Inter Office Instruction Form

To: LOC Vietnam From: LOC Australia

Attention: Tran Hien Date: 22/01/16
Your Ref: 7035 – AT012 Our Ref: LOCA/7035/INSTRUCTION/012
Job Name: WEL Persephone FLET and Spool Shipment
Our Job No: 7035-AT012
LOCA Client: Woodside
Subject: Loadout and Sailaway of Spool 4 onboard the MV ASCL Emma
PV Shipyard quayside
Locations: PTSC Supply Base
65A Ba Mươi Tháng Tư

Survey/Inspection Date: 28th Jan – Check with site contact Zhongxuan (Joe)

The Work
Description: 1. Background
This instruction covers the attendance for:
Load and sailaway of spool 4 onboard the MV ASCL Emma from PV Shipyard, Vietnam
to Dampier.
Close-out of deficiencies of the vessel ASCL Emma ( if any). Pease note C&S survey of
the vessel will be carried out by LOC Singapore on 26th Jan and deficiencies (if any) will
be issue after the survey.

Contact details for the attendances are listed below:

Site Contact:
Zhongxuan (Joe)
Email : Zhongxuan.Lin@Subsea7.com
Moble: TBA

Subsea 7 Contact
Sam Harrison
Project Engineer
eMail Sam.Harrison@subsea7.com
+61 8 9326-0728

Woodside Energy Ltd is our client and their contact persons are :

Inter Office Instruction Form Rev 0 Page 1 of 5

 Tim Stafford
Subsea Installation Engineer
Woodside Energy Ltd.
Woodside Plaza
240 St Georges Terrace
Perth WA 6000
Australia
T: +61 8 9348 3701
M: +61 423 126 656
E: tim.stafford@woodside.com.au

Craig Newland ( Project Manager)

Subsea Installation Co-ordinator
Subsea Construction
Woodside Energy Ltd.
Woodside Plaza
240 St Georges Terrace
Perth WA 6000
Australia
E: craig.newland@woodside.com.au
T: +61 8 9348 5918
M: +61 423 129 616

Instruction
1. Please get in touch with Zhongxuan (Joe) and attend the vessel at PV Shipyard
for the loadout and sailaway of spool from Vietnam to Dampier.
2. Condition and Suitability Survey of ASCL Emma will be carried out on 26th Jan by
Singapore office and preliminary deficiency list will be issued after the survey.
Please ensure that deficiencies ( if any) are closed-out before issuing the loadout
and sailaway certificates.
3. Complete LOCA Site HSE Evaluation Checklist. If you need to take action on site
to manage and specific risk a Risk Assessment Form should be completed.
4. Surveyor needs to attend at the berthing location, inspect lifting equipments,
rigging gears and certificates before the loadout commences.
5. Complete the Surveyors Log sheet to record all survey activity.
6. Ensure that the loadout checklist is completed prior to issuing the loadout
certificate(s)
7. Take photographs of the loadout operations.
8. Please ensure that spool are loaded and secured as per the approved
seafastening arrangement.
9. Complete the sailaway checklist before issuing the Sailaway Certificate.
10. Ensure all survey details are collected on site to enable confirmation of any of the
details prior to departure from the vessel.
11. Provide a report on the loadout and sailaway of spool.
12. Update the Tracking Register for vessel’s C&S survey after close out inspection
and forward a copy.

Reference Documents
Please refer to documents attached in the “Reference documents” folder, included in the
attendance instruction package

Outstanding Items/ Documents

1. Refer to comments on the MWR letter LOCA/7035/MWR/021-52, included in the

“Reference Documents” folder

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 2. Preliminary deficiency list of ASCL Emma (TBA)

Instruction layout on FTP site

Instructions on the FTP site are setup in the Group Office Folder in a file under:

External1/Group Office Folders/LOC Vietnam/7035-AT012 Loadout and Sailaway of

Spool
Please download the files from the above FTP site.

Key information Files on FTP site

This instruction along with relevant documents has been uploaded to the above folder on
the FTP site.

CofA

Prior to loadout inspect the crane and lift rigging to be used and the associated
certification. Once you are satisfied with the preparations for loadout a Certificate of
Approval for Loadout is to be issued for spool.

CoA for the sailaway to be issued once you have satisfied with loading and securing of
spool, after completing the Sailaway Checklist.

CofA numbering for this attendance is as follows:-

7035-C044 CofA Loadout of Spool 4
7035-C045 CofA Sailaway ASCL Emma from Vietnam to Dampier
Please amend this accordingly if required. The CofA number is in the file name and the
top right hand corner of the CoA.

Checklist

LOCA-CL-SI03 Rev 0 - Lifted Loadout

LOCA-CL-SI09 Rev 2 - Vessel Sailaway

Expenses
Please fill in our expenses form 7035-AT012 Expense Report. Please provide this with
your invoice as proof for all Mobilisation, accommodation and food costs.

Timesheet
Please fill in our time sheet form 7035-AT012Timesheet.

Surveyors Log
Please fill in the attached surveyors log, a blank one is setup for you in 7035-AT012
Surveyors Log.

Marine Warranty Services Report

Please complete the Marine Warranty Services Report for the loadout and sailaway. A
sample pro-forma for the report is in the file “7035-R0012 Final Report Rev 0 -Sample”
(refer to Deliverables). Please complete the report and send to this office along with

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 relevant appendices (in separate files). Update the Tracking Register (TBA) for the C&S
Survey of the vessel after completing the closeout inspection and send it back to us.

LOCA Photograph Template

Photographs shall be taken of relevant items and entered into the attached “7035-AT012
Photograph template” and return with the report.
When you have finished the report you may wish to upload it to our FTP site if it is too
large for e-mail. Please advise us if you wish to do this.

Contact: Zhongxuan (Joe) Contact: Anil Muthukattu

Phone: Phone: :+61 8 9322 7943

TBA
Mobile: Mobile: 61 (0)421 998 701
Fax:
E-Mail: Zhongxuan.Lin@Subsea7.com Email: anil.muthukattu@londonoffshore.com.au

Contact: Craig Newland Contact: Kervin Yeow

Phone: Phone: +61 (0) 401 586 862

+61 423 129 616
Mobile: Mobile:
E-Mail: craig.newland@woodside.com.au Email: k.yeow@loc-group.com

Attachments
Items checked below form part of the instruction pack.

HSE Management Plan Tug Inspection Requirements

Site HSE Evaluation Checklist Tracking Register Jumbo Vision Rev 0

Risk Assessment Form Marine Warranty Services Report

Attending Surveyor Log Sheet LOCA Expense Report

LOCA MS Word Photo Template LOCA Timesheet

IMCA Common Marine Inspection LOCA Global Suitability Report

Document

Chevron Australia Report Project E-mail

C of A Loadout & Sailaway Project Documentation

Deliverables

Please complete and prepare as separate files the above noted attachments as selected below.

Site HSE Evaluation Checklist

Risk Assessment Form [if required]
Attending Surveyor Log Sheet
LOCA MS Word Photo Template

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 Marine Warranty Services Report with attachments
Sailaway Documents (Crew list, Voyage Plan, Stability Report, Weather forecast, NDT report/Sea
fastening details, etc)
Completed LOCA Expense Report
Completed LOCA Time Sheet.

Tracking Register
Send To: LOCA for checking and issue: loca@londonoffshore.com.au and
anil.muthukattu@londonoffshore.com.au

Cost Details
Time Basis: Reimbursable as per agreed Rates: Daily Rate
Expense Basis: Reimbursable as per agreed Hourly Rate

Other Info: N/A

Course/Medical requirements

Please complete and prepare as separate files the above noted attachments as selected below.
Tropical BOSIET
Cold Water BOSIET
UKOOA Medical
Medical (Other) – [to be defined]
MSIC Card
Port Pass (Other) – [to be defined]
Other [to be defined]
If not already provided please provide copies of all relevant qualifications and course certificates to
loca@londonoffshore.com.au prior to mobilization
Travel Advice
Before traveling to site please ensure that you have performed the following:-

Provided original or Up-dated Next of Kin Details to Instructing office.

Obtained all necessary travel vaccinations for countries in which the work will be performed as per
guidance by the WHO.
Provided relevant Mobile, Hotel or Site contact telephone numbers to Instructing office
Provided Flight/Travel Itinerary and Accommodation details to instructing office

Send To: LOCA for filing: loca@londonoffshore.com.au

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