Republic of the Philippines

DEPARTMENT OF EDUCATION
Caraga Administrative Region
AGUSAN DEL SUR DIVISION

K to 12 BASIC EDUCATION CURRICULUM

TECHNOLOGY EMPOWERMENT
Grade 11

TEACHING GUIDE
June 8, 2016

Day / Session : 1 Day / 1 Session

Time Duration : 60 minutes
Session Title : Mail Merge

CONTENT STANDARD:

The learner demonstrates an understanding of the use of advanced tools and

techniques found in common productivity and software applications in developing ICT
content for specific professional tracks

PERFORMANCE STANDARD:

At the end of the 2-week period the learner will be able to independently apply
advanced productivity tools to create or develop ICT content for use in specific
professional tracks

These may be in the form of but not limited to:

1. Calculating Spreadsheet of athletic statistics (Sports)
2. Layout of catalogue of creative works (Arts)
3. Materials/Ingredients projections for batches of baked goods (TechVoc)
4. Letterhead/Business card design (Business/Academic)

LEARNING COMPETENCIES:

1. Create an original or derivative ICT content to effectively communicate

or present data or information related to specific professional tracks.

SPECIFIC LEARNING OUTCOMES:

At the end of the lesson, the learners will be able to:

1. Use some advanced capabilities of MS Word commonly used to

increase productivity and efficiency
2. Create letters or documents for distribution to various recipients

MATERIALS : LCD Projector, computer/laptop, flash cards

RESOURCES :
1. https://www.youtube.com/watch?v=R2McShxPHEU
2. https://www.youtube.com/watch?v=JahxKLE0Sqo
3. http://rubistar.4teachers.org/index.php?screen=ShowRubric&rubric_id=1074990
4. http://mailmerge.pbworks.com/f/Rubric1.pdf
5. https://www.google.com.ph/?gfe_rd=cr&ei=yrZTV-DXH4nC9AWqxaC4Dg&gws_rd=ssl#q=timer
6. https://www.youtube.com/watch?v=LEUJJvkVLQQ
7. http://www.writeexpress.com/business-letter-format.html

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PROCEDURE

I. PRELIMINARY ACTIVITIES (5 minutes)

1. Opening Prayer
2. Checking of Attendance
3. Motivation/Review (Techie Ka na Ba?)
(Group the class into 3 groups)
4. Let the students state the lesson objectives

II. ACTIVITY (10 minutes)

The softcopy of the activity will be downloaded through the given url below
http://s000.tinyupload.com/index.php?file_id=50382558117746289548

Directions: With the same group created a while ago. Complete the graphic organizer
by supplying your answers in the thought clouds in relation to the
questions found inside the brain.

Brainstorming

What are the

problems/difficulties that
you have encountered
while using MS Word?
What features in MS
Word are difficult for
you?

(The students will report their outputs to the class)

The result of their presentation will be the springboard to connect to the new lesson.

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Guide question/s:

1. Is it easy for us to send communication letters using those usual techniques?

Especially if there are so many letters to be sent?

To solve or find answers to our problem regarding sending communication letters

to multiple recipients, let us see first the video tutorial from YouTube.
https://www.youtube.com/watch?v=LEUJJvkVLQQ

III. ANALYSIS (25 minutes)

The teacher will let the students watch a video downloaded from youtube.com

(Class Discussion)

1. MS WORD: Exploring the word document software for mail merge.

2. Let learners do their part for the hands-on activity wherein they can now
create/apply the concept of mail merge in the MS Word document to be sent to
many recipients.

Direction:
 Create communication letter and apply mail merge to be distributed
to 5 recipients.

3. Generalization

a. Why would we use Mail Merge?

b. When would we use Mail Merge?

IV. ABSTRACTION (10 minutes)

Let the students give the advantages and disadvantages of applying mail merge in
creating letter in MS Word.

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 Mail Merge
Advantages Disadvantages

V. APPLICATION (10 minutes)

Directions: Perform the given task in GRASPS.

Goal Create a solicitation letter applying mail merge to the word document to
be sent to the different stakeholders for Brigada Eskwela
Role You are the Supreme Students Government Officer and you are going to
send solicitation letter to the stakeholders
Audience All stakeholders in the different institutions/agencies
Situation As an officer of the SSG, you are going to create and send a solicitation
letter to the stakeholders of your choice
Product A solicitation letter applying the concepts of mail merge
Standards The output will be rated according to the specifications stated in the
rubric

VI. ASSIGNMENT

Create a business card applying the concept of mail merge, present it for next
meeting.

Prepared by:

NESTOR J. CAPIÑA
Lapinigan National High School
Agusan de Sur Division

Letter-Writing : Mail Merge Rubric

CATEGORY 4 3 2 1

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 (Excellent) (Very Satisfactory) (Satisfactory) (Needs Improvement)
Data Source Contains three Contains three columns Contains three Does not contain all three
Table columns (Title, (Title, last/first, Address), columns (last/first, columns or data is not
last/first, Address), all data are accurate and Phone, Address), all accurate or formatted.
all data are consistently formatted. data are accurate.
accurate, sorted,
and consistently
formatted.

Merged Letter Letter contains all Letter contains most Letter contains some Letter contains some required
required merge required merge fields for required merge fields merge fields for the address,
fields for the the address, salutation for the address, salutation and header. Letter
address, salutation and header. Letter is salutation and is not correctly merged or
and header. Letter correctly merged and header. Letter is outputted.
is correctly merged outputted. correctly merged and
and outputted. outputted.

Capitalization Writer makes no Writer makes 1-2 errors Writer makes 3-4 Writer makes more than 4
and errors in in capitalization and errors in errors in capitalization and
capitalization and punctuation. capitalization and punctuation.
Punctuation punctuation. punctuation.

Mailing Labels Complete, Complete, accurate 1-2 errors in recipient Addresses are incomplete
accurate recipient recipient address. address. and/or inaccurate.
address. Position may be slightly
Addresses in off.
correct positions.

Format Complies with all Complies with almost all Complies with Complies with less than 75%
the requirements the requirements for a several of the of the requirements for a
for a professional professional letter. requirements for a professional letter.
letter. professional letter.

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