OPERATIONAL DATA APPLICATION

ODA
USER MANUAL
V 1.7 - May 2018

« Efficiency to Industry »

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ODA User Manual Content
Contents
▪ Introduction
▪ Step 1: Getting started
▪ Step 2: Logging into ODA
▪ Step 3: Initializing your Product capacities
▪ Step 4: Initializing your Engines
▪ Step 5: Initializing your Locations
▪ Step 6: Editing your first Daily Report
▪ Step 7: Initializing your ROB
▪ Step 8: Filling General Data tab
▪ Step 9: Filling Activities Timesheet tab
▪ Step 10: Returning into ROB tab
▪ Step 11: Filling POB tab (Optional)
▪ Step 12 Filling the HSE tab (Optional)
▪ Step 13: Filling the daily running hours
▪ Step 14: Send your first Daily Report
▪ Sending manually Daily Reports
▪ How to repair / reopen a report
▪ Definition of DR Statuses
▪ List and definitions of DR Activities

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Introduction

Introduction

▪ This Manual is aimed at showing you how to use ODA for the first time

▪ A Daily Report is composed of a maximum of 6 forms (depending of the Vessel

configuration)
▪ General data
▪ Activities Timesheet
▪ ROB
▪ POB (Optional)
▪ HSE (Optional)
▪ Engine Running Hours

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Getting Started
Step 1: Gettingstarted
▪ When you have installed ODA (Refer to the ODA installation Guide), you will
find the “Start ODA - OPSEALOG” shortcut near the “Start ODA -
Configurator” one.

▪ To start ODA, double-click on the icon

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Getting Started
Step 2: Logging into ODA

▪ 5 roles have been defined providing access to different functionalities.

Select your role in the “User” drop-down list

 The 5 ODA Passwords are provided by Opsealog

Support Team (support@opsealog.com) by Email:

- Bridge: BOpsealog
- Master: MOpsealog
- Chief Engineer CEOpsealog
- Engine Room: EROpsealog
- OffshoreManager/ShiftSupervisor OMOpsealog

▪ Enter the password and click on “Log in”

▪ For the 1st Daily Report, log in with the Master User

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Parameters
Step 3: Initializing your products capacities
▪ Once you are logged in, the first thing to do is enter the products you had on
board at 00:01 the day of your first daily report
▪ Click on « Parameters » to expand the drop-down list
▪ Do not modify any Unit Conversion

Click on “Bulk Management” to enter standard or

specific Bulk

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Parameters
▪ Bulk Management
▪ By default FUEL, FRESH WATER and LUB OIL are registered.
These productsare mandatory, you cannot delete them

The Maximum Capacity at 100% (according to

your present tank configuration) and the Unit are
also important values that must be completed if the
user wants to be able to save your changes

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Parameters
▪ In addition to the three consumable products, enter liquid or dry product (if any)
▪ Click on “Add Standard Bulk” to select a product in the drop-down list.
Select and fill-in the fields before saving

Once you have added the bulk, it is displayed in

the related bloc of the Bulk Management popup
window

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Parameters

▪ In order to enter a product not registered yet, click on “Add Specific Bulk”.
Enter the product following the process below

Once the bulk is saved, it is displayed in the

dedicated block of the Bulk Management popup
window

▪ Saving the data, the popup window “Bulk Management” closes up and you
return to the homepage

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Parameters
Step 4: Initializing engines
▪ In order to set up engines for your vessel or to set up a replacement engine,
click on “Engine Management”.

Click on “Engine management” to set up an engine

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Parameters
▪ The engine management window opens

▪ Click on “Add new engine”, fill in engine details and save.

▪ Repeat the process for each functional engine on board.
▪ The engine number should be unique per utility.
▪ As the designation will be displayed when
setting daily the running hours, indicate explicit
information to easily identify each engine
onboard vessel (with location onboard & serial
number)
“Main Generator” is only for Diesel-Electric vessels, thus does not refer to
shaft generators – “Auxiliary engine” refers to auxiliary generators

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Parameters
Step 5: Initializing locations

▪ In order to set up locations your vessel is working with, click on “Location

Management”.

Click on “Location Management” to select

locations

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Parameters
▪ The location management windows opens

▪ Select the location type you want to select

▪ Tick the locations you usually work with and Save

• All locations are preselected by your charterer company

• Some of them may be empty, if your charterer company did not indicate any
• If any location you are working with is missing, please contact
support@opsealog.com to request a new set up file including any missing location

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Creating a Daily Report
Step 6:Creating a Daily Report
▪ Click on “Daily Reporting List” to display the dedicated page

▪ The 1st Daily Report (DR) is automatically created by the application

▪ At the first connection, the panel displays the current report with the
Status value at « In Progress »
▪ Next Daily Report (DR) will be automatically generated as soon as the
previous DR has been checked and then sent
▪ By default, the panel displays the last 30 Daily Reports but you can change
dates and click on “Search” to display more DR

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Opening a Daily Report

Opening a Daily Report

▪ Click the “Edit” button to open a Daily Report

▪ 6 forms, 6 tabs to be completed

The symbol “X” means that forms are not completed

or completed with invalid values

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Remaining On Board
Step 7: Initializing yourROB (At the date of the 1st DR created)

▪ It is your first utilization, you have to initialize each product:

▪ Adjust your products volume by pressing « Adjust » Button
▪ Choose Adjustment Time: put 00:00
▪ Consumption from 00:00 to 00:00: put 0
▪ New ROB: put your ROB you have at midnight when you fill
the DR

▪ Two other adjustment cases:

▪ You are standing alongside or at anchorage in port and you
are doing a manual sounding of your tanks:
• You can sometimes find a different value from what is written in your
current ROB
• Use adjustment to put the real value (which is actually in your tanks)
▪ You go on or off hire:
• A full tank sounding is done with the new or previousclient
• Adjust to record the same value written on your on/off hire certificate
• You can separate on hire and off hire consumptions within the same day
Note: Adjustments must be used only when you really need it. For the two other ajustment cases: adjustment time must reflect the real time of
sounding.

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General Data
Step 8: Filling General Data tab Fed up with using the mouse?!

▪ This form displays general information Switch f r o m f i e l d t o f i e l d with this useful

about the Ship Management
k e y b o a r d shortcut!
(directly registered from the previous day)

Select the name of the country where your vessel operates

Select the name of the main base port where your vessel operates
The current location is registered from the last activity you declared

Type the name of the client currently chartering your vessel/asset:

Type the name of Captain and Chief Engineer currently on board

Type your comments (Not Mandatory)

Check this box to validate

that all the data are correct

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General Data
▪ To save the data, click the “Apply changes” button
▪ The following symbol means that all the fields are filled-in with valid data

Once General Dataare checked, save the data by clicking on “Apply changes”

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Activities TimeSheet
Step 9:FillingActivities Timesheet tab
▪ This form displays operational activities performed during one day from 00:00
to 23:59.
Some activities may be cumulated. For instance, you can discharge fresh water and offload deck
cargo at the same time

Add a New Activity by

clicking the “New
Activity” button

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Activities Timesheet

▪ Enter the “Start Time” and the “Finish Time” of the activity and select the
activity

By default, the first activity starts at 00:00 and lasts 1hour

Type the Time that way: 12:45 → 1245

If you edit a new activity, the Start Time will be the Finish Time
of the previous activity

Drop-down the list “Activity” and select

an activity

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Activities TimeSheet
▪ Once you have selected an activity, the popup window displays properties to
be filled-in

Fill-in the fields

Each activity proposes specific properties

Save the data by clicking the “Save” button

The liquid bulk operation will automatically

update the ROB table.

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Activities TimeSheet

At the first utilization declare from 00:00 to 00:01 a fictive transit to

activate the locations.
▪ If you were physically in port, declare a transit to port
▪ If you were physically on field, declare a transit to fiel

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Activities Timesheet
▪ The new activity is displayed on the page

Modify the activity (eg: if you have put a wrong property value)

Continue the activity (if the activity is the same but properties change,
eg: you were transiting with one engine and then with two engines)
Activities saved
Delete the activity

Empty time slot is not valid! The Slots not allocated to any activity are indicated at the bottom of the panel

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Activities Timesheet
▪ The Timesheet is valid once there is no more empty time slot

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Remaining On Board
Step 10: Returning in ROB tab
▪ You have already initialized ROB in step 5, now declare your daily consumption/
production (if any and only for MPSV)) and the fuel characteristics

Each month, indicate thefuel

characteristics

Declare the daily

consumption by
clicking on “Declare
Daily Consumption”

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Remaining On Board
▪ The following fields are dynamically completed with previously saved data
▪ Activities Timesheet and ROB are linked, a liquid bulk operation will directly
update ROB table

You can
uses the data from uses the data declared exceptionally adjust the value of
the previous DR in the “Activities the ROB if after sounding you find
Timesheet” a different value or when vessel
goes on or off hire

uses the data

declared in the “Bulk
Management”
▪ The form is valid once all the data are declared

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Personal On Boar
Step 11: “Personnel On Board” (POB) tab
▪ The « POB » data tab holds all data related to the “Personnel On Board” at 23:59. If
POB is not used, set mandatory data to zero.

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Personal On Board
▪ Click on “POB data checked” and then “Apply changes” button
▪ The following symbol means that all the fields are filled-in with valid data

Once POB dataare checked, save the data by clicking on “Apply changes”

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Health, Safety & Environment: HSE (optional)
Step 12: “Health, Safety & Environment” (HSE) tab
▪ Report any HSE data of the last 24 hours. If HSE is not used, set mandatory
data to zero.
▪ Click on “HSE data checked” and then “Apply changes” button

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Engine Running Hours
Step 13: Filling the daily running hours

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Sending a Daily Report
Step 14:Sending a Daily Report
▪ Your Daily Report is completed, congratulations!
▪ In order to send it to the ODA Database, come back to the “Daily Reporting List”

Once the DR is send via ODA,

To send the DR, click on
no need to send it by email, your
“Check”
operation manager willreceive it

To modify the DR, click on

“Edit”

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Sending a daily Report

▪ Once the DR is valid and checked, you or anyone else on board cannot
modify it anymore until it has been sent! (later modification is possible,
however, cf p.38 of this manual)
▪ In case of missing or invalid data, a popup window opens up to help you
localize the error

▪ Once corrected, the Daily Report can be checked

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Sending a daily Report

▪ The Daily Report is valid, you are invited to check it one more time before
sending it
▪ At the end of this check, you can either send or uncheck the Daily Report. In
that case, the value of the status remains at “in progress”

▪ If you click “Send it now”, the Daily Report is sent. Its status changes to “Sent”

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Check the Daily Report

Check the DR
▪ If you have decided to check the DR before sending (ie you have clicked « View
it one last time » in the previous slide), DR is locked and you can view the
different tabs as they will be sent

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OPTION : Sending manually Daily Reports 1/3
Process to send Daily Report in case ODA can not automatically sent Email
through Vessel Email system
▪ Settings in ODA installation configurator have to be « Manual » & « Degraded »

▪ This will trigger the display of column “Package to Support” in the Daily reporting List

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OPTION : Sending manually Daily Reports 2/3
▪ In Daily Reporting List, click on « Edit » to open the DR

▪ Once all Tabs are completed with the daily information, they all appear ticked

▪ Click back in Daily Reporting List to check Data.

▪ ODA checks DR Data

▪ If data are valid, click on « Sent it now »,

▪ This will trigger a manual sending process

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OPTION : Sending manually Daily Reports 3/3
Click on the button « Synchronize »
▪ The Browse button appears

▪ Click on « browse »
▪ A windows open with the file of the Daily report

▪ Preferably, make a copy of the file. Do not rename or delete it from the initial folder
▪ Send this file to oda.dr@opsealog.com
▪ When DR is sent, click on « Mark as sent » to follow DR which have been sent

▪ Package sent to support becomes ticked

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Reopen and Repair modes (1/3)
 These modes have to be used in order to modify and resend reports which have
already been sent out to the Opsealog server
 Login as “Master” in order to have the Repair and Reopen features activated

 Modifications of the reports have to be done report per report

 In order to modify a report, click on the “repair” button facing
the report that you want to modify.
 “Reopen” is for the previous day only, but has the same effect as
Repair. “Reopen” will delete the report that is “In progress”.

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Reopen and Repair modes (2/3)
 When you click on “repair”, the DR in question goes into repair mode. You can
now edit the report and correct the wrong values in any of the ODA tabs.

For example the number of man hours

in the POB section:

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Reopen and Repair modes (3/3)

 Once you have finished, click on “send”

The package (Daily Report) is then considered as a new one:

 Therefore you need to send it as usual:

 Automatically if your ODA settings allow it
 Manually if you are in manual mode (click on Synchronize, then send the report
by mail as an attached file to oda.dr@opsealog.com)

Any question ? Any doubt ?

Please contact the Opsealog Support
support@opsealog.com

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Results: DR statuses
Actions Definition

In Progress The DR is in progress. You can edit, modify and check the DR

Validated The DR has been checked. DR can be Repaired and Reopened.

Package Transmission Status

NA Not Applicable. DR is in progress
Package not yet created DR is in sending Progress. Waiting for automated tasks to run.
SentWaitingForAck DR has been created and sent. Automated tasks have run. Waiting for Opsealog servers ACK
Received DR has been created, sent and acknowledged by Opsealog servers
Error DR has been generated but there is an error (typically the transmission is in error)

Package Transmission Info

NA Not Applicable. DR is in progress
-- No information
Error Transmission is in error, browse Button to access the log

Package sent to support

Empty Not sent manually

Ticked Manual action to follow manual sendings

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Contacts

Toulouse Head Office

11 rue Hermès
31520 Ramonville Saint Agne France
Phone: +33 (0)5 61 39 49 00
E-mail: info@opsealog.com

Support contacts
Phone: +33 (0)5 61 39 49 80
E-mail: support@opsealog.com

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