DAR CRGM Mar2013

COMPETITIVE RESEARCH AND
DEVELOPMENT
GRANTS MANUAL (CRGM)
Revised Edition
Department of Agriculture
Bureau of Agricultural Research
Message
Agriculture plays a vital role in Philippine economy. Two
thirds of its rural population depends on farming for
livelihood and about 50 percent of the country’s labor
force is engage in agricultural activities. The sector
contributes only 11 percent to the gross domestic
product (BAS, 2012). Thus, the sector needs to be
assisted with improved and innovative services and
interventions such as research and development (R&D)
to increase productivity and enhance income
generation. To help attain these, the agriculture and
fisheries R&D sectors are continuously developing and
generating technologies geared towards sustainable
and stable growth of the agricultural sector.
The Department of Agriculture-Bureau of Agricultural Research (DA-BAR), being the

mandated coordinating agency for agriculture and fisheries R&D, is concentrating
its efforts in delivering results for the betterment of the Filipino people particularly the
farmers and fisherfolk.
In pursuit for excellence in agriculture and fisheries R&D, the Bureau supports and
coordinates R&D programs and projects being implemented by its partner R&D
institutions and agencies, which are in line with the programs and DA’s thrusts and
priorities and the Bureau’s R&D agenda. From its conceptualization and adoption in
September 2005, the Bureau presents the updated and integrated version of the
Competitive Research and Development Grants Manual (CRGM) as a guide and
reference document for R&D stakeholders in packaging of proposals under the
different R&D programs of the Bureau as well as to standardize the systems and
procedures for implementation, monitoring and evaluation of all DA-BAR-supported
R&D projects.
This CRGM version presents the guidelines and formats in packaging proposals, the
process of proposal screening and evaluation, as well as the process of monitoring
and evaluation for specific major R&D programs namely Basic and Applied
Research, [i.e. Community-based Participatory Action Research (CPAR)], National
Technology Commercialization Program (NTCP), Institutional Development Program
(including Research Facilities Development Grant and Human Resource
Development Program) and Scientific Publication Grant (SPG).
I hope that this updated manual would properly guide us on the research and
development grants of DA-BAR, which are all geared towards the attainment of an
improved life for the farmers and fisherfolk.
DR. NICOMEDES P. ELEAZAR, CESO IV

Director, Bureau of Agricultural Research
Bureau of Agricultural Research | CRGM Revised Edition (March 2013) iii

Preface
This Competitive Research and Development Grants Manual (CRGM) is an updated
version of the 2005 first edition. This is an operational guidebook as a reference for all
R&D stakeholders of the Grants-in-Aid funds being managed by the Bureau.
Specifically, it aims to present the different R&D programs supported by the Bureau
through grants; implementing guidelines in the preparation, submission, screening
and evaluation of R&D proposals; and the monitoring and evaluation system for
R&D projects.
There have been recent modifications in the organizational structure and

amendments in the technical profile of current R&D thrusts and priorities of the
Bureau as well as new fiscal management policies. These changes necessitate new
additions in the guidelines for packaging, screening, evaluation and approval of
proposals, and in monitoring and evaluation. Henceforth, the updating and revision
of the CRGM was done.
This updated manual incorporated new institutional directions and the reinvigorated
organizational structure of DA-BAR. It includes other existing grants supported by the
Bureau namely Technology Commercialization, Institutional Development, and the
Scientific Publication; the revised grant system processes; and some modifications in
the proposal preparations.
The updating of this manual was jointly undertaken by all the divisions and units of
the Bureau.
Bureau of Agricultural Research | CRGM Revised Edition (March 2013) v

Contents
MESSAGE
PREFACE
ACRONYMS AND ABBREVIATIONS
SECTION 1
Introduction 1
The Bureau of Agricultural Research 3
SECTION 2
Research and Development Agenda 7
Formulation of RDE Agenda and Programs 9
SECTION 3
R&D Grant System and Implementing Guidelines 11
In-House R&D Proposal Screening and Review Committee 15

Pool of External R&D Experts 16
Research and Development Grants 17
Basic and Applied Research 18
Community-Based Participatory Action Research (CPAR) 19
Technology Commercialization 22
Institutional Development Grant (IDG) 25
Research Facilities Development Grant Program 25
Human Resource Development (HRD) Program 29
Degree Scholarship Program 29
Tuition Fee Assistance 33
Undergraduate Scholarship Program 36
Post-Doctoral and Senior Scientist Research Fellowship in
Basic Research for Agriculture and Fisheries 38
Non-Degree Assistance Program 42
Thesis/Dissertation Assistance Program 46
Scientific Publication Grant 50
Project Monitoring and Evaluation 52

Monitoring and Evaluation Team 53
Monitoring and Evaluation Process
for Basic and Applied Research 55
Bureau of Agricultural Research | CRGM Revised Edition (March 2013) vii

Contents
Monitoring and Evaluation Process for

Technology Commercialization Projects 59
Monitoring and Evaluation Process for Research Facilities
Development (RFD) Projects 60
Budget Realignment and Project Extension 61
SECTION 4
Appendices
Appendix A
Capsule Proposal Format for Basic and Applied Research and
Appendix B
Guidelines for the Preparation of Capsule Proposal for Basic and
Applied Research and Technology Commercialization 73
Appendix C
Detailed Proposal Format for Basic and Applied Research and
Appendix D
Guidelines for the Preparation of Detailed Proposal for Basic and
Applied Research and Technology Commercialization 95
Appendix E
Acknowledgment Receipt 111
Appendix F
On-Site/Field Monitoring Form for Technology Commercialization Projects 115
Appendix G
Progress Report Format for Basic and Applied Research and
Appendix H
Guidelines for the Preparation of Progress Report for Basic and Applied
Research and Technology Commercialization Projects 137
Appendix I
Completion Report Format for Basic and Applied Research and
Appendix J
Guidelines for the Preparation of Completion Report for Basic and
Applied Research and Technology Commercialization Projects 149
Appendix K
Review and Evaluation Sheet for Basic and Applied Research Projects 155
Appendix L
Certificate of Acceptability Format for Basic and Applied Research Projects 159
Appendix M
Proposal Format for Research Facilities Development Grant 163
Appendix N
Guidelines for the Preparation of Proposal for Research Facilities
Development Grant 171
viii CRGM Revised Edition (March 2013) | Bureau of Agricultural Research

Contents
Appendix O
Completion Report Format for Research Facilities Development
Grant Projects 179
Appendix P
Monitoring and Validation Form for Research Facilities Development
Grant Projects 183
Appendix Q
Application Format for Degree Scholarship Program 189
Appendix R
Application Format for Thesis/Dissertation Assistance Program 195
Appendix S
Application Format for Non-Degree Assistance Program 199
Appendix T
Travel Report Format for Non-Degree Assistance Program 203
Appendix U
Proposal Format for Scientific Publication Grant 207
SECTION 5
List of Figures
Figure 1
Organizational structure of the Bureau of Agricultural Research 5
Figure 2
Flowchart for the formulation of RDE agenda and programs 9
Figure 3
DA-BAR R&D Framework 13
Figure 4
Process flow in screening, evaluation and approval of Basic and
Applied Research proposals 21
Figure 5
Process flow in screening, evaluation and approval of Technology
Commercialization proposals 24
Figure 6
Process flow in screening, evaluation and approval of
Research Facilities Development Grant proposals 28
Figure 7
Process flow of the Degree Scholarship Program 35
Figure 8
Process flow of the Undergraduate Scholarship Program, Post-doctoral
and Senior Scientist Research Fellowship 41
Figure 9
Process flow of Non-Degree and Thesis/Dissertation Assistance Program 49
Figure 10
Process flow of Scientific Publication Grant 51
Figure 11
Process flow in Monitoring and Evaluation of Basic and Applied
Research projects 58
Bureau of Agricultural Research | CRGM Revised Edition (March 2013) ix
Acronyms and Abbreviations
ACD Applied Communications Division
AFMA Agriculture and Fisheries Modernization Act
AFR Audited Financial Report
BAR Bureau of Agricultural Research
BAR-TEC BAR Technical Evaluation Committee
BFAR Bureau of Fisheries and Aquatic Resources
BIR Bureau of Internal Revenue
CA College of Agriculture
CHED Commission on Higher Education
CPAR Community-based Participatory Action Research
COA Commission on Audit
COE Center of Excellence
CSC Civil Service Commission
EO Equipment Outlay
DA Department of Agriculture
DSP Degree Scholarship Program
DV Disbursement Voucher
HRD Human Resource Development
IDD Institutional Development Division
IEC Information, Education and Communication
IT Information Technology
LIB Line Item Budget
LGU Local Government Unit
LOA Leave of Absence
M&E Monitoring and Evaluation
MET Monitoring and Evaluation Team
MOA Memorandum of Agreement
MOOE Maintenance and Other Operating Expenses
MOV Means of Verification
MLGU Municipal Local Government Unit
MR Memorandum Receipts
MS Master of Science
NaRDSAF National Research and Development System in Agriculture
and Fisheries
NDAP Non-Degree Assistance Program
NGO Non-Government Organization
NSRI Natural Science Research Institute
OS Obligation Slip
OVCI Office of the Vice Chancellor for Instruction
OVI Objectively Verifiable Indicators
PhD Doctor of Philosophy
PLGU Provincial Local Government Unit
PMED Project Monitoring and Evaluation Division
PO People’s Organization
PPDD Planning and Project Development Division
PS Personnel Services
PTIAF Provincial Technological Institutes for Agriculture and Fisheries
R&D Research and Development
Bureau of Agricultural Research | CRGM Revised Edition (March 2013) xi
Acronyms and Abbreviations
RAMRO Revised Accounting Manual for Research Operation

RDE Research, Development and Extension
RDEAP Research, Development and Extension Agenda and Programs
RFRDC Regional Fisheries Research and Development Center
RFU Regional Field Unit
RIARC Regional Integrated Agricultural Research Center
ROI Return on Investment
ROS Research-Outreach Station
RRDEN Regional Research, Development and Extension Network
SEC Securities and Exchange Commission
SPG Scientific Publication Grant
SUCs State Universities and Colleges
TCD Technology Commercialization Division
TEC Technical Evaluation Committee
TCG True Copy of Grades
TEV Travel Expense Voucher
TDAP Thesis/Dissertation Assistance Program
ToR Transcript of Records
TWG Technical Working Group
xii CRGM Revised Edition (March 2013) | Bureau of Agricultural Research

S ect ion 1 :
INTR OD UC TION
Section 1: Introduction
THE BUREAU OF AGRICULTURAL RESEARCH
LEGAL MANDATE
The Bureau of Agricultural Research (BAR) was created by virtue of Executive Order
116 signed in 1987 by then President Corazon C. Aquino. Under this EO, the
government addressed the lack of coordination and integration of agriculture
research and development among the existing bureaus, councils, and agencies by
creating BAR under the Research, Training, and Extension Group.
EO 292 otherwise known as the Administrative Code of 1987 stated the mandate of
BAR as:
“to ensure that all agricultural research is coordinated and undertaken
for maximum utility to agriculture. It shall tap farmers, farmer
organizations, and research institutions, especially the State Colleges
and Universities, in the conduct of research for the use of the Ministry
and its clientele, particularly the farmers/fishermen and other rural
workers (Section 22)”
In 1997, Republic Act 8435, also known as the Agriculture and Fisheries
Modernization Act (AFMA), was enacted. This law, together with Executive Orders
127 & 338 affirmed the leading role of BAR in coordinating and managing
agriculture and fisheries research and development (R&D).
“Further expanded and strengthened the mandate of BAR by
providing leadership in enhancing, consolidating and unifying the
national and regional agriculture and fisheries research and
development programs of the National Research and Development
System in Agriculture and Fisheries (NaRDSAF)”
VISION
”A better life for Filipinos through excellence in Agriculture and Fisheries Research
and Development”
MISSION
“To attain food security and reduce poverty through technology-based agriculture
and fisheries sector”
CORE FUNCTIONS
1. Promote the integration of R&D functions and enhance the participation of

farmers, fisherfolk, the industry, and the private sector and take the lead in
the drafting and development of an integrated national and regional
research and development plans and programs for the NaRDSAF;
Bureau of Agricultural Research | CRGM Revised Edition (March 2013) 3

Section 1: Introduction
2. Prepare and oversee the implementation of a comprehensive R&D program

to enhance, support, consolidate, and make full use of the capabilities of the
interlinked NaRDSAF, including the review and rationalization of the roles,
functions, and organization of the various agriculture and fisheries national
research and development institutions;
3. Set and enhance policies in agriculture and fishery national research and
development in order to ensure sustainable food security, alleviate poverty,
promote people empowerment, agricultural productivity and development
and promote internationally competitive agribusiness and fishery sector;
4. Develop and coordinate programs for the operationalization and continued

strengthening of the institutional capacities, efficiency, effectiveness and
integration of the national research and development system, including the
setting up of Monitoring and Evaluation (M&E) system for the effectiveness
and efficiency of its various components;
5. Create ad hoc committees, Technical Working Groups (TWGs) and

Commodity Pool of Experts to help facilitate the accomplishment of the
Bureau’s thrusts and functions; and
6. Set policies on enhancing and strengthening relations and exchange

between the Philippines and international institutions on agriculture and
fisheries national research and development
RESEARCH AND DEVELOPMENT THEMATIC THRUSTS
To realize DA-BAR's vision, its banner programs are aligned with the AFMA thrusts:
Food Security
Increased Productivity and Profitability
Poverty Alleviation and People Empowerment
Sustainable Agricultural Development
Global Competitiveness
4 CRGM Revised Edition (March 2013) | Bureau of Agricultural Research

S ec t io n 2 :
RESE A RC H A ND
DEVELOPMENT
A GEN DA

Section 2: Research and Development Agenda
FORMULATION OF RDE AGENDA AND PROGRAMS
The RDE Agenda and Programs (RDEAP) is a set of R&D priority areas which serves as
the Bureau’s main criteria or reference in supporting programs/projects. It contains
the identified researchable areas of priority commodities and thematic thrusts of the
DA.
The Bureau takes the lead in the drafting and development of an integrated
Research, Development and Extension Agenda and Programs (RDEAP) for
Agriculture and Fisheries. The RDEAP is formulated through consultation meetings
with different stakeholders and partners from the NaRDSAF, namely the R&D centers
and institutes under the DA, State Universities and Colleges (SUCs), private R&D
organizations, NGOs and other specialized agencies. The RDEAP is created to be
demand-driven and participative. In this manner, complementation of R&D
activities is achieved and the use of R&D resources is maximized to create value
and foster knowledge.
The formulated RDE Agenda and Programs is validated by stakeholders (i.e

NaRDSAF member agencies, private sector, and others) and thereby adopted as
the five-year RDE Agenda for agriculture and fisheries. The implementation of RDE is
coordinated by DA-BAR. Timely meetings and consultations are conducted to
update the identified problems affecting priority commodities (Figure 2).
Conduct consultation meetings

with stakeholders
(NaRDSAF members)
Formulation of RDE Agenda and Programs
Validation with stakeholders
Updating
Implement RDE Agenda and Programs for
five (5) years
Figure 2. Flowchart for the formulation of RDE Agenda and Programs

S ec t io n 3 :
R & D GR A N T
S Y S T EM A ND
I MP L EM EN TI N G
G UI D EL I N E S
Section 3: R&D Grant System and Implementing Guidelines
DA-BAR, by virtue of its mandate institutionalized its grant system anchored and
contributory to the thrusts of the DA (Figure 3). The framework is operationalized to
ensure effective and efficient management of R&D resources. An appropriate
allocation of R&D funds is provided for programs and projects on Basic, Applied (i.e.
Community-based Participatory Action Research (CPAR)) and Technology
Commercialization. Aside from this, the Bureau also provides support for Institutional
Development including Research Facilities Development and Human Resource
Development, and knowledge management particularly the Scientific Publication
Grant, which are encompassing areas recognized as support to R&D.
Figure 3. DA-BAR R&D Framework
Specifically, the grant system is directed towards:
1. Addressing national and sectoral/commodity concerns in accordance with

the problems and needs of the clientele, industry, farmers and fisherfolk.
2. Addressing specific R&D needs of the regions and designed to transform

agriculture from a resource-based to a technology-based industry with focus
on agribusiness development to increase the productivity and profitability of
farming and fishing communities.

3. Addressing urgent problems and/or special RDE activities not lined up under
the various medium-term R&D programs developed by the National RDE
Networks to ensure continuity of efforts and rational allocation of funds for
RDE in agriculture and fisheries.
4. Developing and transferring agricultural technologies which are market-

oriented and user-driven to support agri-business and agri-industry
development.
Moreover, to ensure orderly management of the grants system, the Bureau

organized the In-House R&D Proposal Screening and Review Committee and
created a Pool of Experts.

IN-HOUSE R&D PROPOSAL SCREENING AND REVIEW COMMITTEE
The Committee shall perform the following functions:
Conduct initial screening and evaluation of R&D proposals based on

approved criteria and guidelines
Identify proposals which shall be endorsed/approved for in-depth en banc

evaluation
Facilitate the conduct of en banc evaluation involving the identified expert/s

to evaluate proposals in terms of technical, financial and administrative
management aspects
Summarize and consolidate the findings and recommendations of the

technical experts
Recommend project proposals approved in the en banc evaluation for

approval of the Director
COMPOSITION
Chairperson: Assistant Director
Co-Chair Members: Head, Planning and Project Development Division (PPDD)

Head, Project Monitoring and Evaluation Division (PMED)
Head, Technology Commercialization Division (TCD)
Head, Institutional Development Division (IDD)
Head, Applied Communications Division (ACD)
Members: Assistant Heads and Technical Staff of PPDD, PMED, TCD, IDD
and ACD; and BAR Technical Advisers Group (TAG)
The Committee may call on and request other DA-BAR officials and staff to serve as
additional committee members as deemed necessary.

POOL OF EXTERNAL R&D EXPERTS
The Experts Pool is composed of specialists from the DA, SUCs, NGOs, private sector
and other government institutions who are technically equipped and actively
involved in R&D. The pool is created through a Special Order aimed to assist the
Bureau in technical evaluation of proposals and in monitoring and evaluation of its
R&D programs/projects.
FUNCTIONS
The Experts Pool shall perform the following responsibilities:
Assist DA-BAR in the formulation/updating of R&D agenda/program for

various sectors.
Assist DA-BAR in conducting national and regional consultations to identify

major problems affecting the agriculture and fishery sector and recommend
R&D interventions.
Conduct in-depth technical evaluation of proposals including the

appropriateness of the methodology used, consistency of the work plan with
the proposed budget and capability of the proponent to conduct research.
Assist DA-BAR in the review, monitoring and evaluation (M&E) of on-going

and completed R&D projects

RESEARCH AND DEVELOPMENT GRANTS
The DA-BAR coordinates the implementation of its major R&D programs funded
through provision of grants for Basic and Applied Research, Technology
Commercialization, Institutional Development (Research Facilities Development and
Human Resource Development) and Scientific Publications. These are being
implemented through collaborative projects with partner R&D institutions and
agencies with which the proponent is affiliated. Proponents of the project grants
must possess the required academic qualifications and track record to successfully
implement research and/or development project. The proponent should be able to
carry out the project with due diligence and efficiency, and in accordance with
appropriate agricultural and fisheries practices that conform to sound
environmental and social standards.
Awarding of grants is always based on the merits of the approved proposals. There is
no limit as to the number of proposals a particular proponent may submit, but
prioritization shall be implemented subject to availability of funds or as deemed
appropriate and necessary, or given that the proponent has no outstanding
balance with the Bureau in the form of uncompleted projects or unliquidated
balances. Each proposal is treated separately and independently, in strict
accordance with the established guidelines. Acceptance, approval and
implementation of projects shall conform to the Revised Documentary Requirements
for Common Government Transactions as prescribed under Commission on Audit
(COA) Circular No. 2012-001 dated June 14, 2012.

1.0 BASIC AND APPLIED RESEARCH
The basic or upstream research is directed towards increase in knowledge or

understanding of the fundamental aspects of phenomena and observable facts
without specific application or use in view. It is an original investigation for the
advancement of scientific knowledge and does not have specific commercial
objectives.
Applied research is either midstream or downstream research. Midstream research

deals with technology generation and is done in research stations (controlled
environment) geared towards gaining knowledge and understanding necessary to
address a pressing problem or need. Technology generation in this context refers to
the process of developing technologies that are for verification and are not yet
ready for dissemination. On the other hand, downstream research deals with
technology verification and dissemination and is done on farmer’s field, sites or
locations. Downstream researches are usually directed towards fine-tuning and
verification of newly-developed technologies to determine their feasibility on the
ground level.
CRITERIA FOR FUNDING
Proposals for basic and applied researches should either be within the national
and/or regional priorities, or researches intended to solve emerging concerns or
problems in the agriculture and fisheries sector. Any individual or institution under
NaRDSAF, Local Government Units (LGUs), and research-oriented Private Sector,
NGOs and POs are eligible to submit proposals. The duration of the project should
not exceed two to three years with a budgetary requirement justifiable of the
projects activities.
A capsule proposal providing the concept of a particular project should be

submitted for initial screening and evaluation. The detailed proposal containing in-
depth discussions of the project, with complete attachments namely the Workplan
Schedule, Budget Summary and its Worksheet Details, and Logical Framework, may
be submitted once the capsule proposal is recommended for further evaluation
and possible consideration. Both capsule and detailed proposals should conform to
the format of the Bureau. Refer to Appendices A-D for the capsule and detailed
proposal formats as well as preparation guidelines.
Proposals for submission to DA-BAR shall be reviewed at the regional level through
the Regional Research, Development and Extension Network (RRDEN). Proposals
approved by the RRDEN shall be endorsed by the Regional Executive Director (RED)
(agriculture)/Regional Director (RD) (fisheries) to the Director of the Bureau. Six hard
copies and one electronic copy of the proposal shall be submitted to DA-BAR.

1.1 COMMUNITY-BASED PARTICIPATORY ACTION RESEARCH

(CPAR)
The Community-based Participatory Action Research, one of the banner

programs of the Bureau, is a location-specific research-cum-extension activity
involving verification/adaptation/demonstration of improved farming systems
technologies and practices to suit the needs and requirements of a specific
micro-agro-climatic environment within a given municipality/province. It
adopts the participatory approach to R&D wherein farmers/fishers are
considered as recipients and beneficiaries of the project. Prior to the CPAR
program, a Participatory Action Research (PRA) must first be conducted to
ascertain the readiness of the community to accept the CPAR project.
A CPAR proposal must satisfy the following requirements:
Must be a research-cum-extension project
Must have undergone the PRA process. PRA report with the
Community Action Plan shall be attached.
Must have been reviewed and validated at the regional level and
duly endorsed by the agency head.
Must be a collaborative project involving other R&D/Institutional

agencies/sectors
Must follow the DA-BAR prescribed format
Proponents eligible to submit proposals are the following:
DA-RFU through the Regional Integrated Agricultural Research

Centers (RIARCs) and its Satellite/Research Outreach Stations
DA-BFAR through the Regional Fisheries Research and Development

Centers (RFRDCs) and its Satellite/Research Outreach Stations
Provincial/Municipal Local Government Units (M/PLGUs) through the

office of the Provincial/Municipal Agriculture Office
The following are the items eligible for funding:
Capacity building (e.g. resource person fees, meals).

Inputs for technology verification and dissemination (e.g. seeds,

fertilizer etc.).
Technical assistance (may include experts’ consultation, TEV of

experts, meals).
Coordination cost based on DA-BAR guidelines (e.g. TEV of project

staffs, communications)
Proposals shall be submitted to the Director of the Bureau. Endorsement and

submission of proposals shall be in accordance with the following:
For DA led (RIARC led for agriculture and RFRDC led for fisheries)
The proposal shall be reviewed at the Regional Level through the

Regional Research, Development and Extension Network (RRDEN),
recommended for approval by the Regional Technical Director for
R&D (agriculture)/Assistant Regional Director (fisheries) and endorsed
by the Regional Executive Director (agriculture)/BFAR Regional
Director (fisheries) to DA-BAR.
For LGU led
The proposal shall be prepared by the Office of the

Provincial/Municipal Agriculturist in coordination with the DA-RFU/BFAR
based on the outputs of the PRA conducted in the proposed project
sites.
The proposal shall be submitted to the DA-RFU RIARCs/BFAR RFRDCs for

review and validation.
The proposal shall then be submitted to the Office of the

Mayor/Governor for endorsement to DA-BAR.
SCREENING, EVALUATION AND APPROVAL OF PROPOSALS
Submitted proposals for basic and applied researches shall pass through the
screening and evaluation processes conducted by DA-BAR in-house screening and
review committee, and the external pool of experts.
A step-by-step process flow of the screening, evaluation and approval for basic and
applied research grants is outlined in Figure 4.

Figure 4. Process flow in screening, evaluation and approval of Basic and Applied
Research proposals

2.0 TECHNOLOGY COMMERCIALIZATION
Technology Commercialization is the utilization, adoption, and promotion/marketing

of mature technologies which were generated/developed and tested/verified by
R&D institutions (government or private) with the potential to generate income
through sustainable enterprise development. The grant supports projects in line with
the following:
Production, processing, and packaging of agriculture and fisheries products
Adoption, enhancement and improvement of existing production, processing

and packaging technologies
Promotion and marketing of agriculture and fisheries products
Combination of either production, processing and packaging of agriculture

and fisheries products; and promotion and marketing of agriculture and
fisheries products
Proponents eligible to apply for the grant are NaRDSAF member institutions, LGUs,
Private Sector and NGOs which include farmer/fisherfolk organizations, cooperatives
and associations.
Evaluation of proposals is based on the following criteria:
Technology for commercialization has gone through verification or it is

already a mature technology;
Has the potential to generate income as shown in the Cost and Return
Analysis;
The product derived from technology utilization/adoption/promotion has

gone through market testing and is acceptable in the market;
Majority of the materials and ingredients in the production or processing of

the product are locally available or are not import-dependent;
The proponent is knowledgeable of the technology and is capable to

implement the project (a track record of the proponent entity may be
required);
The proponent is capable of providing the required counterpart in- cash or in-
kind if required; and
The project will be able to contribute to the development and

competitiveness of the agriculture and fishery sector.

Proponents with successful projects may also request for further funding assistance in
terms of upscaling of production or processing activities.
The format for the technology commercialization proposals is the same with the
proposal format for basic and applied researches (Appendices A-D). Only that,
technology commercialization proposals should include the description of the
technology for commercialization and should present a cost and return analysis of
the production/processing technology. The detailed proposal should include the
projected financial statement/cost and return analysis of the enterprise, preferably
for the next five years including the Return on Investment (ROI) per year and a
business plan.
Capsule proposals should first be submitted for screening and evaluation. Detailed
proposal with complete attachments should be submitted ones the capsule
proposal is endorsed for further evaluation. Prior to submission to DA-BAR, capsule or
detailed proposals shall be reviewed at the regional level through the RRDEN. The
proposals approved by the RRDEN shall be recommended for approval by the head
of the agency and endorsed by the RED (agriculture)/RD (fisheries) to the Director of
the Bureau. Six hard copies and one electronic copy of the proposal shall be
submitted to DA-BAR.

Figure 5. Process flow in screening, evaluation and approval of Technology

Commercialization proposals

3.0 INSTITUTIONAL DEVELOPMENT GRANT (IDG)
The Institutional Development Grant is a funding facility administered by DA-BAR to

provide financial assistance to qualified R&D agencies/institutions. The program aims
to enhance capabilities of NaRDSAF member institutions to efficiently and
effectively implement and manage R&D programs/activities in agriculture and
fisheries. Furthermore, the program aims to improve the quality of research outputs
through the provision of state-of-the-art laboratory equipment and facilities within
international standards.
3.1 Research Facilities Development Grant (RFDG) Program
The Research Facilities Development Grant Program supports the upgrading

and development of research facilities of qualified R&D agencies/institutions
such as acquisition of scientific equipment, information technology wares,
renovation of research and development facilities, technology
demonstration facilities (office buildings, laboratories), post
harvest/processing facilities, experimental farms and other basic facilities. The
program also supports the formulation and updating of the Management
and Operations Manual for the DA-Regional R&D centers and Master Station
Development Planning of DA-RIARCs/RFRDCs and DA-National R&D Centers.
Proposals for RFDG shall conform to the following:
DA thrusts and programs
Mandated R&D program of the agencies/institutions,
R&D facility in support to the implementation of the agency’s R&D

program,
Duly approved agency master development plan (for DA National

and Regional R&D Centers)
Optimum utilization of existing equipment is a precondition for the

purchase of additional items and the policy of sharing the equipment
within and with partner institutions must be observed.
Below are the eligible items supported under the RFDG:
Integrated laboratory service facilities are preferred over establishing

individual laboratories

Laboratory equipment directly needed in the performance of R&D

function shall be given priority over office equipment
Farm equipment and machinery
Information Technology (IT)/Communication/office equipment for R&D

centers and stations
Rehabilitation/renovation/upgrading of existing R&D and technology

demonstration facilities
Establishment of priority R&D facilities
Eligible proponents are member agencies/institutions of NaRDSAF, to wit:
DA-Regional Integrated Agricultural Research Centers (RIARCs)

including the Regional Research-Outreach Stations (ROSes)
DA-Regional Fisheries Research and Development Centers (RFRDCs)
DA-National R&D Centers (Attached Agencies and Staff Bureaus)
National and Regional State Universities and Colleges (SUCs) for

agriculture and fisheries
Provincial Research and Development Centers
Provincial Technological Institutes for Agriculture and Fisheries (PTIAFs)
Local Government Units (LGUs)
Private organizations involved in agricultural and fisheries research
The amount of grant is based on the priority needs of the agency that will
complement/support the implementation of agriculture and fisheries R&D
projects.
Proposals maybe submitted to DA-BAR following the prescribed RFDG

proposal format (Appendix M) stating the details and list of the total
requirements of the facility, status of the existing items, and gaps needing
support (i.e. upgrading of laboratory and research equipment and
renovation of R&D facilities). Each of the items being proposed must have a
corresponding justification of its uses and benefits. Six hard copies of the
proposal and one electronic copy with the endorsement letter from the
agency head should be submitted addressed to the Director of the Bureau.

SCREENING, EVALUATION AND APPROVAL OF PROPOSALS
Proposals submitted for the R&D Facilities Development are initially screened
by the assigned Technical Staff of DA-BAR. The process is focused on the
adherence of the proposal to the master development plan of the agency
(for DA-RIARCs/BFAR-RFRDCs and other DA-national agencies). Proposals that
conform with the approved guidelines for RFGD is subjected to in-depth
evaluation of the identified expert from the Experts Pool having the
knowledge and proficiency related to the proposed R&D development.
Revised proposals incorporating the comments and recommendations of the
expert will be endorsed for funding. Figure 6 provides the process flow for the
screening, evaluation and approval of proposals for R&D facilities.
The evaluation of proposals is based on the following criteria:
Acceptability, appropriateness and relevance of the project title
Adherence of the rationale/project background to the AFMA thrusts

and themes and mandated/assigned R&D program
Relationship of the proponent agency to all R&D institutions in the

country
Institutional capability to implement and manage the project
Performance in managing collaborative R&D programs
Relevance and clarity of the objectives, expected output and impact
Relevance of the requested equipment/facilities to the

Regional/National R&D programs
Reasonability of the amount of budget requested
Clarity of justifications for required items in terms of RD utilization,

frequency of use and benefit/usage
Clarity and presentation of activities
Proposals from DA-Regional Agencies are also evaluated based on

their approved master station development plans

Figure 6. Process Flow in screening, evaluation and approval of Research Facilities

Development Grant proposals

3.2 Human Resource Development (HRD) Program
In view of the continuous competitive globalization, the Human Resource

Development Program of the Bureau aims to increase the manpower
capability of the agriculture and fisheries research system of the country. The
program intends to increase the number of post-graduate degree holders for
the improvement of efficiency in the conduct of agriculture and fisheries
researches oriented towards the betterment of the lives of farmers and
fisherfolk.
3.2.1 Degree Scholarship Program
The Degree Scholarship Program is a provision for the pursuit of a

graduate degree (Master’s and Doctorate Degrees) in agriculture,
fisheries and other related fields. Capacity enhancement through
graduate studies increases the manpower credibility in agriculture and
fisheries R&D. Future graduates would greatly contribute to the
improvement of agriculture and fisheries in the country.
SCOPE AND PROGRAM
The program supports Master’s Degree scholarship for graduates of

Bachelor of Science with good academic standing in undergraduate
studies and has commendable performance in current R&D assignment.
Moreover, graduates of Master’s degree with high leadership potentials
and concrete achievements in their areas of specialization may apply for
Doctorate Degree scholarship.
SELECTION AND EVALUATION CRITERIA
Evaluation of applicants is based on the following criteria:
1. Relevance of the course to agriculture and fisheries modernization;
2. Capability of applicant to pursue and successfully complete

graduate studies;
3. Relevance of the trainings attended to his/her R&D responsibilities;

and
4. Number of research projects/studies conducted

The following are the qualifications for the Applicants of Master’s and
Doctorate Degree Programs:
1. Regular R&D employees of the DA and other agencies under

NaRDSAF with at least two years of continuous satisfactory service
as a regular employee in his/her agency or institution and a
performance rating of very satisfactory for the last two rating
periods.
2. Intends to pursue a graduate course related to the core staffing

plan of his/her institutions and/or course directly significant to the
technical requirements of his post.
3. Below 40 years old for MS degree, or 45 years old for PhD degree at
the time of application.
4. Should be admitted by any of the accredited centers of

excellence universities.
REQUIREMENTS
Applicants must submit the requirements below on or before the set

deadline of submission for the given semester:
1. Application form using the prescribed format (Appendix Q);
2. One colored 2”x2” picture;
3. Certificate of admission from any of the accredited

universities/colleges;
4. Five-year HRD plan of his/her institution;
5. Transcript of records for his/her latest degree;
6. Nomination from the agency head;
7. Latest service record duly certified by the chief personnel of his/her

office/agency;
8. List of actual duties and responsibilities duly certified by the

immediate supervisor;
9. Performance rating for the last two rating periods certified by the
personnel officer; and
10. Curriculum vitae

PRIVILEGES
Scholars are entitled of the following privileges:
1. Full basic salary and other benefits to be paid by the mother

agency;
2. Monthly stipend of (a) PhP 12,000.00 for University of the Philippines

Los Baños (UPLB) and other Metro Manila Universities; and (b) PhP
10,000.00 for all other accredited universities
3. Reimbursable economy round trip travel fare to and from place of

official station (for scholars studying outside their region);
4. Matriculation and other school fees;
5. Reimbursable book, photocopying, book binding allowance;
6. Thesis or dissertation support;
7. Allowance for computerization services;
8. Relocation allowance;
9. Graduation fees; and
10. A PhP 20,000.00 financial reward if the degree is completed on

schedule
OBLIGATION AND RESPONSIBILITIES
Grantees of both the Master’s and Doctorate programs have obligations

and responsibilities in order to maintain their scholarship, to wit the
following:
1. Meet the academic standard set by the university/college.
2. Conduct himself/herself in such a manner that will not bring

disgrace or dishonor to his/her agency or institution and DA.
3. Refrain from engaging in any work or accepting other forms of

scholarship or fellowship during the scholarship period.
4. Pursue his/her degree program at the designated

university/college and in the field of specialization indicated in the
MOA.
5. Devote his/her full time to program of study or fields of

specialization.

6. Complete the program of study in not more than 24 months for the
Master’s degree and 36 months for the Doctorate degree.
7. Carry a full academic load for each semester/summer depending

on the full-load definition of the institute involved.
8. Get prior approval from the university/college graduate school and

the DA-BAR NaRDSAF Scholarship Committee before applying for
leave of absence (LOA); if approved, LOA should not exceed one
semester. Financial support shall be suspended during LOA.
9. Submit to DA-BAR NaRDSAF Scholarship Committee and his/her

agency all the required documents.
10. Return to post immediately upon completion or termination of

scholarship and render the corresponding required number of
years or return service to the mother agency based on the Civil
Service Commission (CSC) Memorandum Circular No. 44, series of
1992.
On the other hand, the mother agency of the grantee has obligation and
responsibilities as follows for the duration of the program:
1. Pay the salary and other benefits of the grantee for the duration of
the grant.
2. Relieve the grantee from his/her assignments in the office during

the scholarship period.
3. Assist in monitoring the progress of the grantee.
4. Ensure that the grantee returns to his/her original place of

assignment upon completion of the program.
5. Ensure that the grantee renders his/her return service and remits
immediately financial obligations, if any, to the grantor.

3.2.1.1 Tuition Fee Assistance
The program is open to all qualified employees of the Bureau of

Agricultural Research, all RIARCs, RFRDCs, and Research Division of DA
R&D Implementing Units (Staff Bureau, Attached Agency) who shall
pursue Masters or Doctorate Degree in research and development
courses in agriculture and fisheries within the UP System, or any
Agriculture and Fisheries state college or university accredited under
the DA-BAR NaRDSAF HRD Program or Commission on Higher
Education (CHED)-recognized Regional Center of Excellence (COE).
QUALIFICATIONS OF APPLICANTS
1. Must be a permanent employee of the DA-BAR, RIARC, RFRDC,

or Research Division of DA R&D Implementing Units (Staff
Bureau, Attached Agency) for at least two consecutive years
up to the time of filing;
2. Must be willing to pursue graduate courses (PhD, MSc, MA,

MDM) that will strengthen research and development in
agriculture and fisheries at any campus under the UP System,
SUC accredited under the DA-BAR NaRDSAF HRD Program or
CHED-recognized Center of Excellence (COE) in Agriculture
and/or Fisheries;
3. Must have no pending financial and/or any obligation on

course completion with other local or foreign scholarship
programs. He/she must have also served at least 50 percent of
service obligation with former program/sponsor, if any;
4. Must be endorsed by the head of office.
ENTITLEMENTS
Grantees shall be entitled to reimbursement of tuition and

matriculation fees for the duration of the course. The application and
approval of which shall be on a per semester basis.
REQUIREMENTS AND PROCEDURES
A. Applicants shall submit the following documents for initial review

and evaluation:
1. Application letter with endorsement from the head of office,
or written recommendation from division/unit head, in case
of DA-BAR staff;

2. Certified copy of plan of course work for initial request and

certified copies of registration form and grades for the
semester applied for;
3. Service record;
4. Certificate of no pending administrative case;
5. Latest performance evaluation report and certified
statement of duties and responsibilities;
6. Certificate of no pending financial and/or obligation on
course completion with other foreign or local scholarship
programs and/or at least 50 percent service obligation with
former program/sponsor, if any.
B. Applications with complete attachments shall be submitted to

the IDD which shall serve as the Secretariat for the Program. The
DA-BAR Technical Evaluation Committee (DA-BAR-TEC) shall
evaluate the applications and submit recommendations to the
Director. Approved grants shall be formally communicated with
a corresponding approval notice from the Director.

Figure 7. Process flow of the Degree Scholarship Program

3.2.2 Undergraduate Scholarship Program
To address the increasing need for quality S&T manpower of the country in
agriculture, DA-BAR provides support for outstanding young Filipinos
pursuing a baccalaureate degree either in Agriculture and Agri-
Biotechnology at the University of the Philippines Los Baños.
REQUIREMENTS
Applicants must submit the following requirements on or before the set

deadline of submission for every semester at the UP Los Baños Office of
the Vice Chancellor for Instruction (UPLB-OVCI) or at the College of
Agriculture (CA):
1. Accomplished Application form (available at the UP Los Baños

OVCI)
2. One colored 2”x2” picture
3. Income tax return and BIR form 2316 of the parents/guardian
4. For applicants already enrolled in the University:
a. Form 5 of the current semester
b. True Copy of Grades (TCG) during the previous semester/s
c. Letter of recommendation from adviser/professor
5. For new Freshmen applicants:
a. UPLB Admission slip
b. Principal’s certificate on student’s rank and size of graduating

class
c. Form 138
PRIVILEGES
Scholars shall be entitled to the following privileges:
1. Commutable matriculation & other school fees – PhP 25,000/sem
2. Stipend for five months at PhP 7,000.00/month – PhP 35,000.00/sem
3. Allowance for book & school supplies – PhP 3,000.00/sem
4. Travel allowance – PhP 3,000.00/sem

5. Allowance for field trips (upon submission of certification and all

other related documents to support reimbursement) – PhP
3,000.00/year
6. Allowance for thesis or other equivalent requirements for

graduation – up to PhP 50,000.00
7. Graduation expenses including diploma, alumni fees, and

rent/acquisition of academic costume – PhP 2,000.00 (for last
semester only)
The responsibilities of the grantees of this program are the following:
1. Maintain full course of study; a weighted average of 2.5 or better in

all academic subjects in the preceding semester; with no grade of
“5” or unremoved grade of “4” or “incomplete” or drop any
subject thereby reducing the academic load below the normal
load of at least 15 units.
2. Obtain a passing grade in all non-academic subjects
3. Submit report of grades at the end of each semester, or graded

and original class cards duly signed by the respective faculty
member for all the subjects enrolled
4. Obtain DA-BAR approval thru the OVCI before taking a leave of

absence
5. Inform DA-BAR thru the OVCI if quitting studies
6. Respond promptly to all communications coming from DA-BAR or

OVCI
7. Regularly update DA-BAR and OVCI of any change in contact

addresses (email and residence) and phone numbers (mobile
phones and land lines)
8. Immediately notify DA-BAR thru OVCI of any personal or academic

problem that is interfering with the ability to continue studies and
maintain passing grades or finish all the academic requirements
within prescribed duration of course program

3.2.3 Post-Doctoral and Senior Scientist Research

Fellowship in Basic Research for Agriculture and Fisheries
In line with the policy direction for agricultural modernization is the

demand for more basic research in natural sciences in order to lay a
better foundation for improved agricultural technologies. Basic research
examines the primary principles involved in the elucidation of agricultural
problems; hence there is a strong need for linking basic to applied
research. Since, the cost for setting up facilities for basic research is quite
high, the program is hosted at the Natural Sciences Research Institute
(NSRI) of the University of the Philippines in Diliman wherein facilities are
available for the conduct of basic research studies.
Local post-doctoral training and senior scientist research fellowship will

allow faculty/researchers from different R&D institutions under NaRDSAF to
conduct their research works in the country.
GENERAL CRITERIA AND SELECTION PROCESS
Applicant for Post-Doctoral and Senior Scientist Research Fellowships

should meet the following qualifications:
Post-Doctoral Fellowship
Ph.D. holder, Filipino citizen with institutional affiliation and a return

service guarantee
Applicants(s) should have obtained the Ph.D. Degree within the last
five years
Senior Scientist Research Fellowship
Applicant(s) should be active in research with at least five refereed

publications within the last ten years.
The screening and selection process for applicants is facilitated by a

Selection Committee composed of the following:
Assistant Director of DA-BAR
Head of IDD-BAR or designated representative
Director of NSRI-UP Diliman

Two members of the NSRI Executive Council (who have the

technical expertise on the research projects that will be proposed)
Head of the proposed host laboratory
The Director of the UP NSRI shall serve as the Chairperson of the Selection
Committee. Prior to the screening process, it is important that an
applicant is well recommended by the host scientist of the Institute.
TYPES OF GRANTS
The grant provided by the Bureau is classified as either short-term or long-

term grants depending on where the proposed work is deem appropriate.
Short-Term Grants
The Short-Term Grant is open to Senior Scientist Researchers with on-going

research project in line with the National RDE agenda and programs but
could not be done at the home institution/department due to lack of
facilities. The grant is limited only for a duration of two to six months. The
grantee is awarded a monthly stipend amounting to PhP 20,000.00 and
the opportunity to use the research facilities. Upon completion, the
grantee must submit a research report written in a research note format
for publication in a reputable journal at the end of the grant period.
Research proposals shall be submitted at the start of each quarter.

Evaluation is conducted based on the set criteria. Grantees are notified
two months before the start of the research fellowship at the latest.
Long-Term Grants
The Long-Term Grant is provided to both Post-Doctoral and Senior Scientist

Researchers. Applicants should submit a proposal on basic research in line
with any of the priority researches of the AFMA as stated in the National
RDE Agenda and Programs. The duration of the research should be for a
period of one to two years only. The grantee is awarded a monthly
stipend amounting to PhP 30,000 for post-doctoral fellows and PhP 40,000
for senior scientist. Likewise, a yearly research fund amounting to PhP
200,000 to PhP 500,000 will be given, depending on the research topic
and the approved proposal, as well as the opportunity to use the
Institute’s facilities for research. Upon completion, the grantee is required
to submit a research report in an original research paper format for
publication in a reputable journal at the end of the grant period.

Proposals for long-term grant should be submitted not later than the last
week of February for the June cycle and the last week of July for the
November cycle. Grantees will be notified at least two months before the
start of the grant period.
APPLICATION REQUIREMENTS
The applicant must submit to DA-BAR the following:
Seven copies of the completed research proposal form (forms are

available at UP NSRI)
Certified copies of BS/MS/Ph.D diploma
A letter acceptance from the host research institution
Three letters of recommendation (one from the head of the

institution where the applicant is affiliated, one from RDE Network
Team Leader, and one from a leading personality in the
applicant’s field of study)
List of actual duties and responsibilities duly certified by the

immediate supervisor
Work plan after the completion of the grant
Physical/medical examination report (to be submitted after the

approval of the application)
Contract of Agreement signed by all parties (to be submitted after

the approval of the application)

Figure 8. Process flow of the Undergraduate Scholarship Program, Post-doctoral and

Senior Scientist Research Fellowship

3.2.4 Non-Degree Assistance Program
The Non-Degree Assistance Program provides funding support for

attendance or participation in agriculture-related R&D short-term
trainings, conferences, symposia, and seminars. This program aims to
support the overall human resource development plan to modernize the
agriculture and fisheries sectors, and to strengthen the DA’s research and
development system.
SCOPE AND PROGRAM
Financial support shall be provided for attendance/participation to short-

term trainings, conferences, symposia, and seminars related to AFMA
themes. Grants are limited to two persons per agency per year and will
only be provided/granted for the purposes of:
Attendance to local/international technical training
Attendance to local/international conference to present R&D

papers (for international conferences, priority will be given to DA-
BAR funded projects)
Participation to local/international training/conference as a

resource speaker or member of a scientific panel
SELECTION AND EVALUATION CRITERIA
The grant is available to R&D personnel of NaRDSAF member

agencies/institutions provided that the following requirements are met:
Permanent employee and actively involved in agriculture or

fisheries R&D
Endorsed by the agency head
Rendered at least one year of continuous satisfactory service
No pending administrative or criminal case
Physically fit
Evaluation criteria for applicants are based on the following:
Relevance of the training/conference to be attended to the

actual duties and responsibilities of the grantee

Training/conference must be within the R&D priority area of the

nominating agency
Counterpart support is provided by the mother agency or

organizing agency
REQUIREMENTS
The following are the requirements both for international and local
trainings/conferences which should be submitted at least one month
before the training/conference:
Letter addressed to the DA-BAR Director indicating the details of

the request (Application form can be found in Appendix S)
Invitation and acceptance from the organizer of the

training/conference
Endorsement from the agency head indicating the counterpart

funding support from the mother agency and other sources
Latest service record duly certified by the Chief of Personnel of

his/her agency
Certification indicating that the applicant has no pending

administrative case
Curriculum vitae including job description and current

responsibilities
Abstract of paper to be presented (if applicant will present a

paper)
Canvass from at least three travel agencies (in case grant is in the
form of airfare), only for local trainings/conferences
Upon approval of the request, the applicant should submit his/her

medical certificate issued by a government physician, approved travel
authority, and canvass from at least three travel agencies (if grant is in the
form of airfare).
PRIVILEGES
The Bureau requires cost sharing with the requesting agency to cover the
financial requirement of the participant for the training/conference. DA-
BAR may provide financial assistance to cover any one of the following:

For International training/conferences:
Registration fee that may or may not include food and

accommodate for the duration of the activity
Daily subsistence allowance (as indicated in the DA Memorandum

Circular Guidelines on Foreign Travels)
Roundtrip economy class airfare (Manila-Country of destination-

Manila)
For Local Trainings/Conferences:
Registration fee that may or may not include food and

accommodation for the duration of the activity
Transportation expenses (roundtrip economy class airfare/ coaster/

bus/ ferry/ ship); grant does not provide payment for car/vehicle
rental
OBLIGATIONS AND RESPONSIBILITIES
Upon approval of the grant the mother agency of the grantee and the
grantee should comply with their obligations and responsibilities, as
provided below.
For the Mother Agency:
1. Provide counterpart fund
2. Pay the salary and other benefits of the grantee for the duration of
the grant
3. Relieve the grantee from his/her assignments in the office during

the training
4. Assist in the monitoring of progress of the grantee
5. Ensure the return of the grantee to his/her original place of

assignment upon completion of the training/conference
6. Ensure that the grantee should render his/her service obligation

required by the international short-term training/conference
attended

For the Grantee:
1. Submit to DA-BAR within 30 days after arrival and/or return to duty two
copies of travel report using the prescribe format of DA-BAR (Appendix
T), together with the following documents:
Pictures (laboratory sites/training sites visited/field visit)
Photocopy of the Certificate of Attendance/Participation
Photocopy of the program of activities
All official receipts accumulated during the training/conference
Used plane tickets and boarding passes (if grant is in the form of
airfare)
Grantees who presented a paper during the conference,

should also submit two copies of the paper presented.
2. Present a paper/report in the DA-BAR’s Seminar Series/Agency Annual

In-House Review
3. Render the corresponding service obligation to the mother agency

required for the grant (international short-term training/conference)
extended to him/her under the contract.

3.2.5 Thesis/Dissertation Assistance Program
The DA-BAR, as part of its effort to strengthen the DA’s R&D System, is
extending assistance on master’s thesis and doctoral dissertation
addressing problems in agriculture, fisheries, and related fields.
SCOPE AND PROGRAM OBJECTIVES
Financial support of up to Php 50,000.00 is provided for the conduct of

thesis/dissertation in the fields of agriculture, fisheries, and allied fields such
as sociology, development communication, statistics, environmental
science, research and development management, computer science,
extension education, economics, and agricultural engineering, among
others. Topic should be consistent with the goals of the AFMA and the
DA’s Medium-Term Development Program (MTDP).
The grant is open to all members of the NaRDSAF.
SELECTION CRITERIA
Grant is made available to the R&D personnel of partner institutions within

the NaRDSAF if the following requirements are met:
Must have completed all the academic requirements and have

passed the comprehensive examination in a CHED accredited
college or state university for agriculture, fisheries or related fields
Must be a permanent employee of a partner institution or

corporation under the NaRDSAF and has rendered at least two
years of continuous satisfactory service
EVALUATION CRITERIA
1. Relevance of thesis/dissertation proposal to AFMA.

2. Reasonability of budget.
3. Potential contribution of the thesis/dissertation to
Agriculture/Fisheries science.
4. Priority is given to those pursuing their graduate degree in identified
Agriculture and Fisheries Centers of Excellence.
REQUIREMENTS
1. Endorsement of the application by the Institution/Agency Head

(Appendix R)
2. Approved Thesis/Dissertation Outline.

3. Research Work Plan and Budgetary Requirement duly signed by

the Applicant, Adviser and Institution/Agency Head (the budgetary
requirement should present a breakdown of the amount requested
from DA-BAR, personal expense, support from mother agency,
scholarship award, etc.)
4. Certificate of completion of academic units or Certificate of

Candidacy
5. Certificate of passing the comprehensive examination
6. Latest service record duly certified by the chief of Personnel of

his/her agency
MODE OF PAYMENT
The amount of grant shall be recommended by the DA-BAR-TEC and

approved by the DA-BAR Director. It shall be released to the Grantee in
two installments. The first 90 percent shall be given after the signing of the
contract. The remaining 10 percent shall be released upon liquidation of
the first release and submission of progress reports duly certified by the
grantee’s adviser. However, if the grant if PhP 20,000.00 or less, it shall be
released in full to the Grantee.
DURATION OF ASSISTANCE
For both masters and doctorate degrees, the thesis/dissertation assistance

support shall cover a period of one year starting from the date of the
release of the first 90 percent of the grant.
OBLIGATIONS AND RESPONSIBILITIES
The Mother Agency must:
1. Maintain the salaries and other benefits enjoyed by the GRANTEE

while on study leave.
2. Relieve the GRANTEE from any job responsibilities while on study

leave.
3. Assist DA-BAR in monitoring the performance of the GRANTEE

during his regular term and after his graduation.
4. Immediately inform DA-BAR of the GRANTEE’s return to work after

the completion of studies.
5. Facilitate payment of all entitlements given by DA-BAR to the

GRANTEE through salary deduction, in case the scholar fails to
complete the course program.
The Grantee must:
1. Abide strictly to the DA-BAR Thesis/Dissertation Assistance Program

Guidelines.
2. Conduct himself/herself in such a manner so as not to bring
dishonor to himself/herself, his/her employer and the country.
3. Keep up and comply with the high standards of the scholarship

and all other requirements thereof.
4. File the required application for extension at least one month

before the end of the requisite school period together with
supporting papers.
5. Conduct the thesis/dissertation in relation to the priorities identified

under the DA MTDP in the AFMA.
6. Report immediately to his office upon the completion or

termination of his thesis/dissertation assistance.
7. Submit to the DA-BAR two hard bound copies and one CD copy of
the thesis/dissertation within 30 days after return to duty.
8. Present his/her research in the DA-BAR R&D seminar series three

months after the submission of the final manuscript to the Graduate
School or in the DA-BAR National Research Symposium (the cost of
per diem and airfare shall be shouldered by DA-BAR).
9. Write the research results and findings in popular form to be

published in DA-BAR publications.
10. Serve office/institution for not less than two years for every year or a
fraction thereof of thesis/dissertation grant.
11. Shall submit to DA-BAR and her mother unit a written explanation
within 30 days from date of discontinuance of the program for any
reason (also applicable in case the grantee accepts employment
in another government agency instead of reporting back to his
mother agency, in which case, the salary deduction shall be made
by the latter and remitted to DA-BAR).

Figure 9. Process flow of Non-Degree and Thesis/Dissertation Assistance Program

4.0 SCIENTIFIC PUBLICATION GRANT
The Scientific Publication Grant (SPG) provides financial grant for the publication of
books, journals, pamphlets, technical papers and proceedings in the field of
agriculture and fisheries R&D. Proposed topics should be consistent and parallel with
the national agricultural and fisheries development thrusts.
Eligible grantees must be a bonafide researcher/scientist of the National R&D

System for Agriculture and Fisheries (NaRDSAF) member institutions and must be
actively involved in agricultural and fisheries research and development activities.
Scientific and professional institutions or associations of agriculture and fisheries [of

which publications or journals are refereed] are eligible to submit proposals
provided that the institutions or associations are registered with the Securities and
Exchange Commission (SEC) and with the capability to issue an official receipt. In
the case said organizations that are not registered with the SEC, shall likewise issue
an official receipt recognized by the Bureau of Internal Revenue (BIR).
The amount of financial assistance is based on the proposal approved by the

Bureau upon the evaluation and recommendation set forth by the Scientific
Publication Grant Technical Evaluation Committee (SPG-TEC) based on a set of
criteria. However, in case the requested amount exceeds the maximum funding
support per publication, the Director decides based on the recommendation of the
SPG-TEC (Figure 10).
The following are the fund support for publications:
Conference Proceedings : PhP 50,000.00
Journals & Pamphlets : PhP 40,000.00
Scientific Literature (Books) : PhP 75,000.00
Technical Papers : PhP 30,000.00
Manuals : PhP 35,000.00
Materials : PhP 25,000.00
Proposals can be submitted to DA-BAR indicating the type of publication, number of

copies, recipients of publication, quality of materials to be used, budgetary
requirements and timetable (Appendix U). The draft copy of the material to be
published must also be included. The Bureau requires six hard copies of the proposal
and one electronic copy with the endorsement letter from the agency head upon
recommendation of the duly accredited editorial board of the agency or the
program network concerned. For professional societies, submission of proposal by
the editor should be endorsed by the institution president/board chairperson.

Figure 10. Process flow of Scientific Publication Grant

PROJECT MONITORING AND EVALUATION
Monitoring and evaluation provides better means for learning from past
experiences, improving service delivery, planning and allocating resources, and
demonstrating results as part of accountability to key stakeholders. Monitoring and
evaluation of DA-BAR R&D projects is fundamental to ensure their smooth and
effective implementation. In order to implement the monitoring and evaluation of
RDE projects of DA-BAR, the Monitoring and Evaluation Team (MET) is created. Also,
progress and completion reports are submitted by the proponent to DA-BAR for
review to determine if the project achieved its objectives and accomplished the
activities in accordance with the approved workplan of activities. In addition, on-
site/field monitoring is also conducted to validate if the accomplishments written on
the report are consistent with the actual output on-site/in the field. Monitoring of
projects is also necessary to determine if the project is to be continued or
terminated based on the recommendations of MET.
This section covers the Monitoring and Evaluation System of the bureau for Basic and
Applied Research Grants, Technology Commercialization, and Research Facilities
Development Grant.

Monitoring and Evaluation Team
The Monitoring and Evaluation Team (MET) is created to implement the monitoring
and evaluation of the on-going and completed R&D projects supported by DA-BAR.
FUNCTIONS
The MET shall perform the following responsibilities:
Participate in the periodic and completion reviews of R&D projects
Review the progress and completion reports submitted by the project leaders
and recommend/certify their acceptability.
Conduct on-site/field visit of the research project at any point during

implementation to monitor and validate the progress of the report.
Determine if the project achieved the objectives and accomplished the

activities in accordance with the approved workplan of activities (and
business plan for technology commercialization projects).
Recommend the continuation/termination of the project.
COMPOSITION AND SELECTION
The MET is composed of representatives from the following:
1. DA-BAR
For Basic and Applied R&D Projects:
The Project Monitoring and Evaluation Division leads the conduct of

monitoring and evaluation in close coordination with
commodity/program focal persons from the Planning and Project
Development Division (PPDD). For special projects and private
sector/NGO-led, representatives are recommended by the Division
Heads.
For Technology Commercialization Projects:
Representatives are commodity coordinators from the Technology

Commercialization Division (TCD).
For Research Facilities Development Projects:
Representatives are officials and staff from the Institutional

Development Division (IDD) and other divisions/units as needed.

Technical Advisers Group (TAG)
The Technical Advisers Group are experts within the bureau tapped by
the different divisions to assist in the monitoring and evaluation of the
different R&D programs. They are also members of the In-House
Screening and Review Committee who evaluated the proposal prior
to its approval.
2. EXPERTS POOL
The representative/s from the Experts Pool is recommended by the respective

Division Heads coordinating the project/s. The Experts Pool representative
must come from the original team of experts who evaluated the proposal
prior to its approval. The representative must have technical knowledge and
expertise in the specific area of agriculture and fisheries the R&D project is
based on.
The selected members of the Experts Pool are notified by DA-BAR thru a letter
and/or notice of meeting.
ANCILLARY DUTIES
The DA-BAR Coordinator organizes and serves as moderator of the review and
monitoring activities. The DA-BAR Coordinator sends the consolidated evaluation
results and findings of the MET to the project leader. Also, the DA-BAR Coordinator
facilitates the feedback mechanism necessary for the continuous improvement of
the R&D project.

Monitoring and Evaluation Process for Basic and Applied Research
The Project Monitoring and Evaluation Division leads the conduct of monitoring and
evaluation of basic and applied R&D Projects. The monitoring and evaluation
activities are conducted at the start of implementation up to completion of the
project.
ON SITE/ FIELD MONITORING
To ensure whether the project has been implemented accordingly based on the
approved proposal and to validate if the reported accomplishments are consistent
with the actual outputs in the field, on-site/field monitoring is done in accordance
with DA-BAR procedures.
Technical Aspects
Monitoring and validation of the technical aspect of the project is based on
the approved Logical Framework. This is to ensure that the objectives of the
project are met as proposed. The Accomplishment Report and Action Plan,
submitted by the proponent, shall serve as another tool for project monitoring
Management Aspects
Project management is monitored based on the approved Workplan

Schedule. DA-BAR is tasked to assess its actual implementation. This is to
ensure that the proposed activities are undertaken as scheduled. The use of
project inputs vis-à-vis project activities is also monitored to ensure
effectiveness / efficiency of implementation process.
Financial Aspects
Financial management is monitored based on the approved Budget

Summary. The set guidelines of DA-BAR for R&D budget should be followed.
DA-BAR will assess whether the project fund is utilized as proposed.
PROGRESS REPORTS
The Progress Report (Appendix G) shall contain the major accomplishments and/or
findings for the period covered. All project proponents are required to submit six
hard copies and one electronic copy of reports duly endorsed by the agency head.
The report, complete with attachments, is submitted to DA-BAR every six months
from the start of the implementation. The Logical Framework, Workplan Schedule,
Monitoring and Accomplishment Report and Action Plan shall be attached to the
progress report. The Audited Financial Report should also be attached.

COMPLETION REPORT
At the end of the project, the proponent shall submit to DA-BAR six hard copies and
one electronic copy of the completion reports (Appendix I) duly endorsed by the
agency head. The report, complete with attachments shall be submitted within 60
days after the project has been completed or terminated. The Audited Financial
Report reflecting the utilization of project funds should also be submitted. All outputs
indicated in the Logical Framework shall be submitted to DA-BAR within the period
specified. All unexpended funds shall be returned to DA-BAR and an official receipt
shall be properly issued.
The proponent shall also submit a brief write-up of the project summarizing the
accomplishments/significant results in publishable form.
REVIEW
The review is conducted in two stages, during implementation and upon project
completion.
Periodic Review
Periodic review is conducted at mid-implementation depending on the project

duration. The Bureau may also schedule a review whenever deemed necessary
during the period of project implementation. The review evaluates the project’s
actual accomplishments vis-à-vis targets, the proposed work and financial plan
for the succeeding period, and; makes necessary recommendations on the
project. Upon satisfaction of the requirements of the project based on the
presentation and the reports submitted, the MET will recommend its continuation
or termination. The results of the review serve as basis for subsequent fund
release/s.
Completion Review
The completion review is scheduled upon receipt of the report. The review
assesses the project outputs and outcomes for the intended beneficiaries, as well
as, identifies lessons and best practices for the design of future projects.
Representatives from the ACD, TCD, Intellectual Property Rights Section (IPRS)
and the PPDD attend the meeting to assist the MET in the identification of
intellectual property and potential technology of the R&D project. Upon
satisfaction of the requirements of the project based on the presentation and
the reports submitted, the MET will identify intellectual property and potential
technology of the R&D project. Upon satisfaction of the requirements of the
project based on the presentation and the reports submitted, PMED in
coordination with TCD, ACD and PPDD shall identify outputs with potential for
intellectual property, verification, pilot testing, commercialization and
dissemination.

Mechanics of the Review
1. DA-BAR will initiate the conduct of the review based on the agreed schedule
of releases and outputs informing both the proponent and the members of
the MET by Notice of Meeting. The schedule and venue of the review to be
conducted is stated in the Notice of Meeting.
2. During the activity, the proponent will present the significant

accomplishments and plans for the continuation of implementation of the
project in a 30-minute PowerPoint presentation. This presentation will specify
the:
Brief background of the project
If applicable, previous comments of the evaluators vis-à-vis actions taken
Status of activities implemented vis-à-vis approved objectives. This must

be quantified in percent accomplishment
Brief discussion of important results.
Disbursements (audited financial report countersigned by agency

accountant and agency head)
Work and financial plan for the next period of implementation (for
periodic reviews only)
3. At least 30 minutes is allotted for an open forum. The DA-BAR Staff acts as
moderator in this open forum.
4. MET shall provide comments and recommendations during the review. A

copy of the consolidated review results will be sent to the proponent through
the agency head. When applicable, the proponent submits the revised
report with the comments already integrated.

Person/
Office-In- Process Flow Procedure
Charge
Proponent 1. Proponent implements the project as
Implementation proposed as soon as DA-BAR issues the
notice to proceed.
Proponent 2. Proponent submits progress reports duly

Endorsement and Submission
endorsed by their agency head to PMED.
of PMED conducts table review of the progress
PROGRESS REPORTS reports including its attachments (Monitoring
/ Accomplishment Report and Action Plan,
and Audited Financial Report).
MET Receiving and Table Review
PMED
Inform
Passed? NO proponent to
YES revise report
MET 3. MET and PMED conducts periodic review.
Upon satisfaction of the requirements of the
PMED
Conduct of project based on the presentation and the
PPDD reports submitted, MET will recommend its
PERIODIC REVIEW
continuation or termination.
NO
Passed? TERMINATE? On-site/field visit is conducted at any point

NO
during project implementation to monitor
YES YES and validate the progress of the project.
PPDD 4. PMED endorses projects to PPDD for the

processing of succeeding fund release. The
PMED
Audited Financial Report and
Finance recommendation for continuation is a
Unit requirement for succeeding fund release.
TERMINATED PROJECTS
Issuance of Succeeding Fund

Release and Notice of Renewal
Proponent 5. Proponents of terminated projects are
expected to submit completion report
including the Audited Financial Report. DA-
BAR issues the Certificate of Acceptability to
Continuation endorse the closing of the project accounts.
Endorsement and Submission 6. MET and PMED conducts Completion

PMED
COMPLETION REPORT Review upon completion of the project, the
METPDD
proponent submits the Completion Report
TCD including its attachments. The Audited
ACD
TERMINATED PROJECTS
Financial Report reflecting the utilization of

Conduct of project funds should be included.
TERMINAL REVIEW Unexpended balance should be returned to
DA-BAR.
Inform
Accepted? NO MET classifies the project output (if it is for
proponent to
YES revise report dissemination, IP registration, verification or
commercialization); ACD packages and
disseminates information/technology; and
PPDD identifies future research areas.
Issuance of Certificate of Acceptability
Upon the recommendation of MET, DA-BAR
issues a Certificate of Acceptability to the
proponent.
Figure 11. Process flow in Monitoring and Evaluation of Basic and Applied Research projects

Monitoring and Evaluation Process for Technology

Commercialization Projects
The monitoring and evaluation process for technology commercialization projects is

the same with the basic and applied research projects, with the following inclusions:
The on-site/field monitoring shall be done unannounced or with prior notice

depending on the purpose of the activity. On-site monitoring forms specific
for technology commercialization projects can be found in Appendix F.
Unannounced visits shall be conducted if there are irregularities in the reports
submitted specifically the financial aspect of the project.
Semi-annual report (for one-year project duration) and Annual report

(Appendix G) should be submitted to DA-BAR with complete attachments
with inclusions of the Financial Viability (cost and return analysis) and Audited
Financial Report (AFR) towards the end of each year of implementation.
Research findings should also be presented during project reviews.

Monitoring and Evaluation Process for Research Facilities

Development (RFD) Projects
ON-SITE/FIELD MONITORING
Upon implementation of Research Facilities Development projects, a team

composed of IDD staff, identified experts, and selected staff from other
divisions/units conducts the on-site monitoring of newly approved and on-going
projects vis-à-vis the approved proposal, program of works and plans.
REVIEW
After the completion of the project, the proponents are required to submit a
comprehensive completion report using the RFDG Completion Report format
(Appendix N). The terminal report shall be submitted within 30 days upon
completion of the project together with the Audited Financial Report (AFR),
Memorandum Receipts (MR) and photos of equipment purchased and
renovated/construction facilities. En banc evaluation of the submitted terminal
report vis-à-vis approved proposal shall be conducted. The proponent is given an
acknowledgement letter with the result of evaluation and any discrepancies found
on the report.
INSPECTION AND VALIDATION OF COMPLETED PROJECTS
Based on the submitted completion report of the project, a scheduled site

inspection and validation will be conducted on the location of the project using the
monitoring sheet form (Appendix P) for RFDG projects. The form is used specifically
for the procured items and other completed activities. The fund utilization is also
validated during the field visit. Inspection of the equipment/items with affixed RFDG
stickers and permanently displayed commemorative markers (facility and building
signage) (Appendix P) for the renovated/constructed facilities is also being
conducted.

BUDGET REALIGNMENT AND PROJECT EXTENSION
REQUEST FOR BUDGET REALIGNMENT
Requests for budget realignment shall only be considered by DA-BAR if the project is
being implemented for at least six months. The Bureau shall allow only one request
for budget realignment per project per year.
Requests for budget realignment (within items of expenditures, e.g. within MOOE
from supplies to communications) involving less than 30 percent of the original
allocation may be approved by the implementing agency through the unit in-
charge of R&D coordination of the implementing institution/agency. However, copy
of the changes in the project’s budget shall be submitted to DA-BAR for reference
and notation.
Requests for budget realignment involving 30 percent or more of approved budget

and/all requests for realignment (reclassification of funds from one major budget
item to another, e.g. Equipment Outlay to MOOE) must be submitted to DA-BAR for
approval.
The official request for budget realignment indicating reasons/justification shall be

prepared by the project leader and duly endorsed by the head of the
implementing agency/institution. Aside from the latest financial status report, a copy
of the approved original Line Item Budget (LIB) must also be attached.
Changes in LIB such as salary cannot be effected after annual budget has
already been finalized and approved. Therefore, savings on Personnel Services
(PS) cannot be used to augment the salary increment of the regular project
personnel or increase in the additional benefits. The mandatory increase in basic
salaries and other adjustments in benefits may be effected and incorporated in
the detailed financial plan for the subsequent year of the project
implementation.
Retroactive payment of salary increases for the regular project staff is not
allowed throughout the period of project implementation.
Any change in the kind/type of equipment to be purchased for the project

(other than what is specified and approved in the original Budget Summary) is
subject to approval of DA-BAR. The request must be justified.
The rates for technical services/contract of services/labor fee shall be governed

by the existing accounting and auditing rules.
Realignment of budget for payment of honoraria of project staff during the

project extension period shall be disallowed except when the project extension
involves the accomplishment of additional objectives, not allowed in the original
proposal. This shall be reviewed by DA-BAR vis-à-vis proposed program of work
activities.

Savings from equipment purchase may be transferred to MOOE to support

subsequent year project operation.
REQUEST FOR PROJECT EXTENSION
Project extension requiring no additional cost may be granted only for a maximum
period of six months. Honoraria are not allowed within the extension period. Request
for extension requiring additional cost or grant renewals shall be submitted and
considered as a new proposal and shall be evaluated accordingly.

Section 4: Appendices
APPENDIX A: Capsule Proposal Format for Basic
and Applied Research and Technology
Commercialization
Appendix A: Capsule Proposal Format for Basic and Applied Research
and Technology Commercialization
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Website: http//www.bar.gov.ph
CAPSULE PROPOSAL FORMAT
A. BASIC INFORMATION
1. Title of the Project
2. Proponent (s)
2.1. Name and Signature
2.2. Designation
2.3. Institution
2.4. Address
2.5. Telephone Number (s)
2.6. Fax Number
2.7. Email Address
3. Implementing Agency
3.1. Lead Agency
3.2. Collaborating Agency (s)
4. Project Duration
5. Project Location
6. Total Budget Requirement
6.1. Budget Requested
6.2. Agency Counterpart
6.3. Other Sources
B. TECHNICAL DESCRIPTION
1. Rationale
2. Objectives
3. General Methodology
4. Expected Output
5. Potential Impact
6. Milestone
7. Users
8. Budget Requirement
8.1. Personnel Services (PS)
8.2. Maintenance and Other Operating Expenses (MOOE)
8.3. Equipment Outlay (EO)
8.4. Administrative Cost
9. Logical Framework
10. Financial Viability (for Technology Commercialization proposals)

C. BRIEF PROFILE OF PROPONENT (S)

1. Education
Name and Addresses of Educational Degree(s) Obtained and Area(s) of Month/Year
Establishment Specialization From To
1. Other Studies (Subject/Place/Date)

2. Publications and Research Experience
SUBMITTED BY:
Proponent’s Name and Signature Date
Agency Designation
(To be filled-up by the Agency Head)
SUBMITTED BY:
Agency
Name and Signature Date
Designation

Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
LOGICAL FRAMEWORK
Project Title: Agency:

Proponent (s): Budget Requested:
Project Targets – Objectively

Narrative Summary Means of Verification Assumptions
Verifiable Indicators
Goal:
Purpose:
Project Outputs:
Activities: Inputs:

Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
National Technology Commercialization Program

FINANCIAL VIABILITY
ITEMS Year 1 Year 2 Year 3 Year 4 Year 5

A. Projected Gross Income
a1. Projected Volume/Yield
a2. Price per unit
Total Gross Income
B. Variable Costs
Material Cost
_______
_______
Sub-Total
Labor Cost
_______
_______
Sub-Total
Overhead Cost
Electricity, Water,
Freight Cost, others (specify).
Sub-Total
Total Variable Cost
C. Fixed Costs
Cash Cost
Rental, Permits, Licenses,
Insurance,
others (specify)
Non Cash Cost
Depreciation, Interest on
Investment, others (specify)
Total Fixed Cost
D. TOTAL COST
E. NET INCOME (A-D)
BREAK-EVEN PRICE (D/a1)

BREAK-EVEN YIELD (D/a2)
RETURN ON INVESTMENT (E/D) x 100%
COST AND RETURN

(Total Sales – Total Cost) = Net Return

APPENDIX B: Guidelines for the Preparation of
Capsule Proposal for Basic and Applied
Research and Technology Commercialization
Appendix B: Guidelines for the Preparation of Capsule Proposal for Basic
and Applied Research and Technology Commercialization
The Capsule Proposal provides the basic information of a particular project that the
proponent would like to implement in his/her/their agency. Upon submission to DA-
BAR, the concerned division will acknowledge the receipt of the proponent’s
proposal by filling-up the acknowledgment receipt form (Appendix E).
The capsule proposal must be prepared in typed form in accordance with the
following guidelines. If the space provided is not enough, use additional sheets with
the same format. If there is more than one proponent, Part C of the capsule
proposal (Brief Profile of Proponent/s), may be reproduced.
1. Project Title Brief but clear official and distinctive name of the
project that describes the main theme of the
proposed study
2. Proponent (s) Complete name of the project leader and

designation including the agency where he belongs,
office address, contact numbers and email address
3. Implementing Lead agency (Research Center / Institution / Bureau

Agency / College or University where the proponent belongs)
and collaborating agency (s) (Persons/Researchers
Collaborating and/or their Agencies who will cooperate with the
agency lead agency) that implements project
4. Project Duration Period that indicates proposed date of start and

completion of the project
5. Project Location Place/area covered by the project or where it will be

conducted
6. Total Budget Financial requirement of the project in Philippine

Requested peso
Budget Requested
The total budget requested from DA-BAR
Agency
Counterpart The contribution/share of the implementing agency
in the conduct of the project
Other Sources
Other fund sources of the project, if any

1. Rationale Definition of research problem, scope and coverage,

significance of the research project as well as the
justification for its conduct. For Technology
Commercialization proposals, technical viability or a
brief description of the technology for
commercialization should be included.
2. Objectives General and specific aim of the project which should

be consistent with the title
3. General Brief discussion of how the project will be conducted

Methodology based on the stated objectives
4. Expected Output Specific product/information/technology that the

project is expected to produce
5. Potential Impact Broad and long-term effects of the results of the

project. For Technology Commercialization proposals,
include discussions on the specific impact of the
project in relation to empowerment due to increase in
income, food security, job generation,
competitiveness, environment and sustainability.
6. Milestone Yearly expected outputs of the project. For

Technology Commercialization proposals, include
details on the increase in volume and amount of sales
per year, the income generated per year, as well as
the increase in membership of
cooperative/association, if applicable.
7. Users Intended beneficiaries of the project results. For

Technology Commercialization proposals, indicate
also the target market(s)
8. Budgetary Financial requirement that shall be incurred for the

Requirement entire duration of the project broken down into:
(including 1. Personnel Services (PS)
counterpart funds or 2. Maintenance and Other Operating Expenses
other sources) (MOOE)
3. Equipment Outlay (EO)
4. Administrative Cost

9. Logical Framework Presents the main elements of the project, expressed

in terms of objectives for each element and inputs
required to achieve them (Refer to „How to Prepare a
Logical Framework’ in the Guidelines for the
Preparation of Detailed Proposal).
10. Financial Viability Cost and return analysis of producing a certain

product/process, etc.
C. BRIEF PROFILE OF PROPONENT (S)
1. Education Information about the proponent’s most recent

scientific education including the names and addresses
of the institutions attended, dates courses and
academic degrees were achieved and his area of
specialization
2. Other Studies Other courses or training programs attended by the

proponent relevant to the proposed research project
3. Publications and List of major publications, thesis/theses and researches

Research done by the proponent relevant to the proposed
Experience research project

APPENDIX C: Detailed Proposal Format for
Basic and Applied Research and Technology
Commercialization
Appendix C: Detailed Proposal Format for Basic and Applied
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
DETAILED PROPOSAL FORMAT

2. Proponent (s)
2.2. Designation
2.3. Institution
2.4. Address
2.6. Fax Number
2.7. Email Address
3.1. Lead Agency
4. Project Duration
5. Project Location
6. Total Budget Requirement
6.1. Budget Requested
6.2. Agency Counterpart
6.3. Other Sources
1. Rationale
2. Objectives
3. Review of Literature
4. Methodology
5. Workplan Schedule
6. Budget Summary
8. Potential Intellectual Property
9. Financial Viability (For Technology Commercialization proposals)
10. Business Plan Format (For Technology Commercialization proposals)

Appendix C: Detailed Proposal Format for Basic and Applied Research and Technology Commercialization
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
WORKPLAN SCHEDULE
Starting Date: (yy-mm-dd) Completion Date: (yy-mm-dd) Duration: (in months)
Schedule of Activities
Expected Responsible Resources Budget
Objectives Activities Year 1 Year 2
Results/Outputs Person(s) Required Required
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
BUDGET SUMMARY
Source of Fund: Implementing Agency:
Year 1
Item Year 2 Year 3 Total
Q1 Q2 Q3 Q4 Total
I. Personnel Services (PS)
A. Salaries and Wages
B. Honoraria
Sub-Total for PS
II. Maintenance and Other Operating
Expenses (MOOE)
A. Travel
B. Communications
C. Supplies
D. Other Services
Sub-Total for MOOE
III. Equipment Outlay (EO)
Sub-Total for EO
IV. Administrative Cost (10% PS+MOOE)
TOTAL

Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
WORKSHEET DETAILS FOR PERSONNEL SERVICES (PS)
Personnel Services (PS)

Salary Per Month No. of No. of Mo. % Year 1 Grand
List of Personnel Year 2
Wages/Day Persons (Days) Time Q1 Q2 Q3 Q4 Total Total
A. Salaries and Wages
B. Honoraria

Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
WORKSHEET DETAILS FOR MAINTENANCE AND OTHER OPERATING EXPENSES (MOOE)
Maintenance and Other Operating Expenses (MOOE)

Year 1
Item Year 2 Year 3 Total
Q1 Q2 Q3 Q4 Total
Code 02 – Travel
Local
Code 03 – Communications
Mailing
Telephone Bills
Internet Facilities
Code 07 – Supplies and Materials –
considered as outlay if more than
10,000
a.
b.
c.
Code 29 – Other Services
Emergency Labor
Job Orders

Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
WORKSHEET DETAILS FOR EQUIPMENT OUTLAY (EO)
Equipment Outlay (EO) – Minor Equipment Only

Details of Equipment No. of Price/ Total Total
Justification Year 2
(Minor Equipment Only) Units Unit Year 1 Outlay

Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
LOGICAL FRAMEWORK

Proponent (s): Budget Requested:

Goal:
Purpose:
Project Outputs:
Activities: Inputs:

Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691

FINANCIAL VIABILITY

F. Projected Gross Income
a2. Price per unit
Total Gross Income
G. Variable Costs
Material Cost
_______
_______
Sub-Total
Labor Cost
_______
_______
Sub-Total
Overhead Cost
Electricity, Water,
Sub-Total
Total Variable Cost
H. Fixed Costs
Cash Cost
Insurance, others (specify)
Non Cash Cost
Total Fixed Cost
I. TOTAL COST
J. NET INCOME (A-D)

COST AND RETURN


Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691

SIMPLIFIED BUSINESS PLAN
Executive Summary
I intend to
(state the nature of purpose of the plan).
I hope to achieve this through
____________________
(discuss key features of the plan).
This will lead to
_ (identify highlights of the

plan and how it compliments current business scenario/situation).
The accomplishment of this plan will entail
____________________
(discuss financial highlights and how it is to be sourced and repaid).
Vision Statement
Mission Statement
Core Values (at least three)

A. Business Description
Name of Enterprise: ___

Address: ___
Main Activity
The principal activity of my business is the ___

_____________ ___
______ ____ (production/manufacturing/trading, others)
of ___
______ __________________(product/service).
B. Market Analysis
The current market for the product is comprised of ___ ___

___
(Who the buyers are)
With the following characteristics:
___
___
_________
Market size (volume and value of products); buying motives and behavior
The key players and their marketing strategies are

___
___
___
___
___
The supply and demand situation

___
___
(Past and current supply & demand
situation as well as Projected demand).
The market share of the key players

___
Market shares of
key players past current and projected demand)

C. Marketing Plan
My products are ___

___
___
In
___
___
___
(Product form, size, packaging)
My customers are
___
___
(Customer type: age group, sex, affiliation, qualifying trait, etc.)
My identified competitors are

___
___
I am different from my competitors in terms of

___
___
My marketing strategy is
___
___
___
(price, promo, place, product).
My expected sales volume is

At price
Per (unit)
D. Production Plan
My activities for the (period) are as follows
Activities: Objective(s):

E. Organizational Plan
1. My business type is ____ _________

(sole proprietorship/partnership/corporation/cooperative)
2. With _____number of positions/employees
3. Structured as __ (draw organizational chart)
F. Financial Plan
1. My start up costs is
Comprise of
Cost Items Amount
2. My projected operating expenses
3. My projected operating income
4. My Balance Sheet
A. Assets B. Liabilities
______
______
______
______
______

C. Equity
G. Financing Plan
My business will be funded from (own source)

and/or _ ___________ (outside financing) at a cost
___ (% interest).
I plan to pay my own/borrowed fund from a regular payment schedule of

___ _______within
________ (period of time) on the basis of my projected earnings.
___
___
___
___
___
____________________________(show proof of calculation).
Source: Modified from Manalili, N. M. (2011). Training on Business Planning for the Formulation of the
Municipal Agribusiness Investment Plan in San Isidro, Nueva Ecija.

APPENDIX D: Guidelines for the Preparation of
Detailed Proposal for Basic and Applied
Appendix D: Guidelines for the Preparation of Detailed Proposal for
Basic and Applied Research and Technology Commercialization
The Detailed Proposal contains the detailed information of a particular project to be

implemented by the Research Institution/Agency.
Detailed proposal must be prepared using the format given and in accordance
with the following guidelines:
proposed study.

designation including the agency where he belongs,
office address, contact numbers and email address.
3. Implementing Agency Lead agency (Research Center/ Institution/ Bureau/

College or University where the proponent belongs)
and collaborating agency (s) (Persons/Researchers
and/or their agencies that will be cooperating with
the lead agency) implementing the project.
4. Project Duration Period that indicates proposed date of start and

completion of the project.
5. Project Location Place or area covered by the project or where the

project will be conducted.
6. Total Budget Financial requirement of the project in Philippine

Requested peso.
Budget Requested The total budget requested from DA-BAR
The contribution/share of the implementing agency

Agency Counterpart in the conduct of the project
Other Sources Other fund sources of the project, if any

1. Rationale Definition of research problem, scope and coverage,

significance of the research project and the
justification for its conduct. For Technology
Commercialization proposals, include the technical
viability or a brief description of the technology for
commercialization.
2. Objectives General and specific aim of the project which must be

consistent with the title.
3. Review of Literature Concepts and approaches gathered from recent

literature which indicate gap in existing knowledge to
help determine direction and focus of the proposed
project and avoid possible duplication.
4. Methodology Indicates the project components (if applicable), and

contains the details and procedure to be followed in
conducting the research. This includes:
1. Factors (variables) on the experiment or study.
2. Treatments and lay-out.
3. Experimental design, replications, characteristics of
experimental units (sites, number, area, etc.)
4. Statistical analysis
5. Specific management of the experiment (this
includes specific features about the management
of the experiment that are not included in the
treatments)
6. Cultural practices (i.e. land preparation, pest
control, weed control, fertilization, etc.)
5. Workplan Schedule Itemizes the detailed activities to be undertaken for the

whole duration of the project (See „How to Prepare a
Workplan Schedule‟ for details.)
6. Budget Summary Describes the personnel/staff and material resources

needed by the project; provides information on
human and non-human resource requirement of the
project expressed in budgetary terms. It consists of four
forms: Main Budget Summary, Worksheet Details for
Personnel Services (PS), Maintenance and Other
Operating Expenses (MOOE) and Equipment Outlay
(EO). (See „How to Prepare a Budget Summary‟ for
details.)

7. Logical Framework Presents the main elements of the project, expressed

in terms of objectives for each element and inputs
required to achieve them (See „How to Prepare a
Logical Framework‟ for details).
8. Potential Intellectual Specifies the expected results from the project that
Property are patentable such as new inventive steps that
have commercial application.
9. Financial Viability Cost and return analysis of producing a certain

product/process, etc.

How to Prepare a Workplan Schedule
The Workplan Schedule or Activity Plan contains the details of the project activities
as well as a detailed listing of sub-activities to be done to achieve the set objectives.
Activities should be determined based on the objectives.
The Workplan Schedule shall be accomplished by the project leader, detailing the
following:
Objectives General and specific aim of the project
Activities Describes the major activity and sub-activities to be

conducted in order to attain the objectives set by the
project. Action words are used to start the statements
(e.g. Conduct training needs survey).
Expected Indicates the projected achievements/ milestones/

Results/Outputs significant findings/specific product or services that will
be generated upon completion of a particular activity
Responsible Person (s) Refers to the project staff (e.g. project leader, lab
technician) responsible for the specific activity.
Resources Required Refers to the expertise, equipment, materials and other

resources needed to do the various activities listed.
Schedule of Activities These are the schedules sub-divided into months in a

quarter, weeks in a month and so on, depending on the
choice of time segments as affected by the project life
span and duration of the activities. Use a straight bold
line to run through the specific time segments covering
the planned and end of a particular activity.
Required Budget Total expenditure incurred in the conduct of the activity
Source: Adopted from Talatala, G. 1997. R&DM-D: Research Project Planning and Implementation
Control. UP Open University, Los Baños, pp.143-148.

How to Prepare a Budget Summary
The budgetary requirement has four (4) general categories: Personnel Services (PS),
Maintenance and Other Operating Expenses (MOOE), Equipment Outlay (EO) and
Administrative Cost. For DA-led (RFUs/ROs, Attached Agencies/Corporations and
Bureaus) proposals, only the budget for MOOE is allowed for funding support.
The Personnel Services comprises the salary and wages of the research staff/s and
the honoraria of the project leader and the study leaders. The budget for this
category should constitute no more than 30 to 40% of the total amount of PS +
MOOE.
Each project shall be handled by a project leader who shall oversee the
management and implementation of the project. If in case the project has two or
more studies, the project leader must handle one or more studies within his/her field
of expertise and can involve a study leader as part of the project team. However,
the study to be handled by the study leader should be clearly defined in the
proposal. Other project personnel can be included depending on the need of the
project.
Maintenance and Other Operating Expenses (MOOE)
The different items under MOOE include the following:
1. Traveling Expenses (02) – The allowed expenses include fares for the use of
public utility transport, plane and boat; daily allowance and actual
lodging/hotel bills. Indicate the number of travels to be made, number of
persons involved, places to visit and kind of transport required.
2. Communication (03) – Indicate the items of expenditure such as mailing,

telephone/fax/cell phone bills, etc.
3. Supplies and Materials (07) – Indicate the items such as office supplies, like
paper, computer ink, etc., laboratory or experimental supplies/materials,
gasoline and oil, and other related items. Equipment with a value of more than
PhP 10, 000.00 should be placed under the EO item.
4. Other Services (29) – This includes the following:

Short-term service contracts
Resource person/Technical consultant fee
Wages for farm labor/Utility services
Printing services

Food catering/Rentals for facilities and venues for meetings, workshops and
trainings (in relation to the project)
These services are understood to be for the implementation of the research

project.
Equipment Outlay (EO)
The equipment to be purchased is only those which are essential and directly
needed for the operation of the project. Only minor equipment is/are allowed. If in
case, equipment to be used in the project is readily available in the implementing
agency, this may be considered as the agency’s counterpart. The total amount
should not exceed a total of PhP 500,000.00.

How to Prepare a Logical Framework
The logical framework is a project management tool for the preparation, monitoring
and evaluation of projects. It is also used in analyzing the components of the project
and the logical linkages between the means and ends.
Further instructions on how to fill-up a logical framework is provided below.
Narrative Summary
Brief statements of the project’s goal, purpose, outputs, activities and inputs.
Goal This is the ultimate objective of the program to which the project
contributes.
This is the last cell to be filled up in the Narrative Summary
column.
Purpose The first cell to work on in the Narrative Summary column.

Refers to the new conditions or qualities achieved when the
target groups adopt or utilize the project outputs or what the
project hopes the target groups will do with the project outputs.
The core objective usually becomes the project purpose or
sometimes, it is reformulated to make it more suitable as a
project purpose. However, if it is stated too broadly that it
cannot focus on a particular target group(s), the core objective
is elevated and used as a project goal.
Outputs The results of the listed activities of the project after

implementation
Guide question: “What is the minimum set of results or goods
and services the project has to produce and offer to the target
group (s) for the project to achieve its goal?”
Each output is numbered for quick and easy reference in
relation to its respective sets of activities. A short-term project
usually has three to five outputs but not less than three.
Activities Measures or tasks carried out by the project to obtain the

outputs.
Numbered with reference to the outputs.
Assumptions
Risks and uncertainties beyond the control or direct influence of the project and
should be formulated as positive statements like Objectives (Goal, Purpose or
Outputs). These are specific statements to achieve specific conditions, which in turn
will help the next higher objective.

Not all cells in the Assumptions Column are filled up, some are left blank
especially when a particular candidate assumption has been transferred to
or made an integral part of the whole project strategy.
Not all external factors, which are apparently connected to the project, are
put in the Assumptions Column. Frame conditions such as season and
climate, soil physical attributes or national policies are not considered as
sources of risks to the project.
Objectively Verifiable Indicators (OVI)
Signs or data to be used in determining whether a particular objective has been

achieved through the performance of a certain set of tasks and activities. It gives
the level of successor performance at different points in time.
Must measure what is relevant in an objective.

Must be related closely enough with what needs to be measured, that one
can be confident that the project was a decisive factor in obtaining the
observable results.
Must be specified in terms of quantity, quality, and time (QQT).
Must be independent
Means of Verification (MOV)
Indicate how to acquire evidence to measure whether or not the indicators have
been met. This also pinpoints where to find the proof that will provide data or
information required for each indicator.
If the MOV for a particular OVI cannot be found or established, the OVI has
to be changed because it loses its usefulness as a proof of success.
In some cases, one document used as MOV for a particular OVI can also be
used to verify another indicator.
MOVs are project documents, reports. Documents and reports of other
related agencies and organizations can also be used.
Inputs
Inputs are the resources needed to fuel the activities.
It is usually expressed in terms of financial, human, and non-human resources

(e.g. equipment).

Appendix D: Guidelines for the Preparation of Detailed Proposal for Basic and Applied Research
Example:

Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
LOGICAL FRAMEWORK

Proponent(s): Budget Requested:

Goal:
This provides the information as to the These are the external conditions that
This is the overall rationale for the project. It is a brief This indicates or measures the extent to
specific source(s) of data and are essential for the project to realize
statement of the broad development impact which the which a contribution to the goal or the
method(s) of obtaining that would its expected contribution to the
project hopes to contribute (together with other related overall objective has been made. It is allow the goal to be measured. It
national/sector goal.
programs/policies of government) at the national or used during evaluation. Basically, it is a should be noted that target
sector level (agricultural and fisheries sector). This means statement of the indicators that will performance data of the Goal is not
solely the result of the project. Ex. Inflation rate within government
that the Goal will not be attained by this particular signal that the goal of the project has
target; weather conditions remain
project alone and that the project in addition to other been achieved. Also, it is not
The performance data of the Goal favorable
interventions or programs of government will contribute appropriate for the project itself to
are external to the project, and will be
to the attainment of the Goal. collect or gather this information obtained from secondary sources or if
needed from primary sources.
The Goal is written as a brief narrative statement and The baseline data and targets are
stated in the past tense identified in absolute and in numerical Ex. National statistics/survey report
terms, not solely in percentage. The
Ex. Increased income of small farmers/fisheries and their indicators (direct or proxy) have
families quantity , quality, time, area, and
beneficiary dimensions
Ex. Ave. income of about 50% of the

farm families in Barangay _____ rose
from P ____ /yr in 20__ to P ____ by 20__.

Purpose: ( End of Project Status, EOS ) This indicates the types and sources of What conditions must exist if the
This is a statement of the situation/ development evidence to be used in verifying the project is to achieve its purpose. What
outcome at the end of the project, more specifically the This describes the condition or situation condition marking the end of the are the factors, over which the
expected benefits to the target group or beneficiaries. It which will exist when the project project. project personnel have no or little
is a statement of the improvements or changes that the achieves its stated purpose. It control, but which if not present, are
project hopes to bring about to a given community. It is designates an identifiable state or point Most purpose level data will be likely to restrict progress from output
the essential motivation for the project. which will be the logical end of the obtained by special survey and or to purpose achievement.
project. It represents the results of an delivered from secondary source or
The purpose is a descriptive narrative statement of the increased level of activity, a different analysis. MOV and frequency should Ex. peace and order situations are
method of doing things, or change in be stated. normal; natural calamities of grave
situation that is expected at the end of the project
behavior by the targeted beneficiaries. proportion d not occur; cost of inputs
statue (EOPS) and stated in the past tense.
does not increase disproportionately
Ex. Project review/evaluation report or
with the price of the products; market
The baseline data and targets are impact study; project completion or
Ex. Increased yield/productivity of the farm is able to absorb increased
identified in absolute and in numerical terminal report submitted by the
production each harvest.
proponent.
terms, not solely in percentage. The
indicators (direct or proxy) have
quantity, quality, time, area, and
beneficiary dimensions.
Ex. a. 80% of upland farmers in

Barangay _____increased
yield/ha. by ____% between 20__
and 20__
b.90% of the targeted farmers is

adopting the recommended
technology.
c. 50% of the targeted farm families

are gainfully involved in backyard
piggery.

Project Outputs:
These are the direct or tangible results (either goods These are the specific targeted Most of the output level data are What external factors must be
and/or services) that the project intends to produce or indicators for each planned output. (i.e., obtained through regular reporting, realized to deliver/accomplish
deliver. These are the major kinds of deliverables as a how much of what, for whom, by when). either, monthly, quarterly, semi-annual planned outputs as scheduled?
result of the good management of inputs and are It defines the project management‟s the or annual.
produced in order to achieve the project purpose. The key areas of responsibility, Ex. 1. Farmers/fishers find the project
output or results are guaranteed by the project as a Ex. a. Regular monitoring relevant to their needs and willing or
consequence of its activities and are largely under This helps answer the question „how will reports/annual/ semiannual reports; have the time and resources to
project management‟s control. we know if the results have been travel reports of staff: results of field participate.
trials/evaluation.
delivered‟ and as such should provide
The output is stated in the past tense that the results had appropriate details of quantity, quality 2. LGUs (prov‟l and mun‟l) are
been delivered or accomplished. and time. willing to participate and have
committed their counterpart staff as
well as funds for the project.
Ex. a. Identified farming system, crop/livestock/ fishery
technology successfully validated and being
implemented in the demonstration farms. Ex. a. ____ no. of model farms/
established and maintained and
total area (has.) for each year/
cropping.
b. ____no. of farmers trained on the

technology and % of these
farmers/fishers are adopting the
technology for each year/cropping.
Activities: Inputs:
These are the tasks that must be achieved to implement A summary of resources and means is Ex. DA RFU RIARCS/BFAR Research Ex. 1. Farmer-cooperators and most of
the project and to deliver the identified outputs. provided in this box. records/ data the farmers in the area are
interested and are willing to
accept new methods/
Ex. 1. Briefing of provincial/municipal LGUs on the Ex. 1. Reference documents such as
technologies.
program/mobilization of the team for the conduct Regional agriculture development
2. Requested funding support and
of preliminary field investigation. plan, local (provincial/municipal
counterpart are released as
1. Conduct of participatory rural development plan, compendium
scheduled.
appraisal and data gathering or compilation of available
3. Prices of inputs are stable and
2. Selection/id of technology options and technologies and strategies.
within the amount allocated.
cooperators/CPAR action planning. 2. CPAR operations manual and
3. Project mobilization/organization of beneficiaries trained DA regional research staff.
and project level management. 3. Approved funding requirement to
include local counterpart funding
support.
4. Manpower support from the
municipal/provincial LGUs.

The business plan is a compilation of component plans detailing the different

aspects of the business. There are numerous variations of business plans, but the
most important parts which are also common to most business plans are the
following:
Executive Summary It is similar to an abstract; it contains the entire

business plan in a nutshell. It discusses the most salient
points that are included in the other portions of the
plan.
Vision, Mission, and State the vision, mission, and core values of the
Core Values of the enterprise to be developed
Enterprise
Business/Industry Profile Provide an overview about the business scenario.

Include the general information on market share,
trends, industry data and the like.
Market Analysis Analysis of the market key players and determination

of possible courses of action to improve sales and
profitability
Component Plans Refer to the different functional areas of the business

and the specific strategies that will be employed
along the various areas of the business. In general
terms, these are as follows:
i. Marketing Plan: tackles strategies on selling the
product or service
ii. Production/Technical Plan: discusses the
technical operations employed in the business
iii. Organizational Plan: outline the business set-up or
structure, including aspects involving personnel
iv. Financial Plan: includes accounting and other
financial considerations for the business
Preparing the Marketing Plan

Describing the product/service that you will offer. Be as vivid and concrete
about the concept of the product or service. Define your unique selling
proposition: how your product or service will stand out from among those
already existing.
Matching the product/service with the potential market. After studying the
extent of competition and the characteristics of the competing products,
show which segments of the market you intend to address. You should be
able to explain your choice of the market to pursue.
Considering the pricing policy. Study how pricing of the product or service is
done in the industry, then decide on which approach you will employ.
Forecasting sales performance. Estimate the volume of sales that you can
realistically target. Relating this with the price, you can forecast your volume
of sales. This will be an important assumption in the financial plan.
Determining marketing methods. These refer to the promotional efforts you
will employ to make your product/service known in the market.
Preparing the Production/Technical Plan

Identifying the material requirements and sources of supply. Be familiar with
the materials to be used in producing the product or service and be able to
itemize these materials. At this point, it pays to know the costing for the
materials. This will be useful for the financial plan.
Determining the production process and equipment needed. It is important
to visualize the layout of the production floor, and identify costs whenever
possible.
Selecting the site for business. This is a production concern, as much as it is
also a marketing consideration. Location, location, location!
Estimating costs and production scheduling. Put together the cost
considerations as well as the scheduling. The use of mathematical tools will
be helpful here.
Preparing the Organizational Plan

Choosing the legal form of the business. A start-up business normally doesn’t
register immediately, but an awareness of the various options in the legal
form of the business should be an important consideration.
Determining personnel requirements. Decide how you will go about the
personnel requirements of the business. Will you be doing most of the tasks
initially? Who will be helping you? Will you involve family members? These are
just some of the items to consider.
Registering with government. If you decide not to register yet, set a target
date for eventually registering your business. If you want your business to
succeed, you cannot be part of underground economy forever!
Preparing the Financial Plan (this part is best done with the help of an accountant or
bookkeeper)
Computing total project cost and financial requirements. You must be able
to establish how much capital you would need initially. You must be able to
establish sustain the business while it is still not earning.
Understanding and appreciating financial statements: Income statement,
balance sheet, cash flow statement
Identifying financial options. Determine your sources of cash. Do you borrow
from family? From Friends? Or have you saved enough to finance your
operations.

APPENDIX E: Acknowledgment Receipt
Appendix E: Acknowledgment Receipt
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
ACKNOWLEDGMENT RECEIPT
Date: __________________
Project Title:
Proponent:
Lead Agency:
Items Received: Capsule Proposal

Detailed Proposal
Signed MOA
Attachment B (Workplan Schedule)
Attachment C (Budget Summary)
Attachment D (Logical Framework)
Others (Please Specify): _____________________
Remarks:________________________________________________________________________
RECEIVED BY:
Staff, PPDD/TCD
NOTED BY:
Head, PPDD/TCD

APPENDIX F: On-Site/Field Monitoring Form for
Technology Commercialization Projects
Appendix F: On-Site/Field Monitoring Form for Technology
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691

`ON-SITE CROPS MONITORING FORM
Project Title: _______________________________________
Proponent: _______________________________________
Position: _______________________________________
Lead Agency: _______________________________________
Address: _______________________________________
Proposed Date of Project Implementation: __________
Actual Date of Project Implementation: __________
CRITERIA REMARKS
Goals
1. Is the promotion/adoption/commercialization
of the technology conducted/followed? ___________________________________
(e.g. by users, beneficiaries)
2. If applicable, are the technology demonstration
farms for technology dissemination utilized for the
said purpose? ____________________________________
3. Is the target financial viability attained? ____________________________________
4. Are the IEC materials developed and disseminated? ____________________________________
5. Is the market established/developed/expanded? ____________________________________
6. Are the linkages among technology generators,
users and LGUs developed and strengthened? ____________________________________
Administrative
1. Are the recording systems of the farm established and maintained? ____________
a. □ Attendance Sheet/log book
b. □ Organizational structure and staffing
c. □ Procurement Record
d. □ Sales Record
e. □ Plant/farm record
2. What management issues and concerns were addressed/resolved? _________________________
Financial
1. Are the project funds released and utilized as scheduled if not why? ____________________
Are personnel paid on time? ____________________
Are suppliers paid on time? ____________________
2. Are the equipment/ supplies purchased
according to the approved resource budget/specs, if not why? ____________________
3. Are the facilities constructed according to budget/design, if not why? ____________________
4. Benefits and Losses Ratio/ Cost and Return Analysis (please refer to production output,
financial performance)
5. Are there problems/issues/concerns encountered and resolved?

Methodology
1. Are the set programs/activities/business plan followed? _____________________________________

If yes, what is the status? If not, why?
2. Are the programs/activities conducted on time? ____________________________________________
3. Are there programs/activities added/changed? Why? ______________________________________
4. Are there programs/activities cancelled? Why? ____________________________________________
5. Are the data/process well documented? ___________________________________________
6. What problems/issues/concerns were encountered/addressed? _____________________________
____________________________________________________________________________________________
FARM PROFILE
LOCATION
LAND AREA
TYPE OF LAND CULTIVATED FALLOW RAINFED
TYPE OF SOIL
SOURCE OF
WATER
CROPPING SYSTEM
CROP VARIETY AREA SOWN PRODUCTION EXCESS
PROJECT DETAILS
1. What outputs were expected during monitoring period?(based on the Work Plan)
2. List the project achievements as of monitoring period.
3. Are there supplemental activities necessary done in the project not indicated in the project
proposal? If yes, why?
4. Has the project encountered unexpected events and delays? If yes, what are those
events/delays?

ENVIRONMENTAL ISSUES YES NO
Created a risk of soil degradation

Affected soil salinity and alkalinity
Affected the quality of water
SOCIO-ECONOMIC ISSUES
Have Increased the income of people in the

community
Have helped reduce the unemployment rate
in the community
Involved Indigenous People (IP)
Promoted Public-Private Partnerships (PPP)
PESTICIDE AND AGRICULTURAL CHEMICALS
Applied chemical pesticides and/or fertilizers

Organic fertilizers and pesticides
RECOMMENDED ACTION:
The project is doing very well and should continue its implementation as planned
Technically, the project is doing well but administrative procedures can be improved as
follows:
Please specify
As indicated above, changes in project implementation have been made and the proponent
should justify reasons for these:
Based on the negative evaluation findings, the project implementation should be

terminated:
OTHER COMMENTS:
Noted by:
_________________________________ ___________________
Project leader/proponent Date
Evaluated by:
_________________________________ ___________________
Commodity Coordinator Date
Recommended by (optional):
_________________________________ ___________________
Chairperson, MET Date

Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691

`ON-SITE FISHERIES MONITORING FORM
Project Title: ________________________________

Proponent: ________________________________
Position: ________________________________
Lead Agency: ________________________________
Address: ________________________________
CRITERIA REMARKS
Goals
1. Is the promotion/adoption/commercialization
of the technology conducted/followed? ___________________________________
(e.g. by users, beneficiaries)
2. If applicable, are the technology demonstration
farms for technology dissemination utilized for the
said purpose? ____________________________________
3. Is the target financial viability attained? ____________________________________
4. Are the IEC materials developed and disseminated? ____________________________________
5. Is the market established/developed/expanded? ____________________________________
users and LGUs developed and strengthened? ____________________________________
Administrative
1. Are the recording systems of the farm established and maintained? ____
d. □ Sales Record
2. What management issues and concerns were addressed/resolved?__________________________
Financial
4. Benefits and Losses Ratio/ Cost and Return Analysis (please refer to production output,
financial performance)

Methodology
1. Are the set programs/activities/business plan followed? _____________________________________
2. Are the programs/activities conducted on time? ____________________________________________
3. Are there programs/activities added/changed? Why? ______________________________________
4. Are there programs/activities cancelled? Why? ____________________________________________
5. Are the data/process well documented? ___________________________________________
6. What problems/issues/concerns were encountered/addressed? ____

____
____
____
____
____
____________
FISHFARM PROFILE
LOCATION
AREA
TYPE OF POND CAGE/PEN MARICULTURE

FISHFARM
PROJECT DETAILS
1. What outputs were expected during monitoring period?(based on the Work Plan)
2. List the project achievements as of monitoring period.
3. Are there supplemental activities necessary done in the project not indicated in the project
proposal? If yes, why?
4. Has the project encountered unexpected events and delays? If yes, what are those
events/delays?

ENVIRONMENTAL ISSUES YES NO
Created a risk of soil degradation

Affected soil salinity and alkalinity
Affected the quality of water
SOCIO-ECONOMIC ISSUES
Have Increased the income of people in the

community
Have helped reduce the unemployment rate
in the community
Involved Indigenous People (IP)
Promoted Public-Private Partnerships (PPP)
PESTICIDE AND AGRICULTURAL CHEMICALS
Applied chemical pesticides and/or fertilizers

Organic fertilizers and pesticides
Antibiotics
RECOMMENDED ACTION:
The project is doing very well and should continue its implementation as planned
Technically, the project is doing well but administrative procedures can be improved as
follows:
Please specify
As indicated above, changes in project implementation have been made and the proponent
should justify reasons for these:
Based on the negative evaluation findings, the project implementation should be

terminated:
COMMENTS:
Noted by:
_________________________________ ___________________
Evaluated by:
_________________________________ ___________________
_________________________________ ___________________

Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691

ON-SITE LIVESTOCK MONITORING FORM
Project Title: _______________________________________

Proponent: _______________________________________
Position: _______________________________________
Lead Agency: _______________________________________
Address: _______________________________________
CRITERIA REMARKS
Goals
1. Is the promotion of the technology generated
conducted (e.g. by users, beneficiaries) ___________________________________
2. Are the technology demonstration farms for technology
dissemination utilized for the said purpose? ___________________________________
3. Is the target financial viability attained? ___________________________________
4. Are the IEC materials developed and disseminated? ___________________________________
5. Is the market established/developed/expanded? ___________________________________
users and LGUs developed and strengthened? ___________________________________
Administrative
1. Are the recording systems of the farm established and maintained? ____________________
d. □ Sales and Expenses Record
2. What management issues and concerns were addressed/resolved? ____________________
Financial
4. Cost and return analysis (please refer to production output, financial performance)

Methodology
1. Are the set programs/activities/business plan followed? ____________________________
2. Are the programs/activities conducted on time? ________________________________
3. Are there programs/activities added/changed? Why? _____________________________
4. Are there programs/activities cancelled? Why? ________________________________
5. Are the data/process well documented? _______________________________
6. What problems/issues/concerns were encountered/addressed?
_________________________________________________________________________ ___
___
___
___
___
______________________________________________
Production Output
I. Total/over-all Farm Financial Performance
Poultry Dairy Beef
Swine Broiler Pullet Layer Goat TOTAL
Breeder Cattle Cattle
Farm Sales, PhP
Direct Cost
Feeds/Concentrates
Consumed, kilos
Feed/ Concentrates
Cost, PhP
Medication &
Vaccination Cost, PhP
Labor Cost, PhP
Water and Electricity,
PhP
Maintenance & other
expenses, PhP
Other Supplies (office
supplies), PhP
Gas and oil, PhP
Miscellaneous, PhP
Farm Income, PhP

I. Broiler Production Output

YEAR 1 YEAR 2
Cycle 1 Cycle 2 Cycle 3 Cycle 1 Cycle 2 Cycle 3
Beginning Population
Mortality
Total Recovery, head
count
Total Weight, kilos.
Ave. Live Wt., kilos.
Feed Conversion Ratio
Market Age, days
II. Pullet Production Output

YEAR 1 YEAR 2
Production Production Production Production 2
1 2 1
Population of Day Old Pullets
Weight before transfer, kilos
Age before transfer, in weeks
Cumulative Feed Intake, in
kilos
Livability, %
Ending Population of Pullets
III. Layers Production Output

YEAR 0 YEAR 1 YEAR 2
Population of Layers
Total Egg Num. Hen Housed
Age at 50% production, in weeks
Age at Start of Peak Production, in
weeks
Age at End of Peak Production, in
weeks
Laying Period, in weeks
Culling Age, in weeks
Livability during laying, %
# of Culls
Ending Population of Layers

IV. Poultry Breeders Production Output

Population of breeders
Male
Female
Avg. Feed Consumption at Laying,
grams
Total Eggs Hen Housed
Hatching Eggs Hen Housed
Average Hatchability, %
Chicks Hen Housed
Avg. Body Weight During Laying,
kilos
Laying Period, in weeks
Livability during laying, %
Culling Age, weeks
Number of Culls Layers
Ending Population
* Peak Production: Stage at highest egg production; Hen Housed: Cumulative # of eggs/chicks during
production period
V. Swine Production Output

Sow Performance YEAR 0 YEAR 1 YEAR 2
Population of Sow, head count
Farrowing Index
Pigs Weaned Per Sow Per Year
Pigs Sold Per Sow Per Year
Average Litter Size - Born Alive, head
count
Average Litter Size at Weaning, head
count
Piglet Performance
Population of Piglets, farrowing and
nursery pen
Average Weaning Weight, kilos
Average Weaning Age, days
% Mortality Before Weaning
% Mortality After Weaning
Grower Pig Performance
% Mortality at Growing Stage
Average Weight of Market Pigs, kilos
Average Age of Market Pigs, days
Number of Market Pigs, head count

VI. Dairy Cattle

Beginning Inventory
Ending Inventory
Lactation period
Dry period
Calving Interval
Cows in the milking line
Post-Partum Breeding
Average days open
1st breeding weight
Age at first calving
Productive Life
Annual Culling Rate
Non-genetic culling rate
Calf mortality
Cow mortality
Incidence of Clinical Mastitis
VII. Beef Cattle

Beginning Inventory
Ending Inventory
Average Weaning Weight, kilos
Average Weaning Age, days
% Mortality Calf Mortality
% Mortality at Growing Stage
Average Weight at Market , kilos
Average Age at Market, days

VIII. Goat
Beginning Inventory
Ending Inventory
Weaning age (months)
Age at 1st estrus (months)
Estrous Cycle (days)
Estrus Period (days)
Occurrence of Estrus after Parturition
(postpartum)
Average Age of Gestation (kilos)
Suitable age for Breeding (months)
Male
Female
Male to Female (pasture mating)
Conception Rate (%)
Kidding Interval (months)
Kidding Size (per kidding)
Disposal Age
Annual Replacement Rate (%)
Livability (%)
Other Comments
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Recommended Action
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Noted by:
_________________________________ ___________________
Evaluated by:
_________________________________ ___________________
_________________________________ ___________________

APPENDIX G: Progress Report Format for Basic
and Applied Research and Technology
Appendix G: Progress Report Format for Basic and Applied Research
and Technology Commercialization Projects
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
PROGRESS REPORT FORMAT
2. Proponent (s)
2.2. Designation
2.3. Institution
2.4. Address
2.6. Fax Number
2.7. Email Address
3.1. Lead Agency
4. Funding Agency (s)
5. Project Duration
6. Project Covered by This Report
7. Project Location
8. Project Funding
a. Total Approved Budget
b. Actual Released Budget
c. Actual Expenses
d. Balance to Date
e. Budget Requirement for the Following Year
1. Rationale
2. Objectives
3. Methodology
4. Activities Undertaken
5. Results and Discussions
6. Problems Encountered, Action Undertaken and Recommendations
7. Accomplishment Report and Action Plan
8. Financial Viability (for Technology Commercialization projects only)
C. PROJECT MANAGEMENT
1. Justification for Continued Implementation
2. Audited Financial Report

Appendix G: Progress Report Format for Basic and Applied Research and Technology
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
ACCOMPLISHMENT REPORT AND ACTION PLAN
Project Title: Period covered:

Proponent: Agency:
Activities Objectively Actual Problem/s Action/s Plans/ Strategies Remarks

Verifiable Indicators Accomplishments Issue/s and Taken
(Targets) / Output Constraints
PREPARED BY: NOTED BY:
Project Leader Agency Head
Date Date
Appendix G: Progress Report Format for Basic and Applied Research and Technology
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
AUDITED FINANCIAL REPORT

_______________________________
(period covered by the report)
Project Title:
Proponent:
Lead Agency:
Address:
Check No. / Amount / Date
Approved Cumulative
Expense Code Amount Released Balance To Date
Budget Expenditures
(Particulars) (B) (B-C)
(A) (C)
Maintenance and Other
Operating Expenses (MOOE)
Administrative Cost
TOTAL
PREPARED BY: CERTIFIED CORRECT: NOTED BY: VERIFIED BY:
Project Leader Chief Accountant Agency Head Auditor
Date Date Date Date

Projects and Technology Commercialization Projects
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
ACTION SHEET
Project Title:
Proponent:
Lead
Agency:
COMMENTS and ACTION TAKEN Page

RECOMMENDATIONS number
PREPARED BY:
Name & Signature Date

(Proponent)

Projects and Technology Commercialization Projects
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691

FINANCIAL VIABILITY

A. Projected Gross Income
a2. Price per unit
Total Gross Income
B. Variable Costs
Material Cost
_______
_______
Sub-Total
Labor Cost
_______
_______
Sub-Total
Overhead Cost
Electricity, Water,
Sub-Total
Total Variable Cost
C. Fixed Costs
Cash Cost
Insurance,
others (specify)
Non Cash Cost
Total Fixed Cost
D. TOTAL COST
E. NET INCOME (A-D)

COST AND RETURN


APPENDIX H: Guidelines for the Preparation of
Progress Report for Basic and Applied Research
Appendix H: Guidelines for the Preparation of Progress Report for Basic and
Applied Research Projects and Technology Commercialization Projects
Provide the basic information based on the approved proposal except for the
Period Covered by this Report, and Project Funding.
proposed study. If applicable, the revised project
title should also be reflected enclosed in
parenthesis.
2. Proponent (s) Complete name(s) of the project leader and

designation including the agency where he/she
belongs, office address, contact numbers and e-
mail address.
3. Implementing Agency Lead agency (Research Center/Institution/Bureau/

College or University where the proponent
belongs) and collaborating agency (s)
(Persons/Researchers and/or their Agencies
cooperating with the lead agency) implementing
the project.
4. Funding Agency (s) Indicate funding source(s) of the project.
5. Project Duration Period indicating approved date of start and

completion of the project. If applicable, the
revised date of implementation should also be
reflected. (i.e. January 2010-December 2012).
6. Project Location Place or area covered by the project. The

respective geographical coordinates should also
be provided.
7. Period Covered by Period under review.(i.e. January 2010 to June

this Report 2010 only)

8. Project Funding
Total Approved The total budget approved for the whole project
Budget as indicated in the approved MOA and proposal
Actual Released Indicate the total amount released for the whole
Budget duration of the project
Actual Expenses Indicate the amount expended for the period

covered by the report.
Balance to Date Indicate the remaining or unexpended amount

from the total budget released (as reflected in the
audited financial report)
Budget Requirement for Indicate the remaining amount for release

the Following Year
1. Rationale (As indicated in the approved proposal)
2. Objectives General and/or specific aim of the project as

indicated in the approved proposal.
3. Review of Related (As indicated in the approved proposal)

Literature
4. Methodology Procedure of project component/phase covered

within the period under review. Indicate changes in
the procedure if any and cite reasons for the
change. Cite references.
5. Activities Undertaken Major and sub-activities listed in the Work Plan and
other activities for the semester indicated.
6. Results and Discussions Work accomplished during the period under

review. Relevant tables and figures should be
included. Cite references.
7. Problems All the problems encountered in the

Encountered, Action implementation of the project and actions taken to
Undertaken & solve the said problems during the period under
Recommendations review and other recommendations for smooth
implementation of the project.

8. Accomplishment Indicate the activities to be undertaken for the

Report and Action succeeding implementation period. Issues or
Plan constraints to be addressed for the next year,
objectives to be attained, activities to be done
and key measurable targets. Any changes in the
approved proposal should be discussed and
justified. (See “How to Prepare the
Accomplishment Report and Action Plan” for
details).
9. Financial Viability (for
Technology Cost and return analysis of producing a certain
Commercialization product/process, etc.
projects only)
1. Justification for Reasons to continue the implementation of the

Continued project; summary of accomplishments based on
Implementation the Project Summary
2. Audited Financial Provides information on the financial status of the

Report project (See “How to Prepare an Audited Financial
Report” for details).
3. Approval of Project For projects with approved project extension

Extension / Budget and/or approved budget realignment, a copy of
Realignment the approval letter should be attached.
4. Action Sheet For projects recommended for revisions, an action

sheet should be attached upon submission of
revised reports.

How to Prepare the Accomplishment Report and Action Plan
Accomplishment Report and Action Plan will be prepared by the proponent and
duly endorsed by the Agency Head submitted to DA-BAR as attachment to the
progress reports. This report shall be submitted every six months for progress
reporting.
Activities As indicated in the Logical Framework, this column

describes the measures or tasks carried out by the
project to obtain the outputs. It is numbered with
reference to the outputs.
Objectively Viable As indicated in the approved Logical Framework,

Indicators (OVI) these are signs or data to be used in determining
whether a particular objective has been achieved
through the performance of a certain set of tasks and
activities
Actual Accomplishments Tangible changes observed in the field
Problem/s, Issue/s and Are the causes/reasons why the proposed change was
Constraint/s not achieved
Action/s Taken Adjustments/Provisions to solve the problems

encountered during project implementation
Plans / Strategies Recommended activities to supplement actions

taken/anticipative approach to avoid encountered
problems

How to Prepare the Audited Financial Report
The audited financial report will be prepared by the proponent, certified correct by
the Agency Accountant, duly endorsed by the Agency Head, and verified by a
representative from COA. The period covered by the report should also be
indicated in the space provided. Individual check numbers, amount and date of
check should also be reflected in the space provided.
Expense Code Particulars as reflected in the Approved Budget

(Particulars) Summary
Approved Budget (A) Total budget approved (as reflected in the MOA) for
the whole duration of the project.
Amount Released (B) Actual amount received by the proponent for the
whole duration of the project. Indicate total amount
received for multiple-tranche fund release.
Cumulative Amount of expenditures incurred from the start of the

Expenditures (C) project up to the present date (please indicate cut-
off date).
Balance to Date (B-C) Remaining or unexpended balance after deducting

the Cumulative Expenditures from the Approved
Budget for the whole duration of the project.

How to Prepare the Action Sheet
For semi-annual/annual/terminal reports that are recommended for revision, a copy

of the Action Sheet should be prepared. The action sheet shall serve as a summary
of the actions taken, as required by the comments and recommendations of the
evaluators. This form will be prepared by the proponent.
Comments and Particulars as reflected in the review and evaluation

Recommendations provided by DA-BAR at the end of the review
Actions Taken Adjustments/Provisions reflected in the revised report

in response to the comments and recommendations
of the evaluator.
Page Number Indicate the page number where the action taken is
incorporated.

APPENDIX I: Completion Report Format for
Basic and Applied Research and Technology
Appendix I: Completion Report Format for Basic and Applied Research
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
COMPLETION REPORT FORMAT
1. Project Title
2. Proponent (s)
3.1. Lead Agency
3.2. Collaborating Agency
4. Funding Agency
5. Project Duration
6. Project Location
7. Project Funding
6.1. Total Approved Budget
6.2. Total Amount Released
6.3. Total Expenses
6.4. Balance to Date
1. Preliminaries
1.1. Title Page
1.3. Acknowledgment
1.4. Table of Contents
1.5. List of Tables, Figures, etc.
1.6. Abstract
2. Text
2.1. Introduction
2.2. Review of Related Literature
2.3. Methodology
2.4. Results and Discussion
2.5. Summary and Conclusion
2.6. Bibliography
2.7. Appendices
1. Summary of Comments of Evaluators and Actions Taken by Researcher
2. Problems Encountered and Recommendations
2.1. Technical
2.2. Administrative
3. Summary of the Project

Appendix I: Completion Report Format for Basic and Applied Research
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Email:barrdegrants@bar.gov.ph Website: http//www.bar.gov.ph
AUDITED FINANCIAL REPORT

_______________________________
(period covered by the report)
Project Title:
Proponent:
Lead Agency:
Address:
Check No. / Amount / Date
Approved Cumulative
Expense Code Amount Released Balance To Date
Budget Expenditures
(Particulars) (B) (B-C)
(A) (C)
Maintenance and Other
Operating Expenses (MOOE)

Administrative Cost
TOTAL
PREPARED BY: CERTIFIED CORRECT: NOTED BY: VERIFIED BY:
Project Leader Chief Accountant Agency Head Auditor
Date Date Date Date

APPENDIX J: Guidelines for the Preparation of
Completion Report for Basic and Applied
Projects
Appendix J: Guidelines for the Preparation of Completion Report for Basic
and Applied Research and Technology Commercialization Projects
proposed study.

designation including the agency where he
belongs, office address, contact numbers and
email address.
3. Implementing Agency Lead agency (Research Center/Institution/Bureau/

College or University where the proponent
belongs) and collaborating agency (s)
(Persons/Researchers and/or their Agencies
cooperating with the lead agency) implementing
the project.
4. Funding Agency(s) Indicate funding source(s) of the project.
5. Project Duration Period indicating proposed date of start and

completion of the project.
6. Project Location Refers to the place or area covered by the

project.
7. Project Funding
Total Approved Budget The total budget approved for the whole project
as indicated in the approved MOA and proposal
Total Released Budget Indicate the total amount released for the whole
duration of the project
Total Expenses Indicate the amount expended for the period

covered by the report.
Balance to Date Indicate the remaining or unexpended amount

from the total budget released (as reflected in the
audited financial report)
1. Preliminaries
1.1. Title Page Contains the project title, proponent (s),
implementing (lead and collaborating agencies)
and funding agencies, and year of Terminal
Report completion.

1.3. Acknowledgment Indicates key persons, agencies/institutions which

contributed to the completion of the project.
1.4. Table of Contents Outlines the major topics covered with the
corresponding pages.
1.5. List of Tables, etc. Contains the tables, figures, pictures, graphs, and
abbreviations/acronyms if there is any.
1.6. Abstract Summarizes the highlights of the project; a

maximum of 450-word single paragraph which
includes brief statements on background of the
study, methodology, results and significance.
2. Text
2.1. Introduction Presents an overview of the research undertaken

and includes the objectives and significance of
the project.
2.2. Review of Related Explains concepts and approaches relevant to

Literature the proposal which indicate gap(s) in existing
knowledge; helps determine direction and focus
of the proposed project, and avoid possibility of
duplication. Cite references.
2.3. Methodology Describes the details and procedure in

conducting the research. This includes the
factors/variables in experiment; treatments used
and lay-out procedures: experimental design
replications and characteristics of experimental
units (sites, number, area, etc.); statistical
analysis; specific management of the experiment
(i.e., specific features on the management of the
experiment that are not included in the
treatments); and cultural practices (i.e. land
preparation, pest control, weed control,
fertilization, etc.). Cite references.
2.4. Results and Presents gathered data, analysis and

Discussion interpretation of the results supported by graphs,
figures, tables, etc.

2.5. Summary and Restates briefly the main points of the

Conclusion project’s results and provides inferences
and conclusion from these results.
2.6. Bibliography Lists all the references reviewed and

consulted.
2.7. Appendices Contains raw data, statistical formula and

analysis, sample questionnaire, Audited
Financial Report, list of personnel involved,
list of equipment, report of income
generated, and photo documentation.
1. Summary of Comments of Evaluation and Actions Taken by

Researcher
Refers to the comments of the evaluators during the implementation
of the project and actions done by the researcher.
2. Problems Encountered and Recommendations

Includes problems encountered in implementing the project, whether
technical or administrative/financial and recommended solutions.
3. Summary of the Project

Translates the project technical write up into laymanized format, for
public dissemination and publication

Provides information on the status of the total amount released, total
expenditure, and remaining balance of the project.

How to Prepare the Audited Financial Report
The audited financial report will be prepared by the proponent, certified correct by
the Agency Accountant, duly endorsed by the Agency Head, and verified by a
representative from the COA. The period covered by the report should also be
indicated in the space provided. Individual check numbers, amount and date of
check should also be reflected in the space provided.
Expense Code Particulars as reflected in the Approved Budget

(Particulars) Summary
Approved Budget (A) Total budget approved (as reflected in the MOA) for
the whole duration of the project.
Amount Released (B) Actual amount received by the proponent for the
whole duration of the project. Indicate total amount
received for multiple-tranche fund release.
Cumulative Amount of expenditures incurred from the start of

Expenditures (C) the project up to the present date (please indicate
cut-off date).
Balance to Date (B-C) Remaining or unexpended balance after deducting

the Cumulative Expenditures from the Approved
Budget for the whole duration of the project.

APPENDIX K: Review and Evaluation Sheet for
Basic and Applied Research Projects
Appendix K: Review and Evaluation Sheet for Basic and Applied
Research Projects
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
REVIEW AND EVALUATION SHEET

Project Title:
Proponent:
Lead Agency:
AREAS OF CONCERN COMMENTS RECOMMENDATIONS

1. Objectives
2. Methodology
3. Results and Discussion
5. Workplan Schedule
6. Budget Summary
7. Others
Kindly tick the box most appropriate for the project evaluated
For revision(s) Endorsed for completion

Recommended for continuation Classification of completed report:
Not recommended for continuation Output for Dissemination
Intellectual Property
Technology for Verification
Technology for Commercialization
EVALUATED BY:
Name & Signature Date

(Evaluator)

APPENDIX L: Certificate of Acceptability
Format for Basic and Applied Research
Projects
Appendix L: Certificate of Acceptability Format for Basic
and Applied Research Projects
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
CERTIFICATE OF ACCEPTABILITY
This is to certify the acceptability of the terminal report and that the proponent has
satisfied the following requirements of the project entitled:
(Project Title)
Implemented by: ________________________________________________________________

(Lead Agency)
under the leadership of: __________________________________________________________

(Project Leader)
This also serves as the MET’s and PMED’s endorsement for the completion/closing of the
above project.
SIGNED:
Evaluator Date
Evaluator Date
Division Head, PMED Date
Coordinator, PMED Date

APPENDIX M: Proposal Format for Research
Facilities Development Grant
Appendix M: Proposal Format for Research Facilities Development Grant
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Research Facilities Development Grant (RFDG) Program

PROJECT PROPOSAL FORMAT
I. PROJECT TITLE
II. Proponent
Position
Address
Contact Numbers
III. Total Project Cost
IV. Duration
V. Source (s) of fund
VI. Project description

A. Rationale/Background
B. Objectives
C. Major Activities
D. Expected Output
E. Project Implementation Plan or Schedule of Activities
F. Monitoring and Evaluation Plan
VII. ATTACHMENTS
A. BUDGETARY REQUIREMENT FORM
B. EXISTING NEEDS – GAP ANALYSIS MATRIX
C. COMPLETE LIST OF EXISTING FACILITIES AND EQUIPMENT (NO REQUIRED
FORMAT)
D. PHOTOS OF EXISTING FACILITIES
Note: For construction/renovation of building, irrigation and drainage, fencing, road

network, etc., please attach the following:
A. Master plan/site development plan (for DA-RIARC/BFAR-RFRDC and other

DA-National Centers) – for evaluation purposes
B. Program of works
C. Working drawings
D. Detailed Budget Estimates

Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691

BUDGETARY REQUIREMENT FORM
Project Title:
Gaps/Needs for
Budgetary Requirement
Improvement of Facilities
Mandated R&D Year _________
and Equipment Justification (RD Utilization/
Project/Responsible
Estimated Amount Frequency of Use/ Benefits)
Unit Description/
Qty./Unit DA- Agency
Specification Total
BAR Counterpart
Prepared by: Recommended by:
Research Manager Agency Head
Approved by:
Director, DA-BAR

Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691

EXISTING NEEDS – GAP ANALYSIS MATRIX
Project Title:
Basic Requirement Existing Gaps/Needs

(1) (2) (1-2)
R&D Project
Facility/ Facility/ Remarks
Component No. of Year Facility/
Equipment Equipment Qty. Qty.
Units Acquired Equipment
Description Description

Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691

PROGRAM OF WORKS
Project Title:
Name /Location of Project: Source of Funds: Classification:
Project Description: Calendar Days to Complete:
Minimum Technical Minimum Equipment Requirement:

Personnel Required:
SCOPE OF WORK TO BE DONE

Item Description % of Qty. Unit Direct Unit Cost Total
No. Total Cost Amount
TOTAL
Prepared by: Checked and Reviewed by:
Approved by:

Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691

DETAILED ESTIMATES
Project Title:
Item
ITEM DESCRIPTION QTY. UNIT UNIT COST TOTAL COST
No.
SUB-TOTAL
TOTAL DIRECT COST =
LABOR COST =
CONTINGENCIES =
VAT (12%) =
TOTAL PROJECT COST =

APPENDIX N: Guidelines for the Preparation of
Proposal for Research Facilities Development
Grant
Appendix N: Guidelines for the Preparation of Proposal for Research
Project proposal must be prepared using the format given and in accordance with
the following guidelines.
Project Title Specify if it is for upgrading or for the improvement of

Research Facilities
Proponent Name of the proponent institutions/responsible persons

Complete Address of the proponent and contact
numbers
Location Specific project location
Total Project Cost In pesos from all sources, including the counterpart cost
Duration Duration should be at most within one (1) year only
Source (s) of Fund Mention sources of projects funding other than DA-BAR,
including the proponent institution
B. PROJECT DESCRIPTION
Rationale/Background 1. Role and importance of the industry/sector being

addressed by the project (i.e. of vegetable and fruit
industry in the service area of the institution, etc.)
2. Its relation to mandate of the institution in AFMA
3. Relation to mandated/assigned R&D programs by the
National/Regional Commodity RDE Network
4. Focus of institutional R&D enhancement being
addressed
5. Needs and requirement of R&D of the proponent
institution based on requirements – existing capacity
gap/needs analysis
6. Institutional capability (trained manpower, physical
resources, etc.) to fully utilize additional or improve
capacity in R&D
Major Activities 1. Identify and describe strategic and/or major activity

or activities needed to achieve each of the specific
objectives
2. Identified activities should lead to accurate
determination of project inputs and project output
3. Identified activities should lend themselves to
schedule of work in the implementation of the project
(the plan of work may be presented in this section if it
is long, it should be included as an attachment)
Expected Output 1. When activities are undertaken using some inputs

these result in something called output(s)
2. Identify, describe and present the expected outputs
of the proposed project. This can be accomplished
by identifying the output(s) every major activity of the
project. (i.e. Activity – Fencing the Experimental
Station, Output – 25 hectares of protected and
secured land for hundreds of experimental plots and
two hectares of abaca germplasm.)
Project Implementation 1. Implementation organization and implementers

Plan or Schedule of 2. Implementation resource requirements
Activities 3. Implementation calendar of work or time table
Monitoring and 1. General plan of Monitoring and Evaluation of the

Evaluation Plan project
2. Identify and describe the parameters to be
monitored and those to be evaluated
3. Resource requirements/provision for monitoring and
evaluation
4. Schedule of monitoring and evaluation activities
C. ATTACHMENTS
1. Budgetary Requirement Form
This form should be filled-up based on the result of the gaps/needs from the
matrix. Administrative cost, honorarium, and items that cost below Ten
Thousand (PhP 10,000.00) pesos should not be included in the requirement.
Mandated R&D This refers to the agency assigned or mandated RD

Project/ Projects in support to the National or Regional RD
Responsible Unit Agenda and Program. It includes the specific place,
location and intended user(s) of the center. (i.e. White
Potato Breeding and Germplasm Collection Project -
NOMIARC - Rootcrop Research Section, Malaybalay,
Bukidnon).

Description/ This refers to the definite and complete

Specification characteristics/statement of each required item, be it
equipment or facility improvement of the project or
unit. Administrative cost, project TEV, supplies ,and
other MOOE should not be included (i.e. equipment
for white potato breeding: Power Sprayer 1HP, US
Model, 5 liters capacity; Facility improvement:
renovation of 100 sqm research management office
building with glazed flooring and modular work
stations).
Quantity/Unit Refers to total requirement per item in number,

volume, or other unit of measurement.
Budgetary DA-BAR – Refers to the amount to be requested for

Requirement each required item from the Bureau of Agricultural
Research.
Agency Counterpart – Refers to the amount for each

required item to be shared by the agency or region. It
should be at least 10%-50% of the total cost of the
project. This excludes existing land and equipment of
the agency.
Total – Sum of DA-BAR fund and agency counterpart

fund.
Justification RD Utilization – Refers to the

need/usage/purpose/urgency of procurement of
each item in support of the mandated RD project (i.e.
Power Sprayer - to replace the old backpack sprayer
and enhance the crop protection and maintenance
of germplasm collection)
Frequency of Use – Specify the degree of use or

optimum usage (i.e. Power Sprayer - needed every
other day for wet and dry season studies).
Benefits – Specify the cost efficiency and impact of its

usage to the RD program (i.e. power sprayer - cost-
effective in terms of usage and man-hour utilization

Appendix N: Guidelines for the Preparation of Proposal for Research Facilities Development Grant
2. Existing Needs Gap Analysis Matrix
Example:
Project Title: Rehabilitation of Soils Laboratory
Basic Requirement Existing Gaps/Needs

(1) (2) (1-2)
R&D Project
Facility/ Facility/ Re-marks
Component No. of Year Facility/
Equipment Equipment Qty. Qty.
Units Acquired Equipment
Description Description
Flame 3 Flame 1 1999 Flame 2 Existing unit is already
Photometer Photometer Photometer out of calibration. Will
w/ w/ w/ be subjected for
compressor compressor compressor
repair.
3. List of Existing Facilities and Equipment (no required format)
4. For construction/renovation activities:

Program of works, working drawings layout plans, etc.

Appendix N: Guidelines for the Preparation of Proposal for Research Facilities Development Grant
Example:
PROGRAM OF WORKS
Source of
Name /Location of Project: Classification:
Fund:
SOIL LABORATORY Repair
DA-BAR
San Fernando, Pampanga
Project Description: Calendar Days to Complete: 45 days
Rehabilitation of Soils Laboratory
Minimum Technical Personnel Required: Minimum Equipment Requirement:
6 Skilled Worker
14 Unskilled/Laborer Welding Machine
SCOPE OF WORK TO BE DONE

Item Description % of Qty. Unit Direct Unit Cost Amount
No. Total Cost
I Replacement of Flooring 30.36 36 Sq.m. 235,549.88 10,928.55 393,428.00
II Masonry 4.62 20 Sq.m. 35,844.54 2,995.80 59,916.00
ETC
TOTAL 100% 775,856.00 1,295,678.00
Prepared by: Checked and Reviewed by:
Approved by:

Example:
DETAILED ESTIMATES
Item
ITEM DESCRIPTION QTY UNIT UNIT COST TOTAL COST
No.
Replacement of Flooring
Portland Cement 17 Bag 200 3,400.00
I
Fine Aggregates 12 Cu.m. 350 4,200.00
ETC
Masonry
Portland Cement 35 Bag 200 7,000.00
II
Hollow blocks 4” 500 Pcs. 8.50 4,250.00
ETC
SUB-TOTAL 775,856.00
TOTAL DIRECT COST = 775,856.00

LABOR COST = 310,342.00
CONTINGENCIES = 116,378.00
VAT (12%) = 93,102.00
TOTAL PROJECT COST= 1,295,678.00

APPENDIX O: Completion Report Format for
Research Facilities Development Grant
Projects
Appendix O: Completion Report Format for Research Facilities
Development Grant Projects
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691

TERMINAL REPORT FORMAT
I. PROGRAM TITLE
II. PROJECT TITLE
III. PROPONENT AND ADDRESS
IV. IMPLEMENTING UNIT
V. PROJECT DURATION
A. Date project started
B. Expected date of completion
VI. PROJECT FUNDING
A. Amount approved
B. Amount released Date(s): 1st __________, 2nd __________
C. Balance for the year
D. Amount disbursed
1st Year ____________ requirement: PhP ____________________________
VII. PROJECT BACKGROUND

VIII. OBJECTIVES (Indicate % Objective Attained)
IX. ACCOMPLISHMENTS PER PROJECT COMPONENT
X. PLAN OF ACTIVITIES FOR THE REMAINING YEAR
XI. ATTACHMENTS
A. Audited financial report (duly certified by the resident auditor, and in triplicate
copies)
B. Memorandum receipts of equipment purchased)
C. Pictures of old equipment/facilities and newly purchased equipment/renovated
facilities as per approved list)
D. List of equipment purchased indicating the amount and complete descriptions/
specifications
E. List and description of newly constructed/renovated facilities
F. Justifications for any discrepancies vis-à-vis approved proposal (specifications,
quantity, quality, etc.)
Prepared by: Approved by:
RIARC Manager (for DA- Agency Head Date

RIARCs)/
Research Director (SUCs)
Note: The Terminal/accomplishment reports should be submitted on a yearly basis and at least 30 days
after completion of the projects.

APPENDIX P: Monitoring and Validation Form
for Research Facilities Development Grant
Projects
Appendix P: Monitoring and Validation Form for Research Facilities Development Grant Projects
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691

MONITORING SHEET
Agency:
Amount of Grant:
Project Title:
Checklist
Purchased/Repaired Memorandum Receipt Location
Based on Actual Others Submitted Responsible
Items Per Approved List Quantity status Person Remarks
report
submitted

Appendix P: Monitoring and Validation Form for Research
Facilities Development Grant Projects
FACILITY MARKER

Appendix P: Monitoring and Validation Form for Research
Facilities Development Grant Projects
BUILDING MARKER

APPENDIX Q: Application Format for Degree
Scholarship Program
Appendix Q: Application Format for Degree Scholarship Program
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Degree Scholarship Program

APPLICATION FORM
Instructions: Complete the application form and affix you signature where
required. Place NA where not applicable. Check appropriate box.
Date of Application:
Picture
1. Degree: M.S. Ph.D. 2” x 2”
2. Course/Field of
Specialization:
3. Institution: UP Los Baños USM LSU

UP Diliman MSU – Naawan CLSU
UP Visayas De la Salle University Siliman University
Ateneo de Manila San Carlos, Cebu BSU
4. Date Admitted: Target Date of Enrollment:

Target Date of Completion:
5. Type of Scholarship Grant Full Support

Application:
Additional Support (for those who have availed
support from other agency)
For those who are presently/ previously enrolled, please answer question no. 6
6. School Year Started: Graduate Units Earned:
Graduate Units to be Completed:
7. Name of Applicant:
8. Date of Birth: Age:
9. Home Address:
Phone/Mobile No. Email
10. Sex: Male Marital Status: Single Married

Female Widowed Separated
11. Tertiary Educational Background:

(List chronologically starting with the most recent, use extra sheet when necessary.)
School/University Date Graduated Degree/Course

12. Degree Scholarship(s) enjoyed (Local and Foreign)

Name of Scholarship/Country Degree Duration
13. Work Experience:

(Start with the latest, except for the present employer. Please use extra sheet when necessary.)
Duties and Percent Time
Employer/Address Position Held Inclusive Dates
Devoted to Each*
* Research(R ), Development/Extension (DE), Administration(A), Instruction (I) others
14. Present Employer:

Duties and Percent Time
Employer/Address Position Held Inclusive Dates
Devoted to Each*
* Research(R ), Development/Extension (DE), Administration(A), Instruction (I) others
Nature of Appointment:
15. Office Address:
Phone No.: Fax:

Email:
16. Short Description of Duties and Responsibilities:
17. Please describe briefly how this scholarship will be useful in your work:

18. Proposed study plans:

(Proposed major Field of study and specific areas of specialization)
19. Training/Workshop/Conference Attended:

(Use extra sheet for additional entries, using the same format below.)
Nature of Inclusive
Title Location No. of Hrs
Participation ** Dates
** Resource person or trainee

20. On-Going and Completed Researches/Publications:

(Use extra sheet for additional entries, using the same format below.)
Title Designation *** Date
*** Study leader or researcher
I declare under penalties of perjury that the answers given above are true and
correct to the best of my knowledge and belief.
Signature of Applicant
ATTACHMENTS: 1. Certificate of admission from the accredited university 2. Transcript of records

obtained from the latest degree 3. Nomination from the Agency Head indicating that the
course/degree is a priority need of the agency/ in line with the HRD plan of the agency and the
applicant is entitled receive salary and other benefits during the scholarship 4. HRD Plan of
the Agency 5. Latest service record certified by the Chief of Personnel of the Agency 6. List
of actual duties and responsibilities certified by immediate supervisor 7. Certification of
performance ratings for the last 2 rating periods 8. Curriculum Vitae. For those who are already
enrolled: Include program of course work-indicate the subjects taken and to be taken in all
semester/summer NOTE: Attachments should be in short (8.5” x 11”) bond paper; documents can
be reduced if necessary; Application Form has 4 pages. FOR DETAILS: Call (02) 920-0219.

APPENDIX R: Application Format for
Thesis/Dissertation Assistance Program
Appendix R: Application Format for Thesis/Dissertation Assistance Program
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Thesis/Dissertation Assistance Program (TDAP)

APPLICATION FORM
1. Name: Picture
Surname Given Name Middle Name
2” x 2”
2. Office:
3. Station/Division:
4. Office Address:
Phone No.:
5. Home Address:
Phone No.:
6. Place of Birth: Date of Birth:
Barangay/Municipality/City/Province Day/Month/Year
8. Assistance Applied for:
9. Field of Study:
(i.e. Agronomy, Soils, Economics, etc.)
10. University/College Enrolled in:
11. Address:
12. Present Position:
Division/Section:
13. Length of Government Service (No. of years):
Length of Service at the DA (No. of years):
No. of years in present position:
14. Nature of Appointment:
15. Educational Background:


Appendix R: Application Format for Thesis/Dissertation Assistance Program

(Begin with your more recent employer. Please use extra sheet when necessary.)
Employer/Address Position Held Job Description Inclusive Dates
17. Brief description of duties and responsibilities of your present job:
ATTACHMENTS: 1. Endorsement of the application by the agency head 2. Approved

Thesis/Dissertation outline 3. Research work plan approved by Adviser and agency head 4.
Budgetary requirement approved by Adviser and agency head (kindly give breakdown of the
amount requested from BAR, personal expense, support from mother agency, scholarship award,
etc.) 5. Certificate of completion of academics units 6. Certificate of passing the comprehensive
exam 7. Certification as to whether or not the applicant has received any financial support for the
conduct of the thesis/dissertation (provide copies of award letters) duly signed by the applicant and
concurred by the head of mother agency/institution FOR DETAILS: Call (02) 920-0219.

APPENDIX S: Application Format for Non-
Degree Assistance Program
Appendix S: Application Format for Non-Degree Assistance Program
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Non-Degree Assistance Program

APPLICATION FORM
1. Name:
Surname Given Name Middle Name
2. Office:
Picture
3. Station/Division:
2” x 2”
4. Office Address:
Phone No.:
5. Home Address:
Phone No.:
6. Place of Birth: Date of Birth:
Barangay/Municipality/City/Province Day/Month/Year

8. Type of Assistance
Requested: (i.e. Airfare, registration fee, daily subsistence allowance, etc.)
9. Field of Study:
(i.e. Agronomy, Soils, Economics, etc.)
10. Present Position:
Division/Section
11. Length of Government Service (No. of years):
Length of Service at the DA (No. of years):
No. of years in present position:
12. Nature of Appointment:

13. Educational Background:

Appendix S: Application Format for Non-Degree Assistance Program

(Begin with your more recent employer. Please use extra sheet when necessary.)
Employer/Address Position Held Job Description Inclusive Dates
15. Brief description of duties and responsibilities of your present job:
ATTACHMENTS: 1. Endorsement of the application by the agency head 2. Invitation and

acceptance from the organizer of the training/conference 3. Latest service record duly certified
by the Chief Personnel of his/her agency 4. Certification indicating that the applicant has no
pending administrative case 5. Curriculum vitae including job description and current
responsibilities 6. Abstract of paper to be presented (if applicant will present a paper) 7. To be
submitted upon approval of the request: medical certificate issued by a government physician,
approved travel authority, and canvass from at least 3 travel agencies (if grant is in the form of
airfare). FOR DETAILS: Call (02) 920-0219.

APPENDIX T: Travel Report Format for Non-
Degree Assistance Program
Appendix T: Travel Report Format for Non-Degree Assistance Program
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Non-Degree Assistance Program

TRAVEL REPORT FORM
Name of Grantee:
Institution/Agency:
Duration and Venue of Travel:
Purpose of Travel:
Type of DA-BAR Support:
Date and Place Visited Activities

Observations and Issues Discussed
(Narrative)
Recommendations:
Submitted by: Attested by:
Grantee Institution/Agency Head
NOTE: To be submitted together with 1. Pictures (laboratory sites/training sites visited/field visit); 2. Photocopy of
the Certificate of Attendance/Participation; 3. Photocopy of the Program of Activities; 4. All official receipts
accumulated during the training/conference; and 5. Used plane tickets and boarding passes (if grant is airfare)

APPENDIX U: Proposal Format for Scientific
Publication Grant
Appendix U: Proposal Format for Scientific Publication Grant
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Scientific Publication Grant

PROJECT PROPOSAL FORMAT
1. Title of the Publication

2. Proponent (s)
2.2. Designation
2.3. Institution
2.4. Address
2.6. Fax Number
2.7. Email Address
1. Rationale
2. Objectives
3. Type of Publication
4. Number of Copies
5. Quality of materials to be used
6. Budget Requirement
7. Timetable

Appendix U: Proposal Format for Scientific Publication Grant
SUBMITTED BY:
Proponent’s Name and Signature Date
Agency Designation
(To be filled-up by the Agency Head)
ENDORSED BY:
Agency
Name and Signature Date
Designation

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COMPETITIVE RESEARCH AND

The Department of Agriculture-Bureau of Agricultural Research (DA-BAR), being the

DR. NICOMEDES P. ELEAZAR, CESO IV

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) iii

There have been recent modifications in the organizational structure and

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) v

The Bureau of Agricultural Research 3

Formulation of RDE Agenda and Programs 9

In-House R&D Proposal Screening and Review Committee 15

Project Monitoring and Evaluation 52

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) vii

Monitoring and Evaluation Process for

viii CRGM Revised Edition (March 2013) | Bureau of Agricultural Research

RAMRO Revised Accounting Manual for Research Operation

xii CRGM Revised Edition (March 2013) | Bureau of Agricultural Research

THE BUREAU OF AGRICULTURAL RESEARCH

1. Promote the integration of R&D functions and enhance the participation of

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) 3

2. Prepare and oversee the implementation of a comprehensive R&D program

4. Develop and coordinate programs for the operationalization and continued

5. Create ad hoc committees, Technical Working Groups (TWGs) and

6. Set policies on enhancing and strengthening relations and exchange

RESEARCH AND DEVELOPMENT THEMATIC THRUSTS

4 CRGM Revised Edition (March 2013) | Bureau of Agricultural Research

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) 7

FORMULATION OF RDE AGENDA AND PROGRAMS

The formulated RDE Agenda and Programs is validated by stakeholders (i.e

Conduct consultation meetings

Formulation of RDE Agenda and Programs

Validation with stakeholders

Figure 2. Flowchart for the formulation of RDE Agenda and Programs

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) 9

Figure 3. DA-BAR R&D Framework

Specifically, the grant system is directed towards:

1. Addressing national and sectoral/commodity concerns in accordance with

2. Addressing specific R&D needs of the regions and designed to transform

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) 13

4. Developing and transferring agricultural technologies which are market-

Moreover, to ensure orderly management of the grants system, the Bureau

14 CRGM Revised Edition (March 2013) | Bureau of Agricultural Research

IN-HOUSE R&D PROPOSAL SCREENING AND REVIEW COMMITTEE

The Committee shall perform the following functions:

Conduct initial screening and evaluation of R&D proposals based on

Identify proposals which shall be endorsed/approved for in-depth en banc

Facilitate the conduct of en banc evaluation involving the identified expert/s

Summarize and consolidate the findings and recommendations of the

Recommend project proposals approved in the en banc evaluation for

Chairperson: Assistant Director

Co-Chair Members: Head, Planning and Project Development Division (PPDD)

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) 15

POOL OF EXTERNAL R&D EXPERTS

The Experts Pool shall perform the following responsibilities:

Assist DA-BAR in the formulation/updating of R&D agenda/program for

Assist DA-BAR in conducting national and regional consultations to identify

Conduct in-depth technical evaluation of proposals including the

Assist DA-BAR in the review, monitoring and evaluation (M&E) of on-going

16 CRGM Revised Edition (March 2013) | Bureau of Agricultural Research

RESEARCH AND DEVELOPMENT GRANTS

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) 17

1.0 BASIC AND APPLIED RESEARCH

The basic or upstream research is directed towards increase in knowledge or

Applied research is either midstream or downstream research. Midstream research

CRITERIA FOR FUNDING