CSIR-NATIONAL

CSIR NATIONAL INSTITUTE OF OCEANOGRAPHY

(Council of Scientific & Industrial Research)
Dona Paula, Goa 403 004, India

Ref No: IND/872/COM/2018 Dated: 16/01/2019

N
NOTICE INVITING TENDERS (NIT)

Director, CSIR-NIO
NIO Goa India invites offers from reputed manufacturers or their authorized agents / distributors for the
supply/installation/commissioning of the following item:
S.N. Equipment / Item Name Qty. Tender No. Bid Type EMD* (Rs.)
01 SERVER - Intel Xeon Silver 01 IND/872/COM/2018 SINGLE BID NA

IMPORTANT DATES & TIME(Indian

TIME Indian Standard Time)
Time
Last Date & TimeForSubmission*
Date / Time of Opening of Bid AS MENTIONED ON THE ONLINE PORTAL

IMPORTANT NOTE:For
For MSME / Startup India / Make in India Scheme Bidders
Due to recent changes in public procurement policy of the Government and the policy directives and guidelines issued in this
regard, CSIR – NIO being a public funded research institution is obligated to follow all such policy directives and guidelines
related to its procurement.
Any bidder seeking benefit/preference under MSME / Start Up India / Make in India or any other policy/scheme of the
Government of India, which is currently in force MUST at the time of bidding itself enclose all relevant documents /
certificates etc. for claiming such benefits. The bidder must also clearly highlight the provisions of the policy and the kind
kin of
benefit being sought by it for which it meets the eligibility conditions.
It may be noted that no other benefit / preference / concessions which is beyond the scope of the policy or the bidder’s
entitlement under the policy shall be given / considered by us. IF THE BIDDER FAILS TO CLAIM SUCH BENEFIT AND/OR FAIL TO
SUBMIT NECESSARY DOCUMENTS/CERTIFICATES IN SUPPORT OF ITS CALIM AT THE TIME OF BIDDING ITSEL, ITS CLAIM SHALL
NOT BE ENTERTAINED AT A LATER ER STAGE IN THE BIDDING PROCESS AND NO OPPORTUNITY SHALL BE PROVIDED TO IT TO
SUBMIT ANY DOCUMENT / CERTIFICATE.

PLEASE STRICTLY ADHERE TO THE DATES / TIMES MENTIONED IN THIS DOCUMENT

PLEASE FILL & ENCLOSE THE ALL FORMS / DOCUMENTS AS LISTED UNDER BID REQUIRMENT
FOLDERS
RS ON THE ETENDERS PORTAL.
Thanking you,

Sincerely,
Sd/-
(Y Chauhan)
Controller of Stores & Purchase
PLEASE NOTE
• THIS TENDER DOCUMENT IS HOSTED ON GOI https://etenders.gov.in THEREFORE IF ANY TERM,
CONDITION, GUIDELINE, INSTRUCTION, CLAUSE ETC. MENTIONED IN THIS TENDER DOCUMENT IS NOT
RELEVANT TO E-TENDERING
TENDERING MODE, IT MAY BE IGNORED.
IGNOR

• PLEASE DO NOT SEND ‘HARD COPY’ OF YOUR BID TO OUR ADDRESS

• WE WILL NOT ENTERTAIN AND RESPOND TO ANY QUERIES/CLARIFICATIONS SOUGHT THROUGH

TELEPHONE OR EMAIL. WE WILL ONLY REPLY TO ONLINE QUERIES.

• ONLINE TENDER CAN BE OPENED ANY TIME ON OR AFTER THE SCHEDULED DATE AND TIME OF
OPENING, IF THEY COULD NOT BE OPENED ON THE DESIGNATED DATES/TIMES DUE TO ANY REASON
(UNSCHEDULED HOLIDAY, ADMINISTRATIVE EXIGNECIES ETC.). YOU CAN CHECK THE STATUS ONLINE.
 Terms & Conditions

1. Prices& Delivery Terms: Indian supplier/manufacturer supplying from its stocks must quote in INR with FOR NIO
location (Goa / Mumbai / Vizag / Cochin as the case may be). Foreign firms /or their Indian subsidiary offices or
Agents may quote in foreign currency [preferably in USD ($), Euro (€), Yen (¥), GBP (£) wherever possible] prices
on EXW as well as FOB/FCA Incoterm 2010 basis. The quotation should also mention packing & forwarding,
insurance, and approx. cost of airfreight for delivery up to final destination airport in Goa or Mumbai India. NIO
shall arrange for insurance (in EXW/FCA) and customs clearance at the airport. Shipment would normally beon
airfreight-to-collect basis through NIO’s authorized freight forwarder through consolidation services. Wherever it is
not feasible to ship through air, shipment through sea shall be permitted on case to case basis. Please avoid terms
like 'actual charges' etc. Such quotations and those not showing packing & forwarding, insurance, and airfreight up
to final destination airport will be treated as unresponsive and hence rejected summarily as they can't be
realistically compared with other bids. NIO retains the right to place order on EXW / CIP / CIF / FCA / FOB basis as
convenient to it.
2. EMD: EMD, if any should be sent in hard copy format to the address given in this tender document with the subject
and reference number mentioned on the outer envelope. EMD should be in the form of Demand Draft / Bank
Guarantee in f/o Director NIO payable at Dona Paula or Panaji in Goa.
3. Imported items:Imported items should normally be quoted in foreign currencies, with a provision to import by NIO
directly from the foreign manufacturer / supplier. In case, the quotation is raised by their Indian agent, on behalf of
their principals, they should attach a valid authorization certificate. If price includes any agency commission
payable to Indian Agent, the percentage of agency commission should be clearly mentioned and shown
separately.
4. Taxes: (For INR Quoted Items) Department of Revenue, Ministry of Finance, Government of India has issued a
Notification No. 47/2017-Integrated Tax (Rate) dated 14th November, 2017 regarding applicability of GST rates on
purchases by public funded organizations. CSIR and its institutes / labs falls in the category of Public Funded
Research Institution, registered with DSIR in terms of Govt. Notification No. 51/96-Customs dated 23.07.1996 and
Central Excise Duty Exemption in terms of Govt. of India Notification No. 10/97-Central Excise dated 01.03.1997
as amended time to time. As per this Notification the GST applicable on most of purchases done by such institution
is 5% only. Our institute is covered under S. No. 1 [of Col(1)] & para (b) of Col. (4) viz. Conditions of the said
notification.
5. Quotation validity: The quotation should be valid for a minimum period of 90 days from the date of opening the
quotation. Tentative delivery period should also be mentioned clearly. Offers with less validity will be treated as
non-responsive and rejected summarily.
6. Warranty: For the purpose of evaluation we will consider warranty period oftwelve monthsor more if mentioned
specifically so in the technical specificationsfrom date of installation. The supplier free of cost shall replace any
materials found not according to the specifications of this Purchase Order or found defective/non-working during
warranty period. Additionally for items requiring maintenance, bidders should invariably quote separately the CMC
for 24 months period and this should be on comprehensive basis i.e. including replacement of parts. Bidder may
also mention AMC exclusive of parts replacement.
7. Payments: Advance payment shall normally be not made. Payments for INR items shall be made after
delivery and installation. For imported items, payment shall be made either by Irrevocable Letter of Credit or
100% payment can be made by SWIFT Transfer/ Bank Draft within 10 days after supply and acceptance of the
equipment by NIO, subject to production of Performance Security in the form of Bank Guarantee/TRD, wherever
applicable. No claim for payment shall be entertained for the damaged items delivered.ALL BANK CHARGES
ABROAD SHALL BE TO THE ACCOUNT OF THE BENEFICIARY i.e. SUPPLIER.
8. Training/Installation charges: Supplier or their Indian Agent shall be responsible for
installation/demonstration/training, wherever applicable and should have technical expertise and trained personnel
to render “After Sales Services” during the warranty period in India. If the offer involves any training and/or
installation charges, the same should be clearly indicted including the period and scope of training.Expenditure
involved towards any extra materials required or labour involved for successful installation of the equipment, if not
quoted for, would have to be borne by the tenderer.
9. Installation Prerequisites: Tenderer should clearly define the infrastructure facilities required for installation and
commissioning of the Equipment. Tenderers shall give an undertaking for after sales services and for providing
`spares / consumable / software for a period of at least 5 years / item lifespan from the date of satisfactory
installation.
10. Manuals & Calibration Certificate:Calibration traceability certificate for the equipment should be furnished
and charges if any, should be indicated separately in the quotation Full Technical specifications/literature
brochure and instruction manuals for operation and maintenance of the equipment, should be provided.
11. Incomplete quotations which does not fulfill our requirements and/or if any of the conditions are not complied
with, are liable for rejection.
12. Please fill attached TECHNCAL COMPLIANCE STATEMENT FORM to show compliance of item’s technical
specifications, and other requirements with your quoted offer. Please note that simply mentioning
‘comply’/’yes’/’meetsrequirement’ / ‘better’ etc. would not suffice unless the specification/requirement is clearly
stated in the technical literature or other supporting documents submitted with the bid. However minor technical
informality not having appreciable bearing on the prices or performance may be ignored while technical evaluation
of the bid at the discretion of the purchaser.
13. Evaluation & Comparison of Price Bids: If the response to the tender consists only of Indigenous Offers: The
final landing cost of purchase after all discounts, freight, forwarding, insurance, taxes etc. shall be the basis of
evaluation. If the response to the tender consists only of Imported Offers: The FOB/FCA price shall be the basis of
evaluation. Please make sure that your Price Bid mentions FOB/FCA prices clearly and not just CIF/CIP prices
directly otherwise for the purpose of comparison such CIF/CIP price will be treated as de-facto FOB/FCA. If the
response to the tender consists of Imported as well as Indigenous Offers: The final landing cost of purchase taking
into account, freight, forwarding, insurance, taxes etc. customs duty at applicable rates PLUS 2% of CIP/CIF Goa /
Mumbai value subject to minimum Rs. 20,000/- for customs clearance, transportation, Bank / LC charges, for
imported goods shall be the basis of evaluation apart from actual charges for statutory levies, duties, if any. If
customs tariff for certain items quoted by the bidder is nil, it must be mentioned clearly citing the relevant customs
provisions failing which no consideration can be given automatically at the time of bid evaluation.
14. Conditional tenders / discounts / warranties etc. shall not be accepted. Rates quoted without attached conditions
(viz. Discounts having linkages to quantity, payment terms etc.) will only be considered for evaluation purpose.
Thus conditional discounted rates linked to quantities and prompt/advance payment etc, will be ignored for
determining inter-se position. The Purchaser however reserves the right to use the
discounted rate/rates considered workable and appropriate for counter offer to the successful tenderers.
15. We may be required to give price preference / or bid security exemption etc. to eligible classes of bidders in
compliance to the government policy. Such decision will be taken only on case to case basis subject to the
condition that firm claiming such exemption / treatment has submitted allnecessaryvalid documents establishing its
eligibility at the time of bidding itself. No documents will be accepted after bid opening.
16. Quotations from bidders debarred, blacklisted or put on holiday listing in any government organization are liable for
rejection even if found at any stage of the bidding process.
17. The decision regarding acceptance or rejection of the quotation (s) will rest with the Director, NIO, Goa, who does
not bind himself to accept the lowest quotation and reserve the right to himself, to reject or partly accept any or all
the quotations received without assigning any reason.

NOTE REGARDING TRADEMARKS / PROPRIETORY TERMINOLOGY / MAKE ETC. IF ANY IN THE

SPECIFICATIONS:

If you come across any trade names, make, proprietary or trademark term (of other manufacturer/vendor) or
other similar requirements in our technical specifications, you may quote for equivalent (will need to elaborate)
specifications/terms. If you find that specifications are locked in favour of any one particular firm or if you come
across any restrictive clauses etc. please inform immediately within the stipulated query time. Any subsequent
representations in these matters will not be entertained.
 TECHNCAL COMPLIANCE STATEMENT FORM

An item-by-item commentary on the Purchaser's Technical Specifications demonstrating substantial responsiveness of

the goods and services to those specifications or a statement of deviations and exceptions to the provisions of the
Technical Specifications.

ITEM NAME

S.No. Tender Specifications Bidder’s Specifications Remarks/Deviation If any

(Technical literature/brochures/manuals should be attached alongwith this format)

Please note:

1. Compliance/Deviation statement comparing the specifications of the quoted model to the required specifications.
This statement should also give the page number(s) of the technical literature where the relevant specification is
mentioned.
2. Bids must have supporting documents ( technical literature or copies of relevant pages from the service manual or
factory test data) for all the points noted above, failure regarding which may result in rejection of bid.
 DEVIATION STATEMENT FORM

The following are the particulars of deviations from the requirements (terms / conditions / instructions etc.) of the
tender document and specifications:

CLAUSE DEVIATION REMARKS

(INCLUDING JUSTIFICATION)

Place:

Date:

Signature and seal of the

Manufacturer/Bidder

NOTE: Where there is no deviation, the statement should be returned duly signed with an endorsement
indicating “No Deviations”.

Signature Not Verified

Digitally signed by HONAWARKAR
KETAN RAMDAS
Date: 2019.01.16 10:20:02 IST
Location: eProcurement System for
Central PSUs