Funding Opportunity:

Safer decommissioning
of offshore structures
and ships
Applicant Guidance Notes
Expression of Interest Form

Safer End of Engineered Life

Mission
Contents
Introduction 3
Mission & objectives 4
Process Overview 5
Eligibility and Boundary Criteria 6
How to apply 7
Completing the online form 8
Expression of Interest Form Overview 9
Assessment of Applications 11

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 Introduction

Introduction to the Royal Academy of Engineering

& Lloyd’s Register Foundation
The Royal Academy of Engineering is the UK’s national academy for
engineering and brings together the most successful and talented
individuals and organisations, from across the engineering sectors and
beyond, to advance and promote excellence in engineering for the benefit
of society.

The Lloyd’s Register Foundation is an independent global charity that

helps to protect life and property at sea, on land, and in the air. The
Foundation has partnered with the Academy to build on the Academy’s
network of global alliances to tackle the most pressing engineering safety
and sustainability problems and develop these into practical and accessible
outputs for the engineering profession and affected communities.

Introduction to Safer End of Engineered Life

Programme
End of engineered life and decommissioning bring many safety challenges
across countless different industries worldwide, arising from a range of
issues including hazardous medical waste and electronic waste.

The Safer End of Engineered Life Mission seeks to reduce the number
of incidents, accidents and casualties that happen as a result of safety
issues, as well as addressing the environmental impact of poor waste
management.

In its first year, the Safer End of Engineered Life Mission is focusing on the
safer decommissioning of offshore structures and ships. Following a
cross-discipline and sector workshop held in July 2019, the Academy is now
seeking to fund impactful projects that address the workshop's objectives.

The funding is available for workshop participants and their wider networks.

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 Mission & objectives

Mission
To achieve safety though raising standards, improving consistency and
spreading the implementation of best practices in the global handling of
the decommissioning of offshore systems and ships.

Objectives
1. Map out the critical safety issues and stakeholders in the decommissioning of
offshore structures and a plan to address them where they are most prevalent
and/or present the biggest threat to safety of life, property and environment

2. Identify ways to address the critical safety issues where they are most
prevalent and/or present the biggest threat to safety of life, property and
environment

3. Facilitate new international, interdisciplinary and inter-sector collaborations

that address safety challenges in offshore structure decommissioning through
transfer, adaptation and generation of knowledge and contextually-
appropriate best practices

4. Build an active global community of leaders and stakeholders who have lasting
and impactful collaborations that are cross-disciplinary and driven to solve
challenges and improve safety in the decommissioning of offshore structures
and ships

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 Process Overview
Following the workshop, the Safer End of Engineered Life Programme is
seeking to fund collaborations among workshop participants and their wider
stakeholder network which have the potential to dramatically improve
safety outcomes globally in the decommissioning of offshore structures and
ships.

Process
This is a 2-step application process.

Step 1: Expression of Interest (July - September 2019)

All Expressions of Interest will then be reviewed by the Programme Board

and external reviewers.

Step 2: Selected applications will then be invited to submit a formal

Proposal (September – November 2019)

Deadline
Expression of Interest: 31st August 2019

Proposal: November 2019 (Exact date TBC)

Role of the Academy

The Academy shall play a proactive role in assisting applicants to develop
their ideas, offering to connect participants and wider stakeholders where
we see interests align, and suggesting ideas to applicants if gaps across
the portfolio of project applications are evident.

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Eligibility and Boundary Criteria

❖ Applications must be submitted by a Project Leader who agrees to

be responsible for the direction and coordination of the project and
partnerships if funded

❖ All partners must agree to being involved with the application,

agree upon the workplan and commit to fulfilling their part through
the course of the project

❖ Applications should be made for discrete projects worth up to

£50,000 (GBP) per year for up to 5 years (flexible)

o Applicants are eligible to put in several applications

❖ Applicants must make it clear whether their projects can work

together with other applications or are to be treated as individual
projects

❖ Each application must demonstrate matched contribution of at least

50% of the grant value. The matched contribution can be in-kind or
direct financial (or a mixture of both) and can be from any of the
partners being proposed. Your match will be assessed based upon
the amount and the quality/ value addition of the contribution.

❖ Nationality: there are no nationality restrictions but lead applicants

must have full resident status in the country of their employer. The
Academy will not assist in visa related queries.

❖ Diversity: the Academy is bound by the Equality Act 2010. The

Academy is committed to diversity and welcome applications from
women and other groups who are currently underrepresented
across engineering.

❖ Reporting, Monitoring and Evaluation: Awardees will be

required to report on progress to the Academy on a half yearly
basis, to detail completed activities and future plans. Reports should
follow the reporting guidelines which will be provided by the
Programme Manager post award and will cover such aspects as the
progress made against the work plan.

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 How to apply
Applications can only be submitted by a suitably empowered
representative from the lead organisation. Where applicable, the lead
organisation will act on behalf of and in consultation with all partners.
All correspondence from the Academy will be sent to the lead
organisation.

All applications must be submitted via the Academy’s online Grants

Management System (GMS): https://grants.raeng.org.uk. The
author must first register with the system and provide some basic
log-in details to create a profile.

The application form has five sections and should take approximately
5 hours to complete.

The primary purpose of this expression of interest form is to identify

whether the proposed project meets the objectives of the
programme.

You will have the option to download a pdf of your application after
submission, which may be useful for future reference and for passing
on to your colleagues.

Please note that lead applicants will need to obtain a letter of support
from their Senior Management.

If you have any questions concerning the online application system,

please email Hazel Ingham at hazel.ingham@raeng.org.uk.

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 Completing the online form
After logging in to the system via the Academy website and selecting the
Safer End of Engineered Life programme you will be presented with the
Instructions screen. Here you will see some general instructions on how
to use the system as well as the below list of sections of the application
form:
❖ Project Details
❖ Applicant, Organisation and Partnership Details
❖ Goals, Objectives, Outcomes and Impact
❖ Project Planning and Resourcing
❖ Project Lead Declaration

At any stage in the application process you can save your work and return
to it later. You can answer the questions in any order and you may freely
skip some sections to return to later if you so wish. It is therefore advised
to view the application early on for an indication of what is required, and
you should also ensure that you have all the necessary documentation at
hand when you start completing the application, such as a copy of all CVs.

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 Expression of Interest Form Overview

1.1 Project title

Please provide a project title. Should the application be successful, this
title will be listed on the Academy’s website.

1.2 Summary/abstract
The project summary should provide a brief overview of your aims, the
programme of activities and the benefits of the activities to be
undertaken during the project. The summary should be written in
language that can be understood by a non-specialist reader.
(maximum 300 words)

1.3 Applicant details and roles

Please upload one document with narrative summary details of the
lead and all partnering institutions as well as their roles/ contributions.
Descriptions of each organisation and what they will be contributing
should be no more than 100 words per partner.

1.4 Project Context, Baseline and Evidence Base:

Please articulate the context within which your initiative is taking
place, the challenges, needs and opportunities being met and its
relation to best practice technically and in your context. Please also
include baseline data points which reflect the existing safety challenges
where possible.

1.5 Goals “what” and objectives “how”:

Start by identifying and writing clear Goals and objectives for the
project, if possible making them as specific, measurable, achievable,
realistic and time-bound (SMART) as possible. Goals are broad
statements about “what” will the project accomplish? Therefore,
projects may have more than one goal, but a number of objectives for
each goal. Objectives are very specific statements about each goal
explaining “how” you would achieve the goal. Each project goal may
have a number of objectives in order to achieve the goal.

1.6 What metrics for success would you consider suitable for the
project?
Please give up to 5 specific indicators and targets you hope to achieve
with the project to demonstrate success in bullet point form.

1.7 Stakeholder analysis:

Identify and list the project audience, stakeholders/public, who might
be interested and benefit from this project as well as those who might
oppose. Also, describe the “how” and “what” benefits/ detriments they
will get when the project goals have been achieved.

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 i) For stakeholders: consider the relative interest each group or
organisation has in your work, and their relative influence over
your ability to achieve your impact goals. This influence could be
negative (blocking you from achieving impact) or positive
(enabling you to achieve things that would not have been
possible without their help).

ii) For public: in addition to considering their relative interest in

your work, consider the extent to which different groups (e.g.
demographics, interest groups) might benefit from the project.

1.8 Audience engagement:

Identify and demonstrate a specific set of activities ensuring that
potential project audience, stakeholders/public, have the opportunity
to engage with the project in order to achieve the project impact.

1.9 Activities timeline:

List key project activities in a timetable, which demonstrates the
sequence of activities for producing the project deliverables.

1.10 Deliverables & Risks:

Describe the project key deliverables and list all the risks that can
jeopardise the delivery of the deliverables. Also describe methods and
approaches for mitigating the risks in order to achieve project impacts.

1.11 Funding request: Describe the amount of fund/grant you are

requesting for the project and the expected split between partners.
Also, explain match contributions from your organisation or any other
stakeholders.

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 Assessment of Applications
All applications will be assessed against the
following criteria:

❖ Rating of Applicant implementation capacity and

partnership quality; Provide a professional assessment as to
whether the applicants (including lead institutions and any
partners) have appropriate track record and experience – or
potential thereof - to implement the proposed project.
Complementarity of the partner’s expertise and level/ quality of
matched resources/ contributions should also be considered.

❖ Goals, Objectives, Outcomes and Sustained Impact

Assessment of the novelty of the project (either technically
or contextually within that country); the alignment of the
project with the Programme’s aims; and the potential for
sustained benefit and impact with respect to: the applicants; the
organisations directly involved; the wider engineering community
within the project implementation countries; and the wider
international community. This should also include an assessment
of the longer term plans for the partnerships.

❖ Project Details, Feasibility and Resource Allocation; Provide

an assessment of the robustness and feasibility of the project to
achieve its stated objectives per the timeline, staffing and
resources outlined in the project workplan and budget. Also
comment upon the clarity, detail and appropriateness of the
proposed budget and feedback whether further work is required.

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 Thank you for your interest in this
programme. We look forward to receiving
your application.

Expression of Interest deadline: 31st August

2019

For more information on the Safer End of Engineered Life programme,

please visit www.raeng.org.uk/safer-end-engineered-life

If you have any questions please contact Hazel Ingham, Programme

Officer – International Partnerships

Hazel.ingham@raeng.org.uk

+44 (0) 20 7766 0799

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