of works. in their construction accounts' Controller of
(k) Same as Paragraph 59 (h). (l) Closure of construction accounts by the by thern
Defence Account"s^ i" i"-p*t of expendituie
booked
ind maintenance grant in
SECTION-6 : FINANCIAL MANAGEMENT against various op"tuti"n'"f works is reconciled with
order to ensure'i;;;';)(p""diturg incurred
OF OPERATIONAL WORKS inftut"O by the Corps Chief E'ngineer'
rhe estimat"O
(m) Carry ""ti,'ut
out periodic 'eui"* by -Corps headquarters
c.n"|ui' strrr iop"'"iit"-f branch regarding the
General expenditure
62, Financial control to be exercised at various levels
involves the following main responsibilites-
 te6 l
and- possibre readjustmenl reappropriation teTl
and surrender of
f.unds in order to dpprise ftilil;-ireuOq*rie., Defence Accounts upto July or August eif the following financial
Booking of Expenditure by CDA year- It _is imporl.ant that all priced issue vcluchers lorwardcrj
Monthly Statement of S and S Imprest Account (IAFA-S2l) to the controller of nefence Accounts for adjustrnent during
63. Monthlv statement of Imprest Account pertaining the rnonth.of Aprilare enfaced with red ink on tlie top indicatin!'
th,e financial year in which those vouchers are to b^e adjusted
cash_expenctiture wiil b; I;;;;$';i ;,d#
the Deputy controrer of Defence Accounts and corpsilgiilLr"
to
," AII priced issue vouchers should bc tbrwarded to the controller
quarters, Head-
branch. The statement of accounts fbr the
of Defence Accounts well in time and it will be ensurecl bri
^E_ngineer
month of March, i-e. the rast statemr"i u"r"* "ti" ".ior" the engineer regiments that all these have been adjusted before
financial yeal wil ue r"r*aiJeo"io Jrt" conrroiler or closure of the aL:counts ol' thc year.
Accounts bv 31 March and it wil bsensurea tnaiJt!
of Defence 67. For the rnonfhs April to August, two appenclices rviil
be forwarded
reflected throushout the year ta, u""n correctry "*ploit,rr"
adjusted by .akrngwith the-monthly alnd quarterly expenditure
roturns; one fbr the current financal yeai and iher bther ftrr
r h I

Monthly Expenditure Return

h; ;;,
e co n t ro I e r Jr De fe ;;; ;;f;;";l ir"#, #,J"""., u n,,. the . previous financial year, ret-er Appendix E atrached. Thr:
linal. figures of. expenditure during the previous financiai ycar
64, These will be forwarded as pe,r Appendix D attached, will be shown in mcnthly expendit-ure ret,rrn fbr August to bc
so as to reach corps Headquarters by' ttr" idtn
oi-*u"i-montt , lorwarded to Corps Headquarters by 10th of Septeriber.
showing the position upto.last date oi the
following_points must ^Ue highlighteJ^: tr;;, *onrfr. m"
(a) Figures in column (e) -'cash Expenditure' should S-FCTION*7 : ACCOUNTTNG ?F ASSETS
with the to^t{ figyrgr, u, giJ"n in--the' ilJ;nlt talry
statement of s and-s ImprJst Account gera-sirf""iJnoi,ur. -6r*aroeo Numerical Records
to the Controller of Def6nce Accounts. 68. All assets created out of operational works will be
,Total entered in "Numerical dssets Registir" to be rnaintaineci ar.
. (b)^Figure under column (m)
.by the Expenditure, booked
thc formation headquarters for the'works oreierccr by thcm or
controlrer of Defence e.dountr shouid ue outaineo
uy cxecuted in their geographical ju::isiliction. Thc following detaiis
eggineel regiments by- sending a representative
of the Deputy controiler or derencJ accounts-ouiing
to the Office will be entered in the numerical"records based on thc proiecding:.,
we_ek of. every monrh.
ih" ri.r, ol' Board of otficers orderccl by trrc crivisicn heaclquartcrr
A" figures in column 1ry ,iio.ufO be as
reflected in the construction iccounts maintained uoncerned :
-r"u;"rii,]i,iJ'i'ig.,r",
by controiler
of Derence Accounts and should ;r.;it (a) Serial Number of rhe asset (Numcrical Number).
gr_':l in column (e). {v aifference Letw6en ii,l jgy .t.rfO (b) Operational task number unrler which crcated"
be reconciled in the ,Remarks' column. ""i (c) Description of the structure.
(c) All liabilities shourd be reflected under column (d) Specifications in brief.
(n).
These should be viqorously progressed by
with a view to liq;iaating it"ii-"i-tt! earrrest.
G;il;;"-."iffi"nrr, (e) Executed by.
(t) Date of completion.
(d) Expenditure (g) Capital cost.
^ ^ Accounts underbooked
Defence
and shown by controlrer of
corumn (m)r tpius ii"uiiiri"J,ilJrii (h) Cost of addition or alteratir:n carricrJ out subsequently.
exceed the total budget allotment. "., fi) Unit to which hanric.i rlver on u:mplction.
Quarterly Expenditure Return .69. It is emphasiscd thar cverrv operati.nal task o*lcrccl
.Iry thc
65. These should be forwarded to reach Corps Head_ division iriespective of thc exeiuting agency and sub-
quarters by 10th of \('(lrrcnt lr final status oi the opcrational task su,;ti lts cancel-
the position as on the .July, October, January .and April showing "- l,rtions, closure and so on nbou!61-f,igure in tlie Nrrr;lcrir,,1 Assels
iast day oi ,h"'pr.i"io"; ;;;ih.
Itr:qistcr- All assets incl rg
, . 66:,Book
ouflng
adjl{tment of piiced uouih"r, f;; J;;;;"ceived
rne tlnancrar year are carried out by the controiler .l thcir makc, serilrl nui"rihi'r.irlant
and milJirincli,!. w: : dctail:,
f,i.rst ar1,.l piir,.,.* ,r,iler,.: rnstalled
o[ .'lrotrkl bc rclk:ctr-'rl in lh , , , ,. i.r
 tesl leeI
70. Copies of such Numerical Assets Register will be kept Date of construction should also bc shown irr this
at the Division Headquarters and in the engineer regiments. lt column"
will be updated by thi: Division Headquarters concerned- by 3l (ii) Approved cost of the asset as takcn ovcr will bc
Dec every year and a certificate furnished to this effect tO
-Stdm
shown separately for building and :nternal electrifica-
General 1Op*rations) and Engineers branch at Corps tion in the colurnn "Assessed Cost": This is necessary
Headquarters. to determine the maintenance allotment.
Zt. e.rOit objections
"by or observations on the financial aspec-'ts, (d) The cost of any subsequent additions or altcrations or
whenever raised the controller of Def'ence Accounts will special rcpairs rvill be entered in the form, as in the normal
be dealt with by the division headquarters and the fcrrmation works.
engineers depending on whethcr they pertain to operational 74. Division or station headquarters will forward five copics
works or to the maintenance grant. of the board proceedings to Quarter Master General (Works)
Handing Over of Assets to
lvlES branch, Corps Headquarters who will fbrward four copies clf
12, A Board of Ofl'icers will be convened by the fbrmation the board proceedings to Engineers branch f<rr scrutiny and
the works for the purpose o[ handing ovcr submission to Chief Engineer, Command headquarters.
who had orclered
aFsets to Military Engineer Services. The suggested composition 75. Chief Engineer, command will refer the proceedings
of the board is as under :
lbr comments to the Zonal Chief Enginecr and will put up the
board proceedings to the General Officer Commanding-in-Chief
(a) Brlgadier Presiding Officer. lor approval alongwith the recommendation of the Chief En-
(b) Lieutenant Colonel Member (u:rer unit). gineer, Cornmand. On approval, Chief Engineer, Cornmand wili
order the Military Engineer Services to take over the assets.
(c) Major Member (Engineer regiment).
(d) Garrison Engineer or his Member in attendance from the SECTION-8 : MAINTENANCE OF
representative concerned area (the certificate OPERATIONAL WORKS
given by Garrison Engineer/
representative will be counter'
signed by the Commander Works Assessment of Maintenance Grant
Engineers). 76. The division headquarters should order a Board of
Otficers for each brigade and divisional troops, by middle of
73. 'Ihe boar.l will cnsure the following : December each year. The board will visit every unit and assess
(a) ,{ssets rc,-ommcnded to be taken over by thc Military the nature of repairs and the stores required for maintenance.
!lrruincer Sen'ice. are not substandard structurcs and ar(' Due to the limited time available for mainterrance of operational
r.,.,ionably -a suitabi,- tor the purpose
for which these are to ht'
works assets, and the paucity of engineer tradesmen, the repair
r-:.sci: Au; .quidc the lbllowing will be taken over :
work would be realistically assessed and scheduled. Works which
(i) Buildings with residual life o[ two years and above' can be conveniently undertaken by the units themselves, using
use which are required for a min
iiil Metaliecl roadsofinthrce thcir own tradesmen should be taken stock of by the board
imum Period Years. and reflected in the board proceedings. All maintenance tasks
(iii) All power srrpply installations in lhe area' must be scheduled according to the priorities laid down by
i;uj rut sr'rrc water supply installations excluding ['ic1l Corps headquarters. The division headquarters will consolidate
watcr P0lnts' ull the board proceedings and prepare a maintenance plan in
(b) Asse:ssed untus r-rf these will be carefully worked" otrt two parts as per Appendix F attached. One copy of the main-
(rj ,l,tt"t* will be cntered in the draft board proceedirrq' tenance plan and the board proceedings duly approved by the
Tlire following adclitional information will also be giv-en :. Division Commanders will be forwarded to the General Staff
(i) plinth irea anrJ other relevant dimensions of builcli'ts (()pcrations) branch and Engineers branch of the Corps Head-
or other assets in titt' column 'l)escripticln <lf Assct'
 lr00l lr0ll
quarters by 01 December each year. The following clarifications
are glven :
(a)Partl.Totalmaintenanceloadwillnotexceed25 sEcTloN-9 : AUDIT OBJECTION
AND OBSERVATIONS
1r"r"*)1i ut t5" allotment made for maintenance during the
iurr"nt financial year. After due approval of the maintenanc':'
will t'r 80. Settlement of audit objections and observations raised
nian bv Corps Headquartcrs thess maintenance tasks
in.flrrit.n and amount spent in anticipation of actual alloimcnt hv the Controller of D"f.n"" Accounts on operational works
J;;g lhe first quarter'of the financial year for which the ir' ,iil, .I+ilri,iifriiry "t ile unit, maintaining ihe. construction
variors
--
maintcnance Plan has been made.
;"";;; h;pon*iuitiii"s of under : various agencies including
formation head-quarters are as
rrrl Part II. This part will include other maintenance tasks
to bd irndertaken on'receipt of firm allocation of funds for (a) Division fleadquarters'.
Total amount of Part I and Part II iii To keep a waich on the audit objections and-otser-
,nuini"nunte, from Corps. 'nottt laid down' For the purpose of vations raised by the Controller of Defence Accounts
;hould be as per the
pi;;irt in" -lui.tt"nance tasks, the allotment made during the_ and also to wdtch thb progress of their settlement'
A Quarterfv t"poit on ihe"subject-will.be obtained
lrecedifrs three vears can be taken as a guide' On approval of
b;i.t'-ffigin""r bt the corps, planning of maintenance 1v.'rk. from the Jngin'"o regiments in the first week of
and advanie action for procurement of stores (actual expendlture March, June, September and December'
will not be incurred tiil funds are allotted) can be initiated hv fii')
\"'/ Forwardccneral a consolidated quarterly report to- Quarter
rururt", branch at the corps Headquarters,
the formations.
iurnishing-itt* O"tuitt of all audit.objections a1dweek ob-
Demand of Maintenance Funds servationi *ittt it't. latest progress by ihe-second
77. The demand for maintenance Grant wiil be projecteti of March, June, September and December'
as per Appendix G attached. (iii) Proeress statements of cases through' Quarter Master
Execution '.''' b-;;;;ut strri channels, fbr those cases requiring sanc-
Ts.Themaintenanceofoperationalworksassetswillbr: tion of Higlot Competent Financial Authority (CFA)
carried out throughout the year" However, maintenance t-rt or Government of India'
;;f;;r" works will"perforce be restricted to the actual wgrkln* (i") At the tim'e of relief of engineer regiments.obtainanda
;;;i.d available. The maintenance tasks will be undertnkc'rr
list of r:nsettled
-their objectioris and observations
l-tii*tfy as per thc maintenancc plan lor thc ycar' duly.appruvt:'l
progress settlement directly with the relieving
h'"
;t ;;il lieadquarters. A,s the iormati6n enqincers '*'ill
_rrlsc lh;r unit.
committed on cxecution .f carry over work,q.
(v) -Defenceor observations
rnnlies to cbjections raised
trut[ oL the maintenance tasks will have to be carried r:rit b',
"in.uir"ntly \'/ Furnish
hy thc c+ntroller of Accounts on matters
it * ut*t units themselves under supervision of cngineer .traric:' plrtaining i i uO*i"i'trative approvals and closure of
rnen. Il,taintenance stores will noi tre used fcrr unauthoriseti oPerational works'
*cirt s in operati.nal works areas or in ar*as outside thc clpera- (b) Corps Ftreadquarters, Quarter Master General Branch
tional works jurisdiction. (Works).
Cornpletion RePort ' (ii scrutinise the quarterly reports and pursue settlement
79. A, Boird of officers convened lbr the asssssmcnt i.;1 with the formation headquarters'
maintcnance grant should also inspect the maintenance vrorkr" rii)
\'^/ Prosress statement <ll case through Quarter Master
carricd out diiring the working season" A consolidar"cd rc{:':ti, c;;;;;i sttff channcls, cases needing sanction of
a$ per the format"attached at Appendix H u'ill !e prcpari:i.l
ll higher competent financial authority or Government
tne'nivision headquarters and torwardecl tc the Quarier |vu,tnl":
clf India.
Cc*irul (Works) ind Engineer..branch$s at C'rps headquiir lci, (iii) Settle cases which require sanction by Corps Head-
t'y: tti Airil, i.e., at the end of the financial year' qnarters.
 tl02l tl03l
(iv) Reply objections or obsen'ations of general naturc
raised by the Controller of f)efence Accounts, involving
SECTTON-1O : trmlOrlte AND TAKING OVER OF
sanctioning of works in the Corps sector, financial WONKS, OPERATIONAL WORKS
closure of works and disposal of assets created under -sriiies, ptsNT
OPERATIONAL
AND MACHINERv BETUtEEil
operational works.
(c) Corps Headquarters (Engineers Branch). ENGINEER REGIMENTS.
(i) Advise'Quarter Master General'branch on settlement
of audit objections or observaticns related with the 86. Ar rn.,,ffi regimenrs, the fo'owing
over between the
subjects mentioned in Paragraph (b) above. careuorv of works *iiil" nu"dedand takEn
thc
i"ilil# ;;i ;;ii"".J .ngin"tr regimcnts' on order
(ii) Furnish reply to the Controller ol' Det'ence Accclunts basis"ol' proceedings nr
^from
a Board
on objections or observations raised by him on tech- ;t';'t;f c;;;;;;;;;"the
nical aspects involving design or speciticaticrns of the o[ Officers
works, expenditure connected with stores, tools, plant (a\ Onerational Works Not Physically Completed' Division
t that, all Larry ouer operational works
and any other matter connected with technical sanc- "uootiirt"J;;;;;il;"sure
tions. ;;;;pi;ila u"rot" move of the outgoinq-before
"$il"^"J^regiment'
the time ol
(iii) Progress cases through departmental channels requir- This reouirement must be floreseen well
given
;;;"';il'th; ""gin.". regiment musr so that.they assistance
be full
ing sanction of Command Chief Engineers or the can con-
Engineer-in-Chiet. ;;; dil free froin other iommitments, works' Incomplete
Procedural and Financial lrregularity Involving Ad-
.""t.uti fully on completion of carry over
Where
works as far ut pottiUli,, must be kepi to the minimum'
mlnistrative Action, Civll $uits and Litigation, Special unavoidable, incomp'teG opcrational^works will be handed and

Pollce Enquiry Central Bureau of lnvestigations Etc. taken over to include the following :
81. All such cases will be deait with try the fbrmation (i) Administrative aPProval'
headquarters concerned and progressed through Adjutant (ii) Technical sanction.
General Staff channels. (iii; nuOg"t allocation, yearwise' , r - t\,^^-
82, At the time of turnover of engineer regiments, fuli ii"j bltiits of expendiiure incurred to date' (Year-wise'
details of all pending cases will be obtained by the Adjutant m case *;t[I;;pread over more than one financial
General Staff branch of the division headquarters" Division year), booking U,y itre. Controller.of Defence Accounts'
headquarters will instruct the relieving engineer regiment to iiuuiiiti"t witfi their latest position'
deal with certain cases after handing and taking over and instruct (v)
\'/ Details of storesovcr procured, incorporated and.balance
the relieved engineer regiment to hand over records/elocuments *tor"u handed with cost' Condition of stores'
plant anJ- machineql handed over will b: i"
pertaining to such cases. :?jl::t"d
giving their
83. In case of doubt, divisi<ln headquarters will ref'er the tn" r,unoint-;a tdring over documents
case to the Adjutant General Branch of Corps Headquarters locations.
and obtain a ruling on the subject, well before the turnover of (vi) Or.rtstanding demand details'
relevarit correspondence connected with opera-
engineer regiment.
84. Adjutant General Branch of Corps Headquarters inay
' ' eu
iuiit
tional works in their area of interest'
seek the advice of the Engineers branch or Quarter Master (b) Maintenance Stores. These will be handed and taken
General (Works) branch as deemed fit. ou"t bti the basis of survey board proceedings'
85. Reports and returns and replies to querries on the (c) Operational Works Physicatly Completed But Flnan-
strbject will be submitted by the Adjutant General Staff, at all cially Not Closed.
" (i)
levels- \"' Conv u"* o[ board prclceedings based on which the asscls
tt^r? i.t"'n over b/ the user units and entered
in numerical records'
 t1041 trOsl
(ii) List of liabilities on account of which the costruction
CentrallY Procured Stores
account has not been closed by the Controller of -Ctti.f
90. Engineer of the Cgrps will be responsible t()
Defence Accounts with their latest position.
(iii) Expenditure incurred and booked by Controller of' take provisioning a-ction for the following storc"s-
Defence Accounts till date (duly reconciled). (u) Cement
(iv) Surplus_ sto-res, plant and machinery held, if any, on (b) Steel
the order from Chief Engineer, C6rps or Commancl i"i Corrugated or plain galvanise<l iron (CGI or PGI)
sheets.
should be disposed off by the relieved engineer regi- surface (FBS) rolls'
ment and not handed over to relieving engineer re[i- (d) Frefabricated bitumenised
ment. (e) Bitumen'
(d). Surplus Stores, Plant and Machinery. All surplus (0 lixPlosives
stores, plant and machinery will be listed job-wise (this does tgl Generators or any other Plant'
not include those stores mentioned in Paiagraph (b) to (c) (h) Paints
above, which will be listed separately for each job).-Thci foilowiirg 0) Alkathene PtPes
details pertaining to all surplus stores will be furnished to the Procurement
relieving unit : qf. (a) Cement : The engineer regiments ih?l1d-f:Ii:1
(i) Operational task number against which they were ttt"it qrrutioly forecast demand of cemcnt to reach thc b'ngrneer
procured or released. 01 April' 0i.Julv and
(ii) #;.t;;pt'tt""oq""it*t uv-pl {Tuury' wiii forwarci
Source and date of release/receipt order number an<J oi-d;i.b"i each yA; iht'cni"l !1gine5r -cu1pL Cement wilX
consolidateO OemariJ io-G ,onat Chief
date. Engineer.
(iii) Cost. ;;';;l;;JJ uy tt" lo"ui chief Engineer.s fiilrn rtre stocks
available with engiir""i furU. Corps i;i'rl.t
(iv) Survey board proceedings giving condition of stores, Engi'ccr.will srrb
plant and machinery. regiiircnls based ort
allot the cement t"'-lfr. &visi.nal engineer
87. A copy of the survey board proceedines will be -"-.. forecast demands' pGI
their
lqld by the staff at the division heldquarterf and thc steer ccr anJ Sheets : cn i.irc i:asis uf .perational
-ftoi""t"C
abt t:'],'':i:l:"assess
Chief Engineer Corps. *otrc tt iommunO, Chief Erreirillr atiLl t'orward the
88. Any shortcoming or irregularity noticed by the division the approxi*ut" ,"quii"*"nt'o[ these sti.;ru5
[o lltc comrnanttr
headqnallsrs at the time of handing and taking over, will be demand in the ro"in= oi No""mber or Deccntl-ic.:l
i'1;i'c'liirl'uly' .n
regularised under orders of the Division commander. One full A;ffi'ilfiLo f* tuting provisioninu :tctic'ti.
project
set of handing and taking over documents will be forwarded sanction of operational rioiks, engine'er rc:ginrc::'-s.will
on D-ER (F) Forrn l"Jurnber 1 to
by the division headquarters with the remarks of the General ;;;rrd 6f tn"*" stores
i'nti ftrrwarrl the
Officer Commanding if necessary to Corps Headquarters General Chiet Engineer t"6; ;L;-;ill scrutinise ihcm
Staff (Operations) ind held with the Otri"f Engineer. demands to E-3 section' with cr:py. to. eonal Chief
"o**ind,
i;i";;r. O"p"nOing-upon the avaiiability wiihin tlte ccrnntand,
hranch comrnand head-
SECTION-11 : PROVISIONING OF STORES, il:;';;;,[ r,iiir u"'i*"'"6 by Engine.ers avallable i:l stock. 'Nct
PIANT AND MACHINERY ouarters. ln case stores are not ieadily
H#i;tl;'"?ffii wil "
be issuect ro rire cngineer
""iriii"ut"r
J.h;;;;t, Ctti"r Engineer.corps i'vill undertake
Categories of Stores Ail;;;t. i; enquiri"*. nft"t the fiialisation irf the quotations,
89" The stores required for operational works mainly fall to float trade
name of ttre approveJ firm will be intimated to the Engineer
under the following two categories :
irJii*"",--"r..1
'b;;;ry conrroller of Dct'ence Accounts. The
(a) Centrally controlled stores.
engineer ..g,."ni,"iuiil itt"n place the
supply orders on that
(b) Stores to be procured locally by engineer regiments.
firm.
 11061 tr07l
(c) Bitumen and Explosives : The engineer regiments .A t.g a
should intimate the approximate requirement of bitumen anci o p-6
o o:o.
explosives for the following year based on projected works and G, 5b
the boards convened for maintenance grant. This requiremenl N aP
*o6
should be forwarded to the Engineers branch (corps) by 10
cl) g6p
5= O
.!
January each year. Chief Engineer will scrutinise the demands l!
and forward the consolidated requiremcnt to command to take o.
provisioning action. Stores will actually be procured or released
by the zonal Chief Engineer on order of Chief Engineer :l
.! :l
command. E ol
o NI
(d) Generating sets, Pumping Sets, PBS Rolls : These tt
stores fall under the category of controlled stores and are T' I

generally centrally purchased by the Army Headquarters, En- o

gineer-in-Chiefs branch or the Ordnance Branch. Demand of :

these items will be prepared by the Chief Engineer on DER F C)

N
(P) Form 1 clearly stating the time by which these are required x G
and five copies of these forwarded to E-3 section Engineers t,tr uJ
branch (command). Based on their availability in stock, these o
CL
will be released. Alternatively, 'NA' certificates, will be issued CL lu
by the agencies concerned. Chief Engineer corps will then F
arrange for the local purchase of these stores. G
(e) Paints and Alkathene Pipes : Engineer regiments will o
TL
forward the demands of these stores to Engineers branch of clt
the corps headquarters by 15 April each yeai. Chief Engineer zl
<t
corps will finalise and approve the rates, specifications and the
quality of these items and intimate to the engineer regiments =I
UJ
o
and Deputy Controller of Defence Accounts. The unit will then o
place the supply order on the approved firm. vtr
Stores to be Procured Locally by Engineer Regiments o
92. The formation engineers will work out the requirement
for items other than those mentioned in Paragraph 90 above, =
on the basis of sanctioned operational works, Ihe'maintenance z
programme and arrange to procure them as per the standard o
procedure.
G
g HEa
Local Purchase of Stores under Maintenance Grant IJJ
G e+iHE
93. No local purchase of stores, required under the o E5.ECE
maintenancg grqry, wili be done withoui the prior per-
mission of Chief colps. The formation-engineers
$"E igE
will forward to Engineer
the Chief Engineer
Ehgineer corps
co their formal
requisition, i.e., application for sanction of local purchase,
purchale,
supported by the quotations of the firms, corirparative
statement and the NA certificates. The Chief EngineerEhsineer
will accord his approval after necessary scrutiny.
 T€ ;''. 9, e
Fg;iFE$E3F"iBi3.,
UHJ

f--rCHir.
O iD v 6
I I or: ;5<Er0H
€=.-Fe,SE *L-o'_ ^.)O
f$t +: #;ST *HFH:' :
;;6 6- o gH
ttoo
E3g[r[i$;$;}FFiE *s
o
fe;s+s1Hg
-;5 za
-rE7 >x
09
;;:r;l;gqE; r,:s
zfx9
I=
iEaas = ga
i .=$; F
g
o =6
gF
rlEFH
ao
F F

33FH s ti
fg Fi$Fff5#iiii$F
3; $sH +Fx;sF:'r[55 iFS-3 EF
I o {= r io'o
99-Al O

F
g
'd3
I I€
I ;is
:=33?AoxDF
rE;
lF5g
D
o
o
o
o
E i:r;
X=id.=
X Ai o.r
+s. '6' "edo
I
8.5 N€ A

. Appendix "C" to Addenda lll (Para 52 Refers)

MOHTHLY PROGRESS REPCIRT OPERATIONAL WORKS : 20 ..... _N ...". FOR THE MONTH OF .....

Sl. No. Job Number Brief des- Amount Work Specific Progress Amount Tasks plan- Remarks
cription of allotled Commenced conslruclion since work expended ned lor lhe
work and lrom carried out starled ensuing
probable during lhe month
dale of com- month under
olelftrn {PDCI review
arl tbt (c) (d) {e} {o (q) ft) fi) &t
(a) Any problem of stores supply?
(b) Any problem of unskilled hands?
(c) Any other bottleneck?

o
\e
 Appendix ..D" to Addenda lll (para 64 Refers)
MONTHLY EXPENDITURE RETURN FOR THE MONTH
OF...
Expenditure on Total
purchase of stores expe n-
against book debit dilure

Appendix "E" to Addenda lll (Para 67 Reters)

ENDING """
OPERATIONAL WORKS FOR THE QUARTER
QUARTERLY EXPENDITURE RETURN OF

During the I UPto the end ol

New Operational
 (Para 76 Rerers)
rlArNrENANcE PLAN oF AssEr:.-c.ryEA#3"3#
wonKs pART r FoR THE ;' ;?#i;,T^:^rrr
veanzo 20 .....
Formation :

Allotment ;

For the year

Sl. ?{o. Descripl- Numerical Capital Cost Operati- D€tails ot

ion ol Records Stores Required Priority of
Asset BIR ElM Total onal Task repairs
Serial llem repair
Number
Number required Quantity Cosl
under
rlhich con-
strucled
*_ld"_ (b) N
__(d) {e} m (s) {h} 0) ft) (t) {m}

NOTES:
1. Total cosl of repairs n Part I should
not exceed ZS% of the allotment during the
2. Format for Part ll is irnilar io that of part l. current year
3. Abbreviations used (a; BrR-Building and
:
Roads.
{{) ilM-Electricat and lVlechanical.

ANCE OF OPERATIONAL WORKS ASSETS

Sl. No. Type of work Existing Capital Value Ap proximate Priority given by Any other
(Detaals includ- arrangements Remakrs.
cosl of mainle. formation information
ing exacl area, nanoe
necessity with
reasonsl-
(b) (c) (d) G} (0 (s) (h)
t
I
1. !. rildings.
;i ',eld Defences.
't ,-loads and tracks. L)
i4 Hetipads.
!e Water Suppty.
li Electrical lnstailations.
! .'. Miscellaneous (Ughtning cr,nductors etc.)
 lrr4l tllsI
6
o o
o ! Departmental lnstructlons on Operational Works
E 6
E
ot o
t\ tr
Authority
6UJ
e* l. Authority for operational works is derived from Govern-
o.
!(,
bor ment of India, Ministry of Defence letter No. 0633/e3W-
J EE lIllzO4lQtDS/48 Dt. 23 Jan. 1948.
= Er
66
oz
HE o 2. Government of India issues periodic letters defining the
'i6 =o
l!.=
EE EE
areas constituting Operational Worki Areas. They also stip"ulate
the period upto which the sanction will be opeiative.
-
lt-
I
!,
ut p Types ol Operailonal Works
9F oo
EO 3.. Operational works are. restricted to the following
to
2z
s-E
gs
categories :
(a) Field defence.
xE (b) Improvement of airfields, advance landing
EE
o
CLF il
grounds, helipads-, roads, bridges and ropeways,
(c) Field water supply,
CL= SE
o EI
f,l (o) 4ncittary.buildirigi'to tented camps and hospitals,
o sg EI (e) Shelters (but nofhuts) as a substftute for teirtage,
g -.t
6l
JI and
g,
G
adl
EI
(0 Construction of advance landing grounds, helipads,
o el roads (other than class 9 and above) bridges,
,B
g= ropeways and operational and technical accom-
o
Y oo E
modation provided that the sanction is accorded
E 69c
o fl by a Formation Commander not lower than a
divisional commander or equivalent in cases when
=
UJ
()
tto :I the operational works in question is expected to
E.F EI last for more than three years f;;om th-e date of
=
=
lrl siE
Fi
ll
6l
gl
completion.
F A 4. Shelters are structures which are designed to withstand
g
enemy small arms and/or artillery fire. Provision of works othbr
= than- those giv-en in para 3 above wi[ be governed by Defence
lt= :E Works Procedure.
o g$ €
EI
Ordering ot Operational Works
n
J
EI
5. ftmmanders in operational Work areas may order
a
F
IE 3l execution of specific operational tasks on their formaiion en-
UJ gineers, The letter ordering operational tasks will speciff the
o following : '
d
2 a $l (a) Operational task nunber.
6 (u; Citegory of work
(c) Details including the scope of work.
HI
 [116]
6. The letter ordering operational tasks should include
delegation of authority to the executing agency for purchase of
stores. The general or special powers delegated by the Com-
mander ordering the operational works to an Engineer Bde
Commander or OC Regiment shall not be further delegated by
the latter to any other authority. The budget head under which
the expenditure is to be booked will also be indicated. Copies
of the operational task order will be endorsed to the CDA and
others concerned. A specimen of the operational task order is
given in Appendix 'A' attached. [Not printed]
7. Operational work orders are issued only when the work
in question, if executed under Defence Works Procedure, do
not meet the desired operational constraints. Formation en-
gineers may not always be in a position to execute all the
operational tasks planned. In such cases operational work orders
may also be placed on MES or other departmental construction
agencies.
Technical Control
8. Chief Engineer Corps will in all cases of operational
tasks issue a technical sanction for the same. Where Chief
Engineer Corps does not exist, the technical sanction will be
issued by Chief Engineer Command. The technical sanction will
speci$r the scope and type of construction, broad specifications
and approximate cost. Specifications adopted will be consistent
with the purpose of the operational work and also the period
for which the same is required to last. The executing agencies
are forbidden to enlarge the scope or use more sophisticated
specifications for an operational task withclut specific sanction
of the engineer authority issuing the technical sanction.
Execution
9. Formation staff are required to obtain necessary clearance
from civil administrative authority controlling the use of land
prior to construction of operational works.
10. Formation engineers will not execute operational works
through contracts. In the case of MES and other Government
agencies executing operational works, own departmental proce-
dures will be adopted.
11. No separate sanction is necessary for use of troop
labour, WET equipment and transport available with the units
in the formations for execution of operational tasks. No charges
are levied for the same. If local labour is hired the labour, rates
t1171
be published in the formations routine orders the copy of the
sam-e should be appended to the muster roll.
Stores and Plant
12. Stores and tools and plant which are required for
operational tasks should be procured from Ordnance/En-
gineer/ASC sources on which the executing Unit _is dependent.
In the case of Engineer stores, the demands should be pro-cessed
at HQ Chief Engineer command, who will issue non-availability
Certificates as necessary. Stores may be procured locally when
these are not available in the Engineer/ordnance stores holding
depots. Where such stores are to, be procured from outside the
ar6a of responsibility of the comriander orderin! the_operational
, work, a general or Jpecial sanction for the same will be obtained
from Coips Commander or GOC-in-C. In the case of electrifica-
-provision
tion the of Govt. of India letter No. 06033/QW-
iiill}934lD. 7 Dt.29 Sept. 50 will apply.
' 13. Local purchase of .non-expendible'tools and plant
should normally not be resoited to. only in exceptional cir-
cumstances where these stores are not available in the En-
gineer/Ordnance stores holding depots, local purchase may be
' resorted to.
1,4. Before resorting to local purchase, information about
suppliers and the likely rates as far as possible- slrould be
obtiineO by the OC Regiment from the present MES, CPWD
or the Railway Engineer Offices.
15. Representatives of Corps/Command CE should check
consumption of stores and labour with the technical sanction
agcorded. Some spot checks may also be instituted.
16. No advance payment should be made to any supplier
and payment made shouiO be linked with CRV. Random checks
about ihe quantity and quality of supplies should also be made
by the representative of the CEs.
17. Normal procedures will be adopted for procurement
of stores locally. *hereuer any deviation is necessary, CDA will
be informed iegarding the circumstances under which such
deniation is being resorted to.
18. Tools and Plant rnay be hired from other agencies and
repairs may also be incurred from operational work funds where
sulh repairs are necessitated by their having been used on
operational tasks.
 t1181 lrrel
19. On terminatiol, executing unit wilr decrare through
departmental
-op"ru- l-Works executed under Operational Works Procedure
rior", herd against- tt
channers. the su.rprur
Head U45U0l).1
tional task. These wil be_ disposed or "
uria", tt 24. CDA concerned will forward to the Command Chief
orders of corps/command chief Engineer "*p"oiii""*ry
and the cost credited"
to the relevant operational task. ineer, a statement of actual expenditure incurred in respect
each work. Chief Engineer Command will scrutinise the
Financial Management ture statement of CDA with the statement forwarded
. cDA
2!. -Engineer authority issuing technical sanction wil inform unit and reconcile difference if any.
the concerned the.total aiproximate cost of the work 25. In the case of operational tasks executed by MES
ytltir a period of three monrhs of its sanction. Break-down of expenditure return will be submitted by the MES unit
detailed expe]Tliture by rabour, plant and stores is
not to be to Chief Engineer and CDA through their AAOGE.
intimated to CDA." Changes t-o approximate cost due to changes,
26. For operational tasks executed by agencies other than
in-scope. or specificationi will uiro u" intimated
to Co,* rni, ion engineers and MES, Chief Engineer Command will
information is necessary for cDA to maintain th" conriruction
inate the procedure to be followed for incurring expenditure
accounts for all operational tasks.
for submission of returns to the CDA and the agency
21. Formation engineers who are ordered to execute
opera- ned. Cash payment (by cheques) instead of book debit
tional works will be provided with suppries and s"-i""r be made to the executing agency if so required by them.
trnpr"rt
under the sanction of command chLi nngineer. Th"-*nrtion
ipued by command chief Engineer for this"purjor" *ili rp""iq, Closure ol Operational Task.
the monetary limit of the imp-rest. Imprest account number wilr 27. Opentional tasks should be completed in the minimum
period. In case of exorbitant delay in completion due
by on uppli"ution Lfter issue of ,un"iion uy
unlet Engineer. SqA
H.,::"::1-:_o units operating_ the imprest will open an imprest unforeseen circumstances, affecting the nature and scope of
account with the nearest Bank. Imprest holders ruy work, formation commanders may be advised to close such
u" p"rritt"d ional works. Separate operational tasks may subsequently
by the c.D.A to recoup their Imprest from riio cistriers, ir
necessary. ordered as necessary.
holder will maintain a simple Imprest account
28. Due to relief of Engineer units certain incomplete
._ . _?2.__Imprest ional tasks may have to be handed over to the relieving
821) which will be closed on the lasr day of"urt *ontr,.
$AFA by the relieved units. Such cases, as far as possible must
A statement of account supported by original uo""tters
*in u"
fonvarded to cDA by 12th-of the foirowiig month, *itt foreseen and kept to the minimum, Where unavoidable,
.opi", lete operational tasks should be handed/taken over on
(excluding the supporting documents) to c6n,n,unoicorpu
ciri"r orders of the formation commander concerned and the
Engineers. construction account for each operational iurt
be maintain"d. by the cDA concerned rtor tL" n,ontnry
*itt proceedings will be duly countersigned by the formation staff.
irnpr"r, 29. On completion of an operational task the executing
account submitted by the units.
23. All expenditure on operational works will be debited liency will forward a completion report to the authority who
to revenue head viz, yujgr head-2076 Defence services-Army, mnctioned the work as also to the CommandiCorps CE, along
Minor Head-l11, sub geio-a-worksl with a list of surplus stores. The formation headquarters should
1a; Major worrc n"tuit"o then issue orders for taking over of assets by user units/forma-
tlons. Concurrently, they will also convene a board of officers
I wifl incrude expenditure on- construction, maintenance etc.
Ilf other of buildings to take over the assets created on the maintenance charge. In
and revenue expenditure oj Army by th; MES, otneiin"n
to ordnance Factoribs, R&o organiSaii',rn,'-rr,lirit"rv in-orJietating case the asset created by operational work is no longer required,
r"rr"-i"o-iisprecrion
orsanisation for which separate-Mlnoi ribici.',i;;; b";;"ftuii"i.'ii5
9! .n"q.Major Works uncr'ertaken on oi r-4-48 wit be booked to"or,. the I Caters lor the sxpsnditure on Operational Works inespective of the cosi
Major Head 4076 "Gi lncludlng malntenance ot assets not taken over by MES
 [120] l12rl
the board may recommend dismantling and disposal of assets. vide this heaclquarters letter No. d00955/Q3W (Policy) dated
The formation headquarters who originally sanctioned the operir -24 -Feb. 7975
-Projection
:
of demands for funds for maintenance'
tional task will also intimate the CDA of the completion ol i;i
work and disposal of the assets. new and carry over works.
Maintenance Cul npprovi of iecessity by and allocation
of funds
30. A numerical record of all assets created under opera- bv A.HQs.
tional works procedure will be maintained by the formation (c) F'inancial control.
concerned. This record will be updated annually at the closurc ioi rime schedule.
of each financial year. (.t Review of works in Progress. letter
31. All assets created by means of operational works will
i5. Restriction imposed 5y Army Headquartersduring actual
referred to in para 34 abbve will not be operative
be maintained till they are no longer required for the conducr
hostilities or *h"n hostilities are imminent, when full powers
of operations. However, some sort of check shall be introducecl
can be exercised by all commanders'
by the CE, Command/Corps on the maintenance task. Wherc
adequate MES cover is available for maintenance, operational
36.Thesedepartmentalinstructionsupersede-thetec}rnical
tasks assets may be taken over by thern on the basis ol' instruction issued vide this H.Q. letter No' 66449/E2 (WPC)
proceedings of Board of Officers convened by Headquarters dt. 26 Apr/4th MaY 76.
Delhi No'
Commands. Assets which generally meet the specifications [Auihority : A.H. Qrs. !;tlyCrs Branch New
adopted by MES for such constructions will be taken over by 6644d1E2 (rwc) dt. 19 Mav 1977).',
them. Command Chief Engineers will be the authority to decidc
whether the assets are suitable for maintenance by MES.
32. Maintenance of assets taken over MES will be out ol'
departmental maintenance grant obtained in the normal manner.
Operational task assets not handed over to MES will be main-
tained from Operational Task Maintenance funds specifically
allotted each year, expenditure on maintenance of operational
task assets other than those on MES charge will also be debitetl
to the same budget head as given in para 23. No scales arc
laid down for the provision of maintenance programme. A
technical sanction for the same will be issued by the units
concerned speciffing the approximate expenditure. Chief En-
gineers while sub-allotting funds for maintenance of assets may
specifically delegate the authority for local purchase of storcs
from maintenance grant.
lNote'orReade'3:-TheabovedepartmentalinstructionsincorPoratethe
' iirri*i;l aaaitionar controt measures to avoid financial mismanagement
33. When assets created by operational tasks are no longer
ta) Differentiation ot lssits as tangible and non tangible has been tound to
required, a Board convened by the fbrmation who ordered the such a dirferentiation is dis.pensed with.
original operational work or the Command Headquarters may
b? ;,ffir#';il;;bF;il;. ineriro-re
iff ir""teO OJ oi'eiational works will .henceforth be treated as tangible'
recommend re-appropriation or dismantling of the same. Com- di ".l"ii
il" scales adoitedifor maintenance of operational task assets have not
be allotted on the basis ol
lL;';"tiJ;. M;i"i;;;^; iuno. rirr hencefdrth
mand Headquarters will order their final disposal. planned maintenanca tasks.
34. A system of budgetary control on the expenditure on lc) procedure tor cfos-rr" oi;peiational Task and disposal ol surplus/dismantled
itbres has now been incluced'
operational works has been introduced since 7973-74. Statl' (d) Submission of mont'fii, i"tutnt on labour, stores and plant hours to CDA
instructions covering the following aspects have been issued nds oeen dispensed with,
 1122j tl23l
1.4 During the execution of OP Works' the
only.account
Account where all
NOTES ON OPERATIONAL WORKSI ,.q,rir^J.;"';; *"i.t"i"LJ is the Imprest
of-.1:::"n"
cash payments, are intered' A monthly statement

L.l. The Govt. of India issues letters periodically defining

the areas constituting the 'Operational Works'. il4iTEtJl;$;l'itti*TfiiheilJ-''i':x"#'s"fi'::F::::
Within the areas so specified as 'Operational' the Com- ii,!?I, il;.-r.;;i;,;ii;;
lliili. utilisation or srores procured
ili"1n;fi;tuti"n i"-op"iutional.works.. Thus, it is in.the inherent
manders of field formations/sectors are empowered to order the
execution of operational works which are of temporary nature, natureofoPWorksthatexpendltureNincurredwithoutdetailed
actually required for the execution of operations or for formations ffiffiu and withoui'ircGprt"red parameters of technical and
i'inancial control'
directly assisting in such operations. Only works that cannot be that
1.5 Para 12 of the OP Works procedure stipulates the
undertaken under the normal procedure i.e. under the provisions
stores and T & P ;;q;i;"J iot oP ta;ks be procured fr91
of DWP 2007, without risk to the progress of the operation 6;:;;;"lE;g/ASC-s-;*r--"n which the cxecuring unit is
can be ordered as 'Operational Work'.
dependent.
1.2 The powers of Commanders to order operational works are -required to
In the case o[ Eng stores, the demands
are unlimited, the sanctioning of which does not require prepara-
b" p;;;;;J "i nb-CE Cotnd, who will issue the NAC
as
tion of any estimates.
The letter odering the OP task is required to contain- '---
necessary.
& P, local purchase ![ non-ex-
(i) The OP Task Number. i; tase of stores and TproniUited buf in exceptional cir-
p"nOuut*"*it!n..; ir;;;;ity
(ii) Category or works i.e. field defences, field water cumstances, wnere it ui" not available with Eng/ord sources
supply, shelters etc. "r"
on which tt. .*.cuiing r"gi'"ttt is dependent LP thereof may
(iii) Details including inter-alia the scope of works. be resorted to :
(iv) Authority/delegation of powers to the executing agency within the area of the responsibility of the Commander
for purchase of stores required for the execution of ordering the OP task
the works. and
(u) The P.D.C. ifnotavailableasindicatedabove,fromoutsidethe
(vi) The head of account. of
area of t"tp.*iUifily, aft"r obtaining the sanction
After the work is sanctioned, the CE Corps/Comd issues the CorPs/ArmY Commander'
Efforts utto,riO'-hoJeuer, be made to hire T &
a technical sanction for he work. P from
1.3 The zuNDS required for the execution of OP works other agencies also. from
are provided under : 1.6 Also *hene',er any deviation is necessary .(i'e'
Major Head 2076 and T & P from Eny'Ord/Sour-
the procedur" of oUiuining st'ores
Minor Head 111 ;::)"ffi6;^i- ,"q"'#d io,ry informed regarding the cir-
orders
Sub Head (A) (u) cumstances *ur.uniing this, and the copies of the supply.
are to be scnt
Detailed Head 1,1451,101, irr""o uv- cE C";;;-;" *"tt as. the p{er \gs^ts
The distribution of funds is made by AHQs to the various il;g*trit irt" Ne^c to the oftice of the stipulates--th^at^normal
CDA'
Comds, which is further sub allocated to the various formation Further, pu.u f7 OPW procedure
Commanders. -t.riiu -[oi p:o:temenf
pro""iui"- *ill^ be alopt"o o[ stores locally'
1..7 Govt. of Min of Def lerters No. 06633/03iw
1 Note lor the Readers-Operational Works Procedure is far more expeditious
and even No' of 17'8'75 outline the
than the Defence Works Proceoure for obvious reasons. ln operational Works IIIi10934lD7 dated ig-g-SO
nrocedure to be followed in respect of electrification
'time' gets precedence over the 'procedure'. Otherwise the prescribed procedure works,
(DWP) is the basic thumb rule for works. ts T-uy- -u-lt'lo rise/ac -
However, the scope and limitations of Operational Works Procedure are to fiil"; ;;"i.""t" ttt " i i pera tio n a t Cb m matonde extent
be understood before hand to avoid wrong application. Tangible assests cord Adm. uppto*i fii electrification the MJNJMUM
created out of it must be properly accounted for and maintained.
 lF,giiii'Eii[liTi€F*''sirr*g*

The powers of Engtneer authorities for according Technical Sanctiog entering into contracts, purchase of stores
etc.'
are given in table below :
E-in-C C.E. c.w.E. G.E. AEE Vc s.D.o. Remarks Reference
Item Ilescription of Work
No. etc. Inde sub AE/AEE to Paras
div.
1 2 3 4 5 6 7 t 9 10

1 Technical sanction ln mt
resnect of:-
*(a) Major works (including F.P. F.P. 50 lakhs 15 lakhs 2'5 lakhs Rs 50,0fi)
Sub-projects and Minor
Works\ N
i5 2'5 lakhs Rs 50,000 ('l
(b) Maintenance of build- F.P. F.P. F.P. lakbs
ings communications,
etc., and maintenance
and operation of in-
sfrllqfinn<
(c) Purchase, manufacture F.P. 7'5 lakhs 2 lakhs 0'75 lakh 40,000 Rs 7,5fi)
and repair of tools and
nlenr excent (d) below
'(d) of 2 lakhs 40,000 7,500 4,000 Rs 2,000
Purchase camp F.P.
equipment or furniture
and equipment for MES
offices and Inspection
Houses.
tpo*,ers (woRKS-n) MoD (F) Uo No' 28&WII of 199'
enhanced vide case No 95533/PoL.tE2w (PPC)ll39fD
 (e) Manufacturing F.P. F.P. F.P. These apply to 886
iopcratlons manufacturing
operations carried
out under the rules
for *'orkshops. (see
nlsn Annx K\
2 Enteriqg iilo F

ffies, indrrtqg
ortracsfabcalmatshe
ad oettv $m[€s-
'(a) Through compgtitive F.P. F.P. 50 lakhs 15 lakhs 2.5 Rs 4?3,746
tenders lqLhc v)(m 934
6:0 0-25 432 N
'(b) fhrough single tender 60,1125' 251t25* ot
lakhs lakhs lakhs lakh
'For oroorietarv items only.
4. Elccttion on the basis F.P. 3 lakhs 75,000 30,000 9v
of' trade quotations, of 955
retreadi4g of tyres zas L and of such repairs to plant and machinery (including vehicles) of MES repair
are beyond the capacity responsibility
of local MES facilities
or are urgently required
dd $/herc dday is
detirctalopltbser-vftr

lro*.rs enhanced vide case No 95533/POIJEZW (PPC)/139/D (WORKS-II) MOD (F) UO No. 288AMII of 199.
zPowers for items 3, 4(a) (D (ii) & (b), 5 (a) (i) (iD
G) & (c) and 6 (a) & (b) enhanced vide MOD No. 4/03108/
ESP-1 (P & C\t?S7tDO IVD (w-D dateA n43-99.

*4(a) Purchase of stores on

any one indent on DGS
hD 15,000 743
F.P. 60,000
I
(i) Items on Rate F.P. F.P. F.P.
RUnning Contracts.

F.P. F.P. F.P. 30,000 7,500

(ii) Items not on Rate F.P.
fl,nnning Contrads.

F.'P. F.P. 30,000 7,500 7,4'1,78

(b) Purchase of
stores on F.P. F.P.
ilnY one indent on anY
otier SupPlYing DePtt.
r5 I Dircci purchase of- N
{
747,74
(i) Storeq tools, Plant and
I machinery . (including
spare parts) etc. tor
which there are no rate
running contracts.
40,000 747
75,000
(i) against normal F.P. 3,00,000 1.,50,000

requirements

'Po*"r. for items at 4(a) (r) (ii), (b), 5 (a) (r) (ii), O) & (c) enhanced vidE GOI' MOD ,n17f,tftt16/EsP-1 (P & Cy
zrltDc.-ll D(wJ) dilea n43-9-
 (ii) i" emergent cases F.P. 3,00,000 2,25rffi L,00,000 60,000 7N
when delay is
detrimental to Public
Qcroice
(b) Storesfor which DGS 20,000 20,000 z),000 12,5ffi Not exceding 743
& D rate or running Rs.1,fi),000/- in
contracts exist when aggregate in a year.
these are urgentlY
required or can be
more convenientlY
obtained locally or from
neiuer station.
(c) 4,000 2.000 5'%.747
Cash Purchase Powers
6. Disnosals of- N
(a) Surplus buildings sanc- F.P. 30 lakhs L5 lakhs 6 lakhs Amount represent the 160, 163, o
tioned for demolition total book value of tffi
assets in any one
camp, sot of lines or
installation put up for
disnrxel

(b) Surplus or unservi- F.P. F.P. 75,000 Amount represents

ceable stores, tools, the total book value 672
plant and furniture, or in case of surplus 673
materials obtained storeE etc. and the 820
total assessed value in 929
from dismantled
case of sahage etc. on l)60
buildings.
a station wise basis.

bl Write ofr of stortx, F.P. F.P. 1,m,m m,m a,m am

furniture, tools & Plant
etc., rendersd rrnservi-
ceable due to fair wear
and tear. 'In resoect of E-in-l
8(a) Write-off of losses, in- 1,50,000 30,000 4m 1,2ffi
c's St6ck held inl
cludins those in transit, Engr. Parks and Subl
of stoies etc., not due Park etc. I
to theft. fraud or gross "In of E-in-l
resoect
neglect-in resPect of E C's Stdk located inl
in- C's stock. Ithe Park I

3,000 lrn"r" po$,ers can bel

.b) Write off of actuall 30,000 6,000
lexercised under thel
losses not due to theft,l os andl
fraud or gross neglectl as atel
as laid down in Sectionl applicable to storel
3 but excluding transit due to
losses in resPect of fraud or gro6s
MES Stocks (i.e', those neglect deaft with
onerated under Major under FR Part I Vol.
tiead ?n76, Minor I 1983.
lHead 111, Sub Head
l'r') held as Divisional
lst6cts. or in Engr.
lP.k ,'Sub Parks, etc.
las Command Stocks-
(P*c\lgffll,lD
l powers in seriar numbers T, 8 (a) (b) (c) and 9 enhanced vide case GoI MoD No 95533/PolJE2w
(w-II) dated 513199.
 (c) Write off of losses of F.P. F.P. 1-,50,000 3,000 \2m 600
stores including losses
in transit not due to
theft, fraud or gross
neglect other than
actual losses as laid
down in Section. 34
9. Terminal ComPensa- 3,00,000 L,50,000 72,000 30,000 ln respect of each 6t9
tion payable on release property.
of hired lands or
hrrildinos
F--inO[)GW.
1to. Execution of agree- F.P. l 30 5 Amount represents
ments or memoranda of crore lakhs lakhs annsnl palment in
terms for taking bulk each case (see also
supplies of electric Appendix M). 841
energy or water from
outside sources.
Bin{/DGW
11
i.. Execution of agree- F.P. 1 30 5 lakhs Amount represents
ments or memoranda of crore lakhs annual recovery in
terms for giving bulk each case (see also
supplies of electric Appendix M).
energJ or water to non-
militarv consumers.

\uLhoriti

Nots-
ne>d.higher grade by
1. The powers of the holder of an appointment may be incrgasgd by name upto that 9f. the-
the cwE in the u GE and an sDO, by ine cE in the case of a ewe and by the E-in-c in the case
of a CE. "u."-oi
in such cases a report
1 The normal powers of an officer may be r-estricted- by his i{Tediate {ES superiol but
o'uit U" made to the CE io ttre case of GE's, and tb the- E-in-C in the case of Cs. W'E'
.3. An officer officiating i" - *ill ei'erclqe th9 q! powers of the appointment 'as
given in this table'
4.
"pp"i"t-"nt
ll-Ce -"y-afi;d;f hir Jliretion powers in full to DCEs-wothg
l_od:,1
his jurisdiction'
The E-in-t may"delegate his powers in full to the officers codcerned on 5's stafi by
name.
5.
powers under cotum""i;J;;;;fuii."bl" ulro to military officers of eq}ivalent.rank holding the appoinrments.
6.
are carried out
7. il-oi["|. uutLorir"a "d"; ;; upiri"uui" in all cases on whosoever behalf the works, etc.,
by the MES. E'-
8. The E-in-C and CEs have full powers in respect of purchase of books, newspa-pers al-d -periodicals; -C-1'^$'
and GEs may purchase books,' n"*r_pup"rr-'"1 pe.iodicals to the extent of tRs. :O0O].,.. and [Rs 1500']" per
-
India will 6s armn8ed by the I
annum respectively. i;y-;;i for publicitio".-out.il"a direct from firms outsidl purchased-
cDA. This rule does?;;illy 6;;h'ii;;r ui et"u, Sub-Area or Station orders which may be
as required.
orrt""1r c"--anding ESDs u'ill exercise the following powers under this Table: -

I Powcrs enhanced vide (5 No. 80/TV/89

2 Pwers enhanced vidc CS No. 80/TVl89
 10. The powers_ sf Engineer authorites to sanction expenditure for grant of rewards for information leading to the
discovery of prevention of theft from their respective Engineer establishments are as follows: -
(i) OC Engineer Stores Depot............Rs.200
(iD cE Engineer Park...........................Rs.200
(iii) cE MES Division...........................Rs.100
(iv) CASO.. ....Rs. 20
The powers delegated to Cs. W. E. and G.Es. vide item 1(a), (b) and item 2(a) are not applicable to:
11.
(a) Cs WE posted/attached to CE in charge of large projects, if they are ierving in th6 same station - and
employed on the same project as the Chief Engineer.
(b) GEs posted/attached to Cs WE/CEs in charge of large projects, if they are serving in the same station and
employed on the same project as the CWE/CE.
These officers will exercise the powers as laid down below.

Item 1 (a) 1-5 lakhs 5 lakhs Powers under irem 1(a) will be delesated bv T
the authority competeii'to t""[oi*ffy"r-aioi
the project as a whole.
$
Item 1 (b) F.P. 5 lakhs
Irem 2 (a) 15 lakhs 5 lakhs

12. The p_ower for emelgent cas-es_ for the direct purchpe
9f stores vide item 5(a) (ii) will be exercised only when
immediate non-acquisition of the stores concerned is likely to hold up a work or when delay is detrimental to
the public services. These powers will not be exercised to replenish stocks of items of Divisional stock.
Direct Purchase also includes job works like "Repair work Orders/Fabrication Work Orders" but excludes B/R
and E/IVI works which are required to be got executed as Minor Work through the Term Contracts.

Powers.enhanced vide case No 95533/POL1F,ZW (PPC)ll34glD (WORKS-II) MOD (F) UO No. 288/IWI of 1999.

o
o
o
o
z
9
TD
G)
N
@
5
$
o
(r'
€
t
9.
o F
t(,
o.
D
o
CL
o
(-
o,
5
@
ct)
 t1341 tl3sl
in each station. Preferably, a Board of Officers should c:roabilities. limitations and constraints of the MES' Quite o[tcn
be convened for the purposc" A conferencc should ;;[;r"'i;;'i" n,"t" calls beyond the resources of MES and
then be held by the Station Commander with the GE rh;;;"i; decry the tvtgs rlvtren these are not met' In an
or AGE, the unit Commanders and their QMs to cnuironment where mutual confidence between the users and
discuss and finalise maintenance programme for the tft" riuti"n authorities on one hand and the MES on the other
il l;kt*; neither can the MES personnel give. of their best
station as a whole on the form attached. Priorities -
will be allccated based on consideration given in the nor thos1 among them who are negligent, rude ,or . insofell
subsequent sub paras. brought to book-simply because there are glaring shortcomtngs
(b) Priority - 1. Works required for ensuring structural on the part of users also.
scundness, enhanced life and utility of Government pf ft is perhaps not.known to a large. number of ,users
assets as well as safety of these assets against damage that maintenance wbrks bills are not passed Uy llt auditors with
due to natural or unnatural causes. tunless these are accompanied by the users certificates
(c) Priority - 2. Maintenance and repairs necessitated for rcgard to lhe completion of the work'
ensuring a high standard of hygiene, sanitation as also (c) Most users are neither conscious of their own
providing hazard-free and secure occupancy to users. ,"rpoittibilities towards maintenance and up keep of Government
(d) Priority - 3. Periodical services. ,,rritt no. have any qualms about misusing/ne.glecting government
(e) Priority - 4. Items which might have been left from niit"ttu. To bring' about awareness in ttiig regard,*E-in-Cs Domestic
the previous years maintenance programmes. il;il' i"*pt f"i N".. 14-Hints on Care and _Upkeep. letter No-
(f) Priority - 5. Other general repairs and maintenance. Accominodation was issued vide E-in-Cs Branch
llj++/Oom AccnlE2-A dated 17-9-73. The following are some
6. Similar action will be taken for the formulation of
maintenance and repair programme in respect of furniture. lvpi"ui examples of disregard towards upkeep of Government
7. In preparing -maintenance programme and alloting '- by the users : to sanitary fittings gl *utf. hand basins
twsets
priorities in a station, adequate attention will be paid to the \ / Undue damage
1i)'
genuine equitable needs of all units. and WCs duE to rough use or mishandling'
8. The programme should clearly, lay down the priorities
(ii) of stop cocks,- man-hole covers, float- valves
\", Theftrro*
of work, the allotment of funds, the time by which the buildings wittrin unit premises. This besides reflection
"rln
onlackofsecurityconsciousnessintheunit,results
or furniture will be handed over to the MES, and the time of
commencement and completion of works. It would be apt to in waier, careless accumulation of water
wast^age of.
earmark some funds and MES effort as reserve to cater for on roofs*causing seepage *thein walls and dampness'
any unforeseen requirements. (iii) Forcins sarbage" down kitchen and toilet drains
'---' o, theieiageiystem resulting in choking of the same'
9. The maintenance programme for the entire station,
unitrvise for the ensuing year, will be drawn up and published (iv) Indiscrimina"te driving of naiis in walls thus spoiling
in station orders by end of January. Based on this MES will the Plaster and colour wash'
prepare a work programme specifuing for each work, the agency (v) Chopping wood or hammering things directly on floors
and resources including time allotted. Maintenance programme therebY breaking the same-
once issued will be adhered to strictly unless there are compelling (vi) Non-cieaning of-roofs or terraces before start of rainy
reasons for change. seasonordu*ringtherainyseasontokeepwater.spouts
10. Inspecting officers should also check the maintenance and drain dowi pipes ciear of refuse and diit'
programme, their execution and record their findings in their t ' Unauthorised to
(vii) electiic.connection thus causing exten-
reports or tour notes. sive damage wires, switches and plugs and very
11. As regards the role of the users, the following points often, resulting in fires.
need emphasis : (viii)Misuseoffur"nitureforpurposesotherthanwhatit
(a) The users are generally not fully aware of the is meant.
 g RqP*et 5q{g-izP

;utat3tg,*aF5FE;,
i # ?;cs Ft+fE:E s$ ri f
gAlas is
; *;rgscg og-Y:$AT
*;3r'>313
: P E = s eE T tsrA$B E
EHFEH6;: s*hF$os
i.iflEiE [i il:ili 5

iH E$lrE 3 slii;;r
zo*#,f;
f,*EIiaf
a r1;s*b eEse$i;
;5 +gig$f
.-l+lEaEI
a{iniIt
c =c-= =','
aE3-3€FH
=-4<. c-- :-c

Xa npzrglQ3iWcolisy) dt 1' Jan t6)

Appendix .A' to Addada v (Refer to nara 5 of Amy HQ Lefier
PRoP'osEDMAII{TENANCEPROGMMMEFoRTIIEYEAR-......-
llaint Repalr Dale ol Dale ol REMARKS
Unil toc/Bidg D,e*riplion Prlority ol Capital
)ommen-ce Comdefbn
Ssr cost of Granl Auth Coct
No. ol work work meril
Ascctg
o (k)
(b) (c) (d) (e) (0 (s) th) o
(a)

B&R )00( )oo(

)00( )oo( )oo(

E&MSame )oo( )o0(

)oo( )00( )00(
asB&R )00(
Fumiture )o0( )co( )oo(
)oo(
Same as B L)
&R

Note_l.lnthefinalrevisedmaintenaceprogrammeGEshouldindicatethefollowingunderB&R,E&Mand'Uniture:-
(a) Funds demanded
ioi Punas received
(ci Funos allocated
(d) Balance should always be indicated rather than
specific building Nos where rewiring is planned
2. Aoainst E & M maintenance programme the
not reft vasue'
..'*f.t$fl"il il"f;", or charpovs ror-lTtljlgj:g fl1,."X'lL9#T'[i"'Jft'trf,'f9ru1"?;li
4. Number of charpopchairs/any n"rn oI t"ni*iE ti'l"'ilfu'
 1138 1
Il]el
work' etc' not
Two coats on all wood work, iron portions
Every
Normal Periodical Services [Table 'G' of RMESI I three Years for all buildings/ except
"iit""*i""--tt"ut"J
lnternal and External Lime washing (white or tinted) lnternal inting and oili
Haltyearly Pantries, cookhouses and other buildings or rooms iron work' wall sur{aces'
Every two Onb coat on all wood work, treated
where food is dealt with, bakeries, grain stores, foul- years ;;iru;;"* otrre*ise for followins in
linen stores, mortuaries, latrines and urinals. hospitals :- ^ot
W?fi'., Op"ration theatres, Specialist consulting rooms'
Yearly All other buildings except store houses in general bu l\il ;;iti"6-rooms, Admn offrs rooms' Labour rooms'
including Medical and QM stores of hospitals.
etc not otherwise
Every two Store houses excluding Medical and QM stores of Every two One coat on allwood work, iron work :-
vears hospitals. tieateO for following
-.""it'arv, in hospitals
Fiiiiiit, i'c,ui-rinen' stores, . cook,houses and
Distempering (including whitenlng of ceilings)
Liii"i'l, o g./'ijo' J *hele lgggjg i eglt lrylh'
ir i

"
Yearly One coat of oil bound distemper for hospital wards,
One coat on all wood work, iron.work etc not
otherwise
operation theatres, Specialist consulting rooms, Ml tieateO for following in hospitals^:-- L-!L
waiting rooms, Admn officers rooms in hospitals, Labour
Affi;- Buildings eicJpt Ad'mn -officers rooms' bath
rooms, Dental Surgery and X-Ray rooms. ;;;;, oi.pd""tiw, uboratory, Mortuary' Medical and
Every two One coat of size distemper for Offices, Schools etc
years or Wvo coats of distemper where one coat ls authorised on allwood work, iron work etc not otherwise
One coat'toi -irt
every year. iij"t6o nuiroings/portions except
those
Every four Two coats of distemper where one coat is authorised
years every two years.
Tarring and treating with wood preservative
Unit cookhouses.
Yearly Dadoes of stable (to be tarred)
VARIATIONS
Variations of the intervals laid down above may
Every four Huts, fencing and other external work (to be tarred be
years or treated with wood preservative as the case may
made as follows : -
may be distemperecl half-yearly if
be).
(a)
\-, Hospitals wards
Yearly One coat on all wood work, iron work, etc hot t-quitition"d by the OC hospital'
otherwise treated for following in the hospitals :- have
Wards, Operation theatres, Specialist consulting roorns,
(b) Rooms in trospitats in which inlectious diseases
thc Medical
Ml Waiting room$, Admn officers rooms, Labour rooms, occurred rn"li-i"ft"i disinfection .by
authoritiesj bL iedistempercd' repainted .etc
on the
Dental Surgery, X-Ray room, Pantry, Sanitary, foullinen work
stores, cook houses, and other bldgs/rooms where certiticates- .i t- offi""t lhat the is

food is served. necessary'

'"*Oi"il
(c) lnt"rnut painting of schools may be executed every
Every two One coat on allwood work, iron work etc not othenrvise
ysars treated for following in the hospitals :- three Years.
Lime wash in mortuary may be- done earlier on
(d\ the
Admn Bldgs except Admn Officers rooms, bath rooms, \u'' the work is neces-
dispensary, laboratory, mortuary, Medical and QM J.iiffi""i"^ti'" ."air"f'officLr tiLat
stores. sary.
The external wood work and iron work of new
build-
(e)
 lt4rl
t1401
ings, except those to be treated yearly should be
repainted within two years of the completion and
thereafter at the normal intenvals. The dadoes ol' Procedure for preparing requisitions' ordering on T'C''
stables should be treated twice in the first year after t"*utiig unO fi"utiting, *ould be as.under
:-
(a) on IAFW-1833 (in
(0
erection and thereafter at the normal yearly interval.
Steel palisading etc in exposed situations and steel
\ / Items of *iti't"pairs are entered
duPlicate in ink)'
shutters etc of works of defence may be treated to (b) Items u'" oliu#o on IAFW-215P !11 tlip-tl:1;).; c*'
prevent rusting when considered necessary by the isenteredinpencilontheduplicatec.opyonly' against each
cwE. (c) Approxima* iott arrived at is entered
item on lffin:ibtuno tt" total of
(g) The following may, at the discretion of GE, be carried all iterns recorded.
AAOGE verifies and
out in officers quarters at every change of occupancy (d) cEA sanciio;t;;J "[g{ryot'
provided not less than one year lras passed since the in construction accounts'
En gineer-in-Ch arge
-en-ters .
service in question was last carried out :- (e) rriplicatg of ieffi-zrS's-with order slip IAFW-1!23-A
(i) Internal painting to the extent of one-fourth the is sent Uy Engineer-in-Charge to contractor
tor ex-
normal periodical expenditure on internal paint- ecution of work'
ing. (n *tiii-it measured on IAFW-2158 (original)
(ii) External painting to the extent of one-third the
\''l Compt"t"O
;i-;;;"J-(where necessary). bv Enginee-r-
normal periodical expenditure on external paint- "r,"t["0
in-Charge in pt"t"nt"- of contractor
who may reuse
and future
ing. and comileie'tris copy for his own use
(iii) One coat of distemper. refererice.
completed IAFW-2158. (oriuinal) is
at-
(h) In the case of FactoriesAnstallations falling under the (e) ii;;t"d;"d to 6riginal
Factories Act, the intervals of periodical service may tached to original f,qfW-l$3 and ultimat"iy
be reduced to conform to the requirements of the IAFW -2262 (Final Bill)' ac-
Act or Rules framed thereunder. (h) 6uoii"u," IAFW-ZISS is revised andranw:t833 .completed and
0) Proposed periodicity may be suitably altered by the uno uttu"i,-"i i; il;Eti"
".,rdinslv to duplicat e lA.F:\t'l -2262'
CWE if there is a reduction in the allotment of riti*"i"1v
maintenance of funds, so as to avoid diversion of 6rts;;T'";i b,ipil*," rtrwz262 are sent to GE'
funds authorised for other buildings.
0)
AAOGE makes tt""tttury correctionsreplica in duplicate'
;;il-;ti"d *tti.tt *il 6"touEngineer-in-charge t!
2. Tlrc execution of periodical services in a building should, "ott"ct 'I:
tor
whenever possible, be synchronised so that all such services in oriiinur, and returned it
the buildings may be carried out at the same time. It may, rec"ord for 5 Years
on last
therefore, be expedient to advance or postpone the tirne vrhen (k) Work carried out by DEL will be detailed
certain portions of the work would normally fall due. page of IAFW-1833'
Necessary entnes would be made
in Register of Re-
0)
quistioini (IAFW-1787).

1995
I Para 121 , Ein-C Standing Orders'
 [142]
Addenda VI
RELEVANT IMPORTANT ORDERS/ DECISIONS/CIR.
CULARS
1. construction of roads with specification of class 9 and
above- is not permissible under operitional works p.o""au.*.
. .^^^/$fqg4F_: po1,1, oI India,- Ministry of Defence tetter No.
At009ss/Q3w (poticy)lg4[Stso_rilD 1W_j cit, zi.z:.aa.1
2 The term 'road' includes tracks of all descriptions.
. ^/4"-t^tgrity : AHe E-in-C Branch No. S95It/il/Q2Wl Esu
dt. 21.7.60.1
3. shelters have beeh defined to be constructions whose
design should be on the lines of local village practiie using
materials procurable locally. They should pioviie reasonablc
protection against the elements fdr atleast d hot whether or a
monsoon.
The actual floor area per person to be accommodated in
shelters should be decided by. tli.e Goc concerned. The target
is the least possible accommodation compatible with ieasonable
comfort and protection from the elemeirts. In no case should
the accommodation provided exceed the scales laid dtwn for
hutted accommodation.
. lAuthor.ity : _!_haptel II Scales General page l0 Scales of
Accommodation (War) 1944.1
4. The term "operational and rechnical" accommodation
cov.erl any construction o{ qoye, for carrying out repairs to
technical for the ronhuJt of op6iations.
.equipments required
-
Such works include :
(i) Constructions of bunker.
(ii)Construction of Command posts.
(iii) Construction of Communicdtion centres.
(iv) Construction of advance main dressing- stations.
(u) Construction of shelters for ammunitiots, ,"ppii.,
and stores.
/Authority : He, EC No: 2562971e3W1(poticy) dt.27_t_621.
5. works ordered on other- agencies viz,
^___ _Operational
. CP\4/D/State PWD.
places. y!9t" no MES organization exists, the execution
, of operational Military works bE aho may entrusted to other
a'gencies i.e., central plutic works Department, the State public
Works Department. ' When operational works are ordered for execution by
These^agencies will undertake works where orOer.d by
t'brmation commanders in operational works areas. The worki
t r43 li , 3qq;
. , .,
,.r\ \
will then be carried out in accordance.,with.ttre normal pro.-c€dulc
obtaining in the CPWD/State PWD:iThe expenditure will'.be
incurredl by these agencies and audito4,;.bJ ltheir, -ig$pective
Accountanis General who will act as Sub4.udit.'Officers of
GDA concerned. No payments will be made in cash by the
Defence Officers in such cases.
/Authority : Govt. of India. Ministry of Defence No-
Al00g55lQ3I4t (Policy)lLg72lslD (Worl<s-I) dt. 4.1.61 olq 4HQ,
QMG's Branch letter Na A/009551Q3W (Policy) dated 7.2.621.
6. Powers to sanction works
The powers of sanction of Operational Works as defined
Commanders are unlimited at qry199t.
- 3 above by
in para
:
lAuthority AHQ, QMG's Branch No Al00955lQ3W
(Policy) dated 7.2.62.1
7. Maintenance of Accounts.
The Works and Field Units operating Supplies and Services
Imprest will maintain a simple imprest account (IAFA-821) in
which will be posted cash receipts and payments. The imprest
account (IAFA 821) will be closed on the last day of each
month. The imprest account duly supported by original vouchers
will be forwaided to the CDA by the 10th of the month
following that to which it relates for audit and adjustment. The
vouchers will be allocated by endorsing thereon the job Nos.
and will show the authority for expenditure i.e. number and
date of the order of the competent authority sanctioning the
work. All vouchers will be embossed with the field operational
works on the top right hand corner. Each entry of the receipts
and payments in th-e cash book will be serially- numbered for
each- month pertaining to each cash book, the same serial
numbers being assigned to the vouchers etc. duly marked with
the Imprest Account Number.
The specimen signature of the Imprest Holder will be
forwarded in triplicate to the CDA and the TreasurylBank
concerned for reference and record.
The procedure for the maintenance of imprest accounts
will be analogous.to that laid down for Field Imprest Accounts
in the Pamphlet 'lField Imprest Payments Instructions']
/Authority : Para 2A(ii) of AHQ. E. in C's Branch No-
38935182A dated 1-10-51 l.
8. Construction Accounts (By MES)
normal GEs of MES who have Unit Accountants attached to
I Since incorporated in FR Part ll as Appendix 26.
 tL44l tl4sl
them the normal procedure will be followed but separate. con-
struction accounts folios for each operational work will be reouisitionins of lands and buildings will be carried out under
maintained and a Monthly Expenditure Return (M.E.R.) showing ihci no.mal lrocedure laid down for that purpgry'-
lAuthoiity : A.H.Q.Q.M'G. Br. No' 056331Q3(W'iii)
dt"
- Statisticsincurred
expenditure on each work will be rendered by_the GE.
in regard to expenditure and receipts (Cash and 9-2-s21.
St<lres) should be k-ept in the monthly abstract of receipts and 13. Audit ObJections on Special Works'
-Theseparately in the Division.
charges (a)Incases*heretheconstructionalcommitmentshave
normal procedure as regards tenders, contracts, employ- not been made or where financial commitments such
ment of D.E.L. stores and Cash Accounts will be followed by as collection of stores etc. have been made but which
G.E. Operational Works will only be put in hand by the normal do not involve payment of any com,pensation' the
G.E. on receipt of orders of the Commanders in Operational workwillbesuspendeduntilthesanctionofGovern-
-cash relating to the operational
Works areas. All payments works ment of India is obtained.
will be made out of assignment placed at the disposal of (b) In cases where contract has been concluded and the
G.E. of a I)ivision of M.E.S. workhasbeenstartedbutitisnotlikelytoentail
Stores for works will be accounted for in the normal uny tbr compensation the work will be suspended
manner and such accounts for operational works will be kept "f"it
as in (a) above.
by the MES Officers. The construction accounts for operational (") In casis where postponement of work will result in
works will also be maintained by the G.E. in the normal manner. payment of compensation to the contractor or damage
All vouchers to be endorsed with the words "Operational io"the incompldte work the work will continue but
Works". the details of^the sase and the repercussion of stop-
9. Construction Accounts to be maintained in E Section ping/ abandoning the work be immediately reported
of Main Office when the work is undertaken by Field Units. to A.H.Qrs- for instructions'
/Authority : C.E.E.C. (now C.C.) Lucknow No. 519200041 (d) audit objections,..if upheld,.and
\-/ Action to settleanytheinfructuous
llSlE2l(W) daied 11-3-60 as amended vide his No- 51920004 to regularize expenditurc will be
l1 l238lE2(w) dated 21-12-601. taken bY the CFA.
10. The construction of Principal Roads and Bridges will /Authority i aaQ No. 586421Q3W (Policy) Maintenance
dt'-30-9-581
not be undertaken under Operational Works. ic. p*""drrre for Taking over/Accounting and
lAuthority : Min of Def. No. Al00955lQ3W (Policy)l4g4lslD of Tangible Assets created under c)perational works Procedure.
(w-r) dt. 7-12-591. dovt. of India Ministry of Defence No. 66449/EZNl69lSl
11. The preparation of Estimates, according administrative SO- fiI/D(w-I) dt. 16th April tg-69 .T amended vide Ministry
^No.
approval, Technical sanction, allotment of funds will not be ;i D;6; C'orrigendum 6644elE2N7e2lqo--I]l/D(y-U
n-eiessary in the case of operational works in an operational Uut".r Zj-+-68 and No. 66449 ;EZN36751SO-III/D(W-1)^ dated
i_g_os and cGDA's No. 18009/AT_S dt. 28th. Aprit 1966
works aiea. Orders of Commanders in operational works areas on
for execution of works will serve the purpose to cover all the it uUou" subject are reproduced -below for inftrrmation and,
stages mentioned above. "
!"i0"""" of ad concerned. Cases of construction of other than
[Authority : A.H.Q.Q.M.G's Branch No. 599431Q3(W'iii) l"*porury structures under.operational wor-ks. prglelY: should
dated 23124-5-521. pf"dt" be placed under objection as stated in CGDA's memo
12. Hiring and Requisitioning of Lands and Buildings (in- dt.28-4-66.
cluding furniture) required for operational purposes- in opera- 1.
,,I am directed to refer to the Procedure for operational
tional works areas will be treated as operational works and the works laid rlown in Govt. of India. Ministry of Defenc_e letters
Operational Works Procedure will be followed. ,_Expenditure No. 05633/Q3(W.iii)/204lQ,/D-V48 datcd 23 January 1948, No-
incurred on such hiring/ requisitionMaintenance will be treated
-expenditure. ddqqgf1ziiiofr.tiWorks-l) daled 10 Dec., 1'962 as amendcci
as operational works In other cases hiring and vide No. 66449182N3256 (D I rlated 27th .lune 1963 and No'
!' OoaqgYzNnal SO-fiI./D,',v'l) ciattti ?.2nd January t9s6' The

r&
 11461
President is pleased to sanction the following procedure for
taking over, accounting and maintenance of assets created under
the Operational Works Procedure.
2. Taking over of assets ln areas where MES is inducted.
(a) On orders of the GOC-in-C, AOC-in-C, Chief En-
gineer Command will take over on the attached form
at Appendix 'A' to this letter assets which are tech-
nically suitable for maintenance and have a reasonablc
life expectation. Based on the available data/informa-
tion, Chief Engineer will assess the cost of construction
as no complete Construction Accounts were main-
tained for individual assets constructed under the
operational works procedure. The cost will be approved
by the Chief Engineer Command and entered in the
appropriate column in the form. The cost of any
subsequent addition alteration/special repairs be
entered in the form as in the case of normal work.
(b) Since works of temporary nature can alone be con-
structed under the Operational Works Procedure,
maintenance, allotment as for temporary buildings will
be admissible based on the assessed value of the
assets. MES will carry out the maintenance under
normal rules.
3. Taking over of assets in areas where MES is not
inducted.
(a) In such areas only numerical account of assets will
be kept. The accounting will show the brief descrip-
tion of the structure and the location where it is
constructed. The record by numbers will be main-
tained by the Engineer Tr6ops, under the direction
. of Chief Engineer Corps, who will be responsible to
the local audit for proper accountC. A copy of the
record will also be maintained by the Chief Engineer
in C-ommand.
(b) Malntenance : An ad hoc yearly grairt for the main-
tenance of these structures will be given to the Chief
Engineer Corps who will be resporisible to carry out
the necessary rnaintenance through troops at his dis-
posal.
4. Disposal.
(a) Assets taken over under para 2 ivill be dispose-d
of under normal rules,
It47l
(b) In respect of assets taken over under para 3 separate
orders will issue.
5. This letter issues with the concurrence of Ministry of
Finance (Defence) vide their u. o. No. SW1 of 1966.
APPENDIX 'A'TO GOW. OF INDIA LEfiER NO.
6644e1E2N1 6sis/so-lll/D/(w-l) DATED 1 6-4-66
PROFORMA
Register of Military Buildings/Assets
s. No. of Descrlp- Specifi- Water (W) Electrif- Assessed
cost
Rem-
arks
No Bldgs/ tion of cation Sewage ication
AesEts Assgts (s) (E)
15. Clarification
With reference to para 2 (b) of the above letter, it is not
known whether, in actual practice works of temporary nature
alone have been/are beinf constructed under the operational
works procedure. For instfnce it would ?Pp.eal from para.4 of
oase 23 of Scales of Accommodation (War) that it would not
bc-appropriate to view prefabricated sheds as temporary..struc-
turei *h6n they are raiied on dwarf walls or given additional
ventilation, lighiing, special floor or other alterations and addi-
tions. In view of this case of construction of works of other
than temporary nature if any executed under- the.operational
worls procedure coming to your notice may be placed under
objection and regularistion watched-
' f,Authority z C. C. D. A. No- 18009 AT-S dated 2S-4-661
16 Onrnsonrl Works-Suppty & Senices Imprest'
Advarie against Sup.ply and Senrices imprest provided to
rorks and fielil units Uy ttre Chief Engineers- from which
disbunements are made aie monthly drawn from the Controller
Of Defence Accounts concerned. This is however, not practicable
in case of units deployed in remote areas where no banking
facilities exist. In such cases, the President is pleased to sanction
that the Chief Engineers in Consultation with CDA concerned
may authorise drawal of advances from the Field Cashier con-
cerned.
2. Past cases will be regularised accordingly.
3. This issues with the concurrence of Ministry of Finance
(Defence) vide their u.o. No. 121lSW1 of 1966.
'
/Auihority : Govemment of lfrdig, Mi1t, of D-ef.,le-tter No.
3S%5-EU\348/S-D (lV'orlcs-Il) dated 26th March 19661
 tr48l
17. Review and modification of procedure for recoyery
of Departmental charges from Navy and Air Force for MES
works and services.
_ !la:r existing provisions in paras 214 read with paras 310
of^ MES Regulations all works and services carried out for the
\avy and Air Force are subject to the levy of departmental
-Table ,H'
ghargeJ in accordance with the rates prescribed in
ibid. These charges are adjusted cenirally as per procedure
prescribed in para 559 ibid.
2. Consequent on the reorganisation of MES and the
setting up of dedicated Zonal Chief Engineer formations for
Navy and Air Force for works and ServiCes rendered by MES
has been reviewed. It has been decided that with effeit from
the finan-cial year commencing on Ist April 1993, the existing
system of recovery of departmental charges on MES works ancl
services should be modified as follows :
(i) lay and Allowances of Army Officers and personnel
deployed in dedicated MES formations of Navy and
Air force will be booked against minor Head 102 of
the two seryices Navy (Major Head 2077) Code Head
11600102 and Code Head 1/601/01 and Air force (Major
Head 2078) Code Head |fiAU\Z and Code Heiad
1,1708.l0l through contra-debit/contra-credit after initial
disbursemelt from Atmy Budger through CDA(O)
and CDA(ORs).
(iD Pay and Allowances of civilian officers and personnel
of dedicated MES formations of Navy and Air Force
will be provided for and booked against Minor Head
104 of the respective services. Nary (Major Head
2077) and Arr force (Major Head Z07g). For rhis
purpose suitable budgetary heads/Code Heads will be
opened.
(iii) For TA and outstation allowances and all other con-
veyance charges of MES civilian officers arrd personnel
of such dedicated MES formations in Navy
ancl Air
force, suitable and separate budgetary Hbads/Code
Heads will be opened under Minor Head 105 of the
two sen'ices. The same expenses in respect oi Arnry
personnel can be adjusted through contra-debiticrc.lit
under separate code heads.
(iv) In view of the direct booking of various elements ol'
expenditure incurred on establishment of cleclicatecl
MES formations of Navy and Air Force as indicatecl
above, the percentages of departmental charges to be:
Ar
tl4el
recovered from these two services for works and
services rendered by MES be restricted to |Vo'
(u) As regards tools and plants charging of LrVo of the
value of works as T & P Charges will continue' The
amount so collected will be credited in a centralised
manner under the existing deduct Head (Code No'
-'E' of Minor Head 111-
495106) under Sub Head
Works' under Major Head 2076 (Army):- For this
category prefixes 08 and 09 will be used
purpose,
i"ftii" op"tatirig ihd concerned Codg llead (495/06)
to ident'ifu the-T & P chargqs booked to Navy and
Air force resPectivelY.
(vi) incu.red by- dedicated MES formation of
' -' Expenditure
Nuly and Air Force on-Miscellaneous expenses' print-
ing lnd stationery, Telephone-and payment to other
Departments for work done for Defence which are
now booked under Minor Head 800- other expen-
diture of Major Head 2A76 (Army) will be.debited
to respective"Minor Head 800-Other-Expenditure of
Major^Head 2077 (Nu"y) and Major Head 2078 (Air
for6e) respectively. For this purpose separate budgetary
heads/cod-e heads will be oPened.
(vii) The recovery of pensionary.ctrgges at l/2lo as,Part
' ' of departmehtal iharges leviable at -present on Navy
and liir Force will be dispensed with, as expenditure
on pensions do not form plrt of Army Demand No- 18'
3. Action is being taken separately for opening new
budgetary/code heads foi implementing the above measures.
" 4. Action is being also taken separately for amendment
of relevant provisions of MES Regulations'
5. The^ revised procedure as explained above comes into
force with effect from Ist April, t99i i.e. with effect from the
beginning of the financial yeat 7993-94-
" O. it is clarified that notwithstanding the direct booking
of expenditure of dedicated MES formations of Navy and Air
For""' as indicated above, the periodical reviews of norms and
itiengttr of establishment of such dedicated MES formations
wil Jontinue to be carried out in an integrated manner along
with reviews of norms of MES establishment as whole. conse-
ouentlv the deplovment of the overall sanctioned establishment
6i MdS will be'alio considered in an integrated manner keeping
 llsol tlsrl
in view the nature and quantum of rvorkload of individual Aor€ements involving annual payment not
units/formations of various categories. (iv) CE Command
eiceeding Rs. 500 lakhs in eTX-case:--
7. This issues with the concurrence of Ministry of Defencc
(v) E-in-C/DGW Full Powers
(Fin/IVorks) vide their De,No. 7748lAddl FA(c)/g: dt. Z:.S.9:.
/ Authority t C*t of India , Ministry
Lettcr
, _ _ lAuthority ; Govt. of India, Ministry of Defence No. ^o[ ^2*:",u
12(1)/931D(Works-II) Dt. 23rd Aug 19931 N,,. qqASOln2ePql24g2lDlWorks-ll duted 20-10-2009 I
18. Construction of Civil Works for Ordnance Factories 20. Norms of Expenditure for Malntenance
of Military
through Agencies other than MES - :-1.
Itouds
I am directed to refer to FB proposal NO. 6891P&MM/datecl The existing norms lbr maintc,lance clt roads werc laid
19-19-1986 forwarded vide their UO No. SPL/COM/BS, rhat tlown unde. C,ru"r-nt"nt ol India, Ministry of Defe nce- -lcttcr
i'.i,,.'sze-66ru82 (wPa)t;t-ivls+:ipo-lvD" ( w-I) da t ed
Government have approved that the Civil Works o[ orclnancc 23 J ulv
where necessary. Subject to rates of construction bcing com- t986.
parable the overhead charges also being reasonable in comparison 2.The roacls maintenance norms as approved earlicr under
-quoted
to what in which the works are required to be got completecl. i,boue letter are for three categories namcll plains'
2. As and when required, the Ministry will get the quality ;;;ti Jnd hilly ur"ut. The norms have bccome much bekrw
of the works checked by an agency other than the consultani ;;-;;q;i;;o i""*r onJ ne",t rationalisation bv *",!iig in
,t-!.:* by
or the contractor of the OFB for the Civil Works. iin" *i|n the road classification ancl the noims laid d.wn
3. This issues with the concurrence of lntegrated Financc ' - --
Ministry of Surface Transport in March 1993'
Branch vide their Uo No. 785-SAF (DP-Iy87 dated 29th Sep- i-'Accordingly, I am directed to convey the sanction ot'
tember, 1987. the piesident to ihe u,fopiion of the undermintioned ntlrms 'l
19. Delegation of Powers to officers of MES for executlon *uirrt"non"e for military roads in ancl ex-cantonmcnt by the
of electricity and water supply agreement and agreement firr MES in plains :
disposal of sewage.
(a) Agreemenl or memoranda of terms for laklng a bulk supply ol electrlc
enorgy or walor fiom an oulslde aource lor milltary bulldings.
(i) Garrison Engineer Agreemsnts involving annual payment nol
exceeding Rs. 30,00,000/- in each case.
(ii) Commandar Works Engineer Agreements involving annual paymont nol 4For hilly areas, heavy rainfbll areas above 3000 mm pcr
exceeding Rs. 100 lakhs in each case. .nnum ancl foi deseit areis&lack cotton soil, the following
(iii) CE Zone Agreements involving annual payment not pi"tittlincrease over the scales at para 3 above shall bc
exceding Rs. 300 lakhs in each case. annlicable
II :
(a) Hilly areas and heavy rainfall areas above 34% of normal rePairs
(v) CE Command Agro6m6nts involving annual payment not 3000 mm Por annum
exceding Rs. 500 lakhs in each case. (b) Desert areas/Black cotton soil areas 11To ol normal rePairs

Full Powers
5. These norms will be effective tiom 01-04-99 and thc
(v) E-in-C/DGW
(b) Agreement or memoranda of lerms tor glvlng e bulk supply of electric maintenance grant based on the above norms will comc into
onergy or waler to non-military consumer and for glvlng sewage tor lrealmeni "financial year 1999-2000 and onwards. Howcver,
and dleposal to outsldc bodles. ii,rc,e for the
(i) Garrison Engineer
Itrt actual maintenancd wiil be restricted within thc allotted
Agreoments irrvolving annual payment not
exceeding Rs. 30 lakhs in each case. I'unds"
6. This issues rvith the concurrence of tho Ministry rlf
Commander Works Engineer Agreements involving annual payment not
l)ct'ence Finance vicle their UO No' 2061W-Ill99 of 1999'
(ii)
exceeding Rs. 100 lakhs in each cas6.
Notes_l. The road classification is based on instructiot]s
vE
irru"i'Uy-E-in-C'. Branch vicle letter Nos. 84008/Pol/CP datcd
(iii) LOF.A Agreements involving annual payment not
exceeding Rs. 300 lakhs in each case.
22 Nov. 91 and 05 Mar 92 :
 Itsz1 tls3l
'Ilpe of Roads Carrlage way 0i) Oflice accn (Adm block 45 .48 30.00 13'23 20.95 29.53
RD1 Double carriage way each 7.5 m widc onty) ot Fmn HQrs down
to Sub Area and equivalent
RD2 Two large carriage way 10.5 m wide in other services trg accn
RD3 Two lane carriage way 7 m wide ot cat 'A' Est of Army and
conesponding institutions ol
RD4 Single lane carriage way 3.5 m wide Navy/AF/R&D and Tech
accn of R & D laboratories.
No. 8z96611tE2W (ppc) vot_rv (iii) Ml Rooms and 83.30 54.66 32.19 s3.60 74.95
^_^.J4r!ltority-M.O.D.
278/DO-rr/D (w-r) Dt. 15_03_99J Hosoitals.

Nores-(a) The above plinth area rates do not cover expenditure

21. Norms of Expenditure for Maintenance of Govt Build- on conservancy charges.
ings by ME$ (b) In respect of accn of Andaman & Nicobar group of islands
PART I and for hilly area, the plinth area rates prescribed above will be
PUNTH AREA RATES FOR CIVIL ENGINEERING MAIN. increased by 509b for residential and 25vo f.or non-residential buildings.
TENANCE (c) These modified plinth area rates for normal repairs and
s. Caiegory Ser- Ann- Special repairs special repairs will be in supersession of the Min of Def letter No.
No, vice ual
fue Age 21 - Age
algao/Ez (WPC)/1103/DO-II/D (W-I) dated 30 July 98 and letter
No. 87966/E2W (PPCy1500/D (W-I) dt 5lIIl98. Scales prescribed
char- Repair
ges Fb per 0-20 40 Above
Rs per Rs per 40 yrs
Rs per sqm
sqm sqm Rs per
for items other than normal repairs to internal electrical installations
sqm
Sqm in buildings, in Govt letter of No. 13(37)/72lD(Works-I) dated 10 April
1 2 3 4 5 6 7 1975 will continue to be operative.
(e) Rcrldentlal Btdg (d) The plinth area rates of Annual repairs of Civil Engineering
(i) Single/Md ORs/JCOs 29.24 19.02 12. 10 20 .08
maintenance for high rise buildings located in Coastal areas in respect
of following categc ',s of buildings will be enhanced as under-
27.20
Qtrs and anciliaries
(ii) Single/Md oftrs etrs 29.24 19.02 12.10 20.08 27.20
other lhan residences of Residentlal bulldlngs
GOC. Rs' To
(i) Single/Married OFVJCOs Qrs and ancillaries From Rs
(iii) OFVJCOs Messes 38.00 24.74 12.10 20.08 27.20 o"' o"'
3;;fo 33;lo
(iv) Of f rs Messes, 45.48 30.00 12.57 20.95 officers other than residences From Bs' To
lnspection Bungalows,
lnstitutes & resldence ol
28.53
ii eoe
(ii) Single/married

ilfo o"'
Rs

31.'].0
o.'
GOC (Div Area, Corps and
Command) & Eqriivatent
otfrs of services. PART II
(b) Non R€ldenrtd Bldge PLINTH AREA RATES FOR ELECTRICAL ENGINEERING
(i) Otfice Bldgs (any type 33.32 MAINTENANCE
2't'8'l 20.9s 34.71 48.61
except in sub para (ii) 8.No. Catogory ol bullding Ratos in Rs per Sqm for
below) storage a6cn (Airy day to day services,
type) wksps/garages and Repairs and maint
tsch accn excopt in sub
para (ii) below etc. Concentra Scattered
ted GrouD Group

I 2 3 4

RESIDENTIAL BUILDINGS

1 SinqlelMd ORs/JCOs Qtrs and anciliaries' 15.43 19'02

 t1s4I trssl
Rcrldcntltl bulldlngr
2. Single/Md offrs Qtrs other than the residence 19.02 21 .95
ol GOC (i) Single/Marrled OR/JCOs Qrs and ancillaries From Rs' To Rs
13'20 Por 17'56 P6i
3. OFI/JCOs Messes 25.14 sqm. sqm.
From Rs' To
if cob '
4. Offrs Messes, lnsp Bungalows, lnstitutes and 25.',t4 (ii) Single/marriad offlcers other than residencss Rs
Residence of GOC (Div, Area, Corps & 16'30 Per 21'68 Per
Command) and equivalent oftrs of other sory-
ices.
NON.RESIDENTIAL BUILDINGS 2. It has been decided that no norms should be prescribed for
special repairs (Electrical) and that estimates shall be prepared for
Office buildings (Any type except in sub para 21 .95 25.14
elch set of building invidually and sanction obtained after a survey
(i)
(ii) below) storags accn (Any type), Wksps,
garages and Tech accn except in sub para (ii) has been conducted on annual basis.
below etc,
3. The actual maintenance expenditure will be restricted to
(ii) Otfice accn (Adm block only) of Fmn HQs 25.14
down to Sub Area, and equivalent in other allotment made bY Govt.
services, trg accn ol Cat 'A' Estt of Army and 4. This issues with the concurrence of Ministry of Defence
corresponding instiiutions ot the Navy/AF/R &
(Finance) vide their U' O. No. 783/F/W-U of 23 June 2004'
D and Tech accn of R & D Labs. '
ii) Ml Room and Hospitals 50.27 blthority: GOI, MOD No.87966lE2W (PPC)ll056lDOIIlD
(i
(w-I) dt 02-07-20041
Notes ! (a) These plinth area rates do not cwer expenditure
on maint and running of air-conditioners installations, lifts, pumps and 22. Check List on Prrparation of AEs For Utility services
sub stations. Funds will be provided for these services on actual 1. General discrepancies in E/M estimates.
requirements. (a) The layout plan of the existing Electric. Supply, Water
(b) In respect of accn situated at altitudes more than 5,000 ft Sunnlv ind Sewise svstem of the stationbr adjoining to proposed
and accn at Andaman & Nicobar group of Islands the Plinth area acJcini*oOution For integration of the system is required. This
rates prescribed above will be increased by l0%. is found lacking.
(c) These modified plinth area rates for normal repairs and (b) Wherever plans are submitted, they are not clearly
special repairs will be in supersession of the Ministry of Defence letter and tiisiinctly marked with different colours for existing and
No. 87966/E2W (WPCy1103/DO-II/D (W-I) dt 3O luly 98 and letter piopot"O tyit"ms. These should be drawn to scale and be
legible.
No. 879661E2W (PPC/1500/D (W-D dt 5/11/98. Scales prescribed " (c) The existing and proposed intake points and location
for items other than normal repairs to internal electrical installation
in buildings, in Govt letter No. L3 (39>lLZtDl(Works-I) dt t0 Apr of suL stations, GJneratirig Stations, Pump houses, Booster
Pumps etc are not properly and adequately marked. Existing
1"975 will continue to be operative. Maintenance giant for perimeter
sewei lines be also marked-
and eKernal lighting shall be demanded as on required basis as (d) The layout plans submitted are generally not to scale'
included in M & O estimates. As a )dsult, it ii not possible to clear the estimates technically
(d) The above norms do not include the replacement cost of as well as quantitatively.
bulbs and tubes, funds for which will be demanded separately at 2 (e) Some times AEs ar:-pliggd on market rates, though
replacement per annum. the itbms are available on ED/SSR. Market rates should be
(e) T'he plinth area rates of electrical Engineering maintenance aootied onlv for those items which are not available in ED
for high rise buildings located in coastal areas in respect of following ahb/or SSd and be fully supported with market analysis/sanc-
Categories of buildings will be enhanced as under- tioned jobs'
(f; Market variation to be _aPPli
- ed over
ED and sSR is
circulited every year by this H0 and communicated to all
concerned. Thej sime should be applied. In special cases only,
 trsTl
t1s6l
(a) Capacity of sub stations, transformers, DG set is not
higher percentages can be allowed by the regions but the same suppoited with load details and at times standard capacities are
should be clearly justified.
not considered.
(g) The power and water supply requirements should be (b) Provision for improvement of-power factor is not being
clearly given in BPs and AB with the basis of calculations.
made' ih ttre Estimates. Provision of capacitors of adequate
This will help in justiffing ^the capacities of storage tanks, capacity for predominantly inductive load should be made in
pumping arrangements, transformers, generating sets and other
connected items. AEs to avoid penal charges by supplying agencies.
(h) In case the E/I\l[ services are to be augmented, the (c) The specifications for EOT Cranes are not being given
details of existing assets with sources of supply, layout, capacities correctiy, even the pricing is given on adhoc basis. As far as
possiblg the specific-ationsn span and rates should be based on
and sizes must accompany the estimate.
(i) Sometimes, amounts are shown for payment to civil bp. tn of deuiation, proper justification of the requirement
and price "ure
should be given with market analysis.
authorities for power connectionsAvater connections without -(d)
supporting estimates for the concerned departments. This is not Provision of lifts is explicity clear in the Scales of
acceptable. The details with supporting documeqts must accom- Accorirrirodation. It should be accordingly recorded in the BPs
pany AEs. and AEs prepared.
-on6 In case of luggage lifts, the wgight, to be
carried at time should be specified in BP so that there is
0 Schedule of quantities of major items like cables,
HT/OCB, OH lines, LT Switch Gears, water supply mains, no over/under provisioning at the time of preparation of AEs.
specials for water supply lines, etc should invariably be submitted (e) Sizesiquantity of the UG cables are n-ot supported with
with AEs. workiirg details'i.e. v6ltage drop calculations for LT cables and
(k) To carry out the technical check and justifu the sizes, short ckt current level and voltage drop fbr HT cables'
the voltage drop calculations for OH lines, cables and friction (f) There are number of firms marketing/manufacturing
head loss calculations for water mains must accompany the fire difectors and smoke detectors. There is a big price variation
estimates. of various makes. While preparing estimates, the make of the
_(l) Chief Engineer must impress upon the CFAs to coopt fire detector and smoke detector must be mentioned and price
the services of Fire Adviser at the Board stage itself for giving list attached for justification.
the complete arrangement of fire detection, alarms and fighting (g) Provision of lightening
-be
protection is invariabley made
system. In case the fire adviser has not been associated at the on adh*oc basis. It must worked out on the basis .lf provision
Board Stage, the entire scheme for the same must be got made in BIS marked on Blue Print and quantities scheduled
approved from the fire adviser of Ministry of Defence before building wise, as supporting doeument to AE Part II.
submission of the AEs. 3. Air Conditioning and Refrigeration and Mechanical laundty
_(m) While preparing the AEs, if the deviation from Plants etc.
provisions in Board Proceedings is apprehended, the Board (a) The BPs invariably do not have the filp requirements
Proceedings must be got amended before submission of AEs fron\ ihe users resulting in faulty preparation of estimates. The
to this HQ. Amendments must have the approval of the com- following points, if noi covered in the BPs, n'.ay be obtained
petent authority. from th6 users through the covening authority and submitted
_(n) Any item other than those covered in Scales ol' -(uu) the
alongwith AEs for technical scrutiny.
Accommodation must be marked as special and should be Inside conditions required for the functioning of
scheduled and periced on a separate sheet. eouipment and personncl.
_(o) While preparing AEs. Pt II, the tech questionnaire
' '(bb) fire AC questionnaire giving other requirement like
for each service as per annex G-1 to G-5 of MES Standing -This hours, noiCe level etc as
dust ievel, clccupancy, per E-in-C's
Order 1995 be kept in mind to ensure proper estimating. i rtanding orders. must be signed by the user and form a
2. Electrical Fire Alarm System, EOT Cranes, Lifts and Lighten- - of
part the BPs.
(b) AEs are not accompained with survey sheets and heat
ing Protection

trssl
load calculations, the requirement is essential to work out the
capacity of the plant.
' 5. Sewage System
fO The layout plan giving the orientation of the buildings
is also iequired-to hive the realistic estimation of the A'/C load.
(d) Accn fcrr plant room and AHUs is .required to be
under the air conditioning estimates whish is normally
"ou".id
missing.
(-e) Ventilation schemes are not properly designed viz a
viz flow rates are not given. As a result, the capacity of the
mechanical plant is not realistic.
(f) Energy conservation methods 919 qroposg{ to be
adoptlO but wfiile designing and planning A/C plants, this aspect
is not taken into consideration.
(g) Building-toestimates
for air conditioned sPac9 do not
cover'Insulation roof/ceiling and double glazed windows to
cut down A/C load. It should be considered while working out
the cost of Bldg.
(h) While- preparing the AEs for. rePlacement of A'/C
olants. ihe system of aiiconditioning should not be changed
irntil ihere ii reduction/increase of air conditioning load.
(i) ED rates for centralized A/C plants are inclusive of
ductirig/piping involved. However cost of standby unit should
be tak?ir'as-50%o of rate given in ED for each ton'
O Authorisation of water coolers and . refrigerators are
scales of accommodation'
not w6rked out as per
(k) Many a timb, the air-conditioning requirements as given
in texi'"f tnei BPs, and A/C questionnaire/Appendices/drgs ere
at variance with each other. these must be reconciled'
4. Ext Water SuPPIY SYstem
Following details should be forwarded alongwith AEs'
(a) Frictional Head Loss calculation.
(U) Stotage capacity and staging of proposed
-84397/GenlPol/E4
based on lettei No. (U3) dated 05-res-ervoirs
May 93'
(c) Details of existing watgl-leJglvoirs should be furnished
a* pei App* 'A' to letter\o. 84397lGenlPoVEa (U3) dated 05
May 93.
' (d) Design calculations of pumps based on the proposed
number of pumPing hours.
^BP'reiommends a borewell, a report ot CGWB
(e) If
must be accomPained with AEs.
(f) For Fire Fighting Schemes the requirement of water
I lse I
lirr I'illing should be workcd out as per scale o[ accn 1983 Tablcr
A.ll Sl No. 12 and pumping capacity be decided accordingly'
Foilowing details/info should accompany with AEs'
(a) Layo"ut plan showing existing and proposed system of
sewer'tfnes sno*ing both the GL and ILs of the existing lines
and of the new sewer lines.
(b) Capacity of septic tanks should be restricted to 300
users as per manual on sewerage and sewage Treatment'
(c) in case pr<lposed system is to be connected with
mannbt'e of existing sewerage system, IL of existing manhole.
ifs of proposed
-should minhole
junctions, length and gradient of main
sewers be furnished on the layout plan'
(d) No obiection from the state Pollution control Board
-ust b6 obtained in case the treated effluent is to be let off
in open/nallah or any near by water
'(e) In case the proposed sew€r -!ody'
lines are to be connected
to the dxisting system, a certificate is to be given by the_ Garrison
Engineer thai existing system will bear the extra load'
(O Soakaee WelvSoakage Pit sizes should be computed
based'6n percoTation rate of soil. Soakage well/soak pits.should
be propoied to lie above water table and conformation bg
forwarded alongwith AEs'
(g) In cite of very shallow water table areas' filter
bed/rdi6rse filter beds may be considered for secondary treatment
o[ sewage.
(h)" In case long sewer stretches are proposed, complete
trvOrairlic analvsis of re*".r indication of dia, sewer length,
c6ntributors p6pulation, sewage flow, gradient, vf/, diD velocity
at present p6ati flo* and velocity at ultimate peak flow as per
TI be enclosed with AEs.
(i) In case sump cum pump houses alongrvith pumPs are
prospbied, complete design calculations arriving at effective
itorde" capacity of sump flbw rate and head of non clog sewage
pumis be'fonrarded wlth AEs.
6. Geysers
ia) No. & capacity and type should be provided alongwith
AEs, bised on the auth as given in scales of Accn.
(b) Wherever solar heating s),stem is proposed, complete
detaiG bf capacity as Per authorization should be given.
 11601
t 161 l
7. Rain water Harvesting
This is now an authorized item of works and should be DOCUMENTS REQUIRED TO
included in all stations notified by Central Ground Water PROCESS/SCRUTINY OF WORKS CASES1
r-r,uthority (CGWA). This should be integrated with "Area
Drainage" and a layout plan indicating paved area, collection
open drains/pipes, recharged pit/tank/borewell be also forwarded.
The design details of "Rainwater Harvesting Schemes" be for- L Board Proceedings.
warded as per TI 2 of 2002. 2. Statement of Case.
[Authority : Appendix 'A' to E-in C's Br. Letter No. 3. Accornmodation Statement Part I and II.
617481PL/84(U) dared 05 lune 031
4. Engineering Appreciation.
5. Approximate Estimates Part I and II.
6. Quarterly return for Market Variation (MV) and
Difference in Cost of Stores (DCS).
7. Market analysis in respect of items based on assessed
rates/market rates.
8. Policy letter if any, involved in the proposal"
9. Administrative Approval in respect of rates taken from
previous released works.
10. Land availability certificate.
11. Area furniture rate list.
t2. Water and Electricity availability certificate.
13. Plinth area rates for married and Other Than Married
(OTM) accommodiation.

I As stipulated vide Annexure to Instruction Order No. 6-2008.

 lt62l
t1631
SCRUTINY OF AEs ("ii) Special items of work conform to the conditions
prescribed in Para 14(b) DWP-1986.
I. BOARD PROCEEDINGS
break-up details of the work head-wise, viz., "site
Building, Special work (if any), External Services
clearun"", (i) In the first instance it should be checked that the
such as Board Proceedings outlining the detailed justification
Electrification, Water Supply, Sewage Disposal, Road,
Furniture in terms of necessity/requirement of the proposed
etc' It furnishes the printh Area calcurations, scar.s, Rates, worts le., building work (OTMMarried) and external
Elements on account of Market variation/Difference
in cost of services etc., are placed on the file.
stores, Allowance for Restricted Area/tlilly Area/Disturbed
Area, Item-wise cost, Authority for the scales as
(ii) That the Board Proceeding has considered the
well as rates. following points/aspects :
Head-wise totals are carried over to AE pt-I, Grand
totar of (a) Justification for eiternal services like external
such head-wise totals and contingency
@ 3vo of.the cost will be electrification, external water supply, roads &
the estimated cost to be refle"t"o io the Admin approuui.
AEs are scrutinized by E-in-c's Branch before tt"'froporur
e' paths, sewage disposal, compound wall/security
i, wall and furniture, etc. with reference to (i)
sent to IFA for concurrence.
existing scales and specifications and (ii) existing
CHECKS EXERCISED IN IFA,S OFFICE availability of these services at the station.
A. GENERAL (b) Justification for special items, if any.
(i) Estimated cost of the work (incruding all phases)
is (") Particulars of building etc. to be demolished, if
within the powers of the CFA, under-whose powers any, with detailed reasons.
the work has been proposed. (d) Accommodation statement part-I & part-Il
(ii) The AEs have been scrutinized and cleared by accompanying the Board Proceedings.
E-in-C's Branch. (iii) Points to be seen in this Scrutiny of Board proceedings
(iii) The proposal (other than corrigendum/?ara ll works) are given at Annexure'I'.
is included in the MWp of the year. O. SCRUTINY OF APPROXIMATE ESTIMATES PART-II
(iv) The AEs are complete with description of each item 0.1 A.E.I-BUILDINGS
of work, authority for the scales and rates adopted 1.The detailed break-up of the total requirement has been
and supporting details.
Slvcn item-wise separately for Married/orM/External Services
(v) The relevant Board proceedings, Layout plan
and ail Worlcs.
connected documents are placed on the file.
2. That the married accommodation for all categories
("i) All items incruded in the AEs are covered by the Bp (lncluding civilians) has been planned on station basis.
and the Bp clearly lap down the scope of ihe
work 3. That the necessity of the proposed work is accepted in
to be done. prlnciple at appropriate level.
I As stipulated vide 4. That the land required for the purpose is available. If
not, what is the status of land acquisition ?
 [164]
5. That the satisfaction level has been kept in mind while
initiating the proposal of married accommodation.
6. That the scales adopted are correct and latest and
supported by authority.
7. That the work stands included in the MWP for the year
concerned.
8. That in case of projects invclving both married and OTM
Works, OTM Works and external services are being providecl
to match the progress of married accommodation works ancl vice
versa.
9. (a) That special items, if any, have heen cleared by the
Users Directorate and the Associated Finance at appropriate
level from the necessity angle.
(b) Details of special items and basis of their cost estimate
have been given adequately.
10. That the specifications have been correctly applied.
Wherever superior specifications have been proposed in the
work, necessary justification with authority has oeen given"
Where a project is to be taken up in phases, the total cost of
the entire project (based on AEs/rough estimates) is the criteria
for determining the CFA for sanctioning the workllproject.
11. That the plinth area norms are correctly applied as per
instructions issued under Ministry of Defence ID No.
PC/1 1 (3 y89 lDO-IllP (W-I) dated 1,4.5.t991 and further amend-
ments, if any and the calculation, and Conversion factors are
correct.
'12. That the expected credits on account
of retrieved
material from demolition of buildings etc., if any, are properly
"*'il:Tr,fu:'ilt5,ff1, nu.," been scrutinized by the E-in
C's Branch and updated to the last quarter.
14. lf accommodation for MES Key personnel is included
in the works estirnates, then station-wise deficiency position
should be indicated.
tr6sl
C.2 RATES
1. That the rates for OTM works are based on latest SSR.
2. That wherever non-standard rates are used (in the case
of OTM accommodation generally), basis and break up is given
to as to justiff the rates. Basis should be clear and specific.
3. Wherever SSR rates are not available, the basis and details
of market analysis is fully given.
4. That the plinth area rates for married accommodation
tre as per E-in-C's Branch letter No. 83975/E2 Design-3 dated
27,6.9A and further amendments, if any.
5. That the market variation and difference in cost of stores
rpplied in the A.Es are based on latest quarterly return.
6. In case rvhere certain rates have been adopted from a
Job already approved, the same is in agreement with extract of
CA (Contract Agreement) (to be placed on file).
7. DCS (Difference in Cost of Stores/Schedules) is
considered only for item for which status are issued to the
Contractor on payment e.g. Road work.
8. Allowances on account of Restricted AreaAlilly Area/
Disturbed Area are correct and correctly. worked out.
9. Arithmetical calculation and totals are correct.
C-3 EXTERNAL SERVTCES
1. That the existing assets at the station have been taken
lnto account while planning external services like roads, external
llcctricity, ext. water supply, sewage disposal, area drainage, etc.
2. That the requirement of electricity and water has been
worked out oh the basis of strength of thb Military station and
the net deficiency has been worked out after taking into account
the existing availability.
3. That the rates adopted for the E/lvI items like sewage
dirposal, external electrification and water supply, etc. are based
on current Estimated Data (ED) and item no. ED is indicated
tgainst each item in the A.Es.
4. Wherever ED rates are not available detailed justification
for the assessed and market rates is given in the AE.
 11661
5. That the rates of B/R items like Roads, Area Drainage,
security/fencing wall etc. are based on latest SSR. If not, detailed
justification for market assessed rates is given.
C.4 FURNITURE
1. That the furniture provided is as per the latest scales and
buildings is given.
2. That the break-up of' furniture based on different
categories of buildings is given.
3. That the rates of furniture items are based on the latest
area furniture rate list issued by the CWE concerned and reference
of furniture rate list is given in the A.E.s in the remarks column.
4. That while assessing the requirement of furniture, surplus
furniture available at the station, if any, has been duly taken
into account.
C.5 REVISED APPROXIMATE ESTIMATES
1. In addition to the above check points the RAEs which
are prepared in accordance with the provisions of Para-22 (b)
read with pdra-9 (d) DWP 1986 are further checked to see that :
(a) the causes of excess have been set out clearly and
concisely in the remarks column of RAE Part-II
(b) If the RAEs are based on completion cost, the same
are duly countersigned by the concerned AAO GE.
C.6 PHASING AND FUND AVAII.ABILITY
1. Is this civil work proposal a part of the approved major
works programme of the year concerned ? If so, state specifically.
2. What is the proposed completion date of the work ?
3. What is proposeC phasing of expenditure ?
4. What is the fund requirement in the current financialyear ?
5. Is the fund availability in the current year confirmed ?
6. What will be the carry forward liability for subsequent
years ?
c-7 F c
cAsEs
If the tendered cost of a work exceeds the estimated cost
stated in the administrative approval by more than lOVo and the
t167I
cxcess cannot be met out of savings, if any, prior approval of
the CFA is obtained in the form of financial conculrence'
Important points to be seen in IFAs office are as under.
(i) Validity period of the tender has not expired.
(ii) Tendering action is not delayed- Abnormal delay
resulting in cost over run cases will be critically
examined.
(iii) Scope of the work and specifications has not been
altered. Cases involving change in scope of work,
adoption of higher specifications or PA rates, large
variations in quantities of external services etc. are
normally not entertained.
(i") Rates quoted are reasonable. Comparison between
the SSR/ED rates and the tendered rates is available
and reasons for variations are given.
(") Extent of savings available, which can be adjusted with
the excess.
("i) In case of proposals for accepting other than the
lowest tender, reasons are explained.
("ii) Re-tendering is not likely to lead to any reduction in
rates/total cost.
D. AE Pt.I
(i) Item-wise totals are carried over correctly from AE
Pt-[.
, (ii) Credit on account of retrieved materials has been
reduced.
(iii) Contingency does not exceed 3Vo of- the total cost
and the calculation is correct.
(iv) In cases of deposit work carried out by other agencies
(like State Electricity Boards etc.), contingency is not
allowed over and above the contingency already
included by the agency in their estimate.
(") Grand total is correct.
 [168]
POINTS TO BE SEEN DURING SCRUTINY OF
gPslrclgglqlo be exercised by rhe Exe. Authorfties
It should be seen that the board proceedings outline the
detailed justification in terms of necessity/requirement of the
proposed work and that the Bps has considered foilowing
points/aspects :
1. Accn Statement Part I & II : These statements are the
most important documents for arriving at the requirement of
proposed accommodation. Therefore, adequate emphasis is
required in preparation of these documents. standard format
should be followed and all the columns filled correctly.
(a) Accn Statement Part I : This should be prepared by the
user unit/formation with the authority of pE and should be
forwarded duly signed by a ,"rponribl" officer of the unit
concerned and Station Cdr/Adm Comdt.
(b) Accn Ststement Part II : Based on Accn Statement part
I, Accn authorised, available, deficient etc. needs to be clearly
indicated in Accn statement part II and this should be signed
by GE concerned.
2. zonal Plan : siting of Accn should be in accordance with
the approved zonal Plan. However in exceptional cases, if it is
not in accordance with the zonal plan, the justification to this
effect should be covered in the Bps and a certificate from the
stn cdr be made as a part of the Bps stating that the proposed
siting is being catered in the revision of Zonal plan.
3. Disposal of Old Bldgs : If new Accn is being proposed
against the existing Accn, the justification of the samt should
be given in the BPs as also the final disposal of such Accn whether
by demolition or subsequent re-appropriation for some other
purpose needs to be clearly indicated in the Bp itself. In case
the existing Accn is to be utilized against the deficiency of some
1 As stipulated vide Annexure toffi
t16el
other unit at the station, a certificate to this effect is also required
from the Stn Cdr.
4. TFee Cutting : All the trees falling with in the proposed
siting of building should be identified in the BOO and a
certificate duly signed by the Stn Cdr shall be made part of the
BPs stating that the clear site will be handed over to the MES
before commencement of the work.
5. Special Iterns : As far as possible, special items should
be avoided and if at all considered necessary, be kept at minimum
level. Inclusion of special items needs to be justified in the BPs
and the cost effect is to be considered separately in the Rough
Indication Cost (RIC). All items of external services related to
a special Accn should be treated as special items. While giving
the recommendations, the BOO must highlight the cost of special
items and the same should also be covered in the
recommendations of the Cdrs in chain.
6. Air Conditioning : Air Conditioning shall be provided as
per the chapter 53 of SOA Whenever Air Conditioning is
recommended, which is not covered under SOA" adequate
justification should be given in the BFs. The requirement of
temperature, humidity and other parameters should be specified
in the BPs correctly based on user requirement.
7. Cooling Appliances : These shall be provided as per the
huthorized scales. The existing cooling appliances should be
considered in BPs to work out the deficiency and details of the
same must be included in the BFs giving location of each item.
8. Standby Gen Sets : DG Set is authorised for certain
locations as per the chapter 57 of SOA. For all other standby
requirements, prior Government sanction is necessary. Hence
any work in the latter category where DG set(s) is included,
even as special item, needs to be sanctioned by the Government
of India.
9. Prestigious Bldgs : An extra percentage subject to a
ma:rimum of. l}Vo of the total cost can be added for special
architectural features etc., for the buildings which have been
 tl7ol t171I
and the cost be considered accordingly in RIC and
not as
declared prestigious by the Governmelt of India. Therefore, for
the work other than the Government of India power work, this percentage of the cost of bldg'
14. Land : The Accn is to be planned on A-I
Defence land
provision is not to be considered unless the bldg has been
only. A certificate to this effect duly signed by
the DEO and
declared prestigious by Government of India. For the declaration
of a prestigious bldg, a statement of case in support be enclosed ttre Stn Cdr should be included in the BPs'
15. Line Plan : The line plan of the oTM
to justifu the requirement. Accn, specially
10. Furniture : It has been authorised for various Accn in technical and special Accn should be prepared
at the stage of
signed by an
the scale of furniture. While finalizing the BPs, the existing the BOO and should be included in the BPs duly
furniture has to be accounted for to work out deficient items. authorized officer of the user unit'
In case complete new furniture is recommended for any work,
the existing furniture needs to be adjusted against station
deficiency of furniture and certificate to this effect duly signed
by the Stn Cdr and GE should be attached with the BPs apart
from covering justification in the body of BPs for the same.
11. Adherence to Ceiling Specified in MWP : Ceiling for
each work is specified in the MWP. The same should be followed
scrupulously. If the ceiling is being exceeded, the same shall be
immediately brought to the notice of the Comd Hqrs along with
the reasons for the same. It is, therefore, essential that rough
cbst is assessed at the time of projection of work as accurately
as feasible through user and engineers interaction. Wherever
phasing is considered for a work in the MWB the excess over
ceiling for the current year should be adjusted in subsequent
phases.
L2. Certificate From Engineers : Following documents are
to be signed by Engineer Auth only :
(a) Accn statement Part II By GE
(b) Engineer appreciation By GE
(c) RIC By GE
(d) Water & electricity availability certificate By GE
13. Water Supply/Electric Supply : Wherever augmentaticln
of water supply/electric supply is required, such as new
transformer, sub station, OHR, tube well, additional load
sanction from the state electricity boardAvater supply
organization etc., the requirement should be justified in the BPs
 tL72l
COMMON DEFICIENCIES NOTICED
lN AEs/RAEsl
1. Items catered for in AEs are not as per recommendation
of BP and quantities in BFs & AEs are at large variance.
2. Credit for cost of demolishedldismantled materials are
not being accounted for in the AEs (both B/R & E/IVI) portion).
3. Wrong adoption of plinth area authorized as per Scale
of Accommodation for Defence Services 1983.
4. Wrong adoption of rates as per SSR/ED Rates etc. ancl
non quoting of correct items of SSRiED Rates in AE part II.
Plinth area rates are not being quoted as per rates published
by E-in-C's Branch from time to tirne.
5. Rate Analysis for assessed rates not prepared/placed on
the file for verification.
6. Copy of jobs from where rates being adopted are not
placed on file for verification of rates.
7. Price list/Quotations etc. for market rates are not being
placed on the file for verification of rates.
8. Non-updation of AEs on current MV/DCS percentages
and non placement of copies of MV/DCS percentage Return.
9. Separate provision is made for soil investigations where
as the same should be met out of contingency.
10. MV/DCS applied on assessed/market/c<lntract rates/
furniture rates are not admissible.
11. AEs are not being checked by the next higher engineer
authority as provided for in Rule 334 RMES.
12. Establishment charges @ ZVo are being charged in the
AE part I in all the cases of lower CFA. This is required to be'
charged in case of deposit work only.
13. Calculation/casting errors in the AEs/RAEs.
1 As stipulatcd vide Annexure to Instruction OrOeiN-, O-ZOOa
ryq
11731
STATEMENT SHOWING SOME OF THE
OBSERVATIONS RAISED DURING
SGRUTINV OF WORKS PROPQSALS
(i) AEs not prepared on the basis of F.A. rate at per
SSR circulated vide E-in-Cs letter No. 83975/OTM/
E2W(PPC) dt 27-07- 2404.
(ii) As per provision contained in note 2 below table 7
IV of Scale of Accommodation for Def' Services 1983'
IAVI adhoc cut is to be imposed on the total P.A'
authorized which was not done.
(iii) There was huge variation in the quantity of road tcl
be newly construsted & widened as shown in Board
Proceedings, AE Pt. II anrJ the sketch of roads placed
on the file.
(iu) Break down cletaiio; ol'assessed rates applied in AE
Pt II not Placed on the file.
(u) MV,IDCS percentage not correctly applied.
("i) Credit schedule for old dernolished material not
preparediaccounted for.
("ii) Cost of Exhaust fan included in P.A. rate but the same
has been claimed as separate item in AE pt II. This
is required to be deleted.
(viii) One number of suction sweeper was recommended
in BP where as provision of two nos. of suction
sweepers have been accounted for in AE.
(i*) Rates of similar items could be adopted from another
sanctioned job but deriving pr,::portional rate of the
required static water tank by multiplying nine times
to the cost of 50 KI Static tank may not give realistic
estimate. For this purpose calculation may have to be
made on the basis of actual drawing/specification and
prorata unit cost.
 lL74l
(*) There was casting error in the total draft corrigendum
resulting in gross difference of Rs. 95,3781- (including
3Vo contingency charges). This was brought to the
notice of Dir (Planning) of CE who in turn corrected
list of the MWP.
the same.
(xi) While processing a proposal it
was found that
following items of work (as applicable) separately in consonance
establishment charges @ 2Vo was included in the AE
with the details indicated in BPs.
Pt II where as in other similar cases, Estt. charges
were not included. As such the matter was discussed
with Dir (Planning) of CE who stated that as per policy
in vogue Estt. Charges are not being claimed and
accordingly AE Pt II was corrected by them,
(xiD Nomenclature as mentioned in MWP was Sewage
treatment plant for "Allahabad Fort Area" where as
the SOC stated that the work is for 508 ABW Area.
The Executive Authority have been asked to confirm
that entire Fort Area has been included in the
proposal.
(xiii) The Board Proceedings are incomplete where no
recommendation/financial effect has been brought out
therein. The recommendalion should include apart
from other points, provision of generating set,
transformer, street light fittings, hard standing and UG
Cables etc. if required in the project otherwise AEs
to be modified accordingly.
(xiv) Quantity of CI/GI pipes required to be replaced and
new pipe required to be laid, has neither been
mentioned in BP nor in SOC.
(*) Building No. & nirmber of doorsApindows where
mosquito proofing is to be provided has not been
brought out in the B.P. Further replacement of 20
Nos. of chowkhats and 100 Nos., of windows have
been included in AE Pt II which were not
recommended in B.P.
I Ar
lr75l
ADDITIONAL CHECK LIST FOR AEs/RAEs
1. Title of the project is as per that provided in the approved
2. AE Part II contains details of the work required for
(a) Site clearance (demolition of old buildings)
(b) Building work-(construction of new building)
(c) External electrification
(d) External water supply
(e) Sewage disposal and drainage
(f) Roads, culverts and retaining walls
(g) Fencing and gate
(h) Air conditioning
(i) Gen sets
(j) Garage and servant quarters
3. Scales
(i) the scale of accommodation applied is as authorized,
correct and latest as per the scale of accommodation
as amended from time to time.
(ii) Correct conversion factor for plinth area has been
applied.
4. Rates
Rates applied are based on (as applicable)
(D Standard Schedule of Rates 1996 (SSR %).
(ii) Plinth area rates at par with SSR !)6 published by the
E-in-Cs Branch.
(iii) Nedold sanctioned work by the Government, if
required.
(iu) Recently concluded contracts, if required.
etipulated vide Annorurc to Instruction Order No. 6-200&
 tL761
(") Market/Assessed rates.
(ui) ED rat "s published by the E-in-C's Branch for E/IvI
items.
(vii) MV/DCS applied are as per latest returns.
(viii) MV/DCS not applied on market/assessed/contract
rates and furniture rates.
(ir) Correct allowances for the following have been
catered for (as applicable)
(a) Seismic element zone wise.
(b) Anti-termite treatment.
(c) Framed structure.
(d) Multi storied construction.
(e) Extra foundation.
(Q Mosquito proofing.
(g) Additional height.
(*) Items of furniture are provided as per latest scale and
rates based on latest furniture rate list.
(xi) The necessity of the proposed work is accepted in
principle at appropriate level.

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