MICROSOFT EXCEL

When opened, a worksheet is shown

Worksheet is composed of cells arranged in rows and columns.
Rows are labeled 1, 2, 3…. And columns are labeled a, b, c ….
Each cell is identified by its column letter and row number.
Data is entered as text, number or formula

Features of Excel:
1. Entering a data to create a worksheet
2. Formatting data in cells, rows, and columns
3. Processing data- sorting, subtotal validation etc.
4. Password protection
5. Working with numbers, formulas and functions
6. Creating charts
7. Cutting and pasting data

Entering data in a cell:

1. Click start
2. Point programs and click Microsoft Excel
3. Select or go to cell where data is to be placed
4. Key in the data
5. You can go to other cells by clicking the arrow keys

Notes:
1. Formula can be entered using formula bar and or built in functions
2. Data in cell is formatted using functions in format menu
3. Edit directly in cell by double clicking it
4. Edit in formula bar by clicking cell and formula bar.

Increasing Width of Column:

1. Move pointer over the border between column headers where width should be
increased until the pointer changes to double arrow
2. Double click (width adjust to longest text)
or
1. Move pointer to column separator until it becomes a double arrow
2. click, hold and drag to resize the column
3. Release when column width is attained

Sorting: Data could be sorted alphabetically by:

1. Select cells to be sorted
2. On data menu, click sort
3. Under my list has, click no header row radio button in the sort by box,
select column to be sorted and click ascending
4. Click ok
5. On file menu, click save
Add Headings:
1. Click the cell where heading will be keyed in
2. Type the heading
3. Click format menu and cells
4. Click alignment tab
5. Set the orientation to 75o or whatever tilt wanted
6. Click ok

Merging Cells:
1. Select/highlight cells to be merged
2. Click format menu and cells
3. Click alignment tab
4. Under text control, click merge cells checkbox
5. Click ok

Changing Font Color:

1. Select the cell
2. Click font color button
3. Click selected color

Changing Font Size / Style:

1. Select / highlight text to be modified
2. Click the font style / size
3. Deselect modified text

Hide Column:
1. Click column to be hidden
2. On format menu, click column, click hide

To Unhide:
1. On edit menu, click go to
2. In reference box, type first cell of hidden column, ok
3. On format menu, click column, click unhide

Change Value to Whole Numbers:

1. On format menu, click cells
2. Click on number tab
3. In category box, click numbers, and change decimal places to zero
4. Click ok

Contents of Menu in Microsoft Excel:

1. File- New, open, close, save, save as, save as web page, save workplace, web
page preview, page set up, print area, print preview, print, sent to ,
properties, exit
2. Edit- Undo, repeat, cut, copy, paste, paste special, paste as hyperlink, fill, clear,
delete, delete sheet, move or copy sheet, find, replace, go to
3. view- Normal, page break preview, toolbars, formula bar, status bar, header and
footer, comments, custom views, full screen, zoom
4. insert- Cells, rows, columns, worksheet, chart, page break, function, name,
comment, picture, object, hyperlink
5. format- Cells, row, column, sheet, auto format, conditional formatting, style
6. tools- Spelling, auto correct, share workbook, track changes, merge workbook,
protection, online collaboration, goal seek, scenarios, auditing, macro,
add ins, customize, options
7. Data- Sort, filter, form, sub totals, validation, table, text to columns,
consolidate, group and outline, pivot table and pivot chart result, get
external data, refresh data
8. Window- New window, arrange, hide, unhide, split, freeze panes, book
9. Help- Microsoft excel help, hide office assistant, ? What is this, office on the
web, lotus 1-2-3 help, detect and repair, about Microsoft excel