Republic of the Philippines

DEPARTMENT OF EDUCATION
REGION XII
Regional Administrative Center, Barangay Carpenter Hill,
City of Koronadal
Telephone Number: (083) 2288825
Email Address: region12@deped.gov.ph
Website: depedroxii.org

September 27, 2018

REGION MEMORANDUM
ASD No. 16 s. 2018

REINFORCEMENT OF GUIDELINES AND PROCESS FLOW ON

RECLASSIFICATION OF TEACHING PERSONNEL

To: Schools Division Superintendents

Asst. Schools Division Superintendents

Attn: Human Resource Management Officer

1. As a result of the implementation review workshop on reclassification of

teaching personnel, this office rationalizes the guidelines and processes to fast track
the implementation of reclassification and/or upgrading of teaching personnel to
improve teacher’s career pathing of profession.

2. To guide all concerned staff accountable in the process, below is the Equivalents
Record Form (ERF) and Reclassification Evaluation Application Process Flow and
Timelines:

RESPONSIBLE
ACTIVITY DURATION TIMELINE
PERSON
1st or 2nd week
1 Career Guidance 1 week
of December
Division SGOD
Notice of Submission of 1st Monday of
2 1 working day
ERF/Recla Required Documents the year
Submission of ERF/Recla
required documents to the 1st week of Teacher-
3 1 working day
School Head (Elementary and every month applicant
Secondary)
School Head validates the
1st week of
4 documents submitted by 1 working day School Head
every month
Teacher
Submission of ERF/Recla
application by the School Head 1st week of
5 1 working day School Head
to the District Office every month
(Elementary)
Submission of ERF/Recla
PSDS/Principa
applications from District Office
l-In-Charge/
(Elementary) and school head
2nd Monday of School Head
6 (Secondary) to the Division Office 1 working day
every month
SDO receive application of
Division
ERF/Recla from School/District
Records Officer
SDO verifies and validates
7
documents submitted

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 7.1 HRM OFFICE –
log/encodes/verify completeness 2 working days Division HRMO
of the documents
Administrative
7.2. Authentication of
1 working day Officer V -
photocopied documents
2nd to 3rd week Admin
7.3. Evaluation of documents by of Every Month
Division
the HRMPSB (Principal, MT and 5 working days
HRMPSB/TWG
HT)
7.4. Recommending approval by Schools
the Schools Division 1 working day Division
Superintendent Superintendent
SDO submits validated
7 ERF/Recla documents to the 1 working day SDO HRMO
Regional Office 4th week of
(April to Teacher
Regional Office evaluates the
10 working September) Credentials
8 validated ERF/Recla Documents
days Evaluator/TW
and return to the SDOs
G
Deadline of submission of
working paper (List of approved
1st week of
9 ERF/Recla applications with 5 working days Division HRMO
December
corresponding fund needed
(inventory)
Regional
10 Release of Sub-ARO 1 working day Within January
Budget Officer
Preparation/Submission of
10 working February 1 to
11 Plantilla Allocation List (PAL) to Division HRMO
days March 15
the RO
Submission of Plantilla Teacher
Allocation List (PAL), Sub-ARO, 3rd week of Credentials
12 3 working days
Certificate of Availability of March Evaluator/TW
Funds and approved ERF/Recla G
Not to exceed
15 calendar
days for more DBM
Preparation and Releasing of
13 than 10 Processor/TW
NOSCA
positions G
(DBM
standards)
Releasing of NOSCA from DepEd
14 1 working day Regional Office
RO to SDO
Send Memo and issuance of
15 Division HRMO
Appointment

3. Likewise, it is reiterated that the deadline for submission of all

ERF/Reclassification documents with corresponding fund requirement from the
divisions shall be the 1st week of December. Regional Office shall issue the Sub-ARO
within January and 3rd week of March shall be the submission of Plantilla Allocation
List (PAL), Sub-ARO, Certificate of Availability of Funds and approved
ERF/Reclassification.

4. A quota system on the allowable number of Master Teacher positions in

elementary and secondary schools is still enforced by level; to wit:

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 4.1 For elementary schools: Total Master Teacher positions shall not exceed 10%
of the total authorized teacher positions in the district, to wit:

Master Teacher I positions shall not exceed 6.6% of the total number of authorized
teaching positions.

Master Teacher II positions shall not exceed 3.4% of the number of authorized
Master Teacher I positions.

4.2 For secondary schools: One (1) Master Teacher position regardless of level may
be allowed per subject area and per subject specialization of secondary teacher with at
least 5-7 authorized teacher positions within the school.

4. For easy tracking of documents submitted per division, color coding of

applicants’ pertinent documents by folder shall be assigned by division:

Schools Division Offices Color of folder

Cotabato City Royal Blue
General Santos City Gold
Kidapawan City Green
Koronadal City Cream
North Cotabato Sky Blue
Sarangani Pink
South Cotabato Yellow
Sultan Kudarat Red
Tacurong City Tangerine

5. Attached is Enclosure 1: Basic documentary requirements for each position to

ensure uniformity and conformity with the department’s issuances for reference as
follows:
 Requirement for Teacher II and III
 Requirement for Head Teacher I-VI
 Requirement for Master Teacher
 Requirement for Principal I-IV

6. For the guidance, wide dissemination and strict compliance of all concerned.

ALLAN G. FARNAZO
Regional Director

Incl.: As stated
Reference:
To be indicated in the Perpetual Index under the subject
Human Resource
Personnel
Reclassification

Kasali lahat. Kasama lahat.Para sa lahat.

Enclosure 1 to Region Memorandum ASD 16, s. 2018: Basic Documentary
Requirements by Position

REQUIREMENTS FOR TEACHER II TO TEACHER III

 BUDGET CIRCULAR No. 2004-1 January 23, 2004 GUIDELINES ON AUTOMATIC
UPGRADING OF ELIGIBLE PUBLIC SCHOOL TEACHERS THROUGH THE
EQUIVALENTS RECORD FORM.

 MANUAL ON POSITION CLASSIFICATION AND COMPENSATION SCHEME FOR

TEACHING POSITIONS IN ELEMENTARY AND SECONDARY SCHOOLS (Chapter 6).

1. Duly accomplished Equivalent Record Form (ERF). 5 copies

2. Transcript of Records with Certification, Authentication and Verification
(CAV) indicated as CAR/Graduate in Masteral Degree from CHED. (1
Certified True Copy)
3. Updated copy of Service Record. (1 copy)
4. Duly Accomplished CSC Form 212. (1 copy)
5. Performance Rating for the last three (3) school years. (1 Certified True
Copy)
6. Latest Appointment. (1 Certified True Copy)
7. Renewed PRC License. ( 1 Certified True Copy)
8. Certificate of Trainings, Seminars, Workshops, Awards, Merits and
Outstanding Accomplishment ( 1 clear copy each authenticated by AO or
Head of the Agency)

REQUIREMENTS FOR MASTER TEACHER

 DECS Order No. 57, s. 1997
 MEC Order No. 10 s. 1979
 MANUAL ON POSITION CLASSIFICATION AND COMPENSATION SCHEME
FOR TEACHING POSITION IN ELEMENTARY AND SECONDARY SCHOOLS
(Chapter 6)

1. Duly accomplished Evaluation Sheet for Master Teachers .(5 copies)

2. Transcript of Records with Certification, Authentication and Verification
(CAV) indicated as CAR/Graduate in Masteral Degree from CHED. (1
Certified True Copy)
3. Updated Service Record. (1 copy)
4. Duly Accomplished CSC Form 212. (1 copy)
5. Performance rating for the last three (3) school years. (1 Certified True
Copy)
6. Latest Appointment. (1 Certified True Copy)
7. Renewed PRC License. ( 1 Certified True Copy)
8. Certificate of that the applicant is actually a teacher with a regular load
supported by a class program. (1 Certified True Copy)
9. Certificate of a demonstration teaching.(attach lesson plan for the last
five (5) school years)
10. Certificates of trainings, seminars, workshops, awards. (1 clear copy
each authenticated by AO or Head of the Agency) not used during the
last promotion.

Kasali lahat. Kasama lahat.Para sa lahat.

 11. For Secondary List of Teachers per Subject Area approved by SDS.
(attach SF 7)
12. For Elementary District Data Bulletin with school breakdown (Table 14)
approved by SDS. (attach SF 7)

REQUIREMENTS FOR HEAD TEACHER I-VI

 DepEd ORDER No. 97, s. 2011

1. Duly accomplished Equivalent Record Form (ERF). 5 copies

2. Transcript of Records with Certification, Authentication and
Verification (CAV) indicated as CAR/Graduate in Masteral Degree from
CHED. (1 Certified True Copy)
3. Updated Service Record. (1 copy)
4. Duly Accomplished CSC Form 212. (1 copy)
5. Performance rating for the last three (3) school years. (1 Certified True
Copy)
6. Latest Appointment. (1 Certified True Copy)
7. Renewed PRC License. ( 1 Certified True Copy)
8. Special Order Designated as TIC or OIC signed by the head of the
agency (DepEd). (1 Certified True Copy)
9. List of permanent teachers under his/her direct supervision duly
signed by his/her immediate head and conformed by SDS. (1 copy)
10. Enrolment Data (SF 4) in the present school assignment, including the
cluster schools handled, if any.
11. Certificate of trainings, seminars and workshops for the last five (5)
school years. (1 clear copy each authenticated by AO or Head of the
Agency) not used during the last promotion.

REQUIREMENTS FOR PRINCIPAL I-IV

 DepEd ORDER No. 97, s. 2011

1. Duly accomplished Position Description Form for Principal positions. (5

copies)
2. Duly Accomplished CSC Form 212. (1 copy)
3. Transcript of Records with Certification, Authentication and Verification
(CAV) indicated as CAR/Graduate in Masteral/Doctoral Degree from
CHED. (1 Certified True Copy)
4. Updated Service Record. (1 copy)
5. Duly Accomplished Form 212. (1 copy)
6. Performance rating for the last three (3) school years. (1 Certified True
Copy)
7. Latest Appointment. (1 Certified True Copy)
8. Renewed PRC License. (1 Certified True Copy)
9. Certificates/Proof of Outstanding Accomplishment.
10. Certificate of trainings, seminars and workshops for the last five (5) school
years. (1 clear copy each authenticated by AO or Head of the Agency) not
used during the last promotion

Kasali lahat. Kasama lahat.Para sa lahat.

11. NEAP Certificates as the result of National Qualifying Examination for
Principals (NQEP) taken and Basic Training Course for School Heads
attended. (1 Certified True Copy)
12. SBM Task Force’s Certification to the rating obtained in internal and
external stakeholder’s assessment. (SBM Level)
13. Division Selection and Promotion Board’s Certification on the point
obtained in Psychological Attributes and Personality Traits Assessment.
14. Enrolment Data (SF 4) in the present school assignment, including the
cluster schools handled, if any.

Kasali lahat. Kasama lahat.Para sa lahat.

Kasali lahat. Kasama lahat.Para sa lahat.