MODERNISATION AND REMOVAL OF OBSOLESCENCE

(MODROB) FOR ASPIRING INSTITUTIONS

1.1 Objectives
(a) The scheme aims to modernize and remove obsolescence in the
Laboratories / Workshops / Computing facilities (Libraries are
excluded), so as to enhance the functional efficiency of Technical
Institutions in rural areas and difficult areas such as North-East
and J&K for Teaching, Training and Research purposes.
(b) It also supports development of Lab Instructional Material and
appropriate Technology to ensure that the practical work and
project work to be carried out by students is contemporary and
suited to the needs of the Industry.
(c) The equipment financed under the scheme could be ideally used
for upgradation of equipment in existing laboratories,
enhancement of performance parameter specification of existing
equipment, incorporation of latest development in the field and
replacement of old depreciated equipment by modern equipment.
In addition to above major objectives, the equipment installed
through MODROB can be used for indirect benefit to Faculty /
Students through Continuing Education programmes, Training
programmes for local industry and consultancy work.
1.2 Eligibility
(a) Institutes of rural areas in whole country including NER and
J&K/Educationally backward (Aspirational).
(b) Non-accredited institutes can apply for MODROB for aspiring
institutes.
(c) Minimum enrolment of students in the applicant institutes to be
60% of approved intake during last three years in the discipline in
which the proposal is made.
(d) Technical Institutions / University Departments with at least 5
years of existence.
(e) For self-financing/Institutes: Maximum 3 proposals per institute
per year including sanctioned earlier but not completed would be
considered.
(f) For Govt. /Govt. aided Institutes: Maximum 5 proposals per
institute per year including sanctioned earlier but not completed
would be considered.
1.3 Duration of the Project
(a) Duration of project will be two years from the date of receipt of
funds in the institute’s account.
1.4 Limit of Funding
(a) Total funding of Rs.20 Lakh.
1.5 Disbursement of the Funds
(a) 100% grant of sanctioned amount will be released to Govt. /Govt.
aided Institutes.
(b) To private institutions, grants will be sanctioned in the form of 80%
of the sanctioned amount as advance followed by 20% as
reimbursement on submission of the Utilization certificate and
other supporting documents as specified in terms and conditions
of MODROB.
1.6 Processing Methodology:
(a) The proposal shall be assessed by an expert committee constituted
as follows:
(b) Three-member expert committee not below the rank of Associate
Professor. At least two members among the experts shall be from
the concerned stream.
(Evaluation Process to be done offline only )
1.7 Terms and Conditions
(a) In MODROB scheme, the Head of the Department (HOD)
submitting the proposal is always the Project Coordinator. To
enable subject specific knowledge to be utilized, a Co-Coordinator
can also be proposed. The HOD should critically analyze the
requirements of the laboratory / laboratories of the Department for
preparation of the project proposal, which should relate to the
future development of the academic strength of the Department.
(b) It may be noted that the concerned Head of the department shall
be responsible for execution and completion of the sanctioned
project, followed by submission of all related documents including
the project report.
(c) In case, the Coordinator i.e. the concerned Head of the department
of MODROB programme joins another Institution, transfer of the
project along with him is not allowed. If the HOD changes by
rotation or leaves the Institution or retires, or goes on a long leave,
the successor Head of the Department shall become the Project
Coordinator of the project, and this fact should be intimated to the
Council immediately
(d) Any expenditure incurred prior to the issuance of the approval
letter is not allowed to be adjusted in the grant. The grant shall be
utilized strictly for the purpose as specified in the sanction letter.
(e) The grant shall be utilized strictly for the purpose as specified in
the sanction letter and procurement of equipment authorized by
AICTE. Re-appropriation of funds from one head to another is
strictly not permitted viz. Recurring and Non-recurring heads are
15% and 85% of total grant, unless otherwise recommended by
AICTE experts.
(f) Once the project is sanctioned, the Council shall not consider any
request for additional grants.
(g) Separate institutional overhead expenses shall not be provided by
AICTE. The assets acquired out of the grant shall be the property
 of the Institution and should always reflect in its book of accounts
including the assets register. They should be certified by the
concerned Principal Coordinator. No assets acquired out of the
grant shall be disposed off without the prior permission of the
Council.
(h) Interest earned on the project fund, if any, should be reported to
AICTE.
(i) Project Evaluation Committee (PEC) is required to be constituted
at institutional level and the minutes of the meeting are to be
submitted to the Council at least once in a year. The composition
of PEC should be as follows:
i. Director/Principal/Dean of the Institute, College and
University respectively (Chairman of the Committee).
ii. Head of three Departments of the Institute/Faculty of the
Technical Disciplines.
iii. One Subject Expert (to be nominated by the
Director/Principal of the Institute as an External
Member).
iv. Principal Investigator of the Project (Convener/Secretary).

The constitution of PEC may be sent to the Council for record. The
general terms of the reference of PEC are as follows:

i. PEC should meet from time to time as required but at

least once a year. The minutes of the meeting should be
submitted to the Council.
ii. PEC shall advise on the proper utilization of the funds
under the project and ensure proper implementation of
the scheme as per the objectives of the project.
iii. The expenditure of TA and DA for outside experts to
attend the PEC meeting would be provided out of the
contingency grant of the project.
iv. Quorum shall be complete if 75% of the Members of the
Committee are present in meeting.
(j) Interest earned on the project fund, if any, should be reported to
AICTE. The amount of interest accrued on the grant should be
treated as part of the grant to be utilized for that particular project.
However, the interest amount accrued along with grant disbursed
should not exceed the total grant sanctioned for the project. The
Institute receiving the grant should reflect the same in the audited
statement of accounts/ utilization certificate and may either refund
the interest amount to AICTE or AICTE should adjust the same in
the next installment of grant before releasing.
(k) Grant released under this programme is for the specific period and
should be properly utilized within the time stipulated in the project
proposal.
(l) The council shall not provide any maintenance grant after the
expiry of the project.
(m) Whenever the Institution / Laboratory / Department receives a
grant for modernization of a laboratory under the schemes
MODROB, it is imperative that assistance obtained from AICTE for
modernization of the Laboratory/Department is acknowledged duly
by putting up a plaque at the main entrance of the
Lab/Department, which has been modernized using the grant. All
the equipment procured/developed through this project should be
super scribed with AICTE project file number
(n) Any change in the equipment recommended/sanctioned shall not
be acceptable in any circumstances.
 2 MODERNISATION & REMOVAL OF OBSOLESCENCE for Aspiring Institutions
Proforma Cum Evaluation Sheet
Application ID
2.1 Institute Details
(a) Institute Permanent ID
No. :
(b) Name of the Institute
(c) Contact details
(d) Email
(e) Mobile
(f) Telephone
(g) Reference of Extension of Letter No: Date:
Approval letter for the
current year

(h) Is the institute five years Yes /No

old from its year of
Establishment as on date?
If 2.1 (h) is Yes Proceed to next level else display message
If No- “Sorry Your Institute is less than 5 years old”
(i) Is the institute from rural/educationally backward area/J&K/NER areas

If 2.1 (i) is Yes Proceed to next level else display message

“Sorry Your Institute is not from rural/educationally backward area/J&K/NER
(Aspirational District)”

2.2 Details of the Project Co-ordinator

(a) Faculty ID
(b) Name of the
Coordinator
(c) Department
(d) Appointment Type Regular Temporary Adhoc

(e) Contact details Cell no Email

As per 2.2 (d), If appointment is regular proceed to next level Else display the
message
“Sorry only regular faculty can be a coordinator”

8.2.3 Details of the Lab to be funded under MODROBS proposal

(a) Title of the Project proposal
(b) Name of the Lab to be funded
(c) Department under which the Lab is
established
(d) AICTE approved Course of the <Data base of E-Gov>
department
If 2.2 (c) =2.3 (c) proceed to next level Else display the message
“Sorry the coordinator must be from the same department under which lab is
established ”
2.4 Academic credentials of Coordinator

Parameter/ Input by Input by Institute Max. Marks Awarded

Criteria Institute Marks by the Experts

(a) PG Select <Input by Institute 4

Yes/No Provide space for area
of specialization>

(b) Ph. D Select <Input by Institute 10

Yes/No Provide space for area
of specialization>
(c ) Teaching Enter <Input by Institute> 7
Experience in Years
years

(d) Research & Enter <Provide space for 6

Industrial Years details of Industrial
Experience in experience>
years
(e) Number of Enter <Input by Institute> 7
Publications in Number <Provide space for list of
last 3 years publications details >
(National /
International
journals)
(f) Number of Enter <Provide space for list of 6
Patents Number patents >
Registered
(g) Relevant Select <Input by Institute> 10
experience of Yes/No <Provide space for list of
conducting / And enter programmes
coordinating Numbers conducted>
similar
programmes
from AICTE and
other funding
agencies in past
three years
Sub Total 50 <Automated
Total>
 2.5 Justification of the project:
(a) Major equipment available in the Lab <Input by Institute>
S.No. Name of equipment Make and Cost in Rs. Year purchased
model

Parameter / Criteria Input by Max. Marks Marks Awarded

Institute by Experts

(b) Objectives <Input by

Current lab utilization Institute
10
Strength & Weakness of maximum 300
Lab words>
(c) Relevance/Improvements <Input by
in the scope of old Institute
10
experiments conducted. maximum 300
words>
(d) Technical novelty and <Input by
utility Institute
20
maximum 150
words>
(e) Benefits to students and <Input by
staff Institute
10
maximum 150
words>
Sub Total 50
Grand Total 100

Budget Estimates – Non Recurring

2.6
(a) S.No Proposed Specificati Number of Estimated Experts
. equipment/ ons units Cost in Recommendation
s Rs. (If proposal is
recommended)
Yes/ Numb Amou
No er of nt in
units Rs.
1. <Input by <Input by <Input by <Input by
Institute> Institute> Institute> Institute>
2. <Input by <Input by <Input by <Input by
Institute> Institute> Institute> Institute>
 3. <Input by <Input by <Input by <Input by
Institute> Institute> Institute> Institute>
Total (NON RECURRING) Budget <Automat Total amount Rs.
Estimate ed Total> recommende ABC
d by experts

2.7 Recurring Budget

Requested for Recurring Budget: <Input by Institute> YES/NO
If Recurring = No, then no need of generating this table
If recurring = yes,
Maximum Recurring Permissible PQR = <Rs. ABC divided by 85 and multiplied
by 15> ( to be calculated by the system)

2.8 Total Recommended Amount = <Rs.ABC + Rs.PQR>

Declaration:

I/We solemnly confirm and verify that the information uploaded on the portal in respect
of this proposal for seeking grant from AICTE under AQIS is true and correct to the best
of our knowledge and belief. In case, at any point of time it is found that information
provided in this proposal is false or incorrect, AICTE will be at liberty to withdraw the
grant given to us and we shall be liable to refund the entire amount of the grant with
interest thereon and also liable for any other action that AICTE may deem fit. We also
understand that AICTE may not consider our future proposal in this circumstance.

The applicant will put a tick in a box provided... unless this is ticked the application
should not be submitted... also display confirmation message that I have read the
declaration and I/we confirm the same.