ACCOUNTING SECTION ACCOUNTING SECTION

SBFP REQUIREMENTS MOOE REQUIREMENTS

Liquidation Report Liquidation Report

Cash Disbursement Register Cash Disbursement Register
Purchase Request Official Receipts/Cash Invoice/Sales
Purchase Order Invoice
Official Receipts/Cash Invoice/Sales Invoice BIR Forms 2306 / 2307
BIR Forms 2306 / 2307 Narrative Report
Canvass Summary of Tax Withheld
Inspection and Acceptance Report Photocopy of Order of Payment w/ OR
Approved Work and Financial Plan
Approved Action Plan If Applicable:
20 Days Menu Cycle Canvass from 3 supplier (for purchases
Form 1 (Master List Beneficiaries for SBFP) Php 1,000.00 and above)
Form 2 (SBFP List of Schools) Inventory Custodian Slip (for non-
Form 3 (Summary of Beneficiaries and Start of consumable items eg. Printer etc)
Feeding) Inspection and Acceptance Report
Form 4 (Record of Daily Feeding) Program of Works (Materials +Labor= P
Pictures of Purchased Goods and on-going 10,000.00 and above) signed by Municipal
feeding Engineer or DepEd Division of Cavite
Narrative Report Engineer
Summary of Tax withheld Payroll and DTR - Labor (35% of Gross
Photocopy of Order of Payment w/ OR Amount of Materials)
Pictures of Purchased Good (with date and
If Applicable: signed by Property Custodian, Teacher's
Quotation (for Php 1,000,000.00 and above) President & PTA President)
Bids and Award Committee (BAC Resolution) Pictures of Repair & Materials (Before,
Abstract of Canvass During, After) (with date and signed by
Abstract of Quotation Property Custodian, Teacher's President &
Payroll and DTR (Helper and Cook) PTA President)
Payroll, DTR and Contract of Service (JO)

Checked by: Remarks: C Reimbursement of Traveling (Senior

INC HS)
Legends: Appearance
C - Complete Travel Order
INC - Incomplete Memorandum (Training/Seminar)
Certificate of Travel Completed
Itinerary of Travel

Checked by: Remarks: C

INC
Legends:
C - Complete
INC - Incomplete
 ACCOUNTING SECTION
ACCOUNTING SECTION
NEXT SALARY REQUIREMENTS
FIRST SALARY REQUIREMENTS
(ORIGINAL) Approved Appointment (signed by
Approved Appointment (signed by SDS)
SDS) DTR (signed by Employee & School
1ST Day of Service Head)
DTR (signed by Employee & School
Head)
Oath of Office Checked by: Remarks:
Assets and Liabilities (SALN) C
1902/2305 (received by BIR)
Photocopy of ATM INC
Photocopy of BP # Legends:
Photocopy of Philhealth # (MDR) C - Complete
Photocopy of Pag Ibig # (MDF) INC - Incomplete

ACCOUNTING SECTION
Checked by: Remarks:
C INCLUSION TO RPSU (NEW TEACHERS)

INC Approved Appointment (signed by

Legends: CSC)
C- Approved Appointment of the
Complete Incumbent up to the last
INC - Incomplete Photocopy of Plantilla
1902/2305 (received by BIR)
Photocopy of ATM
ACCOUNTING SECTION Photocopy of BP #
Photocopy of Philhealth # (MDR)
FIRST SALARY REQUIREMENTS Photocopy of Pag Ibig # (MDF)
(REEMPLOYMENT)

Approved Appointment (signed by

SDS) Checked by: Remarks:
1ST Day of Service C
DTR (signed by Employee & School
Head) INC
1902/2305 (received by BIR) Legends:
Photocopy of ATM C-
Photocopy of BP # Complete
Photocopy of Philhealth # (MDR) INC - Incomplete
Photocopy of Pag Ibig # (MDF)

Checked by: Remarks:

C

INC
Legends:
C - Complete
INC - Incomplete
ACCOUNTING SECTION ACCOUNTING SECTION

FOR SALARY ADJUSTMENT TO RPSU MATERNITY PAY

(PROMOTION / RE-CLASSIFICATION / STEP
INCREMENT) Special Order (SO)
Application for Reinstatement
Approved Appointment (signed by CSC) Birth certificate of children
Approved Appointment of the Incumbent up to Medical Certificate (Fit to work)
the last Approved Form 6
Photocopy of Plantilla Medical Certificate (Medical Abstract)
Latest Payslip Computation of Maternity Leave
Approved NOSI (Step Increment)
Print screen of email to
aao_caviteprov@yahoo.com (GSIS ARA form C) Checked by: Remarks:
C
Checked by: Remarks: C INC
INC Legends:
Legends:
C - Complete
C - Complete
INC - Incomplete
INC - Incomplete

ACCOUNTING SECTION
ACCOUNTING SECTION
SALARY DIFFERENTIAL
OVERTIME PAY
(PROMOTION / RE-CLASSIFICATION /
(DO)
STEP INCREMENT)
Authority to render overtime work
Approved Appointment (signed by
Photocopy of Log sheet
CSC)
Photocopy of Attendance sheet from
DTR (signed by Employee & School
the guard (if weekend)
Head)
Photocopy of Memo (if due to DepEd
Payslip or Payroll(from the month of
Programs/ Activities)
promotion to 1ST month of adjustment

Approved NOSI (Step Increment)

Checked by: Remarks:
C
Checked by: Remarks:
INC
C Legends:
C - Complete
INC
INC - Incomplete
Legends:
C - Complete
INC - Incomplete
ACCOUNTING SECTION ACCOUNTING SECTION

REIMBURSEMENT OF TRAVELING REIMBURSEMENT OF GASOLINE/TOLL

(DO) EXPENSE
(DO)
Travel Order signed by SDS / Regional
Director Official Receipts
Memorandum Driver's Trip Ticket
Certificate of Appearance Certification
Official Receipt (fare/reg fee/hotel
accommodation)
Duly accomplished RER (if van hire)
Checked by: Remarks:
C

Checked by: Remarks: INC

C Legends:
C - Complete
INC INC - Incomplete
Legends:
C - Complete
INC - Incomplete

ACCOUNTING SECTION

PROCESSING OF CASH ADVANCE

ACCOUNTING SECTION (DO)

REIMBURSEMENT OF FOOD EXPENSE Approved Budget Proposal (for

(DO) trainings and seminars)
Approved Job Order (for repair of gov't
Official Receipts vehicle)
Memorandum / Notice of Meetings Approved Quotation/Estimates (for
Attendance Sheet (duly accomplished purchase of supplies)
by participants) Approved Travel Order (for individual
seminars/training)
Memorandum

Checked by: Remarks:

C
Checked by: Remarks:
INC C
Legends:
C - Complete INC
INC - Incomplete Legends:
C - Complete
INC - Incomplete
ACCOUNTING SECTION

PAYMENT FOR SEMINAR/TRAINING

VENUE
(DO)

Approved and duly signed contract

Statement of Account
Training Design together with
memorandum
Canvass
Attendance Sheet (duly accomplished
by participants)

Checked by: Remarks:

C

INC ACCOUNTING SECTION

Legends:
C - Complete PAYMENT FOR SUPPLIER
INC - Incomplete (DO)

Purchase Request
Purchase Order
ACCOUNTING SECTION Abstract of Canvass (from 3 diff
suppliers)
SALARY OF JOB ORDER EMPLOYEES Quotation
(DO) Inspection and Acceptance Report
Bids and Awards Committee (BAC
DTR (signed by Employee & Immediate Resolution)
Supervisor) Contract
Job Order Contract (for newly hired)
Monthly Accomplishment Report
Photocopy of log sheet /printout of
biometric (for deployed personnel) Checked by: Remarks: C

INC
Legends:
C - Complete
Checked by: Remarks: INC - Incomplete
C

INC
Legends:
C - Complete
INC - Incomplete