ACCOUNTING SECTION

ACCOUNTING SECTION

SBFP REQUIREMENTS
MOOE REQUIREMENTS
Liquidation Report
Cash Disbursement Register Liquidation Report
Purchase Request Cash Disbursement Register
Purchase Order Official Receipts/Cash Invoice/Sales
Official Receipts/Cash Invoice/Sales Invoice Invoice
BIR Forms 2306 / 2307 BIR Forms 2306 / 2307
Canvass Narrative Report
Inspection and Acceptance Report Summary of Tax Withheld
Approved Work and Financial Plan Photocopy of Order of Payment w/ OR
Approved Action Plan
20 Days Menu Cycle If Applicable:
Form 1 (Master List Beneficiaries for SBFP) Canvass from 3 supplier (for purchases
Form 2 (SBFP List of Schools) Php 1,000.00 and above)
Inventory Custodian Slip (for non-
Form 3 (Summary of Beneficiaries and Start of
consumable items eg. Printer etc)
Feeding)
Inspection and Acceptance Report
Form 4 (Record of Daily Feeding)
Program of Works (Materials +Labor= P
Pictures of Purchased Goods and on-going
10,000.00 and above) signed by Municipal
feeding
Engineer or DepEd Division of Cavite
Narrative Report
Engineer
Summary of Tax withheld
Payroll and DTR - Labor (35% of Gross
Photocopy of Order of Payment w/ OR Amount of Materials)
Pictures of Purchased Good (with date and
If Applicable: signed by Property Custodian, Teacher's
Quotation (for Php 1,000,000.00 and above) President & PTA President)
Bids and Award Committee (BAC Resolution) Pictures of Repair & Materials (Before,
Abstract of Canvass During, After) (with date and signed by
Abstract of Quotation Property Custodian, Teacher's President &
Payroll and DTR (Helper and Cook) PTA President)
Payroll, DTR and Contract of Service (JO)

Checked by: Remarks: C Reimbursement of Traveling (Senior

INC HS)
Legends: Appearance
C - Complete Travel Order
INC - Incomplete Memorandum (Training/Seminar)
Certificate of Travel Completed
Itinerary of Travel

Checked by: Remarks: C

INC
Legends:
C - Complete
INC - Incomplete
ACCOUNTING SECTION ACCOUNTING SECTION

FIRST SALARY REQUIREMENTS NEXT SALARY REQUIREMENTS

(ORIGINAL)
Approved Appointment (signed by Approved Appointment (signed by
SDS) SDS)
1ST Day of Service DTR (signed by Employee & School
DTR (signed by Employee & School Head)
Head)
Oath of Office
Assets and Liabilities (SALN) Checked by: Remarks:
1902/2305 (received by BIR) C
Photocopy of ATM
Photocopy of BP # INC
Legends:
Photocopy of Philhealth # (MDR)
C - Complete
Photocopy of Pag Ibig # (MDF)
INC - Incomplete

ACCOUNTING SECTION
Checked by: Remarks:
C
INCLUSION TO RPSU (NEW TEACHERS)
INC
Legends: Approved Appointment (signed by
C- CSC)
Complete Approved Appointment of the
INC - Incomplete Incumbent up to the last
Photocopy of Plantilla
1902/2305 (received by BIR)
ACCOUNTING SECTION Photocopy of ATM
Photocopy of BP #
FIRST SALARY REQUIREMENTS Photocopy of Philhealth # (MDR)
(REEMPLOYMENT) Photocopy of Pag Ibig # (MDF)

Approved Appointment (signed by

SDS)
1ST Day of Service Checked by: Remarks:
DTR (signed by Employee & School C
Head)
1902/2305 (received by BIR) INC
Photocopy of ATM Legends:
Photocopy of BP # C-
Photocopy of Philhealth # (MDR) Complete
INC - Incomplete
Photocopy of Pag Ibig # (MDF)

Checked by: Remarks:

C

INC
Legends:
C - Complete
INC - Incomplete
ACCOUNTING SECTION
ACCOUNTING SECTION
FOR SALARY ADJUSTMENT TO RPSU
(PROMOTION / RE-CLASSIFICATION / STEP MATERNITY PAY
INCREMENT)
Special Order (SO)
Approved Appointment (signed by CSC) Application for Reinstatement
Approved Appointment of the Incumbent up to Birth certificate of children
the last Medical Certificate (Fit to work)
Photocopy of Plantilla
Approved Form 6
Latest Payslip
Medical Certificate (Medical Abstract)
Approved NOSI (Step Increment)
Computation of Maternity Leave
Print screen of email to
aao_caviteprov@yahoo.com (GSIS ARA form C)
Checked by: Remarks:
C
Checked by: Remarks: C
INC
Legends: INC
Legends:
C - Complete
INC - Incomplete C - Complete
INC - Incomplete
ACCOUNTING SECTION

SALARY DIFFERENTIAL ACCOUNTING SECTION

(PROMOTION / RE-CLASSIFICATION /
STEP INCREMENT) OVERTIME PAY
(DO)
Approved Appointment (signed by
CSC) Authority to render overtime work
DTR (signed by Employee & School Photocopy of Log sheet
Head) Photocopy of Attendance sheet from
Payslip or Payroll(from the month of the guard (if weekend)
promotion to 1ST month of adjustment Photocopy of Memo (if due to DepEd
Programs/ Activities)
Approved NOSI (Step Increment)
Checked by: Remarks:
Checked by: Remarks: C
C
INC
Legends:
INC
Legends: C - Complete
C - Complete INC - Incomplete
INC - Incomplete
ACCOUNTING SECTION ACCOUNTING SECTION

REIMBURSEMENT OF TRAVELING REIMBURSEMENT OF GASOLINE/TOLL

(DO) EXPENSE
(DO)
Travel Order signed by SDS / Regional
Director Official Receipts
Memorandum Driver's Trip Ticket
Certificate of Appearance Certification
Official Receipt (fare/reg fee/hotel
accommodation)
Duly accomplished RER (if van hire)
Checked by: Remarks:
C

Checked by: Remarks: INC

C Legends:
C - Complete
INC INC - Incomplete
Legends:
C - Complete
INC - Incomplete

ACCOUNTING SECTION

PROCESSING OF CASH ADVANCE

ACCOUNTING SECTION (DO)

REIMBURSEMENT OF FOOD EXPENSE Approved Budget Proposal (for

(DO) trainings and seminars)
Approved Job Order (for repair of gov't
Official Receipts vehicle)
Memorandum / Notice of Meetings Approved Quotation/Estimates (for
Attendance Sheet (duly accomplished purchase of supplies)
by participants) Approved Travel Order (for individual
seminars/training)
Memorandum

Checked by: Remarks:

C
Checked by: Remarks:
INC C
Legends:
C - Complete INC
INC - Incomplete Legends:
C - Complete
INC - Incomplete
ACCOUNTING SECTION

PAYMENT FOR SEMINAR/TRAINING

VENUE
(DO)

Approved and duly signed contract

Statement of Account
Training Design together with
memorandum
Canvass
Attendance Sheet (duly accomplished
by participants)

Checked by: Remarks:

C

INC ACCOUNTING SECTION

Legends:
C - Complete PAYMENT FOR SUPPLIER
INC - Incomplete (DO)

Purchase Request
Purchase Order
ACCOUNTING SECTION Abstract of Canvass (from 3 diff
suppliers)
SALARY OF JOB ORDER EMPLOYEES Quotation
(DO) Inspection and Acceptance Report
Bids and Awards Committee (BAC
DTR (signed by Employee & Immediate Resolution)
Supervisor) Contract
Job Order Contract (for newly hired)
Monthly Accomplishment Report
Photocopy of log sheet /printout of
biometric (for deployed personnel) Checked by: Remarks: C

INC
Legends:
C - Complete
Checked by: Remarks: INC - Incomplete
C

INC
Legends:
C - Complete
INC - Incomplete