Department of Education

Region VI- Western Visayas

SCHOOLS DIVISION OF CAPIZ
Banica, Roxas City

Main Monitoring Tool - School Level Questionnaire

To be filled -up by the School PropertyCustodian/ Property Teacher To be filled-up by the Monit
INDICATOR YES NO EVIDENCE YES NO
A. PRELIMINARY INFORMATION
Does the School Property Custodian (SPC) has official designation
Memorandum on Official Designation
signed by School Head,Sperintendent?
Does the school have Alternate Receiving Personnel? Memorandum on Official Designation
Memorandum
Do you prepare communications in the school personnel related to Advisory
Property Management? Letter
Notice
B. DELIVERY AND ACCEPTANCE OF ASSETS

Memorandum on Official Designation

Does the school have an Inspection and Acceptance Team?

Delivery Receipt
Was inspection conducted during the delivery? Inspection and Acceptance Receipt (IAR)

Quality Receiver Test Questionaire(QRTQ)

Does the schoolhave copy of the allocation/distribution list?

Allocation/Distribution List

Memorandum
Was there a communicationinforming of the upcoming deliveries of
DepEd procured items? Notice

Text message/phone call

C. UTILIZATION OF ASSETS

Is your school recipient of DepEd procured Equipment?

Signed Delivery Receipts (DR)

a.) Science & Math Equipment (SME) Signed Property Transfer Report (PTR)

QRTQ

DR

IAR
b.) TVL tools and Equipment (TVL)
PTR

QRTQ
Does the property custodians solely accept the deliveries? IAR
Recipient List
Signed Inventory Custodian Slip (ICS)
Is there a list of recipient personnel in the school?
Signed Property Acknowlwdgement Receipt
(PAR)

Visitors Logbook Form

DepEd CO
Have anyone conducted monitoring activities in your school? DepEd RO

DepEd SOO

Outside DepEd

Stock Card
Does the Property Custodian maintain a Stock/ Property Card?
Property Card

ICS
Was an issuance document a prepared document? PAR

Signed Requisition Issue Slip (RIS)

Received Copy of the transmittal letter

Was the Delivery Receipts forwarded to your assigned Bookkeeper? Received Copy
 Do you have the required Inventory Report?

Report on Physical Count of Inventory (RCPI) Signed Copy

Report on Physical Count of Property, Plant and Equipment (RPCPPE) Signed Copy

Received Copy of the transmittal letter

Does the Inventory Report submitted to the Division Supply Office? Received Copy

D. DISPOSAL OF ASSETS
Inventory and Inspection Report of
Was the conduct of the Disposal Activities documented? Unserviceable Property (IIRUP)

Waste Material Report

Does the school maintain a list of Assets for disposal? List of items for Disposal
Memorandum on the Composition of BAC
Does your school have BAC on Disposal?
on Disposal

Does the school have a copy of the legal basis on Disposal procedures? Copy of Ddisposal procedures

E. CAPACITY BUILDING
Have you undergone orientation on Property Custodianship? Proof of Attendance

Are you aware of the revised Government Accounting Manual? (GAM) Copy of GAM

Have you attended any training seminar/workshop related to Asset Proof of Attendance
Management?

Region : VI- Western Visayas Prepared by:

Division :
School: SIGNATU
School ID: School Propert
e Monitoring Team
REMARKS
 Pls specify

Pls specify

SIGNATURE OVER PRINTED NAME

l Property Custodian/Property Teacher
saj/2018
 Annex 6
QUESTIONNAIRE FOR FOCUS GROUP DISCUSSION
(Text-based Learning Resources)

Instructions: Please response to the questions by checking Yes/No column. Fill out *Remarks*
column for additional comments.

Questions Yes No Remarks

1. Does the School Property Custodian have

official designation issued by the School
Head/Superintendent?
2. Are you aware of the distribution funds?
3. Is the allocation enough to achieve
1:1 LM ratio?
4. Are the delivered K to 3 LR's correct for the
spoken mother tongue?
5. Are the delivered LR's utilized in the
teaching learning process to a great extent?
6. Are there LR's used aside from the
centrally-delivered LR's?
7. Are the LR's brought home by the learners?
8. Did you find:
a. physical production defects in the Lr's
b. content error/s
c. language errors?
9. Are the LM/TG or TX/TM align
with each other?
10. Are learners and teachers made to:
a. pay for any lost LR's
b. photocopy LR's
c. replace LR's?
11. Are there actions and guidelines to
to preserve and take care of the LR's?

Printed Name & Signature __________________________ Date ________________________

Region/Division _______________________ Name of District/School _______________________

 Note to all schools:

For the Inter-Regional Monitoring

1. Kindly prepare and package in a long folder the following documents listed below
label it with the name of your school or with letter head and label it :

Required Documents for the Inter-Regional Monitoring

( duly signed by the concerned signatories)

Remarks
Documents
Prepared Not Prepared
1.Main Monitoring Tool
2. Learners' Materials Situation Report
3. Monitoring tool for Math Equipment
4. Monitoring tool for Science Equipment
5. Focus Group Discussion c/o Monitoring Official

2. Prepare Certificate of Appearance

3. Focus Group Discussion be held in a well-ventilated and lighted room.

Thank you so much for your usual support and cooperation. God bless us all.

#parasabata#parasamgakagamitanngpamahalaan

Ma'am Shy De Juan

Note to all schools:

For the Inter-Regional Monitoring

1. Kindly prepare and package in a long folder the following documents listed below
label it with the name of your school or with letter head and label it :

Required Documents for the Inter-Regional Monitoring

( duly signed by the concerned signatories)

Remarks
Documents
Prepared Not Prepared
1.Main Monitoring Tool
2. Learners' Materials Situation Report
3. Monitoring tool for Math Equipment
4. Monitoring tool for Science Equipment
5. Focus Group Discussion c/o Monitoring Official

2. Prepare Certificate of Appearance

3. Focus Group Discussion be held in a well-ventilated and lighted room.

Thank you so much for your usual support and cooperation. God bless us all.

#parasabata#parasamgakagamitanngpamahalaan
Ma'am Shy De Juan
on. God bless us all.

on. God bless us all.