Budget Sample

Excel Skills | Budget Template
Instructions
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This template enables users to compile a comprehensive monthly & annual budget from any trial balance and includes
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current year & prior year comparative results. The budget is compiled by linking each account in the trial balance to a pre-
defined reporting class code and all the amounts that are included in the budget are automatically calculated based on This
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sheet includes
includes detailed
detailed
the linked class codes. The template includes an income statement, cash flow statement and balance sheet which are all instructions
instructions on
on setting
setting up
up and
and using
using
calculated automatically on a month-to-date and year-to-date basis. this
this template.
template.
Note: The budget that is compiled by using this template is based on the assumption that the monthly budgeted balances
are calculated separately and that a budget trial balance which consists of all the account balances that need to be
incorporated into the budget is included on the Budget sheet in this template. If you also require a template which can be
used to calculate the individual budget account balances, we recommend that you use one of our monthly cash flow
templates.
Note: All account balances on the trial balances (TBCY, TBPY and Budget sheets) need to be included on a cumulative
basis in order for the template calculations to be accurate. If a business has turnover of $100,000 per month, the
cumulative basis means that you need to include $100,000 in month 1, $200,000 in month 2, $300,000 in month 3, etc. If
you need to convert monthly income & expenditure budget amounts to a cumulative basis, we recommend using our Trial
Balance template which has been designed for this specific purpose. GET
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The template includes the following sheets:
Setup - enter your business name, enter the budget reporting year, select the appropriate financial year-end period and
select the budget reporting period. The business name is used as a heading on all the sheets and the reporting period
selections are used to determine the monthly periods that need to be included on the trial balance & budget sheets and
the periods on which the month-to-date and year-to-date calculations on the income statement, cash flow statement and
balance sheet reports need to be based.
Groups - this sheet contains all the pre-defined reporting classes that should be used to link the trial balance accounts on
the Key sheet to the calculations on the income statement, cash flow statement and balance sheet.
Key - all the individual accounts that are included on the trial balance need to be copied or entered onto this sheet and
each account number then needs to be linked to the appropriate reporting class. All the calculations on the income
statement, cash flow statement and balance sheet are automatically updated based on the reporting class that is linked to
each account on this sheet.
TBPY - all the account numbers and appropriate monthly account balances that are included in the trial balance for the
prior year reporting period needs to be included on this sheet. The reporting classes in column A can be added to each
account by simply copying the formula into all the rows that contain an account number. Note that the balance sheet
balances for the year before the prior year reporting period also need to be specified in order to facilitate accurate cash
flow calculations for the prior year financial period.
TBCY - all the account numbers and appropriate monthly account balances that are included in the trial balance for the
current reporting period need to be included on this sheet. The reporting classes in column A can be added to each
account by simply copying the formula into all the rows that contain an account number.
Budget - a cumulative monthly budget balance needs to be specified for each account that is included in the current
period trial balance on the TBCY sheet. Note that all the budgeted balances need to be entered on a cumulative basis
(the same basis which is used in order to compile any trial balance) in order for the budget balances to be included
correctly on the income statement, cash flow statement and balance sheet reports. Income, equity & liability account
balances should be represented by negative values while expenses & asset balances should be represented by positive
values.
IS - this sheet contains an income statement which is automatically calculated based on the reporting classes that have
been linked to the accounts on the Key sheet. No user input is required on this sheet but you can customize the report if
necessary. The month-to-date & year-to-date periods for which the income statement is compiled is determined based on
the period selections on the Setup sheet.
CFS - this sheet contains a cash flow statement which is automatically calculated based on the reporting classes that
have been linked to the accounts on the Key sheet. No user input is required on this sheet but you can customize the
report if necessary. The month-to-date & year-to-date periods for which the cash flow statement is compiled is determined
based on the period selections on the Setup sheet.
BS - this sheet contains a balance sheet which is automatically calculated based on the reporting classes that have been
linked to the accounts on the Key sheet. No user input is required on this sheet but you can customize the report if
necessary. The month-to-date & year-to-date periods for which the balance sheet is compiled is determined based on the
period selections on the Setup sheet.
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Instructions
ISMonth - this sheet contains a monthly budget income statement which is automatically calculated based on the
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reporting classes that have been linked to the accounts on the Key sheet. No user input is required on this sheet but you
can customize the report if necessary. The monthly income statement is based on the budgeted amounts that are This
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included on the Budget sheet and the monthly periods for which the income statement is compiled is determined based instructions
instructions on
on setting
setting up
up and
and using
using
on the period selections on the Setup sheet. this
this template.
template.
TBCheck - when you copy a trial balance from another Excel workbook into this template, it is important to ensure that
the account numbers on the source worksheet are the same as the account numbers on the target trial balance
worksheet. We have therefore included this sheet to enable users to check whether their account number sequence is
consistent with the appropriate trial balance before copying the trial balance data into this template.
In order to start using the template, you basically need to complete the following steps:
■ Change the default settings in the cells with yellow cell backgrounds on the Setup sheet.
■ If you do not want to use your own account structure and you would rather use our standard template setup, you only
need to include your cumulative monthly balances on the three trial balance sheets and leave the Key sheet as is. All the
reporting classes will automatically be linked to the appropriate account balances and populated on the income
statement, cash flow statement and balance sheet.
■ If you want to use your own account structure, replace our default data by copying the account numbers & descriptions
of all the accounts on your trial balance onto the Key sheet and then link each individual account to the appropriate
reporting class by copying or entering the class code into column C. Note that a full list of all the main classes that are
used on the income statement and balance sheet are included on the Groups sheet.
■ Then also copy the account numbers to the TBPY, TBCY and Budget sheets and copy the formulas in columns A and C
if you have more accounts than the default data in the template.
■ Copy all your prior financial year balances onto the TBPY sheet, copy all your current financial year balances onto the
TBCY sheet and all your budget balances for the next financial year onto the Budget sheet. All trial balance amounts
must be cumulative.
■ The income statement, cash flow statement and balance sheet are automatically calculated based on the amounts that
are included on the three trial balance sheets. Simply select the appropriate reporting period on the Setup sheet and all
calculations are updated automatically.
Note: These are only the main steps that need to be completed and we strongly recommend that you go through the
detailed instructions below in order to obtain a more through understanding of the template design.
Setup
The input cells with yellow cell backgrounds on the Setup sheet need to be completed to include your business name as
a heading on all the sheets and to specify the appropriate reporting periods for which the budget need to be compiled.
The cells with light blue cell backgrounds contain formulas which should not be replaced!
The appropriate year-end period needs to be selected in cell C6. The year-end month that is selected in this cell
determines which months are included in the year-to-date calculations and also determines which monthly periods are
included on the trial balance sheets & the monthly income statement on the ISMonth sheet.
The financial year for which the budget is compiled needs to be specified in cell C8. The budget year-end date that is
displayed in cell C10 is determined based on the year-end period that has been selected in cell C6 and the budget
reporting year that has been entered in cell C8.
The budget reporting period needs to be selected from the list box in cell C12. The months that are included in the list box
are determined by the year-end and budget year selections in cells C6 and C8. The budget reporting period that is
specified determines which monthly and year-to-date periods are included in the income statement, cash flow statement
and balance sheet reports. You can therefore change the period for which the budget is compiled by simply selecting a
new period from the list box in this cell.
The budget reporting period end date, current reporting period and the prior year reporting period which is displayed in
cells C14, C16 and C18 are determined based on the budget reporting period that is selected in cell C12. These cells
contain formulas which should not be replaced!
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Instructions
Note: A budget is usually compiled for the next financial year. The budget reporting period which needs to be specified
would therefore be the year after the current financial year. The current financial year will be the main comparative period On
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for which the budget reports are compiled and the year before the current financial year will be included as the prior year This
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sheet includes
includes detailed
detailed
on the budget reports. instructions
instructions on
on setting
setting up
up and
and using
using
this
this template.
template.
Note: Budgets are usually compiled before the end of the current financial year. The trial balance figures for the current
financial year usually need to be adjusted in order to reflect a 12 month period. These adjustments to the trial balance
need to be calculated independently. We highly recommend using our Trial Balance template in order to calculate the
cumulative trial balance amounts which are required in this template.
Note: If any of the user input cells on the Set-up sheet are not completed or if the data that is entered is invalid, the cell
background of the appropriate cell will be highlighted in red. A red cell background therefore indicates that you should
replace the data in the appropriate cell with valid input.
Example: If you change the reporting year in cell C8 and the budget reporting period which has been specified in cell C12
falls outside of the new financial year, the cell background of cell C12 will be highlighted in red in order to indicate that a
new budget reporting period needs to be selected. When you select a valid period from the list box, the red highlighting
will be removed automatically.
Default Reporting Classes
The default reporting classes on which the budget is based have been included on the Groups sheet. These are the
default income statement and balance sheet classes that need to be used in order to link the accounts on each of the
three trial balance sheets to the appropriate income statement or balance sheet item on the income statement and
balance sheet.
These links are however not established on the Groups sheet but on the Key sheet where all the accounts that form part
of the trial balances need to be included. The Groups sheet is therefore largely for information purposes although the
income statement and balance sheet line item descriptions are based on the reporting class descriptions that are entered
on the Groups sheet.
Note: Each line on the income statements (IS and ISMonth sheets) and balance sheet (BS sheet) contain a reporting
class in column A which makes it easy to identify the reporting class which is used to calculate the appropriate line. All the
account balances on each of the trial balances which have been linked to the appropriate reporting class will be included
in the balance calculation.
When users initially link each trial balance account to a reporting class on the Key sheet, users should therefore refer to
the Groups sheet in order to determine which reporting class code relates to which income statement or balance sheet
account group.
Linking Accounts to Reporting Classes
All the general ledger accounts that form part of the trial balance should be linked to a reporting class in order to facilitate
compiling automated income statement, cash flow statement and balance sheet reports. The budget that is compiled with
this template include actual results for the current financial period, budgeted results for the next financial period and a
comparison to prior year results which are all automatically calculated based on the account balances that are included
on the TBCY, Budget and TBPY sheets.
The accounts that are included on these three trial balance sheets therefore all need to be linked to the appropriate
reporting classes. It is however essentially the same accounts that need be included on all three sheets and instead of
requiring users to link accounts to reporting classes on all three sheets, we have set up a separate sheet for this purpose
and included a formula in column A on the three trial balance sheets in order to look up the appropriate reporting classes
from this sheet.
All the account numbers that are included in the trial balance as well as the appropriate account descriptions therefore
need to be entered or copied onto the Key sheet in columns A and B. Users then need to link each account to the
appropriate reporting class in column C (refer to the Groups sheet for the appropriate codes and descriptions that can be
used to link an account to an income statement or balance sheet line item).
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Instructions
Note: All the entries on the Key sheet must form part of a continuous cell range - you should not add any blank rows
between rows that contain data otherwise the formula in column D will not flag all the invalid reporting class codes that On
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are included in column C. This
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detailed
instructions
instructions on
on setting
setting up
up and
and using
using
this
this template.
template.
Note: We strongly recommend using the default reporting class structure that we have provided on the Groups sheet
because these codes have been included in column A on the income statement, cash flow statement and balance sheet
reports. If you use different codes and you include them incorrectly, the template calculations will not be accurate.
You can use any trial balance regardless of whether the account structure is consistent with our standard template or not.
Our default account numbers have been derived from the account structure that is used in our accounting templates but it
can be replaced with the appropriate account structure which is used in your own trial balance by simply replacing our
default data. Each account should then be linked to one of our default reporting classes which creates the consistency
that is required in order for the reports to be automatically compiled.
All the accounts that are included in the trial balance should be linked to a valid reporting class otherwise the template
calculations may not be accurate and the budget may therefore not balance. We have added a formula in column D on
the Key sheet which should be copied for all the new rows that are added to the Key sheet and will contain an error if an
incorrect reporting class has been linked to any of the accounts.
The formula in the Status column will display an error code if an account has been linked to an invalid reporting class.
Refer to the Error Codes section of these instructions for guidance on how to fix these errors. It is important that you fix
any errors that are displayed in this column because it probably means that the balances of the affected account will not
be updated to the income statement or balance sheet.
New Reporting Class Codes
If you want to add a new line to the income statement or balance sheet, we recommend that you explore changing one of
the default lines of an unused income statement or balance sheet item before considering adding a new reporting class. If
there is an unused item that you can change, it is simpler to do so than to add a new reporting class and therefore also
easier to do so. The unused line should however be similar to the line that you want to add otherwise you will need to add
a new reporting class instead.
When you change a similar item, you can use the same reporting class and only edit the description of the account group
if the reporting class is one of those listed on the Groups sheet. If the similar item's reporting class is not listed on the
Groups sheet, you can still use the same reporting class code and link this code to the appropriate account(s) on the Key
sheet but the line item description will then be based on the account description that is included for the first account that
is linked to the reporting class on the Key sheet.
If there are no similar items available, you will need to create a new reporting class code and use this code when adding
a line for the new item on the income statement or balance sheet. The easiest way of adding a new line is to insert a new
row at the appropriate location and to copy the formulas in all columns from one of the existing rows which is similar in
nature. You can then just replace the reporting class of the copied line (in column A) with your new reporting class.
The following rules apply to creating new reporting classes:

■ New reporting classes must be unique and we strongly recommend staying with our default reporting class code
convention (for example I-99G or B-99G). The "G" at the end is essential in order to prevent the reporting class codes
from clashing with account numbers. In the unlikely event that your account numbers contain a "G" at the end and consist
of the same account structure, replace the "G" with for example a "C"!
■ All new income statement codes should start with "I-" and all new balance sheet codes should start with "B-" followed
by a unique two-digit number for the account group which is followed by the "G".
■ If you want to display individual accounts instead of account groups, we recommend switching from the default 5
character reporting classes to a 7 character reporting class which includes an additional two digits before the "G". These
additional two digits can then be used to include line numbers and therefore provide for an additional 100 lines within
each reporting class (for example the default account group class of I-03G for operating expenses was changed to I-
0301G to I-0318G in order to provide for 19 additional individual accounts on the income statement).
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Instructions
■ If column D on the Key sheet contains an error code, it needs to be fixed immediately because it may lead to template On
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imbalances. Refer to the Error Codes section of these instructions for guidance on how to fix these and other errors. This
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sheet includes
includes detailed
detailed
instructions
instructions on
on setting
setting up
up and
and using
using
Note: After adding a new reporting class and linking it to an account on the Key sheet, you may see an error in the Status this
this template.
template.
column indicating that the reporting class cannot be found on the income statement or balance sheet. This is normal and
this error will automatically disappear as soon as you add the new reporting class to the appropriate location on the
income statement or balance sheet.
Note: If the reporting class is the same as the ones that are listed on the Groups sheet, the income statement or balance
sheet line item description will be picked up from the Groups sheet. If there is no match on the Groups sheet, the line item
description will be picked up from the account description on the Key sheet of the first line that matches the reporting
class code.
Prior Year Trial Balance
A complete trial balance for the prior financial period should be copied or entered onto the TBPY sheet. The account
balances that are included on this sheet are used to update the "Prior Year" columns on the income statement, cash flow
statement and balance sheet reports.
Note: All the accounts that are included in your trial balance should be entered in a continuous cell range on the TBPY
sheet - there should not be any blank rows between rows that contain data otherwise all the accounts may not be
included in the budget calculations and your balance sheet may therefore not balance!
The reporting class in column A and the account description in column C are automatically looked up based on the entries
on the Key sheet. The formulas which have been included in these columns therefore need to be copied for all the rows
on the TBPY sheet which contain account numbers in column B.
Note: If an account number is included in the trial balance but the account number has not been linked to a valid reporting
class on the Key sheet, the appropriate cell in column A will contain a "No key!" message and the column heading in
column A will be highlighted in red. If any of the three trial balance sheets contain accounts that are not linked to valid
reporting classes, your budget may not balance. If the "No key!" message is therefore encountered, you should add the
appropriate account number to the Key sheet and link the account number to a valid reporting class. Once this step has
been completed, the red highlighting in the column heading cell will be removed automatically.
The monthly periods that are included in the column heading row are automatically determined based on the financial
year-end and reporting year that are specified in cells C6 and C8 on the Setup sheet. All the appropriate account
balances for these monthly periods need to be entered or copied into the cells in the appropriate columns but you should
not edit any of the column heading cells! If you want to change the dates that are included in the column headings, you
should do so by changing the reporting period selections on the Setup sheet.
The budget can only be as accurate as the trial balance data that is included on the three trial balance sheets. If your trial
balance therefore does not balance, your budget will also not balance! You should therefore always ensure that all the
monthly totals that we have included above the column heading row equal nil - we have also added conditional formatting
to these cells which highlights all the monthly totals that are not equal to nil in red.
Note: You may notice that while you are adding accounts to the trial balance on this sheet (by inserting new rows in the
appropriate location based on the account number sequence), the totals are highlighted in red - this formatting simply
indicates that empty rows have been inserted and will automatically disappear when an account number is entered in
column B for all the blank rows.
Note: If you are setting up budget for a new business with no prior financial year, we recommend that you still add all the
trial balance accounts to the TBPY sheet but that you include nil values in all the monthly columns. This will ensure that
all the "Prior Year" columns in the budget reflect nil values.
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Instructions
You may notice that the TBPY sheet includes an additional column that has a column heading which has been formatted On
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with a dark blue cell background and contains the date of the year-end month which precedes the prior financial year. This
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This column is required in order to produce accurate cash flow statement calculations for the prior financial year. instructions
instructions on
on setting
setting up
up and
and using
using
this
this template.
template.
It is not necessary to include a full trial balance for this period in column D - you can only include the appropriate balance
sheet account balances as at the end of this period (income statement accounts can be omitted). The trial balance will
however only balance if the retained earnings balance as at the end of this period is included in the account which is
linked to the retained earnings reporting class.
Note: A trial balance usually only includes the retained earnings balance at the beginning of the appropriate financial
period because the profit or loss for the current financial period is in effect included in the individual income statement
account balances but because we are not including the income statement accounts in this column, the retained earnings
account balance needs to be adjusted in order to reflect the retained earnings balance at the end of the financial period.
This adjustment is therefore only required in this column - no adjustments are required for any of the other trial balances
which form part of this template.
Note: You can check the adjusted retained earnings balance by comparing it to the retained earnings account balance for
the subsequent months on the TBPY sheet - the retained earnings balance in column D should be the same as the
retained earnings account balances in columns E to P. This is because these columns include the retained earnings
balance at the beginning of the prior financial year which will be the same balance as at the end of the month in column
C.
Current Year Trial Balance
A complete trial balance for the current financial period should be copied or entered onto the TBCY sheet. The account
balances that are included on this sheet are used to update the "Current" columns on the income statement, cash flow
statement and balance sheet.
Note: All the accounts that are included in your trial balance should be entered in a continuous cell range on the TBCY
on the TBCY sheet which contain account numbers in column B.
year end and reporting year that are specified in cells C6 and C8 on the Setup sheet. All the appropriate account
balances for these monthly periods need to be entered or copied into the cells in the appropriate columns but you should
not edit any of the column heading cells! If you want to change the dates that are included in the column headings, you
should do so by changing the reporting period selections on the Setup sheet.
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Instructions
appropriate location based on the account number sequence), the totals are highlighted in red - this formatting simply On
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indicates that empty rows have been inserted and will automatically disappear when an account number is entered in This
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column B for all the blank rows. instructions
instructions on
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template.
Budget Trial Balance
A complete budgeted trial balance for the next financial year should be copied or entered onto the Budget sheet. The
account balances that are included on this sheet are used to update the "Budget" columns on the income statement, cash
flow statement and balance sheet.
Note: All the accounts that are included in your trial balance should be entered in a continuous cell range on the Budget
on the Budget sheet which contain account numbers in column B.
year-end and budget reporting year that are specified in cells C6 and C8 on the Setup sheet. All the account balances for
these monthly periods need to be entered or copied into the cells in the appropriate columns but you should not edit any
of the column heading cells! If you want to change the dates that are included in the column headings, you should do so
by changing the reporting period selections on the Setup sheet.
appropriate location based on the account number sequence), the totals are highlighted in red - this formatting simply
indicates that empty rows have been inserted and will automatically disappear when an account number is entered in
column B for all the blank rows.
Important: Trial balances are always compiled on a cumulative basis - this means that the monthly movement in account
balances are added together when calculating the appropriate month-end trial balance amounts. Budgets are however
usually not compiled on a cumulative balance basis which means that you may have to convert your budget balances to
cumulative balances before copying or entering the appropriate balances on the Budget sheet otherwise your budget may
not be accurate (this conversion is usually only necessary for income statement accounts because balance sheet account
balances are always cumulative).
Note: If you need to convert monthly income & expenditure budget amounts to a cumulative basis, we recommend using
our Trial Balance template which has been designed for this specific purpose.
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Instructions
Income Statement
On
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The income statement on the IS sheet is automatically compiled based on the trial balances that are included on the
instructions
instructions on
on setting
setting up
up and
and using
using
TBCY, TBPY and Budget sheets and the year-end & budget reporting periods that have been specified on the Setup
sheet. All the amounts in the Budget columns are calculated from the Budget sheet, all the amounts in the Current this
this template.
template.
columns are calculated from the TBCY sheet and all the amounts in the Prior Year columns are calculated from the TBPY
sheet.
The income statement is calculated automatically and no user input is required on this sheet. If you want to change the
period for which the month-to-date and year-to-date balances are calculated, you need to select a new budget reporting
period from the list box in cell C12 on the Setup sheet.
The month-to-date section is based on the appropriate month which has been selected and the year-to-date section is
based on all the months from the beginning of the financial year up to the selected period. Note that the financial year-
end month is also specified on the Setup sheet.
The calculated amounts for each individual line item on the income statement are based on the reporting classes that
have been entered in column A. All the accounts that have been linked to the appropriate reporting class (on the Key
sheet) will be included in the calculation of all the month-to-date and year-to-date amounts.
Note: If the reporting class is the same as the ones that are listed on the Groups sheet, the line item description will be
picked up from the Groups sheet. If there is no match on the Groups sheet, the line item description will be picked up
from the account description on the Key sheet of the first line that matches the reporting class code.
Cash Flow Statement
The cash flow statement on the CFS sheet has been designed on the same basis as the income statement on the IS
sheet. The cash flow statement is automatically compiled based on the balances on the income statement and balance
sheet. No user input is required on this sheet and the reporting period is based on the budget reporting period selection in
cell C12 on the Setup sheet.
If you want to remove a line from the cash flow statement, we strongly recommend that you hide the appropriate line
instead of deleting it. If you delete cells which are used in some of the other cash flow statement calculations, you may
encounter a calculation error in some of the other rows on the report.
If you have created new reporting class codes for balance sheet items and you need to add a cash flow statement
calculation for these new balance sheet items, we recommend inserting a new row in a suitable location, copying one of
the existing lines for a similar balance sheet item and changing the reporting class code in column A of the copied line
item to the new reporting class.
You also then need to review the formulas in the month-to-date and year-to-date "Current", "Budget" and "Prior Year"
columns to ensure that the part of the formula which refers to the BS sheet includes the row number of the new balance
sheet item. The part of the formula that we are referring to should look something like this: BS!D14.
Note: If the reporting class is the same as the ones that are listed on the Groups sheet, the line item description will be
picked up from the Groups sheet. If there is no match on the Groups sheet, the line item description will be picked up
from the account description on the Key sheet of the first line that matches the reporting class code.
Balance Sheet
The balance sheet on the BS sheet has been designed on the same basis as the income statement on the IS sheet. The
balance sheet is automatically compiled based on the account balances that are entered on the TBPY, TBCY and Budget
sheets. No user input is required on this sheet and the reporting period is based on the budget reporting period selection
in cell C12 on the Setup sheet.
If you want to remove a line from the balance sheet, we strongly recommend that you hide the appropriate line instead of
deleting it. If you delete cells which are used in some of the other balance sheet calculations, you may encounter a
calculation error in some of the other rows or on the cash flow statement.
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Instructions
You can also add additional lines to the balance sheet by simply inserting a new row, entering the appropriate reporting
code on which the calculation should be based in column A and copying the formulas from one of the other similar lines On
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on the balance sheet. This
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We have added two control totals and their amounts to the four rows immediately below the balance sheet. The first this
this template.
template.
control total (and its amount above it) reflects an "ok" status if the appropriate balance sheet balances. If not, the amount
of the imbalance and an error status are displayed. The error and amount will be removed automatically when corrections
have been made and the balance sheet balances.
The second control total (and its amount below it) reflects an "ok" status if the appropriate bank balance on the balance
sheet agrees to the closing balance of the cash flow statement (CFS sheet) . If not, the amount of the imbalance and an
error status are displayed. The error and amount will be removed automatically when corrections have been made and
the two amounts are equal.
We have also included an Error Code line below these control totals which is displayed if there are any errors in the
template whether the above control totals balance or not. This line has been included to assist users in finding the cause
of errors especially if there are imbalances in the template. Refer to the Error Codes section for guidance on how to
resolve these errors.
Monthly Income Statement
The monthly income statement on the ISMonth sheet is automatically compiled based on the account balances that are
added to the Budget sheet. No user input is required on this sheet and the reporting period is based on the budget
reporting period selection in cell C12 on the Setup sheet.
The calculated amounts for each individual line item on the monthly income statement are based on the reporting classes
that have been entered in column A and linked to trial balance accounts on the Key sheet.
Trial Balance Check
If you use a trail balance export file in order to compile budget, the trial balance export file will have to be amended so
that the account numbers are in the exact same order as the accounts on the appropriate trial balance sheet before you
will be able to copy the account balances onto the appropriate sheet. This is a necessity in order to ensure that the
correct account balances are included next to the correct account numbers.
New accounts may also have been added during the current financial period which may not be included in the previous
trial balance on the TBCY sheet. These accounts therefore need to be identified and inserted in the correct row position
before the account balances can be copied. This could be quite a time consuming exercise and we have therefore added
the TBCheck sheet to assist users in simplifying this exercise.
Note: All the accounts that are included on the TBCheck sheet should form part of a continuous cell range - there should
not be any blank rows between rows that contain data otherwise all the account balances may not be included in the total
calculation above the column heading row.
The following steps need to be completed in order to ensure that the relevant trial balance is correctly included on the
appropriate trial balance sheet:
■ Select the trial balance that you need to amend from the list box in cell E3. You can select the Current option in order to
check the account sequence on the TBCY sheet, the Prior option to check the account number sequence on the TBPY
sheet or the Budget option to check the account number sequence on the Budget sheet.
■ Sort the data on the appropriate trial balance sheet (TBCY, TBPY or Budget sheet) in an ascending order based on the
account numbers in column B.
■ Sort the data in the trial balance export file in an ascending order based on the account number column.
■ Copy the account number and account balance from the export file and paste the data into column A and B on the
TBCheck sheet (replace the existing data on this sheet).
■ Copy the formula in cell C6 and paste it into all the rows that contain an account number in column A. Note that all the
cells in column C will now contain formulas and formatting which will assist you in identifying the changes that need to be
made to the existing account structure on the TBCheck sheet before the account balances can be copied onto the
appropriate trial balance sheet.
Page 10 of 32
Instructions
■ Review the contents in column C - a row that contains a green "ok" cell is in the correct sequence but if an "error!" is
displayed in orange, it means that the sequence of accounts on the TBCheck sheet is not the same as the sequence of On
Onthis
thissheet:
sheet:
accounts on the appropriate trial balance sheet. This
This sheet
sheet includes
includes detailed
detailed
■ Check the contents of all the rows that contain errors by comparing the account sequence on the TBCheck sheet to the instructions
instructions on
on setting
setting up
up and
and using
using
account sequence on the appropriate trial balance sheet (TBCY, TBPY or Budget). this
this template.
template.
■ Where an account number is included on the TBCheck sheet but not on the trial balance sheet, determine whether the
account number has been included on the Key sheet. If the account number cannot be found on the Key sheet, insert a
new row in the appropriate location on the Key sheet, add the account number and account description to the Key sheet
and link the account to a valid reporting class code.
■ Then also insert a new row on the appropriate trial balance sheet (TBCY, TBPY or Budget), copy the account number
into column B and enter a nil value into all the columns on the trial balance sheet. After completing these steps, the error
in the particular row will automatically be removed from the TBCheck sheet.
■ Where an account is included on the appropriate trial balance sheet but not on the TBCheck sheet, insert a new row on
the TBCheck sheet, copy the account number from the appropriate TB sheet and paste it into column A, enter a nil value
in column B and copy the formula in column C from one of the existing cells in column C. Column C should now contain a
green "ok" message.
■ Repeat the previous three steps until the TBCheck sheet contains no errors.
■ Ensure that the total of the amounts in column B on the TBCheck sheet is nil - the total calculation is included in the row
above the column headings. If the total of all the account balances on the TBCheck sheet is not nil, the difference will be
reflected in red in the cell above the column headings with an "error!" message next to it (note that blank rows may cause
an inaccurate total calculation).
■ If the total row contains a nil value, the amounts in column B can be copied and pasted as values into the appropriate
column on the relevant trial balance sheet (TBCY, TBPY or Budget). After completing this step, the appropriate trial
balance has successfully been included in the template.
Roll Forward
The following steps need to be completed in order to roll the budget forward for the next financial year:
■ Save the workbook under a new file name in order to create an exact copy of the template which can be used for the
next financial period (use the File Save As feature).
■ Open the Set-up sheet and change the reporting year in cell C8 to the next financial year (which is the financial year for
which the budget reports need to be prepared). Select a new budget reporting period in cell C12.
■ Open the TBPY sheet and copy the balance sheet account balances (accounts that start with a "B-") in column P into
column C. This step effectively transfers the prior financial period account balances into the period which precedes the
prior financial period. Adjust your retained earnings so that the total of the column values which is reflected above the
column heading is nil.
■ Compare the account number sequence on the TBPY and TBCY sheets and ensure that all the accounts that are
included on the TBCY sheet have also been added to the TBPY sheet. The account number sequence on both of these
sheets should be exactly the same.
■ Open the TBCY sheet and copy all the account balances in columns D to O into columns E to P on the TBPY sheet (but
do not copy the column heading row!). This effectively transfers the current financial period account balances into the
prior year financial period.
■ Open the TBCY sheet and copy the monthly trial balances for the current financial year onto this sheet.
■ Note: A budget is usually compiled during the current financial period which means that you may have to include
forecasted amounts for the remaining periods in the current financial year. This should be done independently from this
template. We highly recommend using our Trial Balance template for this purpose.
■ Open the Budget sheet and replace the previous budget balances with the budget balances for the next financial year
(you may have to use the TBCheck sheet for this purpose).
■ The template has now been rolled forward for the next financial period.
Error Codes
The following error codes have been used to identify errors in setting up the template for your business. If you notice any
of these error codes, you can complete the below steps in order to resolve the appropriate error(s):
Page 11 of 32
Instructions
■ E1 - trial balance does not balance. If you see this error in any of the columns in the section below the balance sheet, it On
Onthis
thissheet:
sheet:
means that there is an imbalance in one or more of the months on the appropriate trial balance. Budget column refers to
This
This sheet
sheet includes
includes detailed
detailed
trial balance on Budget sheet, Current column refers to trial balance on TBCY sheet and Prior Year column refers to trial
balance on the TBPY sheet. The Current columns may also contain errors if the last month on the TBPY sheet contains instructions
instructions on
on setting
setting up
up and
and using
using
an imbalance and the Budget columns may also contain errors if the last column on the TBCY sheet contains an this
this template.
template.
imbalance. If you see this error, you need to fix the appropriate trial balance amounts so that the totals above the column
headings on the appropriate sheet are nil.
■ E2 - this error code refers to a missing key. This means that a reporting class which has been linked to one or more
accounts on the Key sheet is not included on the income statement or balance sheet. If a reporting class is not included
on these sheets, the balances that are linked to the appropriate class will not be updated on the financial reports. You
therefore need to include the appropriate reporting class on either the income statement or balance sheet depending on
the nature of the accounts that are linked to the reporting class.
■ E3 - this error code indicates that there are one or more accounts which have not been linked to a reporting class.
Refer to the appropriate trial balance sheet and find the accounts that have a "No key!" message in column A. These
accounts need to be added to the Key sheet and linked to a valid reporting class.
■ E4 - this error code indicates that there is a blank key. Refer to the Key sheet and look for the error code in the Status
column. The error code means that no reporting class has been assigned to the affected accounts and you therefore just
need to assign a valid reporting class in order to fix the error.
■ E5 - this error code indicates that there is a duplicate key. All reporting classes must be unique and therefore only
included once on either the income statement or balance sheet. If a reporting class is included twice, it will lead to some
of the trial balance amounts being duplicated on the appropriate financial report which will probably cause a balance
sheet imbalance. Find the error code in column D on the Key sheet, identify the reporting class and remove the
duplicated reporting class from either the income statement or balance sheet.
Note: The above errors need to be fixed as soon as they are discovered (in the Status column on the Key sheet or in the
section below the balance sheet) because in most instances, these errors will result in template inaccuracies and/or
cause balance sheet imbalances.
Help & Customization
If you experience any difficulty while using this template and you are not able to find the appropriate guidance in these
instructions, please e-mail us at support@excel-skills.com for assistance. This template has been designed with flexibility
in mind to ensure that it can be used in most business environments. If however you need an Excel based template that
is customized specifically for your business requirements, please e-mail our Support function and provide a brief
explanation of your requirements.
© Copyright
This template remains the intellectual property of www.excel-skills.com and is protected by international copyright laws.
Any publication or distribution of this template outside the scope of the permitted use of the template is expressly
prohibited. In terms of the permitted use of this template, only the distribution of the template to persons within the same
organisation as the registered user or persons outside the organisation who can reasonably be expected to require
access to the template as a direct result of the use of the template by the registered user is allowed. Subsequent
distribution of the template by parties outside of the organisation is however expressly prohibited and represents an
infringement of international copyright laws.
Page 12 of 32
Example (Pty) Limited
Set-up
© www.excel-skills.com
Business Name Example (Pty) Limited
Year End Period February

On
On this
this sheet:
sheet:
Reporting Year 2020 2020
Enter
Enter your
your business
business name
name and
and select
select the
the appropriate
appropriate year
year end
end period,
period, reporting
reporting
year
year and
and budget
budget reporting
reporting period.
period. The
The periods
periods that
that are
are selected
selected onon this
this sheet
sheet
Budget Year End Date 29 February 2020
determine
determine which
which monthly
monthly periods
periods are
are included
included on
on the
the trial
trial balances
balances and
and budget
budget
and
and also
also determine
determine the
the month-to-date
month-to-date and
and year-to-date
year-to-date periods
periods that
that are
are included
included
Budget Reporting Period Feb-2020
on
on the
the income
income statement,
statement, cash
cash flow
flow statement
statement and
and balance
balance sheet
sheet reports.
reports.
Budget Reporting Period End Date 29 February 2020
Current Year Reporting Period Feb-2019
Prior Year Reporting Period Feb-2018
Error Codes
Code Reason
E1 Trial balance does not balance
E2 Missing key
E3 Account with no key
E4 Blank key
E5 Duplicate key
January
February
March
April
May
June
July
August
September
October
November
December
Page 13 of 32
Default Reporting Classes
Class Description
Income Statement
I-01G Turnover
I-02G Cost of Sales
On
On this
this sheet:
sheet:
I-03G Operating Expenses
This
This sheet
sheet contains
contains all
all the
the default
default financial
financial statement
statement reporting
reporting classes
classes that
that should
should bebe used
used inin order
order
I-04G Staff Costs
to
to link
link the
the accounts
accounts on on the
the Key
Key sheet
sheet to
to the
the calculations
calculations on on the
the income
income statement,
statement, cash
cash flow
flow
I-05G Depreciation & Amortization
statement
statement andand balance
balance sheet.
sheet. You
You therefore
therefore need
need to
to use
use these
these classes
classes toto link
link the
the accounts
accounts onon the
the Key
Key
I-06G Interest Paid
sheet
sheet toto the
the trial
trial balances
balances andand financial
financial reports.
reports. The
The reporting
reporting class
class that
that isis included
included next
next to
to an
an
I-07G Taxation Paid
account
account on on the
the Key
Key sheet
sheet determines
determines in in which
which line
line the
the account
account balance
balance is is included
included onon the
the income
income
I-08G Other Expenses
statement
statement or or balance
balance sheet.
sheet.
I-09G Other Income
I-10G Dividends Paid
Balance Sheet - Assets
B-00G Property, Plant & Equipment - Cost
B-01G Property, Plant & Equipment - Accum Dep
B-02G Intangible Assets - Cost
B-03G Intangible Assets - Amortization
B-04G Investments
B-05G Loans & Advances
B-06G Bank Accounts
B-07G Cash On Hand
B-08G Trade Debtors
B-09G Other Debtors
B-10G Inventory
Balance Sheet - Liabilities
B-11G Bank Overdraft
B-12G Trade Creditors
B-13G Accruals
B-14G Dividends Payable
B-15G Provision for Taxation
B-16G Other Provisions
B-17G Sales Tax
B-18G Long Term Liabilities
Balance Sheet - Equity
B-19G Reserves
B-20G Shareholders' Contributions
B-21G Retained Earnings
End of list
Page 14 of 32
Report Keys
Acc No Account Description Class Status
BS-0005 Land & Buildings - Cost B-00G -
BS-0010 Plant & Equipment - Cost B-00G -
BS-0015 Furniture & Fittings - Cost B-00G -
On
On this
this sheet:
sheet:
BS-0020 Office Equipment - Cost B-00G -
This
This sheet
sheet enables
enables users
users to to link
link each
each account
account inin their
their trial
trial balance
balance to
to aa default
default reporting
reporting class.
class.
BS-0025 Computer Equipment - Cost B-00G -
All
All account balances
account balances are are automatically
automatically included
included onon the
the income
income statement,
statement, cash cash flow
flow statement
statement
BS-0030 Other Assets - Cost B-00G -
and
and balance
balance sheet
sheet based
based on on the
the reporting
reporting class
class that
that is
is specified
specified for
for the
the appropriate
appropriate account
account on on
BS-0105 Land & Buildings - Accum Depreciation B-01G -
this
this sheet.
sheet. Note
Note thatthat the
the template
template accommodates
accommodates account
account numbers
numbers that that are
are in
in any
any format
format
BS-0110 Plant & Equipment - Accum Depreciation B-01G -
because
because itit is
is the
the link
link to
to the
the reporting
reporting class
class which
which determines
determines where
where in in the
the financial
financial reports
reports the
the
BS-0115 Furniture & Fittings - Accum Depreciation B-01G -
balance
balance will
will bebe included.
included.
BS-0120 Office Equipment - Accum Depreciation B-01G -
BS-0125 Computer Equipment - Accum Depreciation B-01G -
BS-0130 Other Assets - Accum Depreciation B-01G -
BS-0205 Goodwill - Cost B-02G -
BS-0210 Trademarks - Cost B-02G -
BS-0215 Software - Cost B-02G -
BS-0305 Goodwill - Accum Amortization B-03G -
BS-0310 Trademarks - Accum Amortization B-03G -
BS-0315 Software - Accum Amortization B-03G -
BS-0400 Investments B-04G -
BS-0500 Loans & Advances B-05G -
BS-0700 Cash On Hand B-07G -
BS-0799 Cash Transfer Control B-07G -
BS-0900 Other Debtors B-09G -
BS-0905 Prepayments B-09G -
BS-1300 Accruals B-13G -
BS-1305 Payroll Accruals B-13G -
BS-1310 Interest Payable B-13G -
BS-1405 Dividends Payable B-14G -
BS-1505 Provision For Taxation B-15G -
BS-1610 Provision For Bonuses B-16G -
BS-1700 Sales Tax Control B-17G -
BS-1805 Long Term Loans B-18G -
BS-1900 Reserves B-19G -
BS-2000 Shareholders' Contributions B-20G -
IS-0105 Sales - Fruit Juice I-01G -
IS-0110 Sales - Vegetable Juice I-01G -
IS-0205 Cost of Sales - Fruit Juice I-02G -
IS-0210 Cost of Sales - Vegetable Juice I-02G -
IS-0299 Cost of Sales - Direct Costs I-02G -
IS-0305 Accounting Fees I-0301G -
IS-0310 Advertising & Marketing I-0302G -
IS-0315 Bank Charges I-0303G -
IS-0320 Commission I-0304G -
IS-0325 Computer Expenses I-0305G -
IS-0330 Consumables & Cleaning I-0306G -
IS-0335 Entertainment I-0307G -
IS-0340 Insurance I-0308G -
IS-0345 Office Expenses I-0309G -
IS-0350 Office Rent I-0310G -
IS-0355 Postage I-0311G -
IS-0360 Professional & Legal Fees I-0312G -
IS-0365 Stationery I-0313G -
IS-0370 Subscriptions & Memberships I-0314G -
IS-0375 Telephone & Internet I-0315G -
IS-0380 Training I-0316G -
IS-0385 Travelling & Accommodation I-0317G -
IS-0390 Utilities I-0318G -
IS-0405 Salaries & Wages - Staff I-0401G -
IS-0410 Salaries & Wages - Management I-0402G -
IS-0505 Depreciation I-0501G -
IS-0510 Amortization I-0502G -
IS-0600 Interest Paid I-06G -
IS-0700 Taxation I-07G -
IS-0800 Other Expenses I-08G -
IS-0805 Foreign Exchange Loss I-08G -
IS-0810 Loss on Disposal of Assets I-08G -
IS-0900 Other Income I-09G -
IS-1000 Dividends I-10G -
BS-BB1 B1 Bank Account B-06G -
BS-BPC PC Petty Cash B-06G -
BS-BJC GL Journal Control B-06G -
BS-STG Inventory B-10G -
BS-RCG Trade Debtors B-08G -
BS-PAG Trade Creditors B-12G -
BS-RTG Retained Earnings B-21G -
End of list
Page 15 of 32
Monthly Trial Balance - Prior Year
© www.excel-skills.com - - - - - - - - - - - - -
Class Acc No Account Description Feb-2017 Mar-2017 Apr-2017 May-2017 Jun-2017 Jul-2017 Aug-2017 Sep-2017 Oct-2017 Nov-2017 Dec-2017 Jan-2018 Feb-2018
B-00G BS-0005 Land & Buildings - Cost - - - - - - - - - - - - -
B-00G BS-0010 Plant & Equipment - Cost - - - - - - - - - - - - -
B-00G BS-0015 Furniture & Fittings - Cost 50,000.00 60,000.00 60,000.00 60,000.00 60,000.00 60,000.00 60,000.00 60,000.00 60,000.00 60,000.00 120,500.00 120,500.00 120,500.00
B-00G BS-0020 Office Equipment - Cost 54,000.00 54,000.00 54,000.00 54,000.00 54,000.00 54,000.00 54,000.00 54,000.00 54,000.00 54,000.00 63,250.00 63,250.00 63,250.00
B-00G BS-0025 Computer Equipment - Cost - - - - - - - - - - - - -
B-00G BS-0030 Other Assets - Cost - - - - - - - - - - - - -
B-01G BS-0105 Land & Buildings - Accum Depreciation - - On -
Onthis sheet:-
this sheet: - - - - - - - - -
B-01G BS-0110 Plant & Equipment - Accum Depreciation A - trial
A complete
complete balance -for
trial balance for the
the prior -
prior financial
financial year -
year should
should be - on
be included
included on this - The
this sheet.
sheet. balance -
The balance - - - - - -
B-01G BS-0115 Furniture & Fittings - Accum Depreciation sheet-12,000.00
sheet balances
balances at -12,000.00
at the
the end
end of of the -12,000.00
the year
year before the-12,000.00
before the prior financial -12,000.00
prior financial year
year also need-12,000.00
also need to
to be included-12,000.00
be included in
in the
the -12,000.00 -12,000.00 -12,000.00 -12,000.00 -12,000.00 -22,000.00
B-01G BS-0120 Office Equipment - Accum Depreciation first-2,500.00
first column
column (for (for cash-2,500.00
cash flow
flow statement
statement-2,500.00
calculation-2,500.00
calculation purposes).
purposes). TheThe-2,500.00
formulas
formulas in -2,500.00A
in column
column A need
need to-2,500.00
to be
be -2,500.00 -2,500.00 -2,500.00 -2,500.00 -2,500.00 -12,500.00
B-01G BS-0125 Computer Equipment - Accum Depreciation copied
copied for -
for all
all the
the new
new accounts -
accounts thatthat are -
are added
added toto this -
this sheet
sheet and
and contain -
contain the the reporting -
reporting class
class which
which hashas - - - - - - -
B-01G BS-0130 Other Assets - Accum Depreciation been
been linked -
linked to to each
each account -
account on on the -
the KeyKey sheet.
sheet. All -
All the
the account -
account balances
balances on -
on this
this sheet
sheet are are - - - - - - -
B-02G BS-0205 Goodwill - Cost automatically
100,000.00 updated
automatically to
to the
100,000.00
updated the income statement,
statement, cash
100,000.00
income flow
flow statement
100,000.00
cash and
and balance
100,000.00
statement balance sheet
sheet reports
100,000.00 in
in the
reports100,000.00
the 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00
B-02G BS-0210 Trademarks - Cost "Prior
"Prior Year"
Year"- columns.
columns. - - - - - - - - - - - -
B-02G BS-0215 Software - Cost - - - - - - - - - - - - -
B-03G BS-0305 Goodwill - Accum Amortization -10,000.00 -10,000.00 -10,000.00 -10,000.00 -10,000.00 -10,000.00 -10,000.00 -10,000.00 -10,000.00 -10,000.00 -10,000.00 -10,000.00 -20,000.00
B-03G BS-0310 Trademarks - Accum Amortization - - - - - - - - - - - - -
B-03G BS-0315 Software - Accum Amortization - - - - - - - - - - - - -
B-04G BS-0400 Investments 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 150,000.00
B-05G BS-0500 Loans & Advances - - - - - - - - - - 15,700.00 - 10,000.00
B-07G BS-0700 Cash On Hand 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00
B-07G BS-0799 Cash Transfer Control - - - - - - - - - - - - -
B-09G BS-0900 Other Debtors - - - - - - - - - - - - -
B-09G BS-0905 Prepayments - - - - - - - 75,000.00 75,000.00 75,000.00 75,000.00 - 15,000.00
B-13G BS-1300 Accruals -68,000.00 -48,000.00 -48,000.00 -48,000.00 -48,000.00 -48,000.00 -48,000.00 -48,000.00 -48,000.00 -48,000.00 -61,700.00 -61,700.00 -61,700.00
B-13G BS-1305 Payroll Accruals -15,000.00 -15,000.00 -15,000.00 -15,000.00 -15,000.00 -15,000.00 -15,000.00 -15,000.00 -15,000.00 -15,000.00 -28,000.00 -15,000.00 -15,000.00
B-13G BS-1310 Interest Payable - - - - - - - - - - - - -
B-14G BS-1405 Dividends Payable - - - - - - - - - - - - -50,000.00
B-15G BS-1505 Provision For Taxation - - - - - - - - - - - - -
B-16G BS-1610 Provision For Bonuses - - - - - - - - - - - - -
B-17G BS-1700 Sales Tax Control -22,542.00 -44,216.38 -17,253.37 -37,773.12 -19,516.69 -40,460.38 -22,921.45 -41,055.01 -23,121.63 -31,092.34 -13,864.85 -32,000.34 -19,622.77
B-18G BS-1805 Long Term Loans - - - - - - - - - - - -200,000.00 -200,000.00
B-19G BS-1900 Reserves - - - - - - - - - - - - -
B-20G BS-2000 Shareholders' Contributions -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00
I-01G IS-0105 Sales - Fruit Juice - -153,216.00 -302,940.00 -439,497.90 -612,368.40 -759,192.70 -924,159.35 -1,160,288.55 -1,308,040.65 -1,445,938.20 -1,714,300.20 -1,760,425.20 -2,014,708.25
I-01G IS-0110 Sales - Vegetable Juice - -99,288.00 -202,130.00 -289,818.00 -403,284.00 -501,693.50 -608,680.50 -771,363.00 -876,203.10 -968,032.80 -1,151,922.55 -1,144,066.05 -1,310,170.88
I-02G IS-0205 Cost of Sales - Fruit Juice - 72,185.72 142,607.39 205,923.78 286,818.41 356,589.11 432,000.68 542,776.36 610,519.80 678,409.40 805,616.56 830,828.61 1,005,771.53
I-02G IS-0210 Cost of Sales - Vegetable Juice - 45,763.20 93,178.40 133,522.55 186,248.71 232,164.04 280,877.92 355,440.40 400,931.88 441,647.67 524,913.86 521,602.61 637,755.26
I-02G IS-0299 Cost of Sales - Direct Costs - - - - - - - - - - - - -
I-0301G IS-0305 Accounting Fees - 1,500.00 3,000.00 4,500.00 6,000.00 7,500.00 9,000.00 10,500.00 12,000.00 13,500.00 15,000.00 16,500.00 18,000.00
I-0302G IS-0310 Advertising & Marketing - 10,000.00 20,000.00 30,000.00 40,000.00 50,000.00 60,000.00 70,000.00 80,000.00 140,000.00 150,000.00 160,000.00 170,000.00
I-0303G IS-0315 Bank Charges - 78.00 156.00 234.00 312.00 390.00 468.00 546.00 624.00 702.00 780.00 858.00 936.00
I-0304G IS-0320 Commission - - - - - - - - - - - - -
I-0305G IS-0325 Computer Expenses - - - - - - - - 7,210.00 7,210.00 7,210.00 7,210.00 7,210.00
I-0306G IS-0330 Consumables & Cleaning - - - - - - - - - - - - -
I-0307G IS-0335 Entertainment - - - - - - - - - - - - -
I-0308G IS-0340 Insurance - 285.00 570.00 855.00 1,140.00 1,425.00 1,710.00 1,995.00 2,280.00 2,565.00 2,850.00 3,135.00 3,420.00
I-0309G IS-0345 Office Expenses - 55.00 110.00 165.00 220.00 275.00 330.00 385.00 440.00 495.00 550.00 605.00 660.00
I-0310G IS-0350 Office Rent - 10,000.00 20,000.00 30,000.00 40,000.00 50,000.00 60,000.00 70,000.00 80,000.00 90,000.00 100,000.00 110,000.00 120,000.00
I-0311G IS-0355 Postage - - - - - - 325.00 325.00 325.00 325.00 452.00 452.00 452.00
I-0312G IS-0360 Professional & Legal Fees - - - - - - - - 36,250.00 36,250.00 36,250.00 36,250.00 36,250.00
I-0313G IS-0365 Stationery - 352.50 352.50 352.50 724.23 724.23 724.23 724.23 724.23 1,256.55 1,256.55 1,256.55 1,256.55
I-0314G IS-0370 Subscriptions & Memberships - - - - - 4,800.00 4,800.00 4,800.00 4,800.00 4,800.00 4,800.00 4,800.00 4,800.00
I-0315G IS-0375 Telephone & Internet - 625.35 1,250.70 1,876.05 2,501.40 3,126.75 3,752.10 4,377.45 5,002.80 5,628.15 6,253.50 6,878.85 7,504.20
I-0316G IS-0380 Training - - - - - - 1,520.75 1,520.75 1,520.75 1,520.75 1,520.75 1,520.75 1,520.75
I-0317G IS-0385 Travelling & Accommodation - - - - 2,102.22 2,102.22 2,102.22 2,102.22 2,102.22 2,102.22 2,102.22 4,589.34 4,589.34
I-0318G IS-0390 Utilities - - - - - - - - - - - - -
I-0401G IS-0405 Salaries & Wages - Staff - 33,500.00 67,000.00 100,500.00 134,000.00 167,500.00 201,000.00 234,500.00 268,000.00 301,500.00 368,500.00 402,000.00 435,500.00
Page 16 of 32
Monthly Trial Balance - Prior Year
© www.excel-skills.com - - - - - - - - - - - - -
Class Acc No Account Description Feb-2017 Mar-2017 Apr-2017 May-2017 Jun-2017 Jul-2017 Aug-2017 Sep-2017 Oct-2017 Nov-2017 Dec-2017 Jan-2018 Feb-2018
I-0402G IS-0410 Salaries & Wages - Management - 36,220.00 72,440.00 108,660.00 144,880.00 181,100.00 217,320.00 253,540.00 289,760.00 325,980.00 362,200.00 398,420.00 434,640.00
I-0501G IS-0505 Depreciation - - - - - - - - - - - - 20,000.00
I-0502G IS-0510 Amortization - - - - - - - - - - - - 10,000.00
I-06G IS-0600 Interest Paid - - - - - - - - - - - 1,897.00 3,785.00
I-07G IS-0700 Taxation - - - - - - 74,454.00 74,454.00 74,454.00 74,454.00 74,454.00 74,454.00 137,604.00
I-08G IS-0800 Other Expenses - - - - - - - - - - - - -
I-08G IS-0805 Foreign Exchange Loss - - - - - - - - - - - - -
I-08G IS-0810 Loss on Disposal of Assets - - - - - - - - - - - - -
I-09G IS-0900 Other Income - -1,500.00 -3,000.00 -4,500.00 -6,000.00 -7,500.00 -9,000.00 -10,500.00 -12,000.00 -13,500.00 -15,000.00 -16,500.00 -18,000.00
I-10G IS-1000 Dividends - - - - - - - - - - - - 50,000.00
B-06G BS-BB1 B1 Bank Account 115,250.75 91,031.37 141,522.42 175,351.49 225,179.08 283,408.75 140,904.64 246,919.09 234,418.77 254,986.03 242,219.00 396,884.29 214,236.58
B-06G BS-BB2 B2 Bank Account - - - - - - - - - - - - -
B-06G BS-BB3 B3 Bank Account - - - - - - - - - - - - -
B-06G BS-BPC PC Petty Cash 900.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00
B-06G BS-BJC GL Journal Control - - - - - - - - - - - - -
B-10G BS-STG Inventory 89,626.84 156,168.82 135,367.09 148,666.54 136,672.13 134,214.00 131,105.99 107,751.56 99,373.23 158,764.37 190,913.32 203,664.54 210,414.01
B-08G BS-RCG Trade Debtors 99,582.41 88,013.47 82,284.43 84,913.06 88,350.91 90,886.80 100,101.61 92,177.10 100,686.46 109,146.96 96,306.75 107,836.65 166,882.35
B-12G BS-PAG Trade Creditors -82,654.00 -78,394.05 -85,351.56 -84,766.95 -84,816.00 -88,195.32 -73,571.84 -82,463.60 -82,893.76 -183,515.76 -148,646.91 -110,537.60 -107,571.67
B-21G BS-RTG Retained Earnings -312,564.00 -312,564.00 -312,564.00 -312,564.00 -312,564.00 -312,564.00 -312,564.00 -312,564.00 -312,564.00 -312,564.00 -312,564.00 -312,564.00 -312,564.00
Page 17 of 32
Monthly Trial Balance - Current Year
© www.excel-skills.com - - - - - - - - - - - -
Class Acc No Account Description Mar-2018 Apr-2018 May-2018 Jun-2018 Jul-2018 Aug-2018 Sep-2018 Oct-2018 Nov-2018 Dec-2018 Jan-2019 Feb-2019
B-00G BS-0005 Land & Buildings - Cost - - - - - - - - - - - -
B-00G BS-0010 Plant & Equipment - Cost - - - - - - - - - - - -
B-00G BS-0015 Furniture & Fittings - Cost 120,500.00 135,950.00 135,950.00 135,950.00 135,950.00 135,950.00 135,950.00 135,950.00 135,950.00 135,950.00 135,950.00 135,950.00
B-00G BS-0020 Office Equipment - Cost 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 63,250.00 73,450.00
B-00G BS-0025 Computer Equipment - Cost - - - - - - - - - - - -
B-00G BS-0030 Other Assets - Cost - - - - - - - - - - - -
B-01G BS-0105 Land & Buildings - Accum Depreciation - - - - - - - - - - - -
B-01G BS-0110 Plant & Equipment - Accum Depreciation - - On
On this
- sheet:
this sheet: - - - - - - - - -
B-01G BS-0115 Furniture & Fittings - Accum Depreciation AA complete
-22,000.00 trial
complete trial balance
balance
-22,000.00 for
for the current
current financial
the -22,000.00 financial year
year should
-22,000.00 be
be included
should-22,000.00 included on on this
this
-22,000.00 -22,000.00 -22,000.00 -22,000.00 -22,000.00 -22,000.00 -40,232.00
B-01G BS-0120 Office Equipment - Accum Depreciation sheet.
sheet. The
The formulas
-12,500.00 formulas in
in column
column A
-12,500.00 A need
need to
to be
-12,500.00be copied
copied for
for all
all the
-12,500.00 the new
new accounts
accounts that
-12,500.00 that are
are
-12,500.00 -12,500.00 -12,500.00 -12,500.00 -12,500.00 -12,500.00 -24,690.00
B-01G BS-0125 Computer Equipment - Accum Depreciation added
added toto this
this
- sheet
sheet and
and contain
contain
- the
the reporting
reporting
- class
class which
which
- is
is linked
linked to to-each
each account
account - - - - - - -
B-01G BS-0130 Other Assets - Accum Depreciation on
on the
the Key
Key- sheet.
sheet. All
All the
the account
account
- balances- on
balances on this
this sheet
sheet- are
are automatically
automatically - updated
updated to to - - - - - - -
B-02G BS-0205 Goodwill - Cost the income
income statement,
the100,000.00 statement, cash
100,000.00cash flowflow statement
statement and
100,000.00 and balance
balance sheet
100,000.00 sheet reports
reports in
100,000.00 in the
the
100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00
B-02G BS-0210 Trademarks - Cost "Current"
"Current" columns.
-columns. - - - - - - - - - - -
B-02G BS-0215 Software - Cost - - - - - - - - - - - -
B-03G BS-0305 Goodwill - Accum Amortization -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -20,000.00 -30,000.00
B-03G BS-0310 Trademarks - Accum Amortization - - - - - - - - - - - -
B-03G BS-0315 Software - Accum Amortization - - - - - - - - - - - -
B-04G BS-0400 Investments 150,000.00 150,000.00 150,000.00 150,000.00 150,000.00 180,750.00 180,750.00 180,750.00 180,750.00 180,750.00 180,750.00 200,750.00
B-05G BS-0500 Loans & Advances - - - - - - - - - 15,700.00 - 10,000.00
B-07G BS-0700 Cash On Hand 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00
B-07G BS-0799 Cash Transfer Control - - - - - - - - - - - -
B-09G BS-0900 Other Debtors - - - - - - - - - - - -
B-09G BS-0905 Prepayments 15,000.00 - - - - - - - - - - 20,000.00
B-13G BS-1300 Accruals -61,700.00 -61,700.00 -61,700.00 -61,700.00 -61,700.00 -61,700.00 -61,700.00 -61,700.00 -61,700.00 -61,700.00 -61,700.00 -111,700.00
B-13G BS-1305 Payroll Accruals -19,300.00 -19,300.00 -19,300.00 -19,300.00 -19,300.00 -19,300.00 -19,300.00 -19,300.00 -19,300.00 -35,000.00 -19,300.00 -19,300.00
B-13G BS-1310 Interest Payable - - - - - - - - - - - -
B-14G BS-1405 Dividends Payable - - - - - - - - - - - -78,500.00
B-15G BS-1505 Provision For Taxation - - - - - - - - - - - -
B-16G BS-1610 Provision For Bonuses - - - - - - - - - - - -
B-17G BS-1700 Sales Tax Control -52,638.55 -21,040.70 -43,922.24 -24,395.87 -45,977.70 -25,754.44 -50,685.20 -27,201.91 -37,917.49 -17,117.10 -38,095.65 -24,225.65
B-18G BS-1805 Long Term Loans -197,417.26 -194,812.99 -192,187.02 -189,539.17 -186,869.25 -184,177.08 -181,462.48 -178,725.26 -175,965.23 -173,182.20 -219,730.29 -216,249.61
B-19G BS-1900 Reserves - - - - - - - - - - - -
B-20G BS-2000 Shareholders' Contributions -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00
I-01G IS-0105 Sales - Fruit Juice -182,400.00 -356,400.00 -542,590.00 -729,010.00 -914,690.00 -1,113,445.00 -1,303,695.00 -1,503,495.00 -1,721,355.00 -1,926,180.00 -2,146,860.00 -2,370,245.00
I-01G IS-0110 Sales - Vegetable Juice -118,200.00 -237,800.00 -357,800.00 -480,100.00 -604,450.00 -733,350.00 -866,700.00 -1,007,130.00 -1,152,420.00 -1,294,295.00 -1,395,202.50 -1,541,377.50
I-02G IS-0205 Cost of Sales - Fruit Juice 85,935.38 167,773.40 254,226.88 341,450.49 429,625.43 520,482.75 609,861.08 701,746.90 807,630.23 905,187.15 1,013,205.62 1,123,709.33
I-02G IS-0210 Cost of Sales - Vegetable Juice 54,480.00 109,621.65 164,842.65 221,724.65 279,715.71 338,407.13 399,371.23 460,841.24 525,771.03 589,790.86 636,100.74 703,241.48
I-02G IS-0299 Cost of Sales - Direct Costs - - - - - - - - - - - -
I-0301G IS-0305 Accounting Fees 2,000.00 4,000.00 6,000.00 8,000.00 10,000.00 12,000.00 14,000.00 16,000.00 18,000.00 20,000.00 22,000.00 24,000.00
I-0302G IS-0310 Advertising & Marketing 10,000.00 34,800.00 45,820.00 56,320.00 67,170.00 78,570.00 89,170.00 99,520.00 109,760.00 120,340.00 131,543.00 143,643.00
I-0303G IS-0315 Bank Charges 80.00 180.00 280.00 380.00 480.00 580.00 680.00 780.00 880.00 980.00 1,080.00 1,180.00
I-0304G IS-0320 Commission - - 5,000.00 5,000.00 5,000.00 9,000.00 9,000.00 9,000.00 12,850.00 12,850.00 12,850.00 27,850.00
I-0305G IS-0325 Computer Expenses - 2,173.91 2,173.91 2,173.91 2,173.91 2,173.91 2,173.91 2,913.04 2,913.04 3,476.52 3,476.52 3,476.52
I-0306G IS-0330 Consumables & Cleaning - - - - 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00
I-0307G IS-0335 Entertainment - - - - - - - - - - - -
I-0308G IS-0340 Insurance 320.00 640.00 960.00 1,280.00 1,600.00 1,920.00 2,240.00 2,560.00 2,880.00 3,200.00 3,520.00 3,840.00
I-0309G IS-0345 Office Expenses 78.95 154.60 211.12 306.77 331.99 399.82 478.08 667.64 756.34 839.82 931.12 996.34
I-0310G IS-0350 Office Rent 12,000.00 24,000.00 36,000.00 48,000.00 60,000.00 72,000.00 84,000.00 96,000.00 108,000.00 120,000.00 132,000.00 144,000.00
I-0311G IS-0355 Postage 419.30 419.30 419.30 419.30 419.30 419.30 419.30 419.30 419.30 523.65 523.65 523.65
I-0312G IS-0360 Professional & Legal Fees - - - - - - 5,652.17 5,652.17 5,652.17 5,652.17 5,652.17 5,652.17
I-0313G IS-0365 Stationery - - 853.91 853.91 1,515.65 1,719.13 1,719.13 1,970.43 1,970.43 2,240.00 2,240.00 2,491.30
I-0314G IS-0370 Subscriptions & Memberships - - - - 5,200.00 5,200.00 5,200.00 5,200.00 5,200.00 5,200.00 5,200.00 5,200.00
I-0315G IS-0375 Telephone & Internet 736.84 1,475.97 2,215.10 2,954.23 3,693.36 4,432.49 5,171.62 5,910.76 6,649.89 7,389.02 8,128.15 8,867.28
Page 18 of 32
Monthly Trial Balance - Current Year
I-0316G IS-0380 Training - - 1,086.96 1,086.96 1,086.96 1,086.96 2,217.39 2,217.39 2,217.39 2,217.39 4,043.48 4,043.48
I-0317G IS-0385 Travelling & Accommodation 105.26 105.26 966.13 2,792.22 2,792.22 4,983.52 9,870.48 13,705.26 13,705.26 13,705.26 13,705.26 13,705.26
I-0318G IS-0390 Utilities - - - - - - - - - - - -
I-0401G IS-0405 Salaries & Wages - Staff 42,200.00 84,400.00 126,600.00 168,800.00 211,000.00 253,200.00 295,400.00 337,600.00 379,800.00 464,200.00 506,400.00 548,600.00
I-0402G IS-0410 Salaries & Wages - Management 54,320.00 108,640.00 162,960.00 217,280.00 271,600.00 325,920.00 380,240.00 434,560.00 488,880.00 577,080.00 631,400.00 685,720.00
I-0501G IS-0505 Depreciation - - - - - - - - - - - 30,422.00
I-0502G IS-0510 Amortization - - - - - - - - - - - 10,000.00
I-06G IS-0600 Interest Paid 1,666.67 3,311.81 4,935.25 6,536.81 8,116.30 9,673.54 11,208.35 12,720.54 14,209.92 15,676.30 17,536.15 19,367.24
I-07G IS-0700 Taxation - - - - - 59,975.72 59,975.72 59,975.72 59,975.72 59,975.72 59,975.72 122,135.72
I-08G IS-0800 Other Expenses - - - - - - - - - - - -
I-08G IS-0805 Foreign Exchange Loss - - - - - - - - - - - -
I-08G IS-0810 Loss on Disposal of Assets - - - - - - - - - - - -
I-09G IS-0900 Other Income -1,860.01 -3,360.66 -5,130.89 -7,141.10 -9,721.33 -12,072.57 -14,306.78 -17,002.67 -19,929.92 -21,867.37 -24,333.60 -27,605.85
I-10G IS-1000 Dividends - - - - - - - - - - - 78,500.00
B-06G BS-BB1 B1 Bank Account 182,255.49 200,678.04 246,882.39 266,350.64 329,007.96 253,353.59 349,960.74 407,910.11 513,939.11 381,903.69 409,162.16 256,895.25
B-06G BS-BB3 B3 Bank Account - - 5,200.00 4,180.00 3,680.00 2,830.00 1,430.00 6,830.00 6,480.00 6,240.00 5,660.00 9,457.00
B-06G BS-BPC PC Petty Cash 1,000.00 1,000.00 1,000.00 990.00 990.00 990.00 1,000.00 1,000.00 1,000.00 1,000.00 995.00 995.00
B-06G BS-BJC GL Journal Control - - - - - - - - - - - -
B-10G BS-STG Inventory 256,856.62 241,726.95 232,291.46 219,025.85 217,879.86 204,853.11 187,068.68 174,952.87 279,514.74 336,115.00 348,740.65 341,581.19
B-08G BS-RCG Trade Debtors 150,708.00 140,898.00 147,418.50 153,387.00 153,525.00 160,419.25 157,837.50 161,356.50 174,915.00 160,511.25 179,727.75 278,137.25
B-12G BS-PAG Trade Creditors -110,104.00 -124,057.50 -121,791.60 -117,800.00 -129,699.00 -114,956.00 -121,270.00 -124,840.00 -276,379.15 -232,260.80 -172,715.00 -154,557.00
B-21G BS-RTG Retained Earnings -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50 -543,788.50
Page 19 of 32
Monthly Trial Balance - Budget
B-00G BS-0005 Land & Buildings - Cost - - - - - - - - - - - -
B-00G BS-0010 Plant & Equipment - Cost - - - - - - - - - - - -
B-00G BS-0015 Furniture & Fittings - Cost 136,000.00 136,000.00 136,000.00 136,000.00 136,000.00 136,000.00 136,000.00 156,000.00 156,000.00 156,000.00 156,000.00 156,000.00
B-00G BS-0020 Office Equipment - Cost 73,000.00 73,000.00 73,000.00 73,000.00 88,000.00 88,000.00 88,000.00 88,000.00 88,000.00 88,000.00 88,000.00 88,000.00
B-00G BS-0025 Computer Equipment - Cost - - - - - - - - - - - -
B-00G BS-0030 Other Assets - Cost - - - - - - - - - - - -
B-01G BS-0105 Land & Buildings - Accum Depreciation - - On
On this
thissheet:
-
sheet: - - - - - - - - -
B-01G BS-0110 Plant & Equipment - Accum Depreciation A
A monthly
monthly- budget
budget forfor the
the-next
next financial
financial year
year
- should
should be be included
-included on on thissheet.
this sheet. - - - - - - -
B-01G BS-0115 Furniture & Fittings - Accum Depreciation The formulas
formulas in
The-40,000.00 in column
column A
-40,000.00A need
need toto be
be copied
copied for
-40,000.00 all
all the
the new
for-40,000.00 new accounts
accounts that
-40,000.00that are
are -40,000.00 -40,000.00 -40,000.00 -40,000.00 -40,000.00 -40,000.00 -62,000.00
B-01G BS-0120 Office Equipment - Accum Depreciation added
added to
to this
-24,500.00this sheet
sheet and
and contain
-24,500.00 the
the reporting
reporting class
contain -24,500.00 class which
which is
-24,500.00 is linked
linked to
-24,500.00to each
each -24,500.00 -24,500.00 -24,500.00 -24,500.00 -24,500.00 -24,500.00 -40,000.00
B-01G BS-0125 Computer Equipment - Accum Depreciation account
account on on
- the
the Key
Key sheet.
sheet.
- All
All thethe account
account
- balances
balances- on
on this
this sheet
sheet
- are
are - - - - - - -
B-01G BS-0130 Other Assets - Accum Depreciation automatically
automatically
- updated
updated to to- the
the income
income statement,
-statement, cash
cash- flow
flow statement
statement - and
and - - - - - - -
B-02G BS-0205 Goodwill - Cost balance
balance sheet
sheet reports
100,000.00 reports in
in the
100,000.00 the "Budget"
"Budget" columns.
columns. 100,000.00
100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00
B-02G BS-0210 Trademarks - Cost - - - - - - - - - - - -
B-02G BS-0215 Software - Cost - - - - - - - - - - - -
B-03G BS-0305 Goodwill - Accum Amortization -30,000.00 -30,000.00 -30,000.00 -30,000.00 -30,000.00 -30,000.00 -30,000.00 -30,000.00 -30,000.00 -30,000.00 -30,000.00 -40,000.00
B-03G BS-0310 Trademarks - Accum Amortization - - - - - - - - - - - -
B-03G BS-0315 Software - Accum Amortization - - - - - - - - - - - -
B-04G BS-0400 Investments 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 350,000.00 350,000.00 350,000.00 350,000.00 350,000.00 500,000.00
B-05G BS-0500 Loans & Advances - - - - - - - - - - - -
B-07G BS-0700 Cash On Hand 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00
B-07G BS-0799 Cash Transfer Control - - - - - - - - - - - -
B-09G BS-0900 Other Debtors - - - - - - - - - - - -
B-09G BS-0905 Prepayments - - - - - - - - - - - -
B-13G BS-1300 Accruals -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00 -100,000.00
B-13G BS-1305 Payroll Accruals -30,000.00 -30,000.00 -30,000.00 -30,000.00 -30,000.00 -30,000.00 -30,000.00 -30,000.00 -30,000.00 -30,000.00 -30,000.00 -30,000.00
B-13G BS-1310 Interest Payable - - - - - - - - - - - -
B-14G BS-1405 Dividends Payable - - - - - - - - - - - -100,000.00
B-15G BS-1505 Provision For Taxation - - - - - - - - - - - -
B-16G BS-1610 Provision For Bonuses - - - - - - - - - - - -
B-17G BS-1700 Sales Tax Control -50,000.00 -30,000.00 -50,000.00 -30,000.00 -50,000.00 -30,000.00 -50,000.00 -30,000.00 -50,000.00 -30,000.00 -50,000.00 -30,000.00
B-18G BS-1805 Long Term Loans -263,600.00 -258,600.00 -253,600.00 -248,600.00 -243,600.00 -238,600.00 -233,600.00 -228,600.00 -223,600.00 -218,600.00 -213,600.00 -208,600.00
B-19G BS-1900 Reserves - - - - - - - - - - - -
B-20G BS-2000 Shareholders' Contributions -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00 -100.00
I-01G IS-0105 Sales - Fruit Juice -216,600.00 -433,200.00 -649,800.00 -866,400.00 -1,083,000.00 -1,299,600.00 -1,516,200.00 -1,732,800.00 -1,949,400.00 -2,166,000.00 -2,382,600.00 -2,599,200.00
I-01G IS-0110 Sales - Vegetable Juice -142,500.00 -285,000.00 -427,500.00 -570,000.00 -712,500.00 -855,000.00 -997,500.00 -1,140,000.00 -1,282,500.00 -1,425,000.00 -1,567,500.00 -1,710,000.00
I-02G IS-0205 Cost of Sales - Fruit Juice 100,800.00 201,600.00 302,400.00 403,200.00 504,000.00 604,800.00 705,600.00 806,400.00 907,200.00 1,008,000.00 1,108,800.00 1,209,600.00
I-02G IS-0210 Cost of Sales - Vegetable Juice 61,600.00 123,200.00 184,800.00 246,400.00 308,000.00 369,600.00 431,200.00 492,800.00 554,400.00 616,000.00 677,600.00 739,200.00
I-02G IS-0299 Cost of Sales - Direct Costs - - - - - - - - - - - -
I-0301G IS-0305 Accounting Fees 2,000.00 4,000.00 6,000.00 8,000.00 10,000.00 12,000.00 14,000.00 16,000.00 18,000.00 20,000.00 22,000.00 24,000.00
I-0302G IS-0310 Advertising & Marketing 13,000.00 26,000.00 39,000.00 52,000.00 65,000.00 78,000.00 91,000.00 104,000.00 117,000.00 130,000.00 143,000.00 156,000.00
I-0303G IS-0315 Bank Charges 100.00 200.00 300.00 400.00 500.00 600.00 700.00 800.00 900.00 1,000.00 1,100.00 1,200.00
I-0304G IS-0320 Commission 3,000.00 6,000.00 9,000.00 12,000.00 15,000.00 18,000.00 21,000.00 24,000.00 27,000.00 30,000.00 33,000.00 36,000.00
I-0305G IS-0325 Computer Expenses 500.00 1,000.00 1,500.00 2,000.00 2,500.00 3,000.00 3,500.00 4,000.00 4,500.00 5,000.00 5,500.00 6,000.00
I-0306G IS-0330 Consumables & Cleaning 200.00 400.00 600.00 800.00 1,000.00 1,200.00 1,400.00 1,600.00 1,800.00 2,000.00 2,200.00 2,400.00
I-0307G IS-0335 Entertainment - - - - - - - - - - - -
I-0308G IS-0340 Insurance 350.00 700.00 1,050.00 1,400.00 1,750.00 2,100.00 2,450.00 2,800.00 3,150.00 3,500.00 3,850.00 4,200.00
I-0309G IS-0345 Office Expenses 100.00 200.00 300.00 400.00 500.00 600.00 700.00 800.00 900.00 1,000.00 1,100.00 1,200.00
I-0310G IS-0350 Office Rent 13,200.00 26,400.00 39,600.00 52,800.00 66,000.00 79,200.00 92,400.00 105,600.00 118,800.00 132,000.00 145,200.00 158,400.00
I-0311G IS-0355 Postage 50.00 100.00 150.00 200.00 250.00 300.00 350.00 400.00 450.00 500.00 550.00 600.00
I-0312G IS-0360 Professional & Legal Fees - - - - - - - - - - - -
I-0313G IS-0365 Stationery 300.00 600.00 900.00 1,200.00 1,500.00 1,800.00 2,100.00 2,400.00 2,700.00 3,000.00 3,300.00 3,600.00
I-0314G IS-0370 Subscriptions & Memberships - - - - 5,500.00 5,500.00 5,500.00 5,500.00 5,500.00 5,500.00 5,500.00 5,500.00
I-0315G IS-0375 Telephone & Internet 800.00 1,600.00 2,400.00 3,200.00 4,000.00 4,800.00 5,600.00 6,400.00 7,200.00 8,000.00 8,800.00 9,600.00
Page 20 of 32
Monthly Trial Balance - Budget
I-0316G IS-0380 Training 400.00 800.00 1,200.00 1,600.00 2,000.00 2,400.00 2,800.00 3,200.00 3,600.00 4,000.00 4,400.00 4,800.00
I-0317G IS-0385 Travelling & Accommodation - - - - 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 10,000.00 15,000.00
I-0318G IS-0390 Utilities - - - - - - - - - - - -
I-0401G IS-0405 Salaries & Wages - Staff 47,700.00 95,400.00 143,100.00 190,800.00 238,500.00 286,200.00 333,900.00 381,600.00 429,300.00 477,000.00 524,700.00 572,400.00
I-0402G IS-0410 Salaries & Wages - Management 60,950.00 121,900.00 182,850.00 243,800.00 304,750.00 365,700.00 426,650.00 487,600.00 548,550.00 609,500.00 670,450.00 731,400.00
I-0501G IS-0505 Depreciation - - - - - - - - - - - 37,500.00
I-0502G IS-0510 Amortization - - - - - - - - - - - 10,000.00
I-06G IS-0600 Interest Paid 1,650.00 3,300.00 4,950.00 6,600.00 8,250.00 9,900.00 11,550.00 13,200.00 14,850.00 16,500.00 18,150.00 19,800.00
I-07G IS-0700 Taxation - - - - - 85,000.00 85,000.00 85,000.00 85,000.00 85,000.00 85,000.00 159,000.00
I-08G IS-0800 Other Expenses - - - - - - - - - - - -
I-08G IS-0805 Foreign Exchange Loss - - - - - - - - - - - -
I-08G IS-0810 Loss on Disposal of Assets - - - - - - - - - - - -
I-09G IS-0900 Other Income -2,500.00 -5,000.00 -7,500.00 -10,000.00 -12,500.00 -15,000.00 -17,500.00 -20,000.00 -22,500.00 -25,000.00 -27,500.00 -30,000.00
I-10G IS-1000 Dividends - - - - - - - - - - - 100,000.00
B-06G BS-BB2 B2 Bank Account - - - - - - - - - - - -
B-06G BS-BB3 B3 Bank Account - - - - - - - - - - - -
B-06G BS-BPC PC Petty Cash 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00
B-06G BS-BJC GL Journal Control - - - - - - - - - - - -
B-10G BS-STG Inventory 360,000.00 360,000.00 360,000.00 360,000.00 360,000.00 360,000.00 360,000.00 360,000.00 360,000.00 360,000.00 360,000.00 360,000.00
B-08G BS-RCG Trade Debtors 300,000.00 300,000.00 300,000.00 300,000.00 300,000.00 300,000.00 300,000.00 300,000.00 300,000.00 300,000.00 300,000.00 300,000.00
B-12G BS-PAG Trade Creditors -175,000.00 -175,000.00 -175,000.00 -175,000.00 -175,000.00 -175,000.00 -175,000.00 -175,000.00 -175,000.00 -175,000.00 -175,000.00 -175,000.00
B-21G BS-RTG Retained Earnings -769,352.08 -769,352.08 -769,352.08 -769,352.08 -769,352.08 -769,352.08 -769,352.08 -769,352.08 -769,352.08 -769,352.08 -769,352.08 -769,352.08
Page 21 of 32
Budget income statement for February 2020
© www.excel-skills.com Month-to-Date Year-to-Date
Budget Current Prior Year Budget Current Prior Year
Diff Diff% Diff Diff%
2020 2019 2018 2020 2019 2018
Turnover 359,100 369,560 (10,460) (2.8%) 420,388 4,309,200 3,911,623 397,578 10.2% 3,324,879
Cost of Sales 162,400 177,644 15,244 8.6% 291,096 1,948,800 1,826,951 (121,849) (6.7%) 1,643,527
Gross profit 196,700 191,916 4,784 2.5% 129,292 2,360,400 2,084,672 275,728 13.2% 1,681,352
Gross profit % 54.8% 51.9% 2.8% 30.8% 54.8% 53.3% 1.5% 50.6%
Other Income 2,500 3,272 (772) (23.6%) 1,500 30,000 27,606 2,394 8.7% 18,000
Expenses 195,150 179,518 (15,632) (8.7%) 122,263 1,779,800 1,666,711 (113,089) (6.8%) 1,276,739
Accounting Fees 2,000 2,000 - - 1,500 24,000 24,000 - - 18,000
Advertising & Marketing 13,000 12,100 (900)On this sheet:
(7.4%) 10,000 156,000 143,643 (12,357) (8.6%) 170,000
On this sheet:
Amortization This10,000
This income
income statement10,000 is
statement -
is automatically
automatically calculated
calculated- based
based10,000
on
on the 10,000
the reporting
reporting periods
periods 10,000 - - 10,000
Bank Charges that
that are
are100specified
specified on 100 the
on the Setup -
Setup sheet
sheet and
and the - account
the 78
account balances
balances onon 1,200
the
the trial
trial 1,180 (20) (1.7%) 936
Commission 3,000
balances and budget15,000
sheets. 12,000
The reporting 80.0%
class that is -
applicable to 36,000
each
balances and budget sheets. The reporting class that is applicable to each line has line has 27,850 (8,150) (29.3%) -
Computer Expenses been 500
been included
included in
in column
column- A. This (500)
A. This sheet (100.0%)
sheet requires
requires no
no user input. -
user input. 6,000 3,477 (2,523) (72.6%) 7,210
Consumables & Cleaning 200 - (200) (100.0%) - 2,400 2,500 100 4.0% -
Depreciation 37,500 30,422 (7,078) (23.3%) 20,000 37,500 30,422 (7,078) (23.3%) 20,000
Entertainment - - - - - - - - - -
Insurance 350 320 (30) (9.4%) 285 4,200 3,840 (360) (9.4%) 3,420
Office Expenses 100 65 (35) (53.3%) 55 1,200 996 (204) (20.4%) 660
Office Rent 13,200 12,000 (1,200) (10.0%) 10,000 158,400 144,000 (14,400) (10.0%) 120,000
Postage 50 - (50) (100.0%) - 600 524 (76) (14.6%) 452
Professional & Legal Fees - - - - - - 5,652 5,652 100.0% 36,250
Salaries & Wages - Staff 47,700 42,200 (5,500) (13.0%) 33,500 572,400 548,600 (23,800) (4.3%) 435,500
Salaries & Wages - Management 60,950 54,320 (6,630) (12.2%) 36,220 731,400 685,720 (45,680) (6.7%) 434,640
Stationery 300 251 (49) (19.4%) - 3,600 2,491 (1,109) (44.5%) 1,257
Subscriptions & Memberships - - - - - 5,500 5,200 (300) (5.8%) 4,800
Telephone & Internet 800 739 (61) (8.2%) 625 9,600 8,867 (733) (8.3%) 7,504
Training 400 - (400) (100.0%) - 4,800 4,043 (757) (18.7%) 1,521
Travelling & Accommodation 5,000 - (5,000) (100.0%) - 15,000 13,705 (1,295) (9.4%) 4,589
Utilities - - - - - - - - - -
Other Expenses - - - - - - - - - -
Profit / (Loss) before interest & tax 4,050 15,670 (11,620) (74.2%) 8,529 610,600 445,567 165,033 37.0% 422,614
Interest Paid 1,650 1,831 181 9.9% 1,888 19,800 19,367 (433) (2.2%) 3,785
Profit / (Loss) before tax 2,400 13,839 (11,439) (82.7%) 6,641 590,800 426,199 164,601 38.6% 418,829
Taxation Paid 74,000 62,160 (11,840) (19.0%) 63,150 159,000 122,136 (36,864) (30.2%) 137,604
Profit / (Loss) for the period (71,600) (48,321) (23,279) (48.2%) (56,509) 431,800 304,064 127,736 42.0% 281,225
Retained Earnings - beginning of period 1,272,752 896,173 376,579 42.0% 650,298 769,352 543,789 225,564 41.5% 312,564
Dividends Paid 100,000 78,500 (21,500) (27.4%) 50,000 100,000 78,500 (21,500) (27.4%) 50,000
Retained earnings at end of period 1,101,152 769,352 331,800 43.1% 543,789 1,101,152 769,352 331,800 43.1% 543,789
Page 22 of 32
Budget statement of cash flows for February 2020
Budget Current Prior Year Budget Current
Diff Diff%
2020 2019 2018 2020 2019
Cash flows from operating activities
Profit / (Loss) for the period (71,600) (48,321) (23,279) (48.2%) (56,509) 431,800 304,064
Interest Paid 1,650 1,831 (181) (9.9%) 1,888 19,800 19,367
Taxation Paid 74,000 62,160 11,840 19.0% 63,150 159,000 122,136
Adjustment for non-cash expenses:
Depreciation 37,500 30,422 7,078 23.3% 20,000 37,078 30,422
Amortization 10,000 10,000 - - 10,000 10,000 10,000
Provisions - - - - - - -
On
On this
this sheet:
sheet:
Reserves This - - - - - - -
This cash
cash flowflow statement
statement is is automatically
calculated based
based on on the
the
Retained Earnings income - - - - 0 0 0
income statement
statement and and balance
balance sheet
sheet balances
balances on on the
the IS IS and
and BS
BS
Changes in operating assets & liabilities sheets. The reporting class that is applicable to each line has been
sheets. The reporting class that is applicable to each line has been
Inventory included - column7,159 (7,159) (100.0%) (6,749) (18,419) (131,167)
included inin column A.A. This
This sheet
sheet requires
requires nono user
user input.
input.
Trade Debtors - (98,410) 98,410 100.0% (59,046) (21,863) (111,255)
Loans & Advances - (10,000) 10,000 100.0% (10,000) 10,000 -
Other Debtors - (20,000) 20,000 100.0% (15,000) 20,000 (5,000)
Cash On Hand - - - - - - -
Trade Creditors - (18,158) 18,158 100.0% (2,966) 20,443 46,985
Accruals - 50,000 (50,000) (100.0%) - (1,000) 54,300
Sales Tax (20,000) (13,870) (6,130) (44.2%) (12,378) 5,774 4,603
Cash generated from operations 31,550 (47,186) 78,736 166.9% (67,610) 672,614 344,455
Interest Paid (1,650) (1,831) 181 9.9% (1,888) (19,800) (19,367)
Taxation Paid (74,000) (62,160) (11,840) (19.0%) (63,150) (159,000) (122,136)
Net cash from operating activities (44,100) (111,177) 67,077 60.3% (132,648) 493,814 202,952
Cash flows from investing activities
Property, Plant & Equipment - Cost - (10,200) 10,200 100.0% - (34,600) (25,650)
Intangible Assets - Cost - - - - - - -
Investments (150,000) (20,000) (130,000) (650.0%) (50,000) (299,250) (50,750)
Net cash used in investing activities (150,000) (30,200) (119,800) (396.7%) (50,000) (333,850) (76,400)
Cash flows from financing activities
Page 23 of 32
Budget statement of cash flows for February 2020
Diff Diff%
2020 2019 2018 2020 2019
Shareholders' Contributions - - - - - - -
Dividends Paid - - - - - (78,500) (50,000)
Long Term Liabilities (5,000) (3,481) (1,519) (43.7%) - (7,650) 16,250
Net cash used in financing activities (5,000) (3,481) (1,519) (43.7%) - (86,150) (33,750)
Increase / (Decrease) in cash equivalents (199,100) (144,858) (54,242) (37.4%) (182,648) 73,814 92,801
Cash equivalents at beginning of period 580,952 452,896 128,057 28.3% 397,884 308,038 215,237
Cash equivalents at end of period 381,852 308,038 73,814 24.0% 215,237 381,852 308,038
Page 24 of 32
Year-to-Date
Prior Year
Diff Diff%
2018
127,736 42.0% 281,225

433 2.2% 3,785
36,864 30.2% 137,604
6,656 21.9% 20,000

- - 10,000
- - -
- - -
(0) - 0
112,748 86.0% (120,787)

89,392 80.3% (67,300)
10,000 (100.0%) (10,000)
25,000 500.0% (15,000)
- - -
(26,542) (56.5%) 24,918
(55,300) (101.8%) (6,300)
1,171 25.5% (2,919)
328,159 95.3% 255,225
(433) (2.2%) (3,785)
(36,864) (30.2%) (137,604)
290,862 143.3% 113,836
(8,950) (34.9%) (79,750)

- - -
(248,500) (489.7%) (135,000)
(257,450) (337.0%) (214,750)
Page 25 of 32
Year-to-Date
Prior Year
Diff Diff%
2018
- - -
(28,500) (57.0%) -
(23,899) (147.1%) 200,000
(52,399) (155.3%) 200,000
(18,987) (20.5%) 99,086
92,801 43.1% 116,151
73,814 24.0% 215,237
Page 26 of 32
Budget balance sheet for February 2020
Diff Diff%
2020 2019 2018 2020 2019
ASSETS
Non-Current Assets
Property, Plant & Equipment - Cost 244,000 209,400 34,600 16.5% 183,750 244,000 209,400
Property, Plant & Equipment - Accum Dep (102,000) (64,922) (37,078) (57.1%) (34,500) (102,000) (64,922)
Intangible Assets - Cost 100,000 100,000 - - 100,000 100,000 100,000
Intangible Assets - Amortization (40,000) (30,000) (10,000) (33.3%) (20,000) (40,000) (30,000)
Investments 500,000 200,750 299,250 149.1% 150,000 500,000 200,750
702,000 415,228 286,772On this sheet:
69.1% 379,250 702,000 415,228
On this sheet:
Current Assets This
This balance
balance sheet
sheet isis automatically
calculated based
based on
on the
the reporting
reporting periods
periods that
that
Inventory 360,000 341,581 18,419 5.4% 210,414 360,000
are
are specified
specified onon the
the Setup
Setup sheet
sheet and
and the
the account
account balances
balances onon the
the trial
trial balances and 341,581
balances and
Trade Debtors 300,000 278,137 21,863 7.9% 166,882 300,000
budget
budget sheets.
sheets. The
The reporting
reporting class
class that
that is
is applicable
applicable to
to each
each line
line has
has been included 278,137
been included
Loans & Advances in column-A.
in column A. This 10,000 requires
This sheet (10,000)
sheet requires no
no user (100.0%)
user input.
input. 10,000 - 10,000
Other Debtors - 20,000 (20,000) (100.0%) 15,000 - 20,000
Bank Accounts 381,852 308,038 73,814 24.0% 215,237 381,852 308,038
Cash On Hand 1,000 1,000 - - 1,000 1,000 1,000
1,042,852 958,756 84,096 8.8% 618,533 1,042,852 958,756
Total Assets 1,744,852 1,373,984 370,868 27.0% 997,783 1,744,852 1,373,984
EQUITY & LIABILITIES
Equity
Shareholders' Contributions 100 100 - - 100 100 100
Reserves - - - - - - -
Retained Earnings 1,101,152 769,352 331,800 43.1% 543,789 1,101,152 769,352
1,101,252 769,452 331,800 43.1% 543,889 1,101,252 769,452
Non-Current Liabilities
Long Term Liabilities 208,600 216,250 (7,650) (3.5%) 200,000 208,600 216,250
208,600 216,250 (7,650) (3.5%) 200,000 208,600 216,250
Current Liabilities
Bank Overdraft - - - - - - -
Trade Creditors 175,000 154,557 20,443 13.2% 107,572 175,000 154,557
Page 27 of 32
Budget balance sheet for February 2020
Diff Diff%
2020 2019 2018 2020 2019
Accruals 130,000 131,000 (1,000) (0.8%) 76,700 130,000 131,000
Sales Tax 30,000 24,226 5,774 23.8% 19,623 30,000 24,226
Other Provisions - - - - - - -
Dividends Payable 100,000 78,500 21,500 27.4% 50,000 100,000 78,500
Provision for Taxation - - - - - - -
435,000 388,283 46,717 12.0% 253,894 435,000 388,283
Total Liabilities 643,600 604,532 39,068 6.5% 453,894 643,600 604,532
Total Equity & Liabilities 1,744,852 1,373,984 370,868 27.0% 997,783 1,744,852 1,373,984
Page 28 of 32
Year-to-Date
Prior Year
Diff Diff%
2018
34,600 16.5% 183,750

(37,078) (57.1%) (34,500)
- - 100,000
(10,000) (33.3%) (20,000)
299,250 149.1% 150,000
286,772 69.1% 379,250
18,419 5.4% 210,414

21,863 7.9% 166,882
(10,000) (100.0%) 10,000
(20,000) (100.0%) 15,000
73,814 24.0% 215,237
- - 1,000
84,096 8.8% 618,533
370,868 27.0% 997,783
- - 100
- - -
331,800 43.1% 543,789
331,800 43.1% 543,889
(7,650) (3.5%) 200,000

(7,650) (3.5%) 200,000
- - -
20,443 13.2% 107,572
Page 29 of 32
Year-to-Date
Prior Year
Diff Diff%
2018
(1,000) (0.8%) 76,700
5,774 23.8% 19,623
- - -
21,500 27.4% 50,000
- - -
46,717 12.0% 253,894
39,068 6.5% 453,894
370,868 27.0% 997,783
Page 30 of 32
Monthly Budget Income Statement
Mar-2019 Apr-2019 May-2019 Jun-2019 Jul-2019 Aug-2019 Sep-2019 Oct-2019 Nov-2019 Dec-2019 Jan-2020 Feb-2020 Total
Turnover 359,100 359,100 359,100 359,100 359,100 359,100 359,100 359,100 359,100 359,100 359,100 359,100 4,309,200
Cost of Sales 162,400 162,400 162,400 162,400 162,400 162,400 162,400 162,400 162,400 162,400 162,400 162,400 1,948,800
Gross profit 196,700 196,700 196,700 196,700 196,700 196,700 196,700 196,700 196,700 196,700 196,700 196,700 2,360,400
Gross profit % 54.8% 54.8% 54.8% 54.8% 54.8% 54.8% 54.8% 54.8% 54.8% 54.8% 54.8% 54.8% 54.8%
Other Income 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 30,000
Expenses 142,650 142,650 142,650 142,650 153,150 142,650 142,650 142,650 142,650 142,650 147,650 195,150 1,779,800
Accounting Fees 2,000 2,000 2,000 2,000
On this sheet: 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 24,000
On this sheet:
Advertising & Marketing
This13,000
This monthly 13,000 13,000 13,000 13,000 13,000 13,000 13,000 13,000 13,000 13,000 13,000 156,000
monthly budget
budget income
income statement
statement is
is automatically
calculated based
based on
on the
the
Amortization
reporting- periods that -are specified -on Setup -sheet the- account
reporting - - - - - - 10,000 10,000
periods that are specified on the
the Setup sheet and
and the account balances
balances
Bank Charges
the100
on 100 100class that is100 100 100been 100 100 100 100 100 100 1,200
on the budget
budget sheet.
sheet. The
The reporting
reporting class that is applicable
applicable to
to each
each line
line has
has been
Commission 3,000in column3,000 3,000
no3,000 input. 3,000
included 3,000 3,000 3,000 3,000 3,000 3,000 3,000 36,000
included in column A.A. This
This sheet
sheet requires
requires no user
user input.
Computer Expenses 500 500 500 500 500 500 500 500 500 500 500 500 6,000
Consumables & Cleaning 200 200 200 200 200 200 200 200 200 200 200 200 2,400
Depreciation - - - - - - - - - - - 37,500 37,500
Entertainment - - - - - - - - - - - - -
Insurance 350 350 350 350 350 350 350 350 350 350 350 350 4,200
Office Expenses 100 100 100 100 100 100 100 100 100 100 100 100 1,200
Office Rent 13,200 13,200 13,200 13,200 13,200 13,200 13,200 13,200 13,200 13,200 13,200 13,200 158,400
Postage 50 50 50 50 50 50 50 50 50 50 50 50 600
Professional & Legal Fees - - - - - - - - - - - - -
Salaries & Wages - Staff 47,700 47,700 47,700 47,700 47,700 47,700 47,700 47,700 47,700 47,700 47,700 47,700 572,400
Salaries & Wages - Management 60,950 60,950 60,950 60,950 60,950 60,950 60,950 60,950 60,950 60,950 60,950 60,950 731,400
Stationery 300 300 300 300 300 300 300 300 300 300 300 300 3,600
Subscriptions & Memberships - - - - 5,500 - - - - - - - 5,500
Telephone & Internet 800 800 800 800 800 800 800 800 800 800 800 800 9,600
Training 400 400 400 400 400 400 400 400 400 400 400 400 4,800
Travelling & Accommodation - - - - 5,000 - - - - - 5,000 5,000 15,000
Utilities - - - - - - - - - - - - -
Other Expenses - - - - - - - - - - - - -
Profit / (Loss) before interest & tax 56,550 56,550 56,550 56,550 46,050 56,550 56,550 56,550 56,550 56,550 51,550 4,050 610,600
Interest Paid 1,650 1,650 1,650 1,650 1,650 1,650 1,650 1,650 1,650 1,650 1,650 1,650 19,800
Profit / (Loss) before tax 54,900 54,900 54,900 54,900 44,400 54,900 54,900 54,900 54,900 54,900 49,900 2,400 590,800
Taxation Paid - - - - - 85,000 - - - - - 74,000 159,000
Profit / (Loss) for the period 54,900 54,900 54,900 54,900 44,400 (30,100) 54,900 54,900 54,900 54,900 49,900 (71,600) 431,800
Retained Earnings - beginning of period 769,352 824,252 879,152 934,052 988,952 1,033,352 1,003,252 1,058,152 1,113,052 1,167,952 1,222,852 1,272,752 769,352
Dividends Paid - - - - - - - - - - - 100,000 100,000
Retained earnings at end of period 824,252 879,152 934,052 988,952 1,033,352 1,003,252 1,058,152 1,113,052 1,167,952 1,222,852 1,272,752 1,101,152 1,101,152
Page 31 of 32
Trial Balance Sequence Check Select TB:
© www.excel-skills.com Current
- ok
Acc No Amount Check
BS-0005 - ok
BS-0010 - ok
BS-0015 120,500.00 ok
On
On this
this sheet:
sheet:
BS-0020 63,250.00 ok
The
The formulas
formulas inin column
column C C onon this
this worksheet
worksheet enable
enable users
users toto check
check whether
whether thethe account
account numbers
numbers
BS-0025 - ok
that
that have
have been
been copied
copied into
into column
column A A are
are consistent
consistent with
with the
the account
account numbers
numbers on on the
the appropriate
appropriate
BS-0030 - ok
trial
trial balance
balance inin this
this template.
template. The The appropriate
appropriate trial
trial balance
balance that
that you
you want
want toto check
check (Current,
(Current, Prior
Prior
BS-0105 - ok
or
or Budget)
Budget) can
can bebe selected
selected from from the
the list
list box
box at
at the
the top
top of
of the
the sheet
sheet and
and anan error
error message
message will
will be
be
BS-0110 - ok
displayed
displayed in in column
column C C ifif the
the account
account number
number sequence
sequence in in column
column A A is
is not
not consistent
consistent with
with the
the
BS-0115 -22,000.00 ok
selected
selected trial
trial balance
balance sheet.
sheet. You You can
can then
then amend
amend thethe account
account numbers
numbers on on the
the target
target sheet
sheet until
until
BS-0120 -12,500.00 ok
no
no error
error messages
messages are are reflected
reflected before
before copying
copying the
the trial
trial balance
balance amounts
amounts intointo the
the appropriate
appropriate
BS-0125 - ok
monthly
monthly period
period ofof the
the selected
selected trial trial balance.
balance.
BS-0130 - ok
BS-0205 - ok
BS-0210 - ok
BS-0215 - ok
BS-0305 - ok
BS-0310 - ok
BS-0315 - ok
BS-0400 150,000.00 ok
BS-0500 - ok
BS-0700 - ok
BS-0799 - ok
BS-0900 - ok
BS-0905 15,000.00 ok
BS-1300 - ok
BS-1305 - ok
BS-1310 - ok
BS-1405 - ok
BS-1505 - ok
BS-1610 - ok
BS-1700 -52,638.55 ok
BS-1805 -197,417.26 ok
BS-1900 - ok
BS-2000 -100.00 ok
IS-0105 -182,400.00 ok
IS-0110 -118,200.00 ok
IS-0205 85,935.38 ok
IS-0210 54,480.00 ok
IS-0299 - ok
IS-0305 2,000.00 ok
IS-0310 10,000.00 ok
IS-0315 80.00 ok
IS-0320 - ok
IS-0325 - ok
IS-0330 - ok
IS-0335 - ok
IS-0340 320.00 ok
IS-0345 78.95 ok
IS-0350 12,000.00 ok
IS-0355 419.30 ok
IS-0360 - ok
IS-0365 - ok
IS-0370 - ok
IS-0375 736.84 ok
IS-0380 - ok
IS-0385 105.26 ok
IS-0390 - ok
IS-0405 42,200.00 ok
IS-0410 54,320.00 ok
IS-0505 - ok
IS-0510 - ok
IS-0600 1,666.67 ok
IS-0700 - ok
IS-0800 - ok
IS-0805 - ok
IS-0810 - ok
IS-0900 -1,860.01 ok
IS-1000 - ok
BS-BB1 182,255.49 ok
BS-BB2 37,095.81 ok
BS-BB3 - ok
BS-BPC 1,000.00 ok
BS-BJC - ok
BS-STG 256,856.62 ok
BS-RCG 150,708.00 ok
BS-PAG -110,104.00 ok
BS-RTG -543,788.50 ok
Page 32 of 32

Budget Sample

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Excel Skills | Budget Template

Default Reporting Classes

Linking Accounts to Reporting Classes

New Reporting Class Codes

The following rules apply to creating new reporting classes:

Prior Year Trial Balance

Current Year Trial Balance

Cash Flow Statement

Monthly Income Statement

Trial Balance Check

Help & Customization

Year End Period February

Budget Reporting Period End Date 29 February 2020

Current Year Reporting Period Feb-2019

Prior Year Reporting Period Feb-2018

127,736 42.0% 281,225

6,656 21.9% 20,000

112,748 86.0% (120,787)

(8,950) (34.9%) (79,750)

34,600 16.5% 183,750

18,419 5.4% 210,414

(7,650) (3.5%) 200,000

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