Beruflich Dokumente
Kultur Dokumente
Location: ___________________________________________________________________
SUMMARY OF RATINGS
NUMERICAL DESCRIPTIVE
SUB-AREAS RATING RATING
A. Administration and Personnel
B. Collections
C. Budget
D. Services and Use
E. Physical Set-Up
F. Technology
TOTAL:
AREA MEAN/RATING:
____________________________
____________________________
____________________________
____________________________
Date Completed:
____________________________
Page | 136
EVALUATIVE CRITERIA
The type and variety of books and other materials will depend on the nature of
the institution and they must relate realistically the institution’s educational goals,
curricula, size, complexity or degree level, and the diversity of its teaching, learning and
research requirements.
The library should keep essential accurate statistical data on its holdings and
services. It should prepare and submit periodic reports and other documents to inform
the administration as well as the public of its accomplishments, problems and needs,
and also of its plans for development.
Page | 137
As far as possible, the library shall participate in inter-institutional consortia,
regional/international activities and utilize such cooperative programs that will enhance
its resources and services, and reduce its operating costs.
Based on enrollment, at least one (1) full-time librarian should be employed for
the first 500 students, and an additional one (1) for every increase of 1,000 students.
2. Classification
The services and needs of today’s academic libraries have become more
complex; hence the necessity to employ the services of an academically prepared and
competent librarian.
Page | 138
4. Status
In order to hire the best qualified among the applicants, the head librarian works
in cooperation with the Personnel Office (or its equivalent) in the recruitment, screening
and selection of library staff.
6. Staff Development
B. Collections
1. Collection Development
Collection development is the joint responsibility of the faculty and the library.
The emphasis is on quality rather than quantity. It is recommended that a written
collection development policy be formulated by the librarian with the cooperation of the
faculty.
There should be a year-round and carefully planned program of selecting and
procuring library materials. The faculty should actively participate in the selection of
print and non-print materials, especially in their areas of specialization. The library on
the other hand, should set up written policies and procedures to facilitate and effectively
carry out its selection and acquisition activities.
2. Holdings
The collection should also include an extensive Filipiniana collection to meet the
ever increasing demand of the users for this type of materials.
A basic book collection of 5,000 well-selected titles is deemed necessary for the
college/university with an enrollment of 500 or less to support its educational programs
Page | 139
effectively. Moreover, a minimum of two selected titles should be provided for every
student.
To enhance its collection and reduce costs, the library should initiate and
maintain resource-sharing arrangement with other libraries, if and when feasible.
D. Budget
The head/chief librarian should prepare an annual budget. In the process he/she
should justify all library needs and apportion expected revenues according to these
needs. He should also justify and, upon approval, administer the library budget in
accordance with the fiscal policies and procedures.
Page | 140
Other ways of augmenting the library financial resources of the library should be
explored. These include securing endowments and donations, and participating in
exchange programs and consortia or cooperative projects.
The university/college library should be open not only during the hours that the
college is in session, but also outside of these times in order that students may have
adequate opportunity to complete assignments and pursue personal interest in a
fashion that is truly characteristics of genuine scholarship. This means keeping the
library open for an uninterrupted period of a minimum of ten hours daily, from Monday to
Friday and four hours on Saturday.
The open shelf system should be encouraged to afford the students and faculty
greater accessibility to the collection of books and other reading materials in the library.
Other services should include instruction and advice in the effective use of the
library, information retrieval, reader’s guidance, assistance to teachers in putting up
reserve section, obtaining necessary reference materials, and bibliographical and
abstracting services.
The library may provide audio-visual services but it should have a corresponding
budgetary provisions and additional staff, if needed.
Page | 141
F. Physical Set-Up
The university/college should provide a library which has adequate space and
appropriate facilities, and which is accessible to the students and faculty. It should be
strategically planned and functionally designed to allow for future rearrangement and
expansion. A separate library building for a university would be ideal.
2. Space Requirements
The library should have adequate space to accommodate the reading and
research needs of users, and to house the growing collection. It should likewise provide
space for a suitable work area for special serviced and for proper shelving and storage.
The reading room should have a seating capacity of not less than 10% of the
total enrollment computed at 1.6 sq.m. per reader. Allowance for an increase in
enrollment should be considered.
Shelving space should be adequate. The shelves should generally not be more
than 2.12 meter high, with ample space in between for free access to the collection.
Allowance for the growth of the collection should be provided.
For better management of the library, the chief/head librarian’s office should be
readily accessible. The work area should be adequate in size with proper ventilation,
lighting and other facilities.
Stack and storage spaces for important library materials and equipment should
be amply provided. Where the library administers audio-visual and multi-media
collection, proper housing of these facilities should be provided.
Provisions to encourage the maximum use of the library and to enhance the
users’ reading convenience should be made. The library should be adequately lighted,
properly ventilated suited for quiet reading. It should be aesthetically attractive and
properly maintained.
4. Security Control
Control and security measures for safeguarding the library should be carefully
planned and implemented.
Page | 142
G. Technology
_________________
* Academic status is defined as: “the formal recognition, in writing, by the institution’s
authorities of the librarians as members of the institutional and research staff.”
Page | 143
RATING SYSTEM
RATING SYSTEM
The rating system is based on a numerical evaluation of 0-5 points with 5 points
as the highest rating, 1 is the lowest rating and 0 if there is no provision/ none existence
of the specified item/s in the institution/ program being evaluated.
Apart from numerical evaluation there are also descriptive evaluation that
indicates the provision, conditions or characteristics found in good colleges/programs.
Not all of them, however, may be specifically necessary, or even applicable in every
college. While a college may lack some of the items listed, it may have other
compensating features. The descriptive evaluation is intended to provide the factual
bases for a fair evaluation of the different aspects of the school’s instructional program.
This survey instrument makes use of a Likert scale for facility of understanding and
administration.
The computation of ratings in every area are as follows; the accreditor will give a
rating ranging from 0-5 in every item/ criteria/standard. The ratings at each
item/criteria/standards under Input, Process and Outcome are totaled. The sum is
divided by the number of items summed up in order to get the Inputs Mean, Process
Mean and Outcome Mean. The Inputs Mean is multiplied by 20%, the Process Mean is
multiplied by 30% and the Outcomes Mean is multiplied by 50%. The sum total of all the
product of the Inputs Mean, Process Mean and Outcomes Mean is the final rating in a
sub-area. The total of all the Sub-area ratings divided by the number of Sub-areas is the
Area Final Rating.
Page | 144
I. COMMENTS
A. BEST PRACTICES
In the space provided, list briefly the technique, method, or process being
practiced by the institution/college in a particular program/area, that through experience
or research has been proven the most efficient and effective way to accomplish desired
result that is often used for benchmarking.
________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
In the space provided, list briefly any remark concerning matters not sufficiently
treated which needs to be taken into consideration for the improvement in the overall
performance of the institution/ program.
________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
____________________________________________________________
II. RECOMMENDATIONS
________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
_____________________________________________________________________
Page | 145
LIBRARY
IPO IPO
SUB-AREA RATING MEAN
INPUTS:
1. There is a chief librarian
INPUTS MEAN
(20%)
PROCESSES:
1. Digital and Electronic Resources are maintained
Page | 146
6. A Library Committee serves as a liaison group between the
library and its clientele in an advisory capacity.
PROCESSES MEAN
(30%)
OUTCOMES:
1. The organizational set-up of the library is suitable to the
institution
OUTCOMES MEAN
(20%)
BEST PRACTICE/S:
__________________________________________
__________________________________________
__________________________________________
__________________________________________
__________________________________________
Page | 147
IPO IPO
SUB-AREA RATING MEAN
B. COLLECTIONS
INPUTS:
1. The Library has classification and extended cataloguing
scheme
Page | 148
11.5 Scholarly periodicals are bound are easily accessible.
14.2 AACR 2
___________________________________
14.3 RDA
______________________________________
Page | 149
16. The library has the collections that need to be secured and
controlled.
INPUTS MEAN
(20%)
PROCESSES:
1. The Collection Development Policies are implemented
DOCUMENTS: (CDP and Library Manual / Procedures /
Guidelines)
2. A card catalog/OPAC is maintained with author, title,
subject cards and other entries and is kept up-to-date.
2.1 Periodicals are organized and indexes are available.
PROCESSES MEAN
(30%)
Page | 150
OUTCOMES:
1. Quality of library collections will be measured on diversity
and newness
Diversity
Total Number of Books
Number of Books per subject area
Number of Periodicals and Journals
Non-print materials
Newness
% of books not older than 5 years per subject area
% of books not older than 5 years to total number of
books
% of books older than 5 years but not older than 10 years
% of books older than 10 years and above
OUTCOMES MEAN
(50%)
BEST PRACTICE/S:
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
INPUTS
1. The Local Government allocates a regular budget for the
library.
On the space provided, describe briefly procedure for
requesting library materials, supplies and equipment.
_____________________________________________
_____________________________________________
_____________________________________________
DOCUMENT/S:
a. Budget proposals for the past 3 years
b. Proof of income generating project(s)
Page | 151
c. Description of requisitions
INPUTS MEAN
(20%)
PROCESSES:
1. The Chief/Head Librarian submits an annual budget for the
library operations.
PROCESSES MEAN
(30%)
OUTCOMES:
1 Adequate Budget for the Library.
OUTCOMES MEAN
(50%)
BEST PRACTICE/S:
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
IPO IPO
SUB-AREA RATING MEAN
INPUTS MEAN
(20%)
Page | 152
PROCESSES:
1. The Library follows a system that encourages
students/faculty to use the library regularly and to be
assisted by a library staff
1.1 Library staff assists the faculty by providing their
needed instructional and research materials.
PROCESSES MEAN
(30%)
OUTCOMES:
1. The quality of library collections will be measured by usage
rate of students and faculty members and other users
a. Availability
Operating hours of library
b. Usage rate
Number of Full-time Faculty who availed of library
services
Number of Part-time faculty who availed of library
services
Number of Books Out/Borrowed by Faculty
Number of External Users Accommodated
Number of Referrals issued (Note: this is a failure
measure)
Page | 153
2. Library handbooks or mimeographed flyers of rules and
regulations of the library are available.
OUTCOMES MEAN
(50%)
BEST PRACTICE/S:
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
IPO IPO
SUB-AREA RATING MEAN
E. PHYSICAL SET-UP
INPUTS
1. Location and Site
1.1 The library is strategically located and is accessible to
students, faculty and all its users.
2. Space Requirement
2.1 The size of the library meets standard requirements
considering present enrolment at any given time.
Page | 154
2.5 The staff work area is adequate in size, well lighted and
properly ventilated.
5. Security/Control
5.1 Fire extinguishers and local fire alarm system are
available.
INPUTS MEAN
(20%)
PROCESSES:
1. There is regular monitoring and maintenance of space
utilization
PROCESSES MEAN
(30%)
OUTCOMES:
1. Adequate and comfortable space for the Library resources
and its users
Page | 155
BEST PRACTICE/S:
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
b. Circulation on-line
INPUTS MEAN
(20%)
PROCESSES:
1. The Institution provides support in maintaining the multi-
media area/center in the library
PROCESSES MEAN
(30%)
Page | 156
OUTCOMES:
1. Updated Technology for Library
OUTCOMES MEAN
(50%)
BEST PRACTICE/S:
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
Page | 157
EXHIBIT FOR SUB-AREA B. COLLECTIONS
To support the above responses, indicate on the spaces provided the required data.
New
Description Total No. of Titles Total No. of Vols. acquisitions
in the last five
(5) years
HARD E- HARD E-
COPIES COPIES COPIES COPIES
Standard Sets of
Encyclopedias
Other Standard References
Page | 158
On the spaces provided below, indicate the number of audio-visual equipment
that are available:
Page | 159