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Home (/) > Topics (/topics) > Environmental Management Systems and Reporting (https://app.croneri.co.uk/topics/environmental-
management-systems-and-reporting) > Environmental Aspects and Impacts: In-depth
An organisation’s activities, products and services that interact with the environment
Summary
are referred to as “aspects”, which may have a negative or positive impact on the (/topics/environmental-
environment. Typically, aspects might include emissions to air, discharges to water aspects-and-
and waste arisings, which in turn may generate environmental impacts such as global impacts/summary)
warming, water pollution or contaminated land.
Quick Facts
Some activities, such as those of an office-based service, will have relatively minor (/topics/environmental-
aspects-and-
environmental impacts, such as energy used and emissions linked to air conditioning.
impacts/quickfacts)
Whereas some heavy industrial aspects such as processes that cause emissions to
air and discharges to water may have significant environmental impacts. In-depth
Managing environmental aspects and impacts is arguably the most important Resources
(/topics/environmental-
component of an environment management system. This topic explains how to
aspects-and-
identify environmental aspects and related impacts and provides useful methods for
impacts/resources)
determining relative significance in terms of risks to the environment. It also explains
how to compile a register of significant aspects and impacts. "How To..." Guides
(/topics/environmental-
aspects-and-impacts/how-
In Practice grade-aspects-and-
impacts-according-their-
significance)
What is an Environmental Aspect? Model Policies
(/topics/environmental-
An environmental aspect is described in BS EN ISO 14001 as an “element of an
aspects-and-
organisation’s activities, products or services that can interact with the environment”.
impacts/environmental-
Identifying environmental aspects should take account of whether a particular activity, aspects-and-impacts-
product or service causes: policy)
air emissions
effluent discharges
waste arisings
land contamination
The above aspects relate to those an organisation can control. There are other
aspects over which the organisation may have “control” or “influence”. These can
include:
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those associated with inputs, eg extracted resources used in the form of raw
materials and energy — that can give rise to land degradation and depletion of
natural resources
determine (/topics/environmental-aspects-and-impacts/indepth#DCAM-932385)
the environmental aspects of its products, services and activities, taking into
account current and planned activities, covering the aspects that it can both
control and influence
aspects which are indirect and do not fall under management control
Requirements of EMAS
The Eco-Management and Audit Scheme (/topics/ems-standards/quickfacts) (EMAS)
includes ISO 14001 as a specification for an environmental management system
(EMS), but goes beyond the EMS standard by stating types of direct and indirect
environmental aspects, as well as being more prescriptive when determining
significance. Furthermore, EMAS specifies which types of environmental aspects
must be considered for the initial review and environmental statement
(/topics/baseline-review/quickfacts), which are required for EMAS.
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Transportation
Use of oil-based fuels Unsustainable
of goods
losses of natural
using motor resources
vehicles
landfilling the sludge, resulting in potentially polluting leachate and loss of land
resource
On this basis, there may be net positive impact from converting the sludge to SLF,
noting that commercial and stakeholder considerations may also come into play.
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A direct environmental aspect is one that is directly attributable to an activity or
process and can therefore be controlled. Indirect environmental aspects are typically
those that arise before an activity (known as upstream aspects) or after the activity
(known as downstream aspects).
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When creating flow charts, consider normal conditions, abnormal events, historical
conditions and planned changes. The table below shows some examples of how
normal, abnormal, historical and planned events can affect the environmental aspects
and impacts of fuel storage. As well its own activities, an organisation also needs to
take into account those of its contractors and suppliers.
Note:
Aspects are not always related to releases (outputs). They also relate to inputs, eg
procurement.
This model states that for every process, the inputs must be equal to the sum of the
outputs plus any losses through process inefficiencies and by-products. Using this
approach enables an organisation to quantify several measures, such as:
This approach underpins both EPE and LCA as such data allows an organisation to
understand the details of significant environmental aspects. Once such data is known,
an organisation can then target improvements at specific areas, eg increasing the
fuel-use efficiency for transporting goods.
A simplified flow chart for paint-spraying can show both the processes at each stage,
together with the inputs and outputs for each step.
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Using the combination of process flow charts and input-process-output models can
therefore help an organisation to:
determine the environmental aspects for each process, by analysing the inputs
and outputs
show the linkages between individual aspects and the laws or other
requirements which affect them.
Aspects to impacts
As an impact is the result of an interaction between an aspect and the environment,
the next step is to determine the nature of that interaction. An effective way of doing
this for direct environmental aspects — and in particular, releases to the environment
— is to use a model frequently employed for the assessment and management of
contaminated land.
This model states that for every release from a process, there will be a source, a
pathway that it follows, and a point where the release interacts with “receptors” in the
environment. The following table shows some examples of sources, pathways and
receptors.
Having determined the pathway and the actual or potential receptors for a release,
the next stage is to determine how such releases impact on the environment. Among
other things, the organisation should consider issues such as:
Defining significance
A commonsense approach is to establish whether a particular aspect has the
potential to have a negative (or positive) impact on the environment. Activities that are
subject to environmental regulations will signal that environmental aspects and
impacts are significant and need to be properly managed.
There are statutory requirements for the controlled release of certain substances to
air, land and water, eg the release of polluting substances into watercourses will
require a discharge consent from the Environment Agency. Guidance on the
significant impacts associated with particular industries are prescribed in regulations,
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guidance notes and various authorisations from the Environment Agency. See
Croner-i Legislation Tracker (https://app.croneri.co.uk/reference-articles/law-and-
guidance/legislation-tracker?product=139).
The criteria for significance will need to consider the type, size and frequency of a
particular aspect and the potential scale, severity and duration of the associated
impact. However, the scope of significant impacts may extend beyond regulations.
Stakeholder issues, for instance, are not always linked to legislation, yet they can still
be highly significant. For example, the noise produced on a site may not contravene
regulations, but if the site is located in a populous area, the noise may result in
complaints from local residents. An organisation’s relationship with the local
community is an important issue and noise levels will therefore be a significant aspect
on that organisation’s register.
Each organisation should define its own significance criteria, recognising that such
criteria should be justified and consistent. The key point is acknowledging the “need
to manage” significant aspects associated with their activities. The list of “need to
manage” aspects will fall into a range of groups; for example, those that are managed
for:
Transport route (eg transport of liquid via surface water drains to a river).
Consequences
Evaluating significance
As a general rule, a significant aspect is one that has, or can have, a significant
impact. Evaluation can be based on the consideration of both environmental concerns
and business concerns. Environmental concerns include the scale, duration and
nature of the impact and the likelihood of the impact occurring. Business concerns
include adverse publicity, inefficiencies (eg heating and waste materials), legal
exposure and risk of prosecution and the cost of preventing the impact.
One option might be to consider a “Control” rating and “Severity of Impact” rating
matrix. The simple equation would be represented as “Significance = Control ×
Severity of Impact”, similar to risk-type matrices. Both the control and severity ratings
would need to be explained and given numerical values. For example, a “severity”
rating 5 might be the highest rating with potentially serious impacts whereas “severity”
rating 1 might be insignificant. Similarly, a high 5 control rating would be where there
is no control and a low 1 control rating would represent a high level of control. In this
way it is possible to demonstrate levels of significance for each aspect and associated
impact.
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This listing process can be documented in a spreadsheet that can be designed with
additional columns for further information to be inserted later for other functions of the
environmental management system. The spreadsheet will also satisfy ISO 14001
Clause 4.4.4 on Environmental Management System Documentation.
Calculation of Significance
Potential to 1 5 5
cause
environmental
harm
Sensitivity of 3 5 3
the
environment
Size and 1 5 3
frequency of
the aspect
Importance to 1 5 3
employees
and
stakeholders
Applicable 2 3 5
legislation
Totals 8 23 19
It is important to agree the criteria for assessing significance. This might involve the
EMS review team and others with operational or environmental expertise, using the
1–5 scoring approach identified above to assign scores and produce a
qualitative/quantitative assessment of significance. Croner’s Environmental Aspect
Evaluation Record (/topics/environmental-aspects-and-impacts/resources#DCAM-
1605700) provides a useful template.
Once assessments have been carried out, the next step is to look at the individual
scorings and extract the higher scoring items which are deemed significant. This then
forms the list of aspects and impacts which can be included in a register of
environmental aspects and impacts.
Prioritising aspects
The higher the rating, the more significant the aspect. On this basis, the table above
indicates that releases of carbon dioxide from energy sources is the most significant
while the storage and handling of chemicals and fuels would be the next most
significant. Both of these aspects would therefore have a top priority for action.
Having graded the aspects and impacts according to their significance, it is useful to
tabulate them showing the laws and other requirements which apply to them. This
demonstrates clear linkages between aspects, impacts and legal/other requirements.
The significance of an aspect may not remain constant, and can change depending
on circumstances. For example, new laws on energy efficiency and carbon emission
trading could increase the rating for emissions of carbon dioxide under applicable
legislation.
On the other hand, although the sensitivity of the environment to fuel and chemical
spills cannot be reduced, the size and frequency of such spills can be reduced and
therefore this aspect would fall in significance as better management practices reduce
its environmental risk.
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impacts/indepth#DCAM-932389) can be effective for most circumstances, the Publications
approach can be less effective for an organisation with many complex activities and British Standards
many releases to the environment. Under such conditions, FMEA can be a further
Defra Publications
useful tool.
Organisations
Using FMEA, environmental risk is defined as:
plus
FMEA typically assigns a score of 0 to 100, with the scaling factors below.
For example, a poorly maintained chemical storage tank near a storm water drain,
with no emergency preparedness and no leak detection would rank the following
scores.
The risk rating of the storage tanks would be 90 using FMEA, or high enough to place
remedial actions high up on the objectives and targets (/topics/objectives-targets-and-
programmes/quickfacts).
The risk rating is therefore reduced from 90 to 10, so the environmental aspect falls
dramatically in significance.
As the approaches have many parallels with the requirements of ISO 14001
(/topics/ems-standards/quickfacts) and EMAS, both OPRA and the local authority
methodology can be useful for assessing both aspects and impacts, and the risks that
they pose.
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what the aspect and related impact is and how it arises from the organisation’s
activities.
details of the department and the position of the person responsible for the
activity or process in an organisation which generates the aspect and impact.
how the organisation manages or controls the impact, ie through linkage to the
rest of the management system (such as the company policy, objectives and
targets, the register of regulations, and operational control procedures).
The procedure used within the EMS to ensure that the Register of
Environmental Aspects and Impacts is kept up to date, such as a defined
review period.
A preferred approach might be a register containing the full range of identified aspects
and impacts, highlighting those assessed as being significant. This would facilitate
periodic reviews and updates which might reveal, for example, some impacts not
previously considered to be important becoming significant because of changes in
legislation or scientific knowledge, or through increase or change in production
methods.
A hard copy of the register should be maintained as the primary copy. For updating
procedures, the register could either be computer-based or a paper document. See a
template of a Register here (/topics/environmental-aspects-and-
impacts/resources#DCAM-1605700).
Communications
EMAS requires organisations to establish mechanisms to control communications
with interested parties. Similarly, ISO 14001 also outlines certain requirements for
communicating, both internally and externally, an organisation’s environmental
aspects and its EMS. Guidelines on how this can be achieved are contained in the
recently updated ISO 14004 EMS guidance standard.
In all cases, there should be records which detail the correspondence which occurs.
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EC Regulation No. 761/2001 (http://europa.eu.int/eur-
lex/lex/LexUriServ/LexUriServ.do?uri=CELEX:32001R0761:EN:HTML) allowing
voluntary participation by organisations in a Community Eco-management and
Audit Scheme (EMAS)
Further Information
Publications
British Standards
The following are available from BSI (http://www.bsi-global.com).
Defra Publications
The following is available from Defra
(https://www.gov.uk/government/organisations/department-for-environment-food-rural-
affairs).
Organisations
Department for Environment, Food & Rural Affairs (Defra)
http://www.gov.uk/government/organisations/department-for-environment-food-
ru... (http://www.gov.uk/government/organisations/department-for-environment-
food-rural-affairs)
Defra is the government department that deals with waste, water and other
environmental issues. It consults on new regulations and provides guidance on
legislation and best practice.
Environment Agency
http://www.gov.uk/government/organisations/environment-agency
(http://www.gov.uk/government/organisations/environment-agency)
The Environment Agency is the national environmental regulator in England,
with specific responsibility for waste regulation.
Features
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(https://www.feefo.com/reviews/croner-i)
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