INFORMATION SHEET 4.1.

Plan and prepare for maintenance

LEARNING OBJECTIVES
After reading this INFORMATION SHEET, YOU MUST be able to:
1. Plan maintenance schedule

2. Prepare maintenance procedures according to job requirements.

INTRODUCTION
Planning and preparing systematic maintenance procedure save time,
money and frustration. It is a good idea and opportunity to learn the
proper care and maintenance of your computer.

PC maintenance is an important topic for anyone who owns a PC.

Looking after your PC properly ensures you of trouble-free use. Regular
PC maintenance also keeps the machine’s performance optimal

Like many other pieces of technology, computers see constant wear and
tear from being used. Simple things like downloading files, clicking on
harmful sites by accident, and allowing dust to settle on the keyboard
can build up to the computer slowing down and possibly being unusable.
However, by running anti-malware programs, deleting files as needed,
and cleaning out the dust on a computer, you can all prolong the
lifespan of your computer for years of extra effective use. Whether they're
tasks that should be done every day, once a month, once a year, or only
when needed, below is a list of maintenance tasks to perform to get the
most out use of your computer.
Preventative Maintenance for Computers
— by Lisa Richards, Educational Outreach Writer

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Daily Backup

• Try to back up your data at least once per day – no one wants to
lose projects you spent hours, if not days working on.
• Run a malware scan to stay on top of virus prevention. If you have
any real-time prevention tools even then some viruses may slip by.
Depending on how frequently you use the computer you can get
away with doing this once a week; more frequent computer users
should do this daily.
• Check for updates every day so you don't miss any crucial
upgrades, nor will you have to spend hours installing dozens at a
time if you procrastinate it.
• If you use your computer for many hours at a time during the day,
then plan to restart it at least once. This way, temporary files
won't build up and slow down use over time.
• Never shut down by using the power button – always use the
option from the start menu! Never leave your computer on
overnight either to save electricity and to prevent wear-and-tear.

Monthly Backup

• Use the defragmentation tool to keep your PC running fast and

efficiently. This tool puts files back together that are split apart to
different folders in your PC over time.
• Scan your hard drive for errors to make sure there are no physical
problems occurring. This doesn't check for viruses or malware,
but more so physical and logical problems.
• Clean out your disk drive every few weeks. Similar to
defragmentation, these are small pieces of trash that quietly
accumulate over time.
• Physically clean your computer by using compressed air to blow
out dust and small pieces of dirt. These small particles build up
over time and can lead to computers physically overheating and
other mechanical problems.

Yearly Backup
Backup your hard drive as an image, so if your PC ever crashes you
won't have to reinstall from scratch. This should be done twice a year,
just to be safe.
Either you, a friend, or a professional should do a thorough cleaning of
the computer. This goes beyond simply using compressed air and
opening it up to get rid of all of the smaller bits and pieces of dirt stuck
in there.
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As Needed

• Uninstall programs that you don't use anymore to free up space.

• Practice safe browsing by not downloading files from or spending
time on sites you aren't familiar with or may be untrustworthy
since this is how people generally get malware.
• Change passwords frequently as a general preventative measure
against hackers.

PLAN MAINTENANCE PROCEDURES FOR COMPUTER SYSTEM AND

NETWORKING.
Design a systematic maintenance plan for hardware.
• Design a monitoring, evaluating and updating plan.
• Place your computer in a well-ventilated area.
• Schedule use of computer for its longer life.
• Move the computer only when it is turned off and unplugged.
• Treat your computer properly.
• Maintain your hard disk
Design a systematic maintenance plan for your software.

• Backup your files

• Install or secure passwords
• Delete temporary files
• Update anti-virus and spy ware
TYPES OF MAINTENANCE PROCEDURE
• Hardware maintenance is the testing and cleaning of equipment.
• Information system maintenance is the routine updating of master
files, such as adding and deleting employees and customers and
changing credit limits and product prices.
• Software or program maintenance is the updating of application
programs in order to meet changing information requirements,
such as adding new functions and changing data formats. It also
includes fixing bugs and adapting the software to new hardware
devices.
• Disk or file maintenance is the periodic reorganizing of disk files
that have become fragmented due to continuous updating.

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 SAMPLE MAINTENANCE PLAN

Sample form 4.1.1 (Monthly)

Prepare/Design a monthly maintenance plan for your hardware, (
time allotment: 1 month)

JUN JUL AUG SETE OCTOB NOVE DECEM

E Y UST MBE ER MBER BER
R
antiviru
s
software
check
up
disk
manage
ment
defragm
entation
of hard
drives
troubles
hoot
hardwar
e and
software
issues

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 SAMPLE MAINTENANCE PLAN

Form 1.1a

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 Form1.1b

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 Form 1.1c

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 Form 1.1d

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Equipment Maintenance schedule

Form 1.2a

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 Form 1.2b

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Maintenance offers the best of both worlds. It’s far cheaper than
swapping burnt-out devices for new or used replacements, and it puts off
the disruptive transition from one machine to the next. Well-maintained
devices last years longer than maltreated equivalents, supporting smooth
personal and professional use patterns and keeping more of your hard-
earned money in your wallet along the way.

These computer maintenance plans/checklists are all well within the

capabilities of the typical non-expert computer user. Some are tailored to
desktops and laptops. Others apply to a broader range of devices. Most
are best done on a recurring basis. And none require excessive
investments of time, effort, or money.

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 TASK SHEET 4.1-1

Title: Create maintenance checklist / plan

Performance Objective: Given are the following materials, you

should be able to create a maintenance plan for computer devices.
Allotted time 30 minutes.
Supplies/Materials : Whiteboard, Paper

Equipment :

Prerequisites: Maintenance Form 1.1a, b, c and Form 1.2a, b

Steps/Procedure:
1. Read and analyze 4.1-1 Plan and prepare for
maintenance
2. Prepare and create maintenance plan for hardware
devices
3. Prepare and create maintenance plan for software
4. Plan and prepare maintenance checklist for computer
laboratory.

Requirements:
1. Trainees need to prepare daily, monthly, weekly and yearly
maintenance checklist.
2. Trainees can use built-in forms.

Assessment Method:

Demonstration, Observation

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 Performance Criteria Checklist 4.1-1

Trainee’s Name: __________________________ Date: ____________________

During the performance of the task, did you consider the following
criteria?

Grade Point
Equivalent
NO
Highest
Possible Score
CRITERIA YES
=5

Lowest
Possible Score
=0

Did the trainee…

1. Carefully planned and

prepare monthly
maintenance checklist?
2. Carefully planned and
prepared daily
maintenance checklist?
3. Carefully planned and
prepare yearly
maintenance checklist?
4. Carefully planned and
prepared housekeeping
checklist?
5. Applied and Performed
occupational health
safety procedures
6. Performed and followed
completely the given
tasks?

Document No.
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Total Points

Total Items

Signature of the
Trainee/Learner

Signature of the Trainer

Document No.
Maintain and Repair
Computer Systems and
Version
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Learning Outcome 4.1 Ismael Manic Balana Page
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