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1. SHSU Library
2. Research Guides
3. * How-To Guides and Other Special Topics
4. Thesis and Dissertation
5. Setting Up Your Document
Home
Deadlines & Document Checklists
Parts of the Document
o Setting Up Your Document
Setting Up Your Document
1. Margins
2. Line Spacing
3. Font Styles
Setting Font Styles
CHPT_title
Heading2
Heading3
Heading4
Heading5
RegText
o Title Page
o Approval Page
o Dedication Page
o Abstract
o Acknowledgments
o Preface
o Table of Contents
o List of Tables
o List of Figures
o Body of Thesis or Dissertation
o Bibliography or List of References
o Appendix
o Vita
o Journal Model
o Creative Thesis
o Inserting Tables
o Inserting Figures
Copyright Tools
Printing & Binding
Vireo
Tips & Tricks
HELP!
Faculty Resources
Feedback!
Please let us know if there is anything we can do to improve the information on this page or this site. Email us at
nglthesis@shsu.edu.
TEMPLATE USERS
Student's wishing to take advantage of SHSU's pre-formatted template may download it from the link
below. Be sure to follow the download instructions:
Right click on the link above, select Save Target As, and save the document
where you can find it.
Next, open the document on your computer, click on the SHSU tab, then click on
the Smiley face located on the right hand side at the top of the screen to get
started. You can watch the video linked below for all the instructions on how to
use the macro template
NON-TEMPLATE USERS
The rest of the instructions on this page are for Non-Template users since the provided SHSU
template already contains pre-formatted parameters. Set the margins BEFORE you start typing to
prevent problems with table and figure formatting later. It may seem tedious and unnecessary to
set font styles, but doing so helps ensure that your document is consistently formatted throughout, and
is well worth the small amount of effort.
1. Margins
1. First, open a new, blank Word document and save it. This will be your new thesis
or dissertation document that you will work in from now on.
2. Click on the LAYOUT tab.
3. Click on the Margins feature.
4. Click on Custom Margins. A Page Setup window will appear.
5. Make sure that the margins are set to the follow parameters:
o Top: 1"
o Left: 1.5"
o Bottom: 1"
o Right: 1"
6. At the bottom of the window, make sure that the Apply to function is set to
Whole document.
7. Click OK.
2. Line Spacing
Your document should be double-spaced throughout. There are a few exceptions to this rule, which
will be noted as you add content to your document.
2. In the Paragraph section, click on the icon that looks like a series of horizontal lines, with
arrows running up and down next to it.
o
3. Font Styles
Please set up and use these font styles!
They will help you create a Table of Contents, List of Tables, and List of Figures.
12-point font is required throughout. The only exceptions for font size are tables and figures, where
smaller sized font may be necessary to present data (as long as it remains legible).
The same font style must be used throughout the entire document.
These instructions explain how to create 6 font styles. You may not need to use all of them in your
document, but the instructions are included regardless. They should look something like the following:
TIP: All of these font styles are preformatted in the "Template -- without macros"
found on the Home page.
Style: CHPT_Title
Used for CHAPTER HEADINGS and First Level Headings (a.k.a. Chapter Titles)
Style: Heading2
Used for 2nd Level Headings -- These are the most commonly used headings. Used to designate a section
within a chapter.
Example:
Used for 3rd Level Headings -- Used to designate a subsection within a Heading2 section.
Example:
This is a heading three level, indented and ending with a period. Begin regular text
Used for 4th Level Headings -- Used to designate a subsection within a Heading3 subsection.
Example:
This is a heading four level, indented and ending with a period. Begin regular text
Used for 5th Level Headings -- Used to designate a subsection within a Heading4 subsection.
Example:
This is a heading four level, indented and ending with a period. Begin regular text directly
after heading.
Style: RegText
Example:
This is regular text. The first sentence of each paragraph is indented by .5 inches. This is
1. Click on the down arrow on the far right side of the Quick Style gallery.
1. Click Create a Style. This opens a Create New Style from Formatting window.
2. Change the name to CHPT_title.
3. Click Modify.
4. Under Formatting:
o Select your chosen font from the drop-down menu (i.e. Times New Roman).
o Set it to 12 pt.
o Make it bold.
o Centered on the page.
5. Click on Format in the bottom left-hand corner of the window.
6. Select Font.
7. Under Effects, make sure that no options are checked.
8. Click OK. Click OK again.
9. You should now see your new style named CHPT_title in the Quick Style gallery.
1. Click on the down arrow on the far right side of the visual Quick Style gallery.
2. Click Create a Style. This opens a Create New Style from Formatting window.
3. Change the name to Heading3.
4. Click Modify.
5. Under Formatting:
o Select your chosen font from the drop-down menu (i.e. Times New Roman).
o Set it to 12 pt.
o Make it bold.
o Left-justified on the page.
6. Click on Format in the bottom left-hand corner of the window.
7. Select Font.
8. Under Effects, make sure that no options are checked.
9. Click OK. Click OK again.
10. You should now see your new style named Heading3 in the Quick Style gallery.
1. Click on the down arrow on the far right side of the visual Quick Style gallery.
2. Click Create a Style. This opens a Create New Style from Formatting window.
3. Change the name to Heading4.
4. Click Modify.
5. Under Formatting:
o Select your chosen font from the drop-down menu (i.e. Times New Roman).
o Set it to 12 pt.
o Make it bold.
o Italicize it.
o Left-justified on the page.
6. Click on Format in the bottom left-hand corner of the window.
7. Select Font.
8. Under Effects, make sure that no options are checked.
9. Click OK. Click OK again.
10. You should now see your new style named Heading4 in the Quick Style gallery.
Style: Heading level five
1. Click on the down arrow on the far right side of the visual Quick Style gallery.
2. Click Create a Style. This opens a Create New Style from Formatting window.
3. Change the name to Heading5.
4. Click Modify.
5. Under Formatting:
o Select your chosen font from the drop-down menu (i.e. Times New Roman).
o Set it to 12 pt.
o Make it italicized.
o Left-justified on the page.
6. Click on Format in the bottom left-hand corner of the window.
7. Select Font.
8. Under Effects, make sure that no options are checked.
9. Click OK. Click OK again.
10. You should now see your new style named Heading5 in the Quick Style gallery.
1. Click on the down arrow on the far right side of the visual Quick Style gallery.
2. Click Create a Style. This opens a Create New Style from Formatting window.
3. Change the name to RegText.
4. Click Modify.
5. Under Formatting:
o Select your chosen font from the drop-down menu (i.e. Times New Roman).
o Set it to 12 pt.
o Left-justified on the page.
6. Click on Format in the bottom left-hand corner of the window.
7. Select Font.
8. Under Effects, make sure that no options are checked.
9. Click OK. Click OK again.
10. You should now see your new style named RegText in the Quick Style gallery.
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