Practicum

THE LODGE SCHOOL RENOVATIONS PROJECT Project –

COEM 6900

The Project Charter

Version 1.0
 Practicum
THE LODGE SCHOOL RENOVATIONS PROJECT Project –
COEM 6900

Table of Contents

1.0 Overview of Project .................................................................................................................. 1

1.1 Purpose of the Project Charter ............................................................................................. 1

2.0 Project Goals & Objectives ....................................................................................................... 2

2.1 Project Goal .......................................................................................................................... 2

2.2 Project Objectives ................................................................................................................. 2

3.0 The Project Scope ..................................................................................................................... 3

4.0 Major Milestones ................................................................................................................. 4

5.0 Assumptions & Constraints ................................................................................................. 4

5.1 Assumptions.......................................................................................................................... 4

5.2 Constraints ............................................................................................................................ 5

6.0 Project Organization ................................................................................................................. 6

6.1 Project Structure.................................................................................................................... 6

6.1 Key Stakeholders .................................................................................................................. 6

6.2Roles and Responsibilities ..................................................................................................... 7

7.0 Project Charter Acceptance....................................................................................................... 8

ii | P a g e
 Practicum
THE LODGE SCHOOL RENOVATIONS PROJECT Project –
COEM 6900

1.0 Overview of Project

Renovations are currently being conducted at the Lodge School in Society St. John by the

contractors Innotech Services Ltd. The clients of this project are the Ministry of Education

Implementation and Project Unit. As part of our fulfillment of the MSc in Building and

Construction Management, we have been contracted by Innotech Services Ltd to assist with the

project management of mainly two of the processes. These are: the Schedule Management and

the Risk Management plans. The implementation of these plans will also be required during the

construction of one of the blocks in Phase 1.

1.1 Purpose of the Project Charter

This Project Charter outlines the purpose, objectives, and scope of the project. The purpose of a

Project Charter is:

1. to provide an understanding of the project, the reason it is being conducted and its

justification

2. to establish early on in the project the general scope

3. to establish the project manager/assistants role and authority level of the project

1|Page
 Practicum
THE LODGE SCHOOL RENOVATIONS PROJECT Project –
COEM 6900

2.0 Project Goals & Objectives

2.1 Project Goal

The main focus of the project will be centred on: (1) To develop CPM/PDM baseline schedule

for construction of building (I) which will be used to perform optimizations, updates, and track

progress and output reports. (2) Develop a risk management strategy that will be utilised during

the construction of building (I) that encompass risk identification, assessment, quantifying,

tracking and mitigation strategies. These risks will be updated throughout the construction of the

buildings.

2.2 Project Objectives

At the end of the project the following will be submitted to the client:

1. A completed baseline project schedule, biweekly reports on progress and optimized

project schedules.

2. A completed project risk management plan including the risk management methodology,

risk register, risk response plan, risk response tracking and risk communication plan.

3. Recommendations highlighting improvements that could be made to the project

management process specifically relating to scheduling and risk management.

4. Lessons learned during the execution of this project are anticipated to make a meaningful

contribution to Innotech’s existing body of knowledge.

2|Page
 Practicum
THE LODGE SCHOOL RENOVATIONS PROJECT Project –
COEM 6900

3.0 The Project Scope

In an effort to improve the schedule management and risk management processes of the Innotech

Services Ltd it was recommended that assistance be given to them during the Renovations to the

Lodge School Project. For the successful project management of these key project areas we will

develop the follow:

 Time management plan document including baseline and optimized Microsoft Project

Schedules. In addition status updated will be done and specific intervals of the project.

Various reports highlighting the company’s performance during the execution of this

project will be provided.

 Risk management plan document including risk register, risk assessment matrix, risk

response plans, risk actions and risk assignments. In order to properly conduct risk inputs

such as the communications management plan and procurement management plan will so

be documented. Risk updates will also be performed and risk register updated.

 Lesson learnt document highlighting the key aspects of this project that was realized

during its execution

 Recommendation will also be provided on areas of schedule and risks where Innotech

Services Ltd could possibly improve their success on future projects of similar nature.

Managing a construction project of this nature normally requires the utilization of the all the

project management tools and processes. However, we will not seek to look at the quality

management, cost management, scope management, human resources management, and

integration management of this project.

3|Page
 Practicum
THE LODGE SCHOOL RENOVATIONS PROJECT Project –
COEM 6900

4.0 Major Milestones

Milestone Date

Building I Baseline Schedule Completed January 25th 2012

Optimised Schedule Completed January 28th 2012

Progress and Status Reports Completed May 28th 2012

Risk Management Plan Approved June 5th 2012

Risk Register Completed June 10th 2012

Risk Response Plan Approved June 20th 2012

Monitor & Control Risk Completed July 20th 2012

List of Recommendations to Client Completed July 25th 2012

Documentations of Lessons Learned Completed July 30th 2012

Body of report completed July 31st 2012

Appendices Completed August 2nd 2012

Project Management Activities Completed August 3rd 2012

5.0 Assumptions & Constraints

5.1 Assumptions

In an effort to produce a CPM/PDM baseline schedule and a risk management strategy the

following assumptions have been made:

1. Key stakeholders fully understand their roles and responsibilities

2. The project manager assistants garner full access to relevant resources to complete their
task

4|Page
 Practicum
THE LODGE SCHOOL RENOVATIONS PROJECT Project –
COEM 6900

3. The team having full cooperation from the management and staff of Innotech Services
Ltd

5.2 Constraints

There are some constraints that have been identified in the execution of this project, namely:

1. Force majeure
2. The unavailability of resources in a timely manner (financials etc.).
3. Limited availability to the management and staff of Innotech Services Ltd given their
busy schedule

5|Page
 Practicum
THE LODGE SCHOOL RENOVATIONS PROJECT Project –
COEM 6900

6.0 Project Organization

6.1 Project Structure

The Ministry of Education The Board of the Lodge

E.P.I.U School

Innotech Services Ltd

Construction
Manager/Representative:
Mr. Andrew Adams

Project Assistant: Project Assistant:

Mr. Andre Warner Mr. Albert Eversely

6.1 Key Stakeholders

The key stakeholders that can have an effect on the outcome of this undertaking have been

identified as:

1. The management and staff of Innotech Services Ltd

2. Project manager assistants – Albert Eversley and Andre Warner
3. Practicum supervisor – Priscilla A. Glidden, PH.D., PMP

6|Page
 Practicum
THE LODGE SCHOOL RENOVATIONS PROJECT Project –
COEM 6900

6.2Roles and Responsibilities

Roles Responsibilities

 Coordinating all aspects of construction

of the Lodge School Renovations
Project.
 Managing all resources employed on
this project
Construction Manager  Produces schedule, cost, scope, risk,
quality management plans
 Monitor and control the
implementation of the tools and
techniques developed from these plans.
 Report on a timely basis the status and
progress being made with the project
 To assist with the production of the
schedule management plan for the
Lodge School Renovations Project.
 To actively monitor and control the
schedule as well as produce
Project Assistant performance reports and updates
 To develop a comprehensive risk
management plan
 To actively monitor and control these
risks and perform risk register updates,
risk assessments, risk response
strategies and contingency plans.

7|Page
 Practicum
THE LODGE SCHOOL RENOVATIONS PROJECT Project –
COEM 6900

7.0 Project Charter Acceptance

Practicum Supervisor Approval

_________________________ __________
Dr. P. Glidden Date
Coordinator of the MSc. Building & Construction Management Program

Sponsor Approval

__________________________ __________
Mr. Andrew Adams Date
Construction Manager at Innotech Services Ltd

8|Page