Payable

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PRocure to PAY

Payables: asegura el proceso eficiente de pagos y facturas sea completo con la integracion de
digitilacion(imaging) de facturas, automatizacion de aprovaciones y reconciliacion

Supplier: Profile, Addresses, Sites, Contacts.

Invoice proessing overview:

Manual: se ingresa en el modulo de payables o en un spreadsheet

Self-Service: Mached invoices, Unmached invoce, advance shipment notices (A SNs)

Automated: Integrated imaging Self-Billed, Expense Reports, Customer Refounds, Intercompany

Electronic: Business to- Busines(B2B) Web Service

Invoice Processing:

*Purchase order, receipt and consignment matching

*Foreing currency conversion

*Prepayment application

*Automatic tax calculation

*Invoice validation

*Invoice Approval

*Online or bach processing

*Multiple accounting representations

*Deferred Expenses

Integrated invoice imaging: The integration invoice imaging solution for oracle cloud provides
scanned image import, intelligent character recongnition, and automatic

invoice creation
Proceso de pagos:

*Payment process request: group invices automatically for catch payment processiong

*Single Payments: Record one-off payments, manual payments, or refunds.

*Cross Currency Payments: Create cross-currency payments by selecting invoices woth invoices
currency different from payment currency.

*Payments Approbals: Improve control over payments made to suppliers by submitingpayment

porcess request for management review and approval defore sending

payments to supplier

*Centralized Payments: Allow a single payment business unit to process payments for invoice of
multiple invoice business units.

El reporte de reconciliacion, se hace despues de cerrar el periodo de Payables y facilita la

reconciliacion entre ap y general ledger.

Congifuracion

1- Configuracion legal de las aplicaciones: Legas structure, financial reporting structures, general
ledger, organization structures, reference data sets

2- Invoicing and payments: Payables configurations, payments, transations tax, sebleger

accounting

3- Cash Management and Banking: Banks, braches and accounts, bank statement processing,
reconciliation, bank account transfer

Overview supplier

*Used procurement, payables, and payments

*Supplier sites representa la relacion entre un bussines unit y un supplier

*Un site puede ser asignado a multiples bussines unit

*Sites set terms, controls and policies

una entidad legar s puede asociar con los ledgers, cuando varia entidades legales comparten un
libro, use el valor de valanceo de segmento por cada entidad legal

Legal Address, jurisdiction y autoridad: la legal addres es la direcicon de la entidad legal o unidad
de reporte que se usa para registrar con la autoridad legal

una jurisdiccion legal es un grupo de pais, un solo pais, un estado, o un condado o municipio por
legislacion, una autoridad legal es el cuepor de gobierno legal.

Cuando se crea una entidad legar automaticamente se crea un repporte de unidad legalcon el
mismo nombre

*Los segmentos recomendados por oracle con 7 u 8 y de preferencia que no sean mas de 10

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1.- Una bussiness uit are assigned to ledger

2.- las Bussiness units son usadas para separar las transacciones

3.- las bussines unit pueden ser consideradas profit center

pasos para defiir las bussiness unit

1.- Definirbussines unit (asignar defeult preferent data set)

1.- Definirbussines unit (asignar defeult preferent data set)

2.- Asignanar las fuciones de negocio alas busines unit

3.- service provider relationship

Representa un prosesoo una actividad para hcer el perfoman por perosnas de trabajo dentro de
una unidad de negocio

Describe como son utilizadas las unidades de negocioGenera transacciones financieras, therefore
requeridas por el libro primario y la entidad legal por default

Service provider model: Enable a business uni to act asa service provider to client business units.
Personnel in a shared service center csn processs transaction

on behalf of client business units

Business unit security: Enable personnel in a shared service center access to the data for the other
bussines units

Provider model for payables payment services(tipos):

*Dedicated: works solely as an outsourcedpayment processing unit, service other invoicebussines

unit

*Self-Service

*Dedicated and Self-Service

****************************Data sets****************

Reference data set sharing helps organizations share common setup data without innecessary
duplication.

-definereference data and divide the data into partitions called reference data set

-Assing the reference data sets based on your business needs across ypur organizationnal entities

Predefined set:

Common

Enterprice

Cuando se deina una unidad d enegocio, se asigna a la unidad d enegocio un referencia de data set
default

Assing a refenrence data set o a business unit, generat a data role for a reference data set,
provision a data role to he implementor, create a payment terms

***************************************Terminologia******************************
*
Invoice distribution, invoice group, invoice reques, matching, final matching, pay group, payment
process request, payment request, self-Service invoice, tolerance, Withholding tax clasification

Managing procurement agents: set ip procurement agents to have acces to: busines units, supplier
setups, access to other agent's documents

Los terminos de pago:Fixed date, days, calendar, day of moth

Expense accruals: Perios End, Receip

Self-billed invoice are: ERSinvoice, debit memos from return to supplier transactions, invoicefrom
consignment agreements

Legal entity information(extra ingformation asociated with BU): VAT registration member state,
VAT registration number, bill-to location

Opciones que pueden ser especificadas a nivel de supplier: Hold unmatched invoices, invoice
currency, payment currency, pay group, paymenta priority, payment terms

Terms date basis, pay date basis

payments business function: payment override options, account for payment option, currency
conversion option, bank charges

Invoice tolerances: are the variances that you allow beween invoice information and informaion
from purchases orders, receipts, and consumpion advice documents

Se pueden crear Tax regions (para poner impuestos por region)

Manage interest rates:

***************************************************Overview
payments*******************************************

Los pagos desembolsan procesos incloidos la configuracion de desembolsos de pagos.

desembolsos son los procesos de apgos de le pertenecen a tu compañia para credios.

PAyment can take(metodos): An electronic form, such as EFT, A printed form, such as a check.
Criterios:

Creates as few paymentprocess requests as posible, Recommended for a centralized or Service

provider procesising model, payent process templates can be fewer and more generic

Configurar conectividad:

Disbursements oayment file formats, Transmision configuration, PAyments systems

Prerequistos para configurar PAyment system connectivity

Legal entities, business unit, internal (disbursement) bank accounts, orcle BI pubisher templates

*Formato de dessembolso de pagos:

-Banks, payment system, and countries have electronic formatting requirements for payments and
settlement baches.

-Each format in payments is attached to ano oracleBI pubished templates

-Each format creates an outbound message.

Transmission configuration concepts;

*Transmission protocol

*Transmission Configuration

*Tunneling Configuration

the purpose of setting up payment systems is to process and transmit payments files.

Se debe inclir lo siguiente:

*Processing model

*Bank name

*Transmission servlet base URL

*Disbursement type

*Disbursement payment file format

*Transmission protocal

*Payment system account

*Se pueden asignar validaciones en: metodos de pago y formatos de pago

*una validacion de puede realizar a nivel: invoice level, payment level or payment file level

Default rules have: Priorites, default conditions

Documents payable, payment process request, separate remittance advice, payment,

Rles tab conditions: Payment method, disbursement bank account, business unit, currency

Payment process requests: a payment process request is a bayh process submittedfor the
selection of invoice, grrouping of invoice into payments, and

grouping of payments into a payment fiel.

You can submit a payment process request on the submit payment process request page. you can
also create a template on the create payment process

reques template page and shedule the template to submit the payment process request later.

For each paymet process request you can specify:Selection criteria, oayment attributes, processing
options.