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Business Case

For [Online Charity Management System]

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Table of Contents
Template Guide
1 Executive Summary
2 Business Problem
2.1 Environmental Analysis (include Business Process as applicable)
2.2 Problem Analysis
2.3 Current Technology Environment
2.3.1 Current Software
2.3.2 Current Hardware
3 Available Options
3.1 Option 1 – [Option Name]
3.1.1 Description
3.1.2 Benefits, Goals and Measurement Criteria
3.1.3 Costs and Funding Plan
Comparison of Proposed Software Cost and Current Software Cost
Comparison of Proposed Hardware Cost and Current Hardware Cost
3.1.4 Feasibility
3.1.5 Risks
3.1.6 Issues
3.1.7 Assumptions
4 Recommended Option
4.1 Option Rankings
4.2 Option Recommended
5 Implementation Approach
5.1 Project Initiation
5.2 Project Planning
5.3 Project Execution
5.4 Project Closure
5.5 Project Management
6 Appendix
6.1 Supporting Documentation

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Template Guide
What is a Business Case?

A Business Case captures the reasoning and justification for a project and/or purchase. If this
document is used for a customer, IT should help complete this document with the customer. It
includes:

● A description of the business problem (or opportunity) which exists in the business
● A listing of the available options for delivering a solution to resolve the problem
● The benefits and costs associated with each solution option
● A recommended solution option for approval. ©

● An implementation approach, if applicable

How to Use This Template

Use the following format to complete the business case. Please remove any bullet points or sections
that are not applicable to your business case.

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1 Executive Summary
The Executive Summary is usually written last and should be a one page summary of final findings.
Summarize each of the sections in this document concisely by outlining the:

● Problem or opportunity
The general objectives of the system is to develop a reliable, convenient and accurate
Online Charity Management System which will help in locating and displaying the
Organization having requirement for the donations and funding. It also presents the
various Organisations data and donation available with them.

● Solution alternatives
We can develop an overall alternative solution as an application as well accompanying with
website based solution. We can present the same solutions in the application end as we are
presenting it with the website side. Nowadays, people use application after looking it on the
sometimes website so we can present it as an alternative solution.

● Recommended Solution
The general objectives of the system is to develop a reliable, convenient and accurate
Online Charity Management System which will help in locating and displaying the
Organizations which are needy.

● Reasons for Proposing the Activity Now


Nowadays the amount of corruption and fraud has increased to in order to take down such things and
to develop a transparent and reliable system on which people can trust easily. It will also help the
Organization as well as the people who are willing to donate.

● Impact if the Activity is Not Approved


If the activity is not approved it will create an bad impact on the people as the increasing rate of
corruption and fraud in the society and lack of transparency in the system. Our aim is to develop a
transaparent and trust worthy system for the people.

● Justification
The activity justify that there will be no fraud and all organizations will be treated as equal.

2 Business Problem
2.1 Environmental Analysis (include Business Process as applicable)

Provide any facts or evidence to support the conclusions drawn abo

2.2 Problem Analysis

2.3 Current Technology Environment

2.3.1 Current Software


Describe OU’s existing software that will be modified or replaced by the proposed project.

Software Items Description Cost


MS SQL 2014 Microsoft sql server used for building the database 15,000

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and storing data in future.
A software development kit is typically a set of software 9,000
Software development tools that allows the creation of
Development Kit applications for a certain software package, software
framework

2.3.2 Current Hardware


Describe OU’s existing hardware that will be modified or replaced by the proposed project.

Hardware Items Description Cost


Supports all known operating system, such as windows, 5000 ₹
Operating System
Linux
Computer 4000 ₹
To run all over the software
2GB+RAM
1 Tb Hard drive NTFS file system formatted with minimum 10 GB space

3 Available Options
3.1 Option 1

3.1.1 Description
The agile methodology of short iterations will be applied to the project. Short iterations
provide constant deadlines and deliverables on development. This enforces a very consistent rhythm
and work-rate and also allows a good estimation of how quickly tasks are being completed. Tasks
were classified by size and priority to allow substantiated decisions to be made on assigning tasks to
iterations.

3.1.2 Benefits, Goals and Measurement Criteria

Category Benefit Value ©

Financial ● New revenue generated 10,000₹


● Reduction in costs 20,000 ₹

Operational ● Improved operational efficiency 70 %


● Enhanced quality of product / service 30 %

Staff Increased staff satisfaction 75 %


Improved organizational culture Will help in increasing
diversity in the staff
Longer staff retention 45 %

The benefits listed above are working examples only. All quantifiable benefits listed must be
supported by current performance figures.

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3.1.3 Costs and Funding Plan

Categ Cost Value Budgeted


ory

Softwa ● Salaries of project 1,00,000₹ YES


re managers 50,000₹ YES
Manag ● Salaries of project 15,000₹ YES
ement team members
Team ● Software cost

Market ● Sponsorship, ₹ YES


ing ● Marketing company 1,00,000₹ YES
● Google Play Store 5000₹ NO

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Comparison of Proposed Software Cost and Current Software Cost

Proposed Descriptio Cost Current Descriptio Cost Varian Budget


Software n Software n ce ed
Items Items Amoun
t

Android Android 10,0 Android Android 24,000 25,000₹


Studio Studio is 00 ₹ Studio Studio is ₹ 35,000
the official the official ₹
integrated integrated
developme developme
nt nt
environme environme
nt for nt for
Google's Google's
Android Android
operating operating
system, system,

Software A 7000 Java A 17,000 6000₹ 17,000


Developm software ₹ Developm software ₹ ₹
ent Kit developme ent Kit developme
nt kit is nt kit is
typically a typically a
set of set of
software software
developme developme
nt tools nt tools
that allows that allows
the the
creation of creation of
applicatio applicatio
ns for a ns for a
certain certain
software software
package, package,
software software
framework framework

Comparison of Proposed Hardware Cost and Current Hardware Cost

Propose Description Cost Current Description Cost Varianc Budgeted


d Softwar e Amount
Software e Items
Items

7
1.0 GHz This will 1.7 GHz This will 1000₹ 6000₹
Dual enable the 5000₹ Dual enable the 6000₹
Core application Core application
processor to run processo to run
smoothly r smoothly

8 gb To store 500₹ 10 gb To store 600₹ 100 ₹ 600 ₹


memory images and memory images and
card data card data
support regarding support regarding
complaints complaints

Identify Funding Sources and Amounts:



Funding Amount Notes
Source

Business 1,000.00₹ We're providing with you bulky


association fund amount so deliver a good quality
software

Business 1,500.00₹ This amount can be used to publish


transaction site your website

● 2.1.1 Feasibility

Component Rating © Method Used to Determine Feasibility


(1-10)

Android app 7 An android app can be used by anyone in in this era as


everyone are aware of the usage of the smartphone

New charity 6 A survey was completed to identify that this app will
management web work better than the traditional System
based

● 2.1.2 Risks

Description Likelihood Impact© Mitigating Actions

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Server Shutdown Low Very High All the data regarding the complaints
along with the user dash board will be
vanished if a server shutdown occurs

Layman preference Medium High A person who has not used the internet
to traditional system in his/her lifetime for them this system
can be a curse

Security Medium Very high Maintain strict security management


processes during the project

● 2.1.3 Issues

Description © Priority Resolution Actions

Required capital High Request funding approval as part of this


expenditure funds have not proposal
been budgeted

Required computer software Medium Design solution based on current software


is only at ‘beta’ phase and version and adapt changes to solution once
has not yet been released the final version of the software has been
live released

Regulatory approval must Low Initiate the Regulatory approval process early
be sought to implement the so that it does not delay the final roll-out
final solution process.

4 Recommended Option

4.1 Option Recommended


Option 1 that is android app is preferred over a website as android phones are portable as well as
android app can keep data more secure and will also provide reliability over that of website.

5 Implementation Approach
This section provides an overview of the general approach undertaken to deliver the preferred solution
option and derive the business benefits.

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5.1 Submission Workflow

Project Definition
The existing system is paper based. The traditional menu cards in the restaurants
are paper based. Waiters used paper to write the orders of customers. The records
are stored on papers. As with anything paper based, it is so easy for things. To get damage
by coffee stains etc,or paper being lost due to fire or accidents or lost. There is wastage of
time, money and paper.
§ Our project focuses on the development of Online charity management System using
web.
§ We hope to integrate a new level of technologies into the dining experience.
§ Our product seeks to streamline the interaction between customers, server and restaurants
staff while remaining simple and easy to use.

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5.2 Project Execution

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