Chapter 1

THE PROBLEM AND ITS BACKGROUND

Introduction

Now, in our society all over the world technology is the most important

advancement, a necessity in bringing about progress as we move along in this

computerized world. These changes in effect make man’s life easier and more

convenient. The relationship between the library and computer is constantly changing

that the use of computer contributes to the way man learns and communicates. It easy in

this world to strive for changes and since library is no different from any firm and

institution, considering the use of computer to perform a given task will be efficient.

Librarians have the responsibility not only to know about the ways in which libraries

will be managed using techniques of computerized, but also to be aware of the changes

that computerized can bring to the library services in the near future.(Grace, 2011)

Traditionally, library systems are implemented manually. Forms are given to

Librarian and they fill them of using pens. Afterwards, the school administrators process

them manually and complied on large bulky file cabinet. Indeed, the manual Library

system is very costly, time consuming and tedious. The primary complaint of school

1
administrators with this system is the tiresome task of searching through records just to

verify your query data. The fast phased of technology attributed a lot to the improvement

of the library system. Technology enabled software developers to computerize the library

system. The automated library system helped the academe greatly. Library, transactions

and queries can be created in a single click.

Background of the Study

A college strengthens its educational level through the advancement of its library.

The Botolan Community College Computerized Library System aimed to enhance the

procedures of the library, from manually operated to a computerized system. This

proposal’s purpose was to ease the transactions in the library, i.e., lending of books,

storing of books, search engine for books, manage members of the library and secure the

library system.

The librarian and the library users still use the manual way of transacting of

borrowing and returning of books. The librarian use log books in listing the books. They

use library cards and card catalogues in searching for reading and reference materials.

Objectives of the Study

General Objective

The objective of the study was to develop a computerized library system that will

store the student’s records such as student’s basic information, books record, list of

borrowers, returned books, borrowed books, and prescriptions of the librarian.

2
Specific Objectives

To be specific, it attempted to satisfy the following objectives:

a) To design a system that will lessen the time and effort of the student in

their transaction
b) To quickly search the book needed by the student of the library
c) To print out reports immediately
d) To implement the system efficiency to the student

Scope and Limitations of the Study

The study was about the Computerized Library System for the Botolan

Community College. The implementation of the system will reduce the time and effort of

the users in terms of adding, editing, searching, deleting and printing of records. The

system can also help in reducing the expenses of the library such as papers, folders, pens

and other materials needed in their current system. The system is LAN-based that enables

the librarian to share the records of the student such as the borrowing books, returning

books, search books, and prescriptions of the librarian. The student’s personal

information/data may be stored upon the request of authorized librarian. The assigned

librarians are the only one who can share any of the records/data of the students. The

system is not capable of sharing its data from other databases. The system will be

developed using the Microsoft Visual Basic 6.0.

Significance of the Study

3
 The significance of this study was to help and give a benefit to the concerned

group below.

This study will be beneficial to the following:

BCC Students. Through a computerized library system, they can easily find the books

that they are looking for without going through the traditional way of searching a library

material. Convenience is more visible for it is not time-consuming, resulting to a number

of accomplished works.

Librarian. The computerized library system would improve the monitoring capacities

of those who maintain the library. It would be easier to determine whether a particular

book is on-shelf or not. In addition, they can easily identify when will the borrowed

material be returned and if a borrower has failed to return the book on its due date.

Furthermore, the librarian would be much guided when it comes to recognizing new

inventory books, letting them arrange it promptly and accordingly.

Conceptual Model of the Study

A Computerized Library System identifies the modern process of technology, on

how it works quickly for the students/librarian.

Based on the objectives of the study and aforementioned theories and concepts

derived from the review of related literature and studies, the following conceptual model

of study was developed

INPUT PROCESS OUTPUT

4
  Knowledge Requirements  Data gathering

 Users’ Needs  Procedure

Botolan Community College
 Existing Applications  Survey Computerized Library System

 Development Tools and  Questionnaires

Techniques
 Interviews
 Technical Literature
 Statistical tools
 Results of Users Survey
 Frequency
 Expert Advice
 Mean
 Software
 Weighted mean
 Requirements .

 Hardware Requirements

Evaluation and
Performance Test
(ISO/IEC 9126)

Figure 1. Conceptual Model of Study

The conceptual model of study is best illustrated on the paradigm of the input

box; it deals on knowledge requirements, Users Needs, Existing Applications,

Development Tools and Techniques, Technical Literature, Results of users survey, expert

advice, software, requirements, hardware requirements. It deals on the perceptions

towards the existing manual system and the proposed Computerized Library System as to

accuracy, user friendliness, security and speed of data and information.

5
 On the process box, it deals on the process of gathering data using questionnaires

and unstructured interviews, the different statistical tools as mean, frequency, percentage,

analysis of variance in order to test the significant difference on the formulated

hypothesis.

On the output frame, it deals on the final objective of the study which is the

development of the proposed Library System for the Botolan Community College in

Botolan, Zambales.

Definition of Terms

Computerized. To equips with or automates by computers.

Computerized Library system. A computerized library system for a university keeps

track of all books and periodicals in the library and their check-out status. Checkout and

return are automated through a bar code reader (an external device). The library system

also interfaces with an external relational database which stores information about the

library users (students, faculty, and staff), including whether they have any library items

checked out. . Library users can access the catalog and recall books and periodicals.

Library employees have the same access as well as additional capabilities (e.g., listing the

status of an item).

Data. Factual information or information for computer processing, distinct pieces of

information usually formatted in a special way. All software is divided into two general

categories: data and programs. Programs are collections of instructions for manipulating

data. Data can exist in a variety of forms -- as numbers or text on pieces of paper, as bits

and by test stored in electronic memory, or as facts stored in a person's mind.

6
Database. A set of data that has a regular structure and that is organized in such a way

that a computer can easily find the desired information. .

LAN(Local Area Network). This serves a local area (typically the area of a floor of a

building, but in some cases spanning a distance of several kilometers).

Records. Data, details, documents, file, information, or reports. In the structure of a

database, the part consisting of several uniquely named components called data fields.

Several data records make up a data file, and several data files make up a database.

Share. Distributing or giving files, or a resource such as a file, folder or printer, that has

been made sharable with other users on the network.

7
 Chapter 2

REVIEW OF RELATED LITERATURE

Related Literature

Foreign

According to Robson (2001), usability is a key requirement for users, says

Elisabeth Robson, Product manager for Online Computer Library Center. The catalogue

has become a way to pull together disparate resources, including commercial resources

and web links. management systems also allow circulation, including check in/check out

and enable libraries to purchase materials and track where they are.

According to Chad (2009), consulting is at a major point of change in the wider

information economy within which library systems form part of a larger whole. He was

writing in a briefing paper about the study in library management systems. This study

examined the systems used in higher-education libraries across the UK and came up with

some significant observations and recommendations. It noted that the LMS market in UK

higher education is already mature and that four main vendors (ExLibris, Innovative,

SirsiDynix and Talis) have almost 90 per cent of the market. This market maturity means,

according to the study authors, that the benefits to libraries of changing LMS provider are

limited.

8
 Library users expect to find everything together says Stephen Abram, vice

president for innovation at SirsiDynix, the leading provider of software solutions and

associated services for libraries. According to her traditionally, the library management

system or integrated library system (ILS) was responsible for running libraries efficiently

and effectively. Over the last few years, the role of the ILS has been expanding from

meeting library needs to delivering user experience.

Local

According to Eden (2011), views that most libraries are forced to work with fewer

staff because of the having a more improved and modernized system for their library.

According also to the study, the library administration need to emphasize to their staff

that the organization has a vested interest in providing them with the tools and training

they need to assist the organization in the new information marketplace. These may

include search engines, circulation systems, and the online public access catalog.

According to Lopez (2002), University of the Philippines Mindanao when UP in

Mindanao accepted its first batch of students in 1996, the Main Library collection was

integrated with the core collection of the School of Management (SOM) Library at the

Stanfilco Bldg., Ladislawa Avenue, Buhangin, Davao City. The Filipiniana and General

References were housed together with the College of Arts and Sciences (CAS) collection

in Room 2 of the Philippine Coconut Authority. In the Second Semester AY 1996-1997,

the CAS Library moved to its main campus in Bago Oshiro. Upon the recognition of UP

in Mindanao by the Board of Regents (BOR) as a constituent unit (CU) of the UP

System, the CAS was split into two (2), namely: College of Humanities and Social

9
Sciences (CHSS) and the College of Science and Mathematics (CSM). The Main Library

transferred to the newly renovated building where the main collection was set-up beside

the books of the CHSS and the CSM. In July 2002, the library established the Library

Educational Media and Information Technology Office (LEMITO). The LEMITO

handles the audio-visual services, internet and the connectivity of the library. It currently

holds office at the Elias B. Lopez Hall Dormitory. Later, the Main Library collection

which grew from 100 titles to 6,191 volumes at the end of May 2004, and was transferred

to the Administration Bldg today, the Main Library occupies the former UP in Mindanao

Cultural Center (UPMCC) building.

Related Studies

Foreign

According to Charuasia (2010), connotes the term library with use of automatic

data processing machines to perform routine library activities. It implies a high degree of

mechanization of various routine and repetitive tasks &operations and processes are left

to be performed by human beings. The study stresses library automation as the

application of computers and utilization of computer based products and services in the

performance of different operations and functions or in the provision of various services

and output products. In addition to computer advancement, telecommunication and

audio-visual technologies gives away to new possibilities in information processing.

According to Back & Bailey (2010), explored the design space of mash-up

techniques for the faultless inclusion of information from Web services into websites.

They considered the cases where an Online Public Access Catalog (OPAC) is either the

10
target of such addition or the basis of the information being included. They focused on

client-side techniques in which each user’s browser contacts Web services directly

because this approach lends itself to the creation of HTML widgets. The widgets allow

the integration and customization of Web services without requiring programming. They

also described in detail the functionality and use of several widget libraries and Web

services we built. Although the specific requirements for (2010), explored the design

space of mash-up techniques for the faultless inclusion of information from Web services

into websites. They considered the cases where an Online Public Access Catalog (OPAC)

is either the target of such addition or the basis of the information being included. They

focused on client-side techniques in which each user’s browser contacts Web services

directly because this approach lends itself to the creation of HTML widgets. The widgets

allow the integration and customization of Web services without requiring programming.

They also described in detail the functionality and use of several widget libraries and Web

services we built. Although the specific requirements for 13each system differ because of

their respective nature, all systems are designed to be deployable with minimum effort

and resource requirements. This low entry cost, combined with the provision of a high-

level, non-programming interface, constitute two vital precondition for the broad

adoption of techniques in libraries, which in turn has the potential to vastly increase the

reach and visibility of their electronic resources in the wider community.

Local

According to Lou (1986), a survey on the computer application in 223 libraries in

Metro Manila. The study revealed that they prioritize the three library functions to be

11
computerized as cataloging, indexing, and circulation. However, the plans for automation

for the libraries cannot be implemented due to financial incapability of the libraries, and

the lack of funds from the government. Despite of this drawback, the libraries are not

turning their backs unto the automation of their libraries.

According to Agena (2008) made a study about the collection usage of the

students of the Jose Rizal University in a period of three years using the quantitative and

qualitative approach. The goal of the study is to assess the usefulness of the faculty of

students to their library and it been revealed that it is generally important for them to go

to the library for their academic needs.

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 Chapter 3

RESEARCH METHODOLOGY

This chapter starts on the discussion about the project research design

methodology. The second part presents the development of the system. The third part tells

the operation, process and testing. The last parts discuss the evaluation procedure.

Project Development

The Systems Development Life Cycle (SDLC) is a conceptual model used in

project management that describes the stages involved in an information system

development project from an initial feasibility study through maintenance of the

completed application. Various SDLC methodologies have been developed to guide the

processes involved including the waterfall model (the original SDLC method), rapid

application development (RAD), joint application development (JAD), the fountain

model and the spiral model. Mostly, several models are combined into some sort of

hybrid methodology. Documentation is crucial regardless of the type of model chosen or

devised for any application, and is usually done in parallel with the development process.

Some methods work better for specific types of projects, but in the final analysis, the

13
most important factor for the success of a project may be how closely particular plan was

followed.

Waterfall Model

Planning

Analysis

Designing

Software
Development

Testing

Operation

Maintenance

Figure 2.Waterfall Model

Project Design

Planning. In planning, the researchers conducted an interview to the client to gather

some information about on how the librarian manage the books, borrowed books,

returned books, all record of the student. It is observed that the librarian writes the

14
records manually of every students who borrowed or returned the Books. The student

uses the form given by the librarian.

Analysis. Based on the proposed Computerized Library System is designed purely from

the users' viewpoint without considering the constraints of hardware (such as computers).

In addition, system structures required to achieve such designs are clarified. After

checking requirement specifications included in the basic plan, the overview of the

project is represented by the use of diagrams so that the processing and flows of data can

be easily understood.

Designing. The software design specifically targeted to librarian of the researchers used a

user-friendly design to attract the user to use the new automated system. Here the system

was designed purely from the users' viewpoint without considering the constraints of

hardware (such as computers). In addition, system structures required to achieve such

designs are clarified. After checking the requirement specifications included in the

planning, the overview of the system represented by the use of diagrams so that the

processed of data can be easily understood. Based on the representations, the division

into sub-systems and input/output designing was performed. The entire project was

divided into a number of modules on a functional basis, and each module was further

divided into smaller units. The designing of the code, such as the determination of a

coding system, was conducted. In addition, relationships between the data were

analyzed.

15
Software Development – Coding. In the development of the system, the researchers

made used of Microsoft Visual Basic 6.0 for encoding source code of the system, in order

to be accurate and fast acquisition of data/information.

Testing. The researchers installed the new System. The researchers encountered problems

while processing it for the first time but after several weeks the system has been

successful and introduced it to the respondents.

Operating. The researchers were responsible for conducting an operation test. The

researchers conducted a test under the actual operation conditions, and verified that the

system satisfies the required specifications. Because this test was intended to have a

developed system accepted by the user, it was called an approval test or an acceptance

test. The researchers conducted an operation test by running a program on a machine

being used for actual operations.

Maintenance. The researchers conducted maintenance in software to correct faults, to

maintain performance or other attributes. The researchers’ common perception of

maintenance merely involves fixing detects. The researchers’ maintenance management

system allows segment chiefs to plan maintenance work on fixed assets, such as

equipment, machinery and property.

Analytical Tools
The researchers presented the analytical tools used in the system which areIPO
(Input-Process-Output), VTOC (Visual Table of Contents) and Context DIAGRAM.

IPO (Input – Process – Output),Chart shows the processing activity for any given
module in the Visual Table of Contents.

16
VTOC (Visual Table of Contents).Chart shows a hierarchy in which level of detail
increases from the top of the chart to the bottom, moving from general to specific. This is
called Top–Down Development.

Context diagram. A context diagram shows the system boundaries, external entities that
interact with the system, and the relevant information flows between these external
entities and the system.

Respondents

In order to determine whether standard questionnaire does play an important role

in conducting Computerized Library System survey, a total of 50 respondents were asked

to participate. To achieve pertinent information, certain inclusion criteria were imposed.

The participants qualified for sample selection must be the students and all the users who

will be using the library. This qualification ensured that the participants understand the

nature of personality questionnaire and its use for employment, making the survey items

easy for them to accomplish. These respondents where ask on the problems they have

encountered in visiting and using the library. And also there were ask to answer the

questions given, based on their observation inside the library.

17
 Table 1. Distribution of Respondents

Respondents Frequency

Students 49

Instructor 0

Librarian 1

Total 50

Evaluation Procedure

Data Instrument. Based on the related literature and studies reviewed, the researcher

uses a standard questionnaire to assess the performance of the program. The

questionnaire will be distributed to the respondents. The evaluation instrument is based

on the characteristics and sub-characteristics provided by ISO/IEC 9126. ISO/IEC 9126

suggests only five software metrics (Excellent, Very Good, Good, Fair and Poor).

Table 2. Numerical Scale

Scale Interpretation
4.51 to 5.00 Excellent
3.51 to 4.50 Very Good
2.51 to 3.50 Good
1.51 to 2.50 Fair
1.00 to 1.50 Poor

Statistical Treatment

The data obtained from the respondents were tabulated systematically in order to

obtain accurate information related to each element of the target population.

18
Frequency Distribution. The arrangement of the values that one or more variables take

in a sample. Each entry in the table contains the frequency or count of the occurrences of

values within a particular group or interval, and in this way, the table summarizes the

distribution of values in the sample.

Percentage Distribution. Display of data that shows the percentage of items that falls

above or below certain values. To calculate the percentage distribution, divide the class

frequency by the total number of items grouped and multiply by 100.

Arithmetic Weighted Mean. These were utilized to determine the weight of the

individual option as to levels of efficiency of both existing procedures and the proposed

automated system in terms of Security of data and information, Speed of processing,

Accuracy of data and Information, User Friendliness and the alleviation of procedures in

accomplishing tasks.

ISO/IEC 9126 Data Instrument. Product quality is an international standard for the

evaluation of software quality. The fundamental objective of this standard is to address

some of the well known human biases that can adversely affect the delivery and

perception of a software development project. These biases include changing priorities

after the start of a project or not having any clear definitions of "success". By clarifying,

then agreeing on the project priorities and subsequently converting abstract priorities

(compliance) to measurable values (output data can be validated against schema X with

zero intervention), ISO/IEC 9126 tries to develop a common understanding of the

project's objectives and goals.

Economic Feasibility. For any system if the expected benefits equal or exceed the

expected costs, the system can be judged to be economically feasible. In economic

19
feasibility, cost benefit analysis is done in which expected costs and benefits are

evaluated. Economic analysis is used for evaluating the effectiveness of the proposed

system.

In economic feasibility, the most important is cost-benefit analysis. As the name

suggests, it is an analysis of the costs to be incurred in the system and benefits derivable

out of the system.

Cost-Benefit Analysis (CBA) estimates and totals up the equivalent money value

of the benefits and costs to the community of projects to establish whether they are

worthwhile.

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 Chapter 4

PRESENTATION OF DATA, INTERPRETATION OF RESULTS

AND SOFTWARE PRODUCT ANALYSIS

This chapter presents the data gathering of the study, interpretation of the results

from the conducted survey and the software product analysis.

Table 3

Evaluation of the Respondents towards the Proposed Botolan Community College

Computerized Library System in terms of Functionality

A. In terms of Functionality
Level Efficiency

E VG G F P AWM QI

(5) (4) (3) (2) (1)

1.Functions required for the 21 29 0 0 0
system are implemented 4.42 E
(suitability) (105) (116) (0) (0) (0)
2.Functional accuracy is 17 26 7 0 0
provided (accurateness) 4.2 E
(85) (104) (21) (0) (0)
3. Function meet specification 15 23 12 0 0
(compliance) 4.06 E
(75) (92) (36) (0) (0)
4. Ease of connecting with 22 24 4 0 0
other systems is provided 4.36 E
(interoperability) (110) (96) (12) (0) (0)

5. Substantial security is 21 22 7 0 0
provided 4.28 E
(security) (105) (88) (21) (0) (0)

Overall Weighted Mean 4.27 E

21
 Table 3 shows the evaluation of the respondents towards the proposed Botolan

Community College Computerized Library System in terms of functionality.

For indicator 1, “Functions required for the system are implemented (suitability).”

there were twenty-one(21) who responded on Excellent (E); twenty-nine (29) Very Good

(VG); nobody responded on Good (G); nobody responded on fair (F) and Poor (P).

Indicator 1 in terms of functionality obtained a weighted mean value of 4.42 and

interpreted as Excellent (E).

For indicator 2, “Functions required for the system are implemented

(accurateness).” there were seventeen (17) who responded on Excellent (E); twenty-six

(26) for Very Good (VG); seven (7) for Good (G); nobody responded on fair (F) and Poor

(P). Indicator 2 in terms of functionality obtained a weighted mean value of 4.2 and

interpreted as Excellent (E).

For indicator 3, “Functions required for the system are implemented

(compliance).” there were fifteen (15) who responded on Excellent (E); twenty-three (23)

for Very Good (VG); twelve (12) for Good (G); nobody responded on fair (F) and Poor

(P), respectively. Indicator 3 in terms of functionality obtained a weighted mean value of

4.06 and interpreted as Excellent (E).

For indicator 4, “Functions required for the system are implemented

(interoperability).” there were twenty- two (22) who responded on Excellent (E); twenty-

four (24) for Very Good (VG); four (4) for Good (G); nobody responded on fair (F) and

Poor (P). Indicator 4 in terms of functionality obtained a weighted mean value of 4.36

and interpreted as Excellent (E).

22
 For indicator 5, “Functions required for the system are implemented (security).”

there were twenty-one (21) who responded on Excellent (E); twenty-two (22) for Very

Good (VG); seven (7) for Good (G); nobody responded on fair (F) and Poor (P),

respectively. Indicator 5 in terms of functionality obtained a weighted mean value of 4.28

and interpreted as Excellent (E).

The overall computed weighted mean for Botolan Community College

Computerized Library System in terms of functionality. Obtained 4.27 and interpreted as

Excellent (E).

Table 4

Evaluation of the Respondents towards the Proposed Botolan Community College

Computerized Library System in terms of Reliability

B. In terms of Reliability
Level Efficiency

E VG G F P AWM QI

(5) (4) (3) (2) (1)

1.Software includes no bug: 19 25 6 0 0
(maturity) 4.26 E
(95) (100 (18) (0) (0)
)
2.A certain system level is 16 23 11 0 0
maintained even when a 4.1 E
trouble (fault tolerance) (80) (92) (33) (0) (0)
3. normal operations are 21 22 7 0 0
restored readily, when 4.28 E
troubles occurs (105) (88) (21) (0) (0)
(recoverability)

Overall Weighted Mean 4.21 E

23
 Table 4 shows the evaluation of the respondents towards the proposed Botolan

Community College Computerized Library System in terms of Reliability

For indicator 1, “Reliance required for the system are implemented (maturity).”

there were nineteen (19) who responded on Excellent (E); twenty-five (25) Very Good

(VG); six (6) for Good (G); nobody responded on fair (F) and Poor (P). Indicator 1 in

terms of reliability obtained a weighted mean value of 4.26 and interpreted as Excellent

(E).

For indicator 2, “Reliance required for the system are implemented (fault

tolerance).” there were sixteen (16) who responded on Excellent (E); twenty-three (23)

for Very Good (VG); eleven (11) for Good (G); nobody responded on fair (F) and Poor

(P). Indicator 2 in terms of reliability obtained a weighted mean value of 4.1 and

interpreted as Excellent (E).

For indicator 3, “Reliance required for the system is implemented

(recoverability).” there were twenty-one (21) who responded on Excellent (E); twenty-

two (22) for Very Good (VG); seven (7) for Good (G); nobody responded on fair (F) and

Poor (P), respectively. Indicator 3 in terms of reliability obtained a weighted mean value

of 4.28 and interpreted as Excellent (E).

The overall computed weighted mean for Botolan Community College

Computerized Library System in terms of Reliability obtained 4.21 and interpreted as

Excellent (E).

Table 5

24
 Evaluation of the Respondents towards the Proposed Botolan Community College

Computerized Library System in terms of Usability

C. In terms of Usability
Level Efficiency

E VG G F P AWM QI

(5) (4) (3) (2) (1)

1.Easy to operate: 33 11 6 0 0
(understandability) 4.54 E
(165) (44) (18) (0) (0)
2.Easy to remember 21 20 9 0 0
(learnability) 4.06 E
(105) (80) (18) (0) (0)
3. Allows easy operation 30 17 3 0 0
management(operability) 4.54 E
(150) (68) (9) (0) (0)

Overall Weighted Mean 4.38 E

Table 5 shows the evaluation of the respondents towards the proposed Botolan

Community College Computerized Library System in terms of Usability.

For indicator 1, “Usage required for the system is implemented

understandability).” there were thirty-three (33) who responded on Excellent (E); eleven

(11) Very Good (VG); 6 for Good (G); nobody responded on fair (F) and Poor (P).

Indicator 1 in terms of usability obtained a weighted mean value of 4.38 and interpreted

as Excellent (E).

For indicator 2, “Usage required for the system are implemented (learn ability).”

there were twenty-one (21) who responded on Excellent (E); twenty (20) for Very Good

(VG); nine (9) for Good (G); nobody responded on fair (F) and Poor (P). Indicator 2 in

25
terms of usability obtained a weighted mean value of 4.06 and interpreted as Excellent

(E).

For indicator 3, “Usage required for the system is implemented (operability).”

there were thirty (30) who responded on Excellent (E); seventeen (17) for Very Good

(VG); three (3) for Good (G); nobody responded on fair (F) and Poor (P). Indicator 3 in

terms of usability obtained a weighted mean value of 4.54 and interpreted as Excellent

(E).

The overall computed weighted mean for Botolan Community College

Computerized Library System in terms of Usability obtained 4.38 and interpreted as

Excellent (E).

Table 6

Evaluation of the Respondents towards the Proposed Botolan Community College

Computerized Library System in terms of Efficiency

D. In terms of Efficiency
Level Efficiency

E VG G F P AWM QI

(5) (4) (3) (2) (1)

1.Provides good responses and 20 30 0 0 0
high throughput (time 4.4 E
behavior) (100 (120) (0) (0) (0)
)
2.Allows effective use of system 22 20 8 0 0
resources (resource behavior) 4.28 E
(110 (80) (24 (0) (0)
) )

Overall Weighted Mean 4.34 E

26
 Table 6 shows the evaluation of the respondents towards the proposed Botolan

Community College Computerized Library System in terms of Efficiency.

For indicator 1, “Efficient required for the system are implemented (time

behaviour).” there were twenty (20) who responded on Excellent (E); thirty (30) Very

Good (VG); nobody responded on Good (G); nobody responded on fair (F) and Poor (P).

Indicator 1 in terms of efficiency obtained a weighted mean value of 4.4 and interpreted

as Very Good (VG).

For indicator 2, “Efficient required for the system are implemented (resource

behavior).” there were twenty-two (22) who responded on Excellent (E); twenty (20) for

Very Good (VG); eight (8) for Good (G); nobody responded on fair (F) and Poor (P).

Indicator 2 in terms of efficiency obtained a weighted mean value of 4.28 and interpreted

as Excellent (E).

The overall computed weighted mean for Botolan Community College

Computerized Library System in terms of Efficiency obtained 4.34 and interpreted as

Excellent (E).

Table 7

Evaluation of the Respondents towards the Proposed Botolan Community College

Computerized Library System in terms of Maintainability

E. In terms of
Maintainability Level Efficiency

E VG G F P AWM QI

(5) (4) (3) (2 (1)

27
 )
1.Allows easy analysis of design 19 23 8 0 0
documents and programs when 4.22 E
a bug is found (analyzability) (95) (92) (24) (0 (0)
)
2. Allows easy expansion and 14 25 11 0 0
modification of the system 4.06 E
(changeability) (70) (100) (33) (0 (0)
)
3. Modification of the system 12 26 12 0 0
does not affect others (stability) 4 VG
(60) (104) (36) (0 (0)
)
4. Laborious tests are not 21 18 11 0 0
required after a modification is 4.2 E
made (testability) (10 (72) (33) (0 (0)
5) )

Overall Weighted Mean 4.12 E

Table 7 shows the evaluation of the respondents towards the proposed Botolan

Community College Computerized Library System in terms of Maintainability.

For indicator 1, “Maintenance required for the system are implemented

(analyzability).” there were nineteen (19) who responded on Excellent (E); twenty-three

(23) Very Good (VG); eight (8) for Good (G); nobody responded on fair (F) and Poor (P).

Indicator 1 in terms of maintainability obtained a weighted mean value of 4.22 and

interpreted as Excellent (E).

For indicator 2, “Maintenance required for the system is implemented

(changeability).” there were fourteen (14) who responded on Excellent (E); twenty-five

(25) for Very Good (VG); eleven (11) for Good (G); nobody responded on fair (F) and

Poor (P). Indicator 2 in terms of maintainability obtained a weighted mean value of 4.06

and interpreted as Excellent (E).

28
 For indicator 3, “Maintenance required for the system is implemented (stability).”

there were twelve (12) who responded on Excellent (E); twenty-six (26) for Very Good

(VG); twelve (12) for Good (G); nobody responded on fair (F) and Poor (P). Indicator 3

in terms of maintainability obtained a weighted mean value of 4 and interpreted as Very

Good (VG).

For indicator 4, “Maintenance required for the system is implemented

(testability).” there were twelve (12) who responded on Excellent (E); eighteen (18) for

Very Good (VG); eleven (11) for Good (G); nobody responded on fair (F) and Poor (P).

Indicator 4 in terms of maintainability obtained a weighted mean value of 4.2 and

interpreted as Excellent (E).

The overall computed weighted mean for Botolan Community College

Computerized Library System in terms of Maintainability obtained 4.12 and interpreted

as Excellent (E).

Table 8

Evaluation of the Respondents towards the Proposed Botolan Community College

Computerized Library System in terms of Portability

F. In terms of Portability
Level Efficiency

E VG G F P AWM QI

(5) (4) (3) (2) (1)

29
 1.Provides flexible environment 10 26 14 0 0
(adaptability) 3.92 V
(50) (104 (42) (0) (0) G
)
2. Providing easy installation 11 15 24 0 0
(installability) 3.74 V
(55) (60) (72) (0) (0) G

3. Complying with porting 7 23 20 0 0

specification (conformance) 3.74 V
(35) (92) (60) (0) (0) G

4. Allows easily replacement with 18 17 15 0 0

other software (replaceability) 4.06 E
(90) (68) (45) (0) (0)

Overall Weighted Mean 3.9 V

G

Table 8 shows the evaluation of the respondents towards the proposed Botolan

Community College Computerized Library System in terms of Portability.

For indicator 1, “Portable required for the system are implemented (adaptability).”

there were ten (10) who responded on Excellent (E); twenty-six (26) Very Good

(VG);fourteen (14) for Good (G); nobody responded on fair (F) and Poor (P),

respectively. Indicator 1 in terms of portability obtained a weighted mean value of 3.92

and interpreted as Very Good (VG).

For indicator 2, “Portable required for the system is implemented (installability).”

there were eleven (11) who responded on Excellent (E); fifteen (15) for Very Good (VG);

twenty-four (24) for Good (G); nobody responded on fair (F) and Poor (P). Indicator 2 in

30
terms of portability obtained a weighted mean value of 3.74 and interpreted as Very Good

(VG).

For indicator 3, “Portable required for the system is implemented (conformance).”

there were seven (7) who responded on Excellent (E); twenty-three (23) for Very Good

(VG); twenty (20) for Good (G); nobody responded on fair (F) and Poor (P). Indicator 3

in terms of portability obtained a weighted mean value of 3.74 and interpreted as Very

Good (VG).

For indicator 4, “Portable required for the system is implemented

(replaceability).” there were eighteen (18) who responded on Excellent (E); seventeen

(17) for Very Good (VG); fifteen (15) for Good (G); nobody responded on fair (F) and

Poor (P). Indicator 4 in terms of portability. Indicator 2 in terms of portability obtained a

weighted mean value of 4.06 and interpreted as Excellent (E).

The overall computed weighted mean for Botolan Community College

Computerized Library System in terms of Portability obtained 3.9 and interpreted as Very

Good (VG).

Table 9

Arithmetic Weighted Mean of the Proposed Botolan Community College

Computerized Library System in terms of the Software Characteristics

Software Characteristics AWM QI

A. Functionality 4.27 E
B. Reliability 4.21 E

31
 C. Usability 4.38 E

D. Efficiency 4.34 E
E. Maintainability 4.12 E
F. Portability 3.9 VG
Average Computed Mean 4.20 E

Table 9 shows the Software Characteristics of Computerized Botolan Community

College Computerized Library System

For indicator 1, for Botolan Community College Computerized Library System in

terms of “Functionality”, obtained a weighted mean value of 4.27 and interpreted as

Excellent (E).
For indicator 2, for Botolan Community College Computerized Library System in

terms of “Reliability”, obtained a weighted mean value of 4.21 and interpreted as

Excellent (E).
For indicator 3, for Botolan Community College Computerized Library System in

terms of “Usability”, obtained a weighted mean value of 4.38 and interpreted as Excellent

(E).
For indicator 4, for Botolan Community College Computerized Library System in

terms of “Efficiency”, obtained a weighted mean value of 4.34 and interpreted as

Excellent (E).
For indicator 5, for Botolan Community College Computerized Library System in

terms of “Maintainability”, obtained a weighted mean value of 4.12 and interpreted as

Excellent (E).
For indicator 6, for Botolan Community College Computerized Library System in

terms of “Portability”, obtained a weighted mean value of 3.9 and interpreted as Very

Good (VG).

32
 The overall computed weighted mean for Botolan Community College

Computerized Library System for the Software Characteristics obtained 4.20 and

interpreted as Excellent (E).

Chapter 5

CONCLUSIONS AND RECOMMENDATION

This chapter discusses the summary, conclusion and recommendation of the

software “Botolan Community College Computerized Library System”.

Conclusions

Based on the findings, the researchers come up with the following conclusions:

33
 1. The researchers concluded that the Botolan Community College Library

System is efficient to use based on the results of the study. The computed

average weighted mean is 4.20 and interpreted as excellent.

2. As a whole, the proposed system and the existing system have a tremendous

distinction. The difference from the traditional to the proposed system is truly

beneficial to the library, librarian and student.

3. The researchers concluded that the study will opt an opportunity to improve

the library service to the students and faculty.

Recommendations

Based on the results of the findings and conclusions gathered, the researchers

would like to recommend the following:

1. The researchers recommend that the Library consider the proposed Library

system for them to increase the number of their student or user.

2. The researchers recommend the proposed system be implemented by the librarian

because it is more productive and more capable of recording data in library.

3. Future researchers should continue to improve the proposed system.
4. Training must be conducted before the actual operation of the developed system.

34
 BIBLIOGRAPHY

A. ONLINE RESOURCES

Elisabeth, Robson. (May 30, 2011). Product manager for Online Computer Library
Centers. (December 14, 2011).http://www.scribd.com/doc/56632694/library-system

Ken Chad (December 2008/January 2009) Library management systems embrace change
(December 20, 2011)
http://www.researchinformation.info/features/feature.php?feature_id=198

Written by Administrator (June 01, 2009) UP in Mindanao accepted its first batch of
students. (January 02, 2011). http://upmin.edu.ph/index.php?
option=com_content&view=article&id=350&Itemid=100329

Eden (September 18, 2011) website of FMS, Inc. (January 11, 2011).
www.scribd.com/doc/.../61293355-Chapter-2

Charuasia (August 6, 2011) St. John Berchmans Academy will sustain the needs of an
automated library. (February 5, 2011). www.scribd.com/doc/61741505/jjjjjjjj

Lou Zelie, F. Destination (July 13, 1986) made a survey on the computer application in
223 libraries in Metro Manila. (March 1, 2011).
http://apslibrary.ateneo.edu/4WEB/2008%20Thesis%20Index

35
Back & Bailey (March 3, 2010) explored the design space of mash- up techniques for the
faultless inclusion of information from Web services into websites. (March 2,
2011)www.scribd.com/doc/.../61293355-Chapter-2

Editha P. Agena (November 2, 2008) Analysis of the Usage of the Jose Rizal University
Library Collection A Basis for Further Development. (April 12, 2011).
http://lisresearchphil.blogspot.com/2008/11/analysis-of-usage-of-jose-rizal.html

Appendix A
BCC Mission

36
 Mission

Botolan Community College shall

endeavor to explore avenues and
opportunities to promote and maintain
equitable access to relevant and quality
education for all Botoleños at all times

37
Appendix B
BCC Vision

38
 Vision

Botolan Community College is a

caring institution committed to making
relevant and quality education accessible
to the students of Botolan toward
providing this municipality with dynamic
human resources capable of transforming
their beloved town into a community
responsive to the needs of its people
within their rapidly changing environment.
39
Appendix C
Project Title
Proposal

40
 Republic of the Philippines
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
BOTOLAN ZAMBALES

Name of Researchers: Dio P. Doble

Reggie Romero

I. PROJECT TITLE PROPOSAL:

“BOTOLAN COMMUNITY COLLEGE LIBRARY SYSTEM”

II. AREA OF INVESTIGATION:

The study is about a computerized Library System designed for better

management system of the user and convenience of the students or user. The

proposed system is a LAN-based which transacts book records and student record

operation such as book availability, unreturn books, penalty and student’s record.

This system is developed by using Microsoft Visual Basic 6.0 and MySQL

Database.

III. REASON OF CHOICE:

41
 The researchers came up with the decision of developing this kind of study to

lessen human errors such as inaccurate record of student and books occupied or

the number of books and student that are available and losing the records of your

student or user occurs.

IV. IMPORTANCE OF THE STUDY:

The development of this study will give systematic and manageable work. The

system save processing time which helps users provides better management for

the students and books.

V. TARGET USERS/BENEFICIARIES:

The library, user and their student are the target users and beneficiaries of the

proposed system.

VI. SIMILARITIES WITH PREVOIOUS STUDIES/PROJECTS:

The researchers are aware of any study or project similar to the proposed

system.

VII. PROJECT TIME TABLE: (See Gantt Chart Attached)

42
43
 Botolan Community College
BotolanZambales

GANNT CHART
Computerized Library System

TIMEFRAME (in weeks)

ACTIVITIES
June July August September October
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
1. Problem identification
and Analysis
2.Defense & Approval of
Project Title Proposal
3.Data Gathering
4.Writing of Chapter 1, 2,
and 3
5.Developing the system/
software
6.Review of Related
Literature and Studies
7. Testing and Debugging
8. Writing of Chapter 4 and
5
9. Implementation
10. Submission of Chapter
4 and 5
11. Oral Defense
12. Revision of documents
and software/ system

44
13. Submission of
softbound documents and
softcopy of system/
software

45
Appendix D
IPO

46
 A. IPO Overview Diagram

INPUT PROCESS OUTPUT

Keyboard Automated Data

Mouse Click Data Processing Records
Data

Program: BCC Computerized Author: Dio P. Doble

Library System Reggie V. Romero
Module:0.0 Log-In Date Created: August 23, 2011

INPUT PROCESSOUTPUT

File Submenu

Load / -Ok
Mouse Click Display File -Cancel
On “File” Sub Menu

47
Program: BCC Computerized Author: Dio P. Doble
Library System Reggie V. Romero
Module:1.0 Main Menu Date Created: August 23, 2011

INPUT PROCESS OUTPUT

File Submenu
-Book Records
-Student Records
-User Accounts
-Borrowed Books
Mouse Click Load / -Returned Books
-List of Borrower
On “Security” Display File -Transaction
Sub Menu -Settings

Program: BCC Computerized Author: Dio P. Doble

Library System Reggie V. Romero
Module:2.0 Book Records Date Created: August 23, 2011

INPUTPROCESS OUTPUT

File Submenu
-Add
-Edit
-Delete
Load / -Search
Mouse Click Display File -Print
-Save
On “File” Sub Menu -Cancel
-Back

48
Program:BCC Computerized Author:Dio P. Doble
Library System Reggie V. Romero
Module:3.0 Student Records Date Created: August 23, 2011

INPUTPROCESSOUTPUT

File Submenu
-Add
-Edit
-Delete
Load / Display -Search
Mouse Click File -Exit
-Save
On “Security” Sub Menu -Cancel
-Back

Program:BCC Computerized Author:Dio P. Doble

Library System Reggie V. Romero
Module:4.0 User Accounts Date Created: August 23, 2011

INPUTPROCESSOUTPUT

File Submenu
-Add
-Edit
-Delete
Load / Display -Search
Mouse Click File -Exit
-Save
On “File” Sub Menu -Cancel
-Back

49
Program:BCC Computerized Author:Dio P. Doble
Library System Reggie V. Romero
Module:5.0 Borrowed Books Date Created: August 23, 2011

INPUT PROCESSOUTPUT
File Submenu
-Add
-Edit
-Delete
Load / Display -Search
Mouse Click File -Exit
-Save
On “File” Sub Menu -Cancel
-Back

Program:BCC Computerized Author:Dio P. Doble

Library System Reggie V. Romero
Module:6.0 Returned Books Date Created: August 23, 2011

INPUT PROCESSOUTPUT

File Submenu
-Add
-Edit
-Delete
-Search
Mouse Click Load / Display -Exit
-Save
On “File” File -Cancel
Sub Menu -Back

50
Program:BCC Computerized Author:Dio P. Doble
Library System Reggie V. Romero
Module:7.0 Lists of Borrowers Date Created: August 23, 2011

INPUTPROCESSOUTPUT
File Submenu
-Add
-Edit
-Delete
Load / Display -Search
Mouse Click File -Exit
-Save
On “File” Sub Menu -Cancel
-Back

Program:BCC Computerized Author: Dio P. Doble

Library System Reggie V. Romero
Module:8.0 Transactions Date Created: August 23, 2011

INPUTPROCESSOUTPUT
File Submenu
-Add
-Edit
-Delete
-Search
Mouse Click Load / Display -Exit
-Save
On “File” File -Cancel
Sub Menu -Back

51
Program: BCC Computerized Author:Dio P. Doble
Library System Reggie V. Romero
Module:9.0 Settings Date Created: August 23, 2011

INPUT PROCESS OUTPUT

File Submenu
- Manage
Department/
Load / Display Course/Year
Mouse Click File - Set Penalty Rate
On “File” Sub Menu - Configuration

Program: BCC Computerized Author:Dio P. Doble

Library System Reggie V. Romero
Module:9.1 Manage Department/ Date Created: August 23, 2011
Course/Year

INPUT PROCESSOUTPUT

File Submenu
-Add
-Change
Load / Display -Delete
Mouse Click File -Save
On “File” Sub Menu -Cancel
-Back to Settings

52
Program: BCC Computerized Author:Dio P. Doble
Library System Reggie V. Romero
Module:9.2 Set Penalty Rate Date Created: August 23, 2011

INPUT PROCESSOUTPUT

File Submenu
-Add
-Change
-Delete
Mouse Click Load / Display -Save
On “File” File -Cancel
Sub Menu -Back to Settings

Program: BCC Computerized Author:Dio P. Doble

Library System Reggie V. Romero
Module:9.3 Configurations Date Created: August 23, 2011

INPUT PROCESSOUTPUT

File Submenu
-Add
-Change
Load / Display -Delete
Mouse Click File -Save
On “File” Sub Menu -Cancel
-Back to Settings

53
 Appendix E
CONTEXT DFD

54
55
Appendix F
HIPO

56
57
58
 A

ppendix G

59
Performance and
Evaluation Test

EVALUATION INSTRUMENT

60
 Botolan Community College Library System

General Direction. Please accomplish this questionnaire very carefully and honestly.
Please rest assured that any information that you supply will be treated with the greatest
confidentiality and anonymity.
I. Qualification of the Respondent
Please put a check mark on the answers most applicable to you on the space
provided.
1. Name: ______________________________
2. Age on last birthday

____ 55 and above ____ 40-44 ____ 25-29

____ 50-54 ____ 35-39 ____ 20-24
____ 45-49 ____ 30-34 ____ 15-19
3. Sex ____ Male ____ Female
4. Highest educational attainment

____ With doctoral degree

____ With doctoral units
____ Withmasteral degree
____ Withmasteral units
____ College degree holder
____ College undergraduate
____ High school graduate

5. Are you an IT professional/student? ____ Yes ____ No

6. Is your present job description related to the study?

____ Yes ____ No
II. Software Evaluation

61
Kindly put a check mark at the right of the software evaluation characteristics under
the proper heading to indicate your assessment on the software product based on the
specified factor.
SOFTWARE EVALUATION
CHARACTERISTICS Excellent Very Good Good Fair Poor
Functionality
Functions required for the system ____ ____ ____ ____ ____
are implemented (suitability)
Functional accuracy is provided ____ ____ ____ ____ ____
(accurateness)
Functions meet specifications ____ ____ ____ ____ ____
(compliance)
Ease of connecting with other ____ ____ ____ ____ ____
systems is provided (interoperability)
Substantial security is provided ____ ____ ____ ____ ____
(security)
Reliability
Software includes no bug: (maturity) ____ ____ ____ ____ ____
A certain system level is maintained
even when a trouble occurs ____ ____ ____ ____ ____
(fault tolerance)
Normal operations are restored ____ ____ ____ ____ ____
readily, when a failure occurs
(recoverability)
Usability
Easy to operate (understandability) ____ ____ ____ ____ ____
Easy to remember (learn ability) ____ ____ ____ ____ ____
Allows easy operation management ____ ____ ____ ____ ____
(Operability)
Efficiency
Provides good responses and ____ ____ ____ ____ ____

62
 high throughput (time behavior)
Allows effective use of system ____ ____ ____ ____ ____
resources (resource behavior)
Maintainability
Allows easy analysis of design
documents and programs when a ____ ____ ____ ____ ____
bug is found (analyze ability)
Allows easy expansion and
modification of the system ____ ____ ____ ____ ____
(Changeability)
Modification of the system does ____ ____ ____ ____ ____
not affect others (stability)
Laborious tests are not required ____ ____ ____ ____ ____
after a modification is made
(testability).
Portability
Provides flexible environment ____ ____ ____ ____ ____
(adaptability)
Providing easy installation ____ ____ ____ ____ ____
work (install ability)
Complying with porting ____ ____ ____ ____ ____
specifications (conformance)

Allows easily replacement ____ ____ ____ ____ ____

with other software (replace ability)

63
 Appendix H
Cost Benefits
Analysis (CBA)

64
Cost Benefits Analysis between the Existing System and the Proposed Botolan
Community College Library System
Particulars

PC Express Desktop Pentium Packagewith Canon IP2770 Printer 16,500.00

Windows XP Professional 5,550.00
Visual Basic 6.0 5,000.00
Botolan Community College Computerized Library System 10,000.00
37,050.00

Salary of one (1) Staff 12 x 5,500.00 66,000.00

Handling the Existing System

Savings (PHP) 29,000.00

% of Savings 43.93%

Source: Villman Computers (www.villman.com), PC Express (www.pcexpress.com.ph)

Source:http://studentdiscounts.com/microsoftvisualstudioprofessional2010-
installsonupto2computers.aspx

65
 Appendix I
Sample Output

66
 Figure 1. Log-In

Figure 2. Main Menu

67
 Figure 3. Book Records

Figure 4. Student Records

68
 Figure 5. User Accounts

Figure 6. List of Borrowers

69
Figure 7. Borrow Books

Figure 8. Return Books

70
 Figure 9. Settings

Figure 10. Set Penalty

71
Figure 11. Database Configuration

Figure 12. Set Time and Date

72
 Appendix J
Curriculum Vitae

73
Dio P. Doble
Taugtog, Botolan, Zambales
Cellphone no. 09461299220
Email Address: diodoble@yahoo.com

PERSONAL DATA
Birthplace : IbaZambales Hospital
Birth date : November 23, 1991
Age : 20 years old
Civil Status : Single
Citizenship : Filipino
Religion : Born Again
Sex : Male
Weight : 52 lbs.
Height : 5’5 meters
Language Spoken : English, Tagalog, Zambal

EDUCATIONAL ATTAINMENT

Course
BOTOLAN COMMUNITY COLLEGE Bachelor of Science in Information
BatonlapocBotolan, Zambales Technology
(2012) - Present

:
TAUGTOG NATIONAL HIGHSCHOOL Secondary
TaugtogBotolan, Zambales (2006-2009)

TAUGTOG ELEMENTRY SCHOOL Elementary

TaugtogBotolan, Zambales (2000-2006)

SPECIAL SKILLS

Y4IT Information Technology (IT)

UP Diliman, Quezon City
September 16, 2011

SCITE Information Technology (IT)

Luis Restaurant, Balanga Bataan
February 3, 2012

ADOBE ILUSTRATOR Information Technology (IT)

Botolan Community College,
Batonlapoc Botolan, Zambales

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76
77
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