Project 01 – Project Risk Management

Submitted by: Daniyal Sadiq

CMS number: 28915

Date of Submission: 28-July-2019

Assessor: Architect Omer Shujat Bhatti

Course Title: Project Risk Management

 Project Overview: Renovation of SOS Village Schools in Rawalpindi & Islamabad,
Pakistan

According to a UNICEF report, Pakistan is home to 4.2 million orphaned children. Though the
creation of the welfare fund is a well-intentioned step, the problem of orphans in Pakistan is much
bigger. The current adoption process in Pakistan discourages the taking in of orphans, who are left
to the mercy of the state, or private charities. Adoptive parents are only recognized as legal
guardians and not as parents, which raises complications when obtaining identification papers
from NADRA. This becomes even more complicated in cases where the identity of biological parents
is unknown. The rights of adopted children are not clearly defined by law either. Altogether, the
renovation of institutions like the SOS Village is vital in order to continue to provide them basic
necessities.

The aim of the project is to renovate the SOS village schools in Rawalpindi and Islamabad which will
be a major step towards the resilient educational system. For infrastructure, funds have been
committed by donor agency USAID and UNICEF.

In line with the project vision, the buildings will be reconstructed according to current enrollment
needs and future demand, improved seismic safety standards and improved service delivery
standards.

Project Objectives:

a) Safety to the school children in case of any future disaster

b) The avoidance of wastage of money in case of schools reconstructed in unsafe locations
c) Quality of education improved with better school construction standards by the donors.
d) Increase in enrollment as observed leading to increased literacy rate.
e) Better school environment with high level motivation and satisfaction of teachers and
students.
f) School equipped with furniture, computer labs, cafeterias, etc.

Project Scope:

The scope of the schools approved consists of reconstruction which will include academic blocks,
administration blocks, lavatory blocks, external & internal electrification, water supply, plumbing
and sewage system, boundary wall and other relevant design and development works.

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Project Team Members:

 Ensuring effective quality assurance

focusing on the internal consistency of the
program.
Program Coordinator  Managing the program budget and
monitoring project expenditure.
 Managing the dependencies and
interfaces between projects.
 Managing risks for the program’s
successful output.

 Ensuring plans meet the client’s

specifications
 Drawing plans; using specialized design
software packages
Planning Engineer  Deciding on the most appropriate
engineering techniques and sequences of
activities for each project stage.
 Communication with site managers,
surveyors, engineers, site worker and
other professionals.

 To be trained and familiar with computer-

aided drafting systems, building modeling
and other relevant technologies.
 Providing predesign figures such as a
feasibility study, cost analysis etc.
 Creating final construction plans to be
Architects used by builders as a step-by-step guide
on how the look and details of the building
will play out, including plumbing,
communication and heating, electrical,
ventilation and structural systems.
 Understanding building codes, fire
regulations, safety measures and city
ordinances when creating plans.

 Research, design and create new products.

 Develop virtual models of different
Design Engineer designs using computer software.
 Find out the manufacturing requirements
by examining materials and production
costs.

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  Determine labor requirements and
dispatch workers to construction sites.
 Interpret and explain plans and contract
terms to administrative staff, workers,
and clients etc.
Construction Manager  Prepare contracts and negotiate
revisions, changes and additions to
contractual agreements with architects,
consultants, clients, suppliers and
subcontractors.
 Obtain all necessary permits and
licenses.

 Implement company requirements and

legal regulations paying specific
attention to legislation and quality.
Foreman  Carry out and record site inspections.
 Ensure all works are carried out in line
with approved method statements,
conduct and amend risk assessments.

 Selecting the best combination of

materials for specific purposes.
 Testing materials to assess how resistant
they are to heat, corrosion, chemical
Material Engineer attacks and seismic shocks.
 Monitoring site conditions and material
reactions during use.
 Advising on inspection, maintenance and
repair procedures.

 Develop, implement and review Health

and Safety procedures within the safety
management system.
Safety Controller  Develop safety alerts and staff notice
 Facilitate Risk Assessments
 Conduct incident investigations and
compile investigation reports.

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  Oversee field examinations and report
hazardous locations and materials
 Maintain management information
systems which identify the location of
Environmental Specialist hazardous sites, chemical inventories,
and complaint investigations
 Develop and recommend solutions to
eliminate pollution and environmental
hazards.
 Collect and analyze test samples of food,
soil, water, and air.

 Check plans, drawings and quantities for

accuracy of calculations.
 Ensure that all materials used and work
performed is in accordance with the
Site Engineer specifications.
 Agree a price for materials and make
cost-effective solutions and proposals for
the intended project
 Manage, monitor and interpret the
contract design documents supplied by
the client or architect.

 Consult with the clients about the cost of

building projects
Quantity Surveyor  Measure and estimate building and
material costs for projects
 Prepare reports about projected building
costs for clients.

 Design and suggest appropriate décor for

blocks, rooms etc.
Interior Designer  Make sure cost effective solutions are
used.
 Ensure colors, designs etc. are in line
with the overall schema of buildings.

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Risks
 Funding
 Complicated Laws
 Lack of technical
resources
 External Environment
problems
 Privacy concerns
Risks
 Inefficient cost estimation
 Limited design time
 Inexperienced design team
 Incomplete & inaccurate
information
 Change of scope by client
Risks
 Health & safety issues
 Unsuitable equipment &
material
 Delayed payment
 Unrealistic work schedule
 Inexperienced contractor
staff
Phase 1 – Initiation
Owner Mitigation Strategy
 Approval from authority
 Channelizing hierarchy
 Maintain competency in
Program Coordinator labour
 Keeping EMMP/EDF in
place
 Awareness of advantages
Phase 2 – Planning
Owner Mitigation Strategy
Design Engineer  More experienced staff
Quantity Surveyor  Proper design schedule
Program Coordinator  Deployment of experience staff
Program Coordinator  Appropriate data should be
provided when required
Program Coordinator  Ensure that scope of work is
finalized once
Phase 3 – Execution
Owner Mitigation Strategy
Construction Manager  HSE training of the staff
Construction Manager  Proper check by the supervisory
consultants should be ensured
Program Coordinator  Payment schedule as per
contract should be adhered
Construction Manager  Realistic approach
Construction Manager  Deployment of skilled &
experienced staff
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 Phase 4 – Control and Monitoring

Risks Owner Mitigation Strategy

 Scope control Planning Engineer  Adhere to the original scope of work
 Cost control Quantity surveyor  Timely inform the higher ups in case of
any deviation from the actual plan
 Schedule control Planning Engineer  Adhere to the work schedule

 Quality control Site Engineer  Adhere to the standard specifications

 Health & safety HSE Specialist  Ensure use of PPEs on the project
control

Phase 5 – Project Closure

Risks Owner Mitigation Strategy

 Rectification of Site engineer  Ensure that snag list is rectified before
snag list handing over the project
 As built drawings Construction Manager  Ensure that drawings are matching the
actual site condition
 Final cost estimate Quantity surveyor  Final cost should be within the approved
budget

 Project documents Program Coordinator  All project documents should be

submitted to Education department
 Stakeholders Program Coordinator  Ensure stakeholder satisfaction
satisfaction