PROJECT IMPLEMENTATION APPROACH

(PLANNING, DESIGN & PROCUREMENT PHASE)

Presented By:
Dr. Hasli Ibrahim
Cawangan Kerja Kesihatan,
Ibu Pejabat JKR Malaysia.

11 Oktober 2016
CONTENT

1. Overview
2. Project Life Cycle
3. Project Implementation Approach:
a) Planning
b) Procurement
c) Design
4. Summary
5. Q&A
1.0 OVERVIEW

a. Project Implementation:

Process whereby “project inputs are converted to project

outputs”.

Looked at as:

 Putting in action the activities of the project,

 Putting into practice what was proposed in the project brief into
the actual project, and
 Management of the project or executing the project intentions
(time, cost and quality).

“Doing Right Project Rightly”

 2.0 Project Life Cycle”
Competing Demands
Total Project Life Cycle
Planning Execution

Planning Design Procurement Construction Handing Over /

- Initial - Develop - Execute - Finish DLP
Decreasing Opportunity

Increasing Cost
Constructive Destructive
Opportunity Intervention

Cost to

Time
 PROJECT FROM INCEPTION TO HANDING OVER BY JKR

ROLE & RESPONSIBILITY CKK, JKR AS “PROGRAM MANAGER”

PMO / HOPT

PMO / HOPT HODT / S.O.

S.O.
Lead HODT (Coordination)
Ar
KKM

KKM CKK Ar Str Civ Elek Mek QS QS PPPK (B) / Negeri / JD CKK KKM

HODT’S HODT PASUKAN PROJEK H/OVER / DLP

PLANNING DESIGN PROCUREMENT CONSTRUCTION /
MONITORING
PRE CONTRACT POST CONTRACT

LA CPC

Issue Related With Design

HOPT
Lead HODT Vs. HOPT:
 Design Review / Verification – Lead HODT
HODT + SO
 Design Acceptance / Validation - HOPT
HOPT / SO /HODT
 TASK DAN TANGGUNGJAWAB
Tanggungjawab
Task
KKM JKR
Medical Brief
1. Skop Teknikal Brif
(MBOR)
Pandangan /
2. Tapak Cadangan / Lokasi
Ulasan Teknikal
3. Peruntukan Siling Projek PDA / ATDA

4. Pengurusan Nilai VM / VA VE / VR

Persetujuan Penyediaan /
5. Rekabentuk
secara Dasar Kelulusan
Value Management (VM)
3.0 PROJECT IMPLEMENTATION
(Design & Build Approach)
A. PLANNING PHASE
• BPPP (Borang Permulaan Pelaksanaan Projek)

i. Project Brief Medical Brief

Medical Equipment Requirement
Engineering Brief Needs Statement
ii. Ceiling Cost

iii. Location Plan

• Project Register in SKALA JKR

 Achieved Category 3 (Land, Brief & Ceiling - ok)
 Siling / Kos

Nota:
Ketepatan untuk “Translate Medical Brief” kepada
‘Projek Brief” & “Kos Projek” sangat penting – bagi
mengelakkan perbezaan jurang ketara Brif Projek
berbanding Kos Projek yang diperuntukkan.
• Appointment of Head of Project Team (HOPT) by Program Manager
• Appointment of Head of Design Team (HODT) by Program Manager
i. HODT Architect
ii. HODT Mechanical
iii. HODT Electrical + ICT
iv. HODT Civil
v. HODT Structure
vi. HODT QS
• BPPP + Brief to HODTs + Meeting
(A) Design & Build (B) Design and Build
- Direct Negotiation – Tender
• Issue Letter of Intent to • Pre-Q (open tender)(by
contractor (Appointed JKR) – No Letter of Intent
by Treasury) for direct to Contractors.
negotiation project. • Selective Tender (Name of
Note: Contractor to submit Contractors by Treasury) -
name of consultants for JKR Issue letter of invitation
approval. to contractors.
 HOPT
 All HODTs
 MOH
• HODTs to prepare queries to MOH for clarification /
discrepancies of Medical Brief.
• Clarification of scope of works (e.g. ICT, HICT, THIS
requirement, medical equipment, loose medical
equipment, furniture and space requirements)
• MOH to issue addendum if any / MOH to reply in writing
on any changes of requirement. If major, revise the
Medical Brief.
• Finalise Medical Brief

• Preparation of Technical Need Statements of Architecture,

Civil and Structure, Mechanical, Electrical and ICT based on
finalised Medical Brief (2 – 3 weeks).

• Discuss Implementation Schedule - JKR to prepare Q-Plan

and D-Plan.

• Inform of Site Visit date.

• Prepare SPB Form Borang JKR.PK(O).01-2 – Borang Verifikasi
Harta Pelanggan.

• Prepare SPB Form Borang JKR.PK(O).01-3 – Senarai Semakan

Lawatan Tapak. Enclose with HODTs comments on site
condition.

• HODTs to study site condition. Site requirement / information

to be included in the Technical Need Statements for
contractor to comply.
(e.g. Demolishing works, utility requirement, water supply,
sewerage, telephone and TNB requirements etc.)
Comprises of :
 Technical Need Statements
 Financial Need Statements
Volume 1 – Contractual and General Requirements
Volume 2 – Architectural Requirements
– Medical Brief (MBOR)
Volume 3 – Civil Requirements
Volume 4 – Structural Requirements
Volume 5 – Mechanical Requirements
Volume 6 – Electrical Requirements
Volume 7 – ICT Requirements
Volume 8 – Environmental and Energy Efficiency
Volume 9 – Medical, Non-Medical Equipment, Furniture and Vehicles.
* VA must complete & PDA must be approved before issuing Pre-Bid
B. PROCUREMENT PHASE
• After issue Pre-Bid, No discussion with individual tenderer.

• Contractual and General Requirements under instruction

to tenderer. After 1 week of issuing Pre-Bid, tenderers can
send queries to Project Director for clarification.

• Project Director may issue further instructions /

information / addendum to Pre-Bid.

• Briefings may be given to all tenderers.

• HOPT held meeting with all HODTs an KKM to agree on
evaluation format - weightage and percentage of each
scope of work of respective disciplines.

• HOPT develop overall weightage format agreed by all

HODTs & KKM.

• HODTs to evaluate all contractors technical proposal using

format of compliance / non compliance consisting of
scoring system / rating system and prepare NCR report.

• HODT CKUB evaluate financial proposal.

• MOH to evaluate on medical planning requirement and
equipment requirement and prepare NCR report.

• Medical Equipment Mechanical and Electrical related.

Specification as in Pre-Bid document. Proposed by
contractor to be evaluated by MOH and JKR.

• Loose Medical Equipment (Not specified in Need

Statement evaluate by MOH)
Four different groups of Medical Equipment / furniture :-

Group I:
Supplied and installed by contractor. Major items include
Mechanical and Electrical related (sterilizer equipment,
autoclaves, surgical lights, imaging equipment including
built-in furniture.)

Group II:
Supplied by client and installed by contractor.
Equipments with Mechanical and Electrical requirement
(e.g. salvageable from existing hospital)
Group III:
Supplied and installed by client. (Plug and play
equipment requirement, electrical outlets/water sources,
loose furniture and portable medical equipment – occupy
space).

Group IV:
Other items with storage implication (e.g. linen and
consumable.)
CONTOH FORMAT LAPORAN PEMARKAHAN PENILAIAN
TEKNIKAL (KESELURUHAN)
• Tender Evaluation Report (Technical + Financial) and
recommendation to Tender Board.
< RM 100 million approval by JKR
> RM 100 million approval by Treasury

• SPP Bil 5 Tahun 2007 / Garis Panduan Penilaian Tender

(SAP 21 Mac 2008)

• Issue Letter of Intent to the successful tenderer with all the

NCR report.
• Finalise zoning and layout floor plan. Minor changes to suit
function with NO CHANGES ON THE BUILDING FOOTPRINT.

• Room Data Interaction:

No additional items added unless to comply to function and
need statement of pre-bid document.

• Preparation of Architectural drawings, loaded drawings /

preliminary / concept drawings for mechanical and electrical
requirement.

• Contractor to prepare coordinated drawings. (Architecture,

M&E and Structure).
• Finalizing and confirmation of finishes and material
offered by successful tenderer.

• Confirm systems offered.

• Confirm brands; medical and non medical equipment.

• All NCR to be closed.

• Issue Letter of Acceptance (LA).

“No Additional Cost Should Be Allowed In Closing The NCR
i.e. Finalizing The Materials, Finishes, Equipment Layout
Floor Plans, Room Data Interactions Must Be Within The
Tendered Cost”
C. DESIGN PHASE
(a) Architecture
• Working drawing • Landscaping
• Sanitary fittings • Kitchen layout
• Ironmongery • Colour scheme
• Signages • ID works
• Built in furniture and loose • Miscellaneous details (e.g.
furniture Hatches, grills etc)

• Room Data Documentation should be bound between 6 months

– 1 year after LA (about 20% work progress on site)

• Finalised coordinated drawings 6 – 12 months after Letter of

Acceptance.
(b) Medical Equipment

• Schedule of Technical Specification Adherence (TSA)

submission agreed by JKR and MOH

• TSA documentation concurred by JKR and MOH (in stages)

(c) Electrical Scope of Works
• Detail Design and all scopes of electrical • Coordination of electrical security
works system and architectural security
• E.g. Standard size of circuit, DB etc, Location requirement
of electrical rooms
• Detail drawings of inter electrical services • TSA – Technical Specification
Adherence
• Detail coordinated drawings of Mechanical • Contract Documentation (4 months
& Electrical services, Architecture and after LA)
Structural drawings
• E.g. Location of light fittings, PA system,
CCTV, MATV etc.
• Coordination drawings of ceiling pattern, air
condition ducting and grills
• Shop drawings related to design
(d) Mechanical Scope of Works

• Detail Design and all scopes of • Shop drawings related to

mechanical works E.g. Chiller size, AHU, design.(Working drawings /
Medical Gas, Plant Room Size construction drawings based
• Detail of final selected systems E.g. on shop drawings approved by
AHU/FCU manifold system / plant system consultants)
• Detail coordinated drawings of • TSA – Technical Specification
Mechanical & Electrical services Adherence
• Final calculation endorsed by consultants • Contract Documentation
WHAT NEXT??
…………………….

CONSTRUCTION PHASE
To Be Discuss later …….
4.0 SUMMARY
 PELAKSANAAN PROJEK HOSPITAL SEMASA

1. Tempoh Perancangan SEBENAR Projek Hospital:

Kategori Projek Tempoh

a) Rekabentuk Piawai 9 Bulan
b) Rekabentuk One-off (Normal) 15-18 Bulan
c) Rekabentuk One-Off (Major) 20-24 Bulan
d) Rekabentuk D&B 15-18 Bulan
2. Ringkasan
Program Kerja:
Pelaksanaan Projek Secara D&B
 Total = 278 Hari Bekerja
≈ 12.6 Bulan
Continued..

2. Ringkasan
Program Kerja:
Pelaksanaan Projek Secara D&B
 Total = 278 Hari Bekerja
≈ 12.6 Bulan
PELAKSANAAN PROJEK HOSPITAL SEMASA (Samb..)

2. Tempoh Pembinaan (Kontrak) Projek Hospital:

Kategori Projek Tempoh

a) Naik Taraf Hospital / Fasiliti Kesihatan 30-36 Bulan
b) Hospital Baru 40-48 Bulan

3. Pelaksanaan projek-projek Fasiliti Kesihatan sangat memerlukan

kerjasama erat di antara Pelanggan dan Agensi Pelaksana
disebabkan kompleksiti dan keunikan tersendiri projek tersebut
berbanding fasiliti-fasiliti awam yang lain.
THANK YOU