PNP MC 2019-013 PDF

Guidelines on the Standard
Preparation of Communications
PNPMC 2019-013
Common Definitions in PNP Communications

Command Memorandum Circular (CMC)
 temporary in nature;
 covers a specific duration;
 activity, event, and/or project based;
 numbered consecutively by calendar year;
 issuing authority is the CG; D-Staff; D, NSUs;
 approving authority is the CPNP; and
 control number is issued by the DO.
PNPMC 2019-013

Memorandum Circular (MC)
 with continuing effect unless rescinded/amended;
 numbered consecutively by calendar year;
 issuing authority is CG; D-Staff; RD, PROs; D, NSUs;
 approving authority is the CPNP; and
 control number issued by the DHRDD via Command
Library.
PNPMC 2019-013

Copy Furnished
formerly carbon copy;
to provide an exact copy of the document for
the information of target recipients;
enumerated at the bottom left portion; and
listed by rank from highest to lowest.
PNPMC 2019-013

Distribution
intended for more than one recipient for
action;
enumerated at the bottom left portion; and
listed by rank from highest to lowest.
PNPMC 2019-013

REGULAR Communications
do not fall under the parameters of
RUSH/PRIORITY; and
processed on first come, first served basis
PNPMC 2019-013

PRIORITY Communications
with a set deadline for immediate action to be
complied within 72 hours; and
expressed guidance from the President, SILG,
and other competent authorities.
PNPMC 2019-013

RUSH Communications
with a set deadline for immediate action to be
complied within 24 hours; and
expressed guidance from the President, SILG,
and other competent authorities.
PNPMC 2019-013
General Guidelines
(except legal documents) memoranda
white A4 sized bond paper (80 grams per
square meter [GSM])
letters shall be printed in ivory colored

A4 sized laid paper (90 GSM)
PNPMC 2019-013
General Guidelines
ARIAL Font, Size 12
Arabic Numbers (1, 2, 3)
margins (left, right, top and bottom) 1”

measured from the sides/edges of the
paper.
PNPMC 2019-013
General Guidelines
Additional titles in the signatories be it
prefix or suffix not included in the
registered name of the personnel in the
Philippine Statistics Authority shall no
longer be permitted.
PNPMC 2019-013
General Guidelines
Except for the usage of comma, between
the surname and qualifier, there shall be
no period for the rank abbreviations,
middle initials, and names of PNP
offices/units
PNPMC 2019-013
General Guidelines
PBGEN JESUS D CAMBAY, JR

PNPMC 2019-013
General Guidelines
Camp BGen Rafael T Crame

PNPMC 2019-013
General Guidelines
There are two ways of writing the names of
PNP personnel as signatories:
PNPMC 2019-013
General Guidelines
Three lines:
OSCAR D ALBAYALDE
Police General
Chief, PNP
PNPMC 2019-013
General Guidelines
Two lines in correspondence:
PGEN OSCAR D ALBAYALDE

Chief, PNP
PNPMC 2019-013
General Guidelines
Two lines in memoranda:
OSCAR D ALBAYALDE
Police General
PNPMC 2019-013
General Guidelines
Abbreviated in communications
PLTGEN CASCOLAN
PBGEN CAMBAY, JR
PNPMC 2019-013
General Guidelines
Retirees may use the new ranks :
(Implementing Rules and Regulation of RA 11200 dated March 24, 2019)
PGEN RONALD M DELA ROSA (Ret)

PNPMC 2019-013
General Guidelines
How to write Chief, PNP in
communications:
(Memorandum from TCDS dated March 21, 2019 with subject: Standard Use
of CPNP on All Memoranda)
CPNP
PNPMC 2019-013
General Guidelines
The following guidelines are prescribed in the
preparation of tabs:
Size of Tab : 1/2" by 1/2"
Font and color of lettering: Arial Black
Size of lettering : 28
Location : Right side edge of the paper

PNPMC 2019-013
General Guidelines
2 ½”
RUSH 1”
PNPMC 2019-013
General Guidelines
2 ½”
PRIORITY 1”
PNPMC 2019-013
General Guidelines
DIPOs are part of the D-Staff and should not be

treated as separate staff. It is also the same with
NASUs and NOSUs when referring to NSUs
PNPMC 2019-013
General Guidelines
P-Staff refers to CPSM, HRAO, PTCFOR, and

CESPO. On the other hand, WCPC is under the
functional supervision of DIDM; FEO and SOSIA
under CSG; while PPDC and PTCFOR are under
the OCPNP.
PNPMC 2019-013
General Guidelines
The standard distribution to be followed in the
preparation of MCs, CMCs, memoranda, and
other communications:
D-Staff IG, IAS SPA to SILG

P-Staff RD, PROs
D, NSUs DDs, NCRPO
PNPMC 2019-013
General Guidelines
In case only selected D-Staff, P-Staff, NSUs, and
PROs including NCRPO Districts will be given copy
of the communication, here is the sample
distribution:
TDPRM D, HSS RD, PRO4A

TDI D, CSG C, PIO
PNPMC 2019-013
General Guidelines
All communications intended for the
Command Group must be signed by the
Head of Office.
PNPMC 2019-013
General Guidelines
There shall be no instance that the Unit
Commander/Head of Office and his Deputy
are both absent or away from their
station/office for long periods of time unless
explicitly permitted by the higher
authorities. (Memorandum from TCDS dated September 27, 2018 with
subject: Application for Leave of Head of Offices/Units)
PNPMC 2019-013
General Guidelines
In case of authorized absence, the duly
designated Officer-In-Charge shall sign the
documents.
PNPMC 2019-013
General Guidelines
Unit Commanders/Heads of Offices should
ensure that in the former’s absence the next
in rank or the Deputy should be the
designated Officer-In-Charge of the unit.
(Memorandum from TCDS dated September 27, 2018 with subject: Application
for Leave of Head of Offices/Units)
PNPMC 2019-013
General Guidelines
Other authorized PCOs to sign on behalf of
the Head of Office for the Command Group:
Deputy of the D-Staff;
Deputy for Administration of NSUs; and
Deputy Regional Director for
Administration of PROs
PNPMC 2019-013
General Guidelines
Except for issuance of orders, the previous
practice of using the command line in
communications such as, “FOR THE
DIRECTOR/COMMANDER,” “FOR,” “BY,” and
“SIGN FOR” in communications shall no
longer be permitted.
PNPMC 2019-013
General Guidelines
Staff Officers of D-Staff, P-Staff, PROs, NSUs
shall sign communication intended for
their respective personnel and/or lower
offices/units, copy furnished their
respective Command Groups
PNPMC 2019-013
TO : See Distribution
FROM : C, ROD
SUBJECT : SAMPLER
DATE : July 11, 2019
JUAN D CRUZ
Police Colonel
Copy Furnished:
Command Group
PNPMC 2019-013
General Guidelines
Staff Officers/Division Chiefs of D-Staff/P-
Staff/PROs/NSUs are not authorized to
sign/send official communication directly to
the Command Group/Directors of D-Staff
PNPMC 2019-013
General Guidelines
All communications from subordinate
offices/units must be coursed through their
supervising Functional Directorate and other
concerned units
PNPMC 2019-013
(Memorandum from Acting SDS dated April 18, 2017 with subject:
Concurring Line for Command Group)
FOR : CPNP 1.5 in
THRU : TDCA
TDCO
1 space
TCDS
TDO
FROM : D, SAF
SUBJECT : SAMPLER
PNPMC 2019-013
General Guidelines
When the CPNP has given specific
instructions that a communication must be
directly submitted to him, a copy shall be
furnished to the members of the Command
Group.
PNPMC 2019-013
General Guidelines
Communications needing fund support and
logistical requirement should always pass
thru DC and/or DL for concurrence
PNPMC 2019-013
General Guidelines
All comments/recommendations on a
particular communication coming from
different offices/units should be properly
tabbed
PNPMC 2019-013
General Guidelines
Communications to be signed by members
of the Command Group should be on top of
all the annexes and properly marked with
“For signature” or “Please sign here”
tabs/stickers.
PNPMC 2019-013
General Guidelines
All comments/recommendations on a
particular should not cover the original
document from the originating office/unit.
PNPMC 2019-013
General Guidelines
The date portion on all communications
from the different PNP offices/units should
be printed and not stamped.
PNPMC 2019-013
General Guidelines
However, the dates on communications for
signature of the CPNP and the members of
the Command Group shall be stamped
upon their signing of the documents.
PNPMC 2019-013
General Guidelines
All compliances to Handwritten
Instructions/Routing Slip from the CPNP thru
TCDS/SDS, which do not require the
approval of the CPNP should be addressed in
memorandum form for the CPNP (Attn:
ADMO) copy furnished TCDS
PNPMC 2019-013
FOR : CPNP
(Attn: ADMO)
FROM : TDPRM
SUBJECT : SAMPLER
LYNDON G CUBOS
Police Major General
Copy Furnished:
TCDS
PNPMC 2019-013
General Guidelines
The standard folder to be used by all
offices/units in packaging the
communications for the annexes and/or
enclosures is “file folder short or file folder
long.” The use of plastic folder/sliding folder
is no longer allowed.
PNPMC 2019-013
General Guidelines
In writing references, the principle of
“latest first, oldest last” should be
observed
PNPMC 2019-013
General Guidelines
Hierarchy of references:
1. Constitution;
2. Republic Acts/Presidential Decree;
3. Department Orders/Issuances;
4. Civil Service Issuances;
5. NAPOLCOM Issuances;
6. PNP Issuances; and
7. Other references.
PNPMC 2019-013
General Guidelines
Guide in opening memoranda:
(Higher to Lower Office/Unit)
TO
PNPMC 2019-013
General Guidelines
Guide in closing memoranda:
(Higher to Lower Office/Unit)
 For guidance, compliance, information,
dissemination, appropriate action, attention,
etc.
PNPMC 2019-013
General Guidelines
Guide in opening memoranda:
(Lower for Higher/Equal Office/Unit)
FOR
PNPMC 2019-013
General Guidelines
Guide in closing memoranda:
(Lower for Higher Office/Unit)
 For information, preferential attention,
favorable consideration, approval, perusal, etc.
PNPMC 2019-013
General Guidelines
Only communications that fall under the
parameters of either RUSH and/or PRIORITY
shall be marked accordingly.
Communications that are intentionally
mislabelled shall be returned without action.
PNPMC 2019-013
General Guidelines
Security classifications for Classified Matter,
should be typed or stamped following its
respective color schemes on the header and
footer accompanied by the corresponding
cover sheet.
(Memorandum from TADI dated July 11, 2019 with subject: Reminder on the
Rules of Confidentiality and Privileged Nature of certain Government Matters,
Papers, and Documents)
PNPMC 2019-013
General Guidelines
Photocopies of cover sheets and/or faded
cover sheets should not be used.
Communications with photocopied, faded,
and/or miscoloured cover sheets shall be
returned without action.
(Memorandum from TADI dated July 11, 2019 with subject: Reminder on the
Rules of Confidentiality and Privileged Nature of certain Government Matters,
Papers, and Documents)
PNPMC 2019-013
General Guidelines
The posting of Classified Matter to social
media sites/internet sites is strictly
prohibited.
(PNPMC 2012-003 “Policy Guidelines on Security Consciousness and Secrecy
Discipline in the Recording, Uploading, Posting or Dissemination of Information
via the Internet of through Other ICT Devices by the PNP Personnel dated May
20, 2013)
PNPMC 2019-013
General Guidelines
Documents for dissemination must first be
declassified, sanitized, cleared for
publication, and converted into a
“civilianized format” and/or press
release/media lines format.
PNPMC 2019-013
Unclassified matter or information, but

considered to be official, shall not be
uploaded, posted or disseminated on the
Internet or through other ICT devices
without prior authorization from the CPNP
as recommended by TDI.
abc
(PNPMC 2012-003 “Policy Guidelines on Security Consciousness and Secrecy
Discipline in the Recording, Uploading, Posting or Dissemination of Information
via the Internet of through Other ICT Devices by the PNP Personnel dated May
20, 2013)
PNPMC 2019-013
Specific Guidelines
Complimentary endings:
For letters addressed to the President -
Very respectfully yours,

PNPMC 2019-013
Specific Guidelines
Complimentary endings :
For all others -
Very truly yours,

PNPMC 2019-013
Specific Guidelines
The signatory portion for communications
intended for signature of the CPNP, TDCA,
TDCO, and TCDS should be printed as
follows:
PNPMC 2019-013
Specific Guidelines
OSCAR D ALBAYALDE
Police General
Chief, PNP
PNPMC 2019-013
Specific Guidelines
FERNANDO H MENDEZ, JR
Police Lieutenant General
The Deputy Chief, PNP for Administration
PNPMC 2019-013
Specific Guidelines
ARCHIE FRANCISCO F GAMBOA

The Deputy Chief, PNP for Operations
PNPMC 2019-013
Specific Guidelines
CAMILO PANCRATIUS P CASCOLAN

The Chief of Directorial Staff
PNPMC 2019-013
Style Guide
LETTERHEAD
For documents to be signed by the Chief, PNP.
No Logos
Arial 10 Republic of the Philippines

Arial 10 NATIONAL POLICE COMMISSION
Arial 11 NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE Bold
Arial 11 OFFICE OF THE CHIEF, PNP Bold
Arial 10 Camp BGen Rafael T Crame, Quezon City
PNPMC 2019-013
Style Guide
LETTERHEAD
For documents to be signed by the Command Group
Republic of the Philippines

NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF OF DIRECTORIAL STAFF
Camp BGen Rafael T Crame, Quezon City
PNPMC 2019-013
Style Guide
LETTERHEAD
For documents to be signed by the D-Staff

DIRECTORATE FOR PERSONNEL AND RECORDS MANAGEMENT
PNPMC 2019-013
Style Guide
LETTERHEAD
For documents to be signed by the P-Staff

CENTER FOR POLICE STRATEGY MANAGEMENT
PNPMC 2019-013
Style Guide
The phrase NATIONAL HEADQUARTERS in
the header shall only be used for headers of
the Command Group, D-Staff, and P-Staff
PNPMC 2019-013
Style Guide
LETTERHEAD
For documents to be signed by the NSUs

PHILIPPINE NATIONAL POLICE
SPECIAL ACTION FORCE
PNPMC 2019-013
Style Guide
LETTERHEAD

PHILIPPINE NATIONAL POLICE, SPECIAL ACTION FORCE
2ND SPECIAL ACTION BATTALION
PNPMC 2019-013
Style Guide
LETTERHEAD

PHILIPPINE NATIONAL POLICE, SPECIAL ACTION FORCE
24TH SPECIAL ACTION COMPANY
PNPMC 2019-013
Style Guide
LETTERHEAD
For documents to be signed by the PRO/PPO/CPO/MPS/CPS

NATIONAL CAPITAL REGION POLICE OFFICE
PNPMC 2019-013
Style Guide
LETTERHEAD

POLICE REGIONAL OFFICE 3
PNPMC 2019-013
Style Guide
LETTERHEAD

PHILIPPINE NATIONAL POLICE, NATIONAL CAPITAL REGION POLICE OFFICE
QUEZON CITY POLICE DISTRICT
PNPMC 2019-013
Style Guide
LETTERHEAD

PHILIPPINE NATIONAL POLICE, POLICE REGIONAL OFFICE 3
BULACAN POLICE PROVINCIAL OFFICE
PNPMC 2019-013
Style Guide
LETTERHEAD

BATASAN POLICE STATION
IBP Road, Batasan Hills, Quezon City
PNPMC 2019-013
Style Guide
LETTERHEAD

MARILAO POLICE STATION
2nd Floor Old Municipal Hall, Poblacion 1, Marilao, Bulacan
PNPMC 2019-013
Style Guide
LETTERHEAD

BATASAN POLICE STATION
POLICE COMMUNITY PRECINT 1
IBP Road, Batasan Hills, Quezon City
PNPMC 2019-013
Style Guide
LETTERHEAD

MARILAO POLICE STATION
COMMUNITY POLICE ASSISTANCE CENTER
2nd Floor Old Municipal Hall, Poblacion 1, Marilao, Bulacan
PNPMC 2019-013
Style Guide
ADDRESSEE AND SALUTATION
FOR THE PRESIDENT:
President RODRIGO ROA DUTERTE (bold letters, complete full name)
Malacañan Palace
Manila
Thru: Secretary EDUARDO M. AÑO (bold, dotted)

Department of the Interior and Local Government
DILG-NAPOLCOM Center
EDSA corner Quezon Avenue
Quezon City
Dear Mr. President:

PNPMC 2019-013
Style Guide
NOTE: “Malacañang” refers to Malacañang

Compound, while “Malacañan” refers to the
Office of the President. Also, all correspondence
to the President regarding official policing matters
must go “Thru” the SILG. Please provide two (2)
copies: one for the President and one for the SILG.
PNPMC 2019-013
Style Guide
FOR THE VICE PRESIDENT:
Vice President MARIA LEONOR G. ROBREDO (bold, dotted middle initial)
Quezon City Reception House
100 11th St., Bargy. Mariana
New Manila, Quezon City
Dear Vice President Robredo:

PNPMC 2019-013
Style Guide
FOR THE SENATORS:
Senator RALPH G. RECTO (bold, dotted middle initial)
Senate of the Philippines
Room 508 5th Floor, GSIS Building, Financial Center
Roxas Boulevard, Pasay City
Dear Senator Recto:

PNPMC 2019-013
Style Guide
FOR THE REPRESENTATIVES:
Representative RODOLFO T. ALBANO (bold, dotted middle initial)
1st District of Isabela
Room S-201, House of Representtaives
Quezon City
Dear Representative Albano:

PNPMC 2019-013
Style Guide
FOR THE DEPARTMENT/CABINET SECRETARIES:
Secretary EDUARDO M. AÑO (bold, dotted middle initial)
Quezon City
Dear Secretary Año:

PNPMC 2019-013
Style Guide
FOR THE CHAIRMAN, NAPOLCOM:
Chairman EDUARDO M. AÑO (bold, dotted middle initial)
National Police Commission
NAPOLCOM Building
West Traingle, Quezon City
Dear Chairman Año:

PNPMC 2019-013
Style Guide
FOR THE UNDERSECRETARIES:
Undersecretary BERNARDO C. FLORECE (bold, dotted middle initial)
Undersecretary for Peace and Order
DILG–NAPOLCOM Center
Quezon City
Dear USEC Florece:

PNPMC 2019-013
Style Guide
FOR THE ASST SECRETARIES:
Assistant Secretary MANUEL B. FELIX (bold, dotted middle initial)
Assistant Secretary for Peace and Order
Quezon City
Dear ASEC Felix:

PNPMC 2019-013
Style Guide
FOR THE OMBUDSMAN:
Ombudsman SAMUEL R. MARTIRES (bold, dotted middle initial)
Ombudsman Building, Agham Road
North Triangle, Diliman, Quezon City
Dear Ombudsman Martires:

PNPMC 2019-013
Style Guide
FOR THE MAYORS:
Mayor HERBERT M. BAUTISTA (bold, dotted middle initial)
Quezon City Hall, Elliptical Road
Quezon City
Dear Mayor Bautista:

PNPMC 2019-013
Style Guide
FOR THE BARANGAY OFFICIALS:
Chairperson ELEUCITA T. FELICIANO (bold, dotted middle initial)
#57 1st Avenue, Cubao
Quezon City
Dear Chairperson Feliciano:

PNPMC 2019-013
Style Guide
FOR THE ARCHBISHOP:
His Excellency
Most Reverend LUIS ANTONIO G. TAGLE (bold, dotted middle initial)
Archbishop of Manila
Residencia del Arzobispo
121 Arzobispo Street, Intramuros
Manila
Dear Your Excellency Most Rev. Tagle:

PNPMC 2019-013
Style Guide
FOR THE PRIESTS:
Reverend Father MARLON A. CAMARGO (bold, dotted middle initial)
Sta. Catalina de Alejandria Parish Church
Arayat, Pampanga
Dear Rev. Fr. Camargo:

PNPMC 2019-013
Style Guide
FOR THE OTHER RELIGIOUS DENOMINATIONS:
Brother EDUARDO V. MANALO (bold, dotted middle initial)
Executive Minister
Iglesia Ni Cristo (Church Of Christ) Central Office
No. 1 Central Ave., New Era,
Quezon City
Dear Bro. Manalo:

PNPMC 2019-013
Style Guide
FOR THE AMBASSADORS:
His Excellency
Ambassador DANIEL R. PRUCE (bold, dotted middle initial)
British Embassy Manila
120 Upper McKinley Road, McKinley Hill
Fort Bonifacio, Taguig City
Dear Ambassador Pruce:

PNPMC 2019-013
Style Guide
FOR THE CONSUL GENERAL:
Consul General CLARO S. CRISTOBAL (bold, dotted middle initial)
Philippine Consulate General, New York
556 Fifth Avenue, New York, NY 10036
Dear Consul General Cristobal:

PNPMC 2019-013
Style Guide
FOR THE JUSTICES/JUDGES:
Honorable LUCAS P. BERSAMIN (bold, dotted middle initial)
Chief Justice
Supreme Court of the Philippines
Ermita, Manila
Dear Chief Justice Bersamin:

PNPMC 2019-013
Style Guide
FOR THE AFP/PNP/BFP/BJMP etc (PCOs) including retirees:
PGEN OSCAR D ALBAYALDE (bold, not dotted middle initial)
Chief, Philippine National Police
National Headquarters, Philippine National Police
Dear PGEN ALBAYALDE:

PNPMC 2019-013
Style Guide
For consistency of style, the names of PNCOs
should be in UPPERCASE letters ONLY in the
addressee line of a letter. They will resume their
normal case style in the main body of the text.
PNPMC 2019-013
Style Guide
FOR THE AFP/PNP/BFP/BJMP etc (PNCOs) including retirees:
PAT CLARIZA A MARIANO (bold, not dotted middle initial)
Marilao Police Station
2nd Floor Old Municipal Hall
Poblacion 1, Marilao, Bulacan
Dear Pat Mariano:

PNPMC 2019-013
Style Guide
All middle initials and name suffixes (JR., SR.) shall
be dotted EXCEPT for that of POLICE and MILITARY
personnel. Example:
Senator RONALD M. DELA ROSA
PGEN RONALD M DELA ROSA (Ret)

PNPMC 2019-013
Style Guide
PNP, BJMP, and BFP Ranks (PEMS,
PLTCOL, PGEN, FDIR, JCSUPT)
shall not be dotted.
PNPMC 2019-013
Style Guide
For the sake of brevity, “MR.” and “MS.” should be
used only in SALUTATION and NOT in the
addressee line.
MELINDA A. LONGABILA (bold, dotted middle initial)
Principal II
Dolores Academy School System
Karuhatan, Valenzuela City
Dear Ms. Longabila:

PNPMC 2019-013
Style Guide
Avoid “Greetings!” and “Peace on Earth” to start

an official letter. The first paragraph should be
what the letter is about.
PNPMC 2019-013
Style Guide
Similarly, avoid “Good bless!” and “Thank you

very much!” to end an official letter.
PNPMC 2019-013
Style Guide
OTHER STYLE ISSUES
Do NOT use the article the with acronyms
that are pronounceable
Example:
NAPOLCOM, PAG-ASA, PAG-IBIG, MERALCO
PNPMC 2019-013
Style Guide
OTHER STYLE ISSUES
Use the for acronyms that are pronounced
by the letter
Example: PNP, DSWD, DILG
SENTENCE USAGE: Per NAPOLCOM, the PNP

is doing a great job.
PNPMC 2019-013
Style Guide
OTHER STYLE ISSUES
Use an for MOA (em-oh-ay) and MOU

read as pronounced
PNPMC 2019-013
Style Guide
OTHER STYLE ISSUES
DATE format:
July 11, 2019
PNPMC 2019-013
Style Guide
OTHER STYLE ISSUES
TIME format:
1:00 AM/PM and 12:00 NN/MN
PNPMC 2019-013
Style Guide
OTHER STYLE ISSUES
Alfonso B. Henares NOT
Alfonso Henares y Baldoz
(except for investigation and legal usage)
PNPMC 2019-013
Style Guide
OTHER STYLE ISSUES
When slant is used, no space before and
after the words
office/unit
PNPMC 2019-013
Style Guide
OTHER STYLE ISSUES
Avoid using bold font in combination with italics,

“quotation marks,” and UPPERCASE LETTERS to
emphasize a word, phrase or sentence. Choose one style
and be consistent.
PNPMC 2019-013
Style Guide
OTHER STYLE ISSUES
PLACEMENT IN
HOW IT SHOULD
PUNCTUATION MARK RELATION TO THE
APPEAR
CLOSING QUOTATION
Period Inside “Thank you, sir.”
“Thank you,” said
Comma Inside
Pik.
“To Dream”; “To
Semi-colon Outside Deny”; and “Thank
You” are good books.
PNPMC 2019-013
Style Guide
OTHER STYLE ISSUES
PLACEMENT IN
HOW IT SHOULD
PUNCTUATION MARK RELATION TO THE
APPEAR
CLOSING QUOTATION
Colon Outside “They said”: “Go ahead.”
Question Mark or Exclamation  She said, “Thank you!”
Point (as part of quoted Inside  She said, “Are you
material) thankful?”
 He was the boy who
Question Mark or Exclamation
cried “Wolf”!
Point (not part of quoted Outside
 Was he not the same
material)
boy who cried “Wolf”?
PNPMC 2019-013
Style Guide
OTHER STYLE ISSUES
Pagination
All documents (CMCs, MOAs, MOUs, MCs, etc.) that have
more than two pages must have page numbers, except
letters and memoranda. For uniformity, pagination must
be at the lower right corner of the page following the
herein format:
Page 1 of 2
Page 2 of 2
PNPMC 2019-013
Style Guide
Additional Styles
Once the “please be informed” phrase is

used in the previous paragraph, the “for
information” phrase should no longer be
used.
PNPMC 2019-013
Style Guide
Additional Styles
If you use acronyms in a word only if it will be

used again in the succeeding paragraphs
otherwise, do not abbreviate.
PNPMC 2019-013
Style Guide
Additional Styles
When referring to numbers 1 to 10, write in words.
When referring to numbers 11 or more, write the
numerical figures.
MEMORANDUM
1”

OFFICE OF THE CHIEF OF DIRECTORIAL STAFF
MEMORANDUM Bold
FOR : TCDS
FROM : SDS
Single spacing
SUBJECT : Project Fact Sheet Bold

MEMORANDUM
TO : SDS
FROM : TCDS
SUBJECT : Project Fact Sheet
1. Reference: Memorandum…
1. Reference: Memorandum from the CPNP
dated July 16, 2019 with above subject.
OR
1. References:
a. Memorandum from the CPNP dated
July 16, 2019 with above subject; and
b. Conference Notice dated July 16, 2019.

1. References:
2. This pertains to…

a. xxx
1) yyy
a) zzz
(1) xxx
(a) xxx
(a.1) xxx
(a.1.a) xxx
4. For approval.
4 spaces
CAMILO PANCRATIUS P CASCOLAN
Distribution:
D-Staff
P-Staff
Copy Furnished:
Command Group
LETTER
(HEADER)
(1st space)
(2nd space)
(3 spaces after the letterhead) (3rd space)
Secretary EDUARDO M. AÑO (Bold) (4th space)
Quezon City
(1st space)
Dear Secretary Año: (Bold) (2nd space)
(1 space in between)
I have the honor to invite the Honorable Secretary
Dear Secretary Año: (Bold) (2nd space)
(1 Tab) I have the honor to invite the Secretary...
(1 Tab) We look forward to your favorable response…
Very truly yours,
(1st space) (4 spaces after the closing)
(2nd space)
(3rd space)
(4th space)
(5th space) OSCAR D ALBAYALDE (Bold)
Police General
Chief, PNP
THANK YOU

PNP MC 2019-013 PDF

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Guidelines on the Standard

Common Definitions in PNP Communications

Common Definitions in PNP Communications

Common Definitions in PNP Communications

Common Definitions in PNP Communications

Common Definitions in PNP Communications

Common Definitions in PNP Communications

Common Definitions in PNP Communications

letters shall be printed in ivory colored

Arabic Numbers (1, 2, 3)

margins (left, right, top and bottom) 1”

PBGEN JESUS D CAMBAY, JR

Camp BGen Rafael T Crame

PGEN OSCAR D ALBAYALDE

PGEN RONALD M DELA ROSA (Ret)

Font and color of lettering: Arial Black

Location : Right side edge of the paper

DIPOs are part of the D-Staff and should not be

P-Staff refers to CPSM, HRAO, PTCFOR, and

D-Staff IG, IAS SPA to SILG

TDPRM D, HSS RD, PRO4A

FOR : CPNP 1.5 in

Unclassified matter or information, but

For letters addressed to the President -

Very respectfully yours,

For all others -

Very truly yours,

ARCHIE FRANCISCO F GAMBOA

CAMILO PANCRATIUS P CASCOLAN

Arial 10 Republic of the Philippines

Republic of the Philippines

Republic of the Philippines

Republic of the Philippines

Republic of the Philippines

Republic of the Philippines

Republic of the Philippines

Republic of the Philippines

Republic of the Philippines

Republic of the Philippines

Republic of the Philippines

Republic of the Philippines

Republic of the Philippines

Republic of the Philippines

Republic of the Philippines

Thru: Secretary EDUARDO M. AÑO (bold, dotted)

Dear Mr. President:

NOTE: “Malacañang” refers to Malacañang

Dear Vice President Robredo:

Dear Senator Recto:

Dear Representative Albano:

Dear Secretary Año:

Dear Chairman Año:

Dear USEC Florece:

Dear ASEC Felix:

Dear Ombudsman Martires:

Dear Mayor Bautista:

Dear Chairperson Feliciano:

Dear Your Excellency Most Rev. Tagle:

Dear Rev. Fr. Camargo:

Dear Bro. Manalo:

Dear Ambassador Pruce:

Dear Consul General Cristobal: