Relocation Policy for Altran Technologies India Pvt Ltd

1. Objective

This policy is aimed at defining entitlements of employees who are required to relocate within India.

Relocation can be carried out under the following circumstances: -

1.1 To meet the needs of the organization

1.2 To utilize the employees services optimally by placing him / her where his / her services are best utilized

1.3 As a career development tool to increase the versatility of the person and avoid stagnancy

1.4 For a new employee

2. Eligibility

The policy is applicable to all the existing employees of the company who are required to relocate from one Altran Technologies
office to another Altran Technologies office within India.

3. Applicability

This policy is specifically meant for Inland Relocation.

4. Guidelines for Relocation

4.1 At the time of relocation, the person handing over shall ensure proper documentation and resolution. The person handing
over shall ensure that all documents, files, literature and Company property is handed over to the incumbent. In the event the
incumbent is not available, he/she should hand over the same to senior most designated employee or as advised by the
Department in-charge. Functional head or MD as the case may be. The incumbent is supposed to acknowledge the receipt of
these documents. Copy of handing over certificate should be sent to HR department.

4.2 After relocation orders have been sent and after the person has been relieved from his duties and if the relocation is from
one city to another necessitating travel and change / shifting from one residence to another with households effects, a minimum
period of 3 working days and maximum of 5 transit leave shall be allowed for such relocations.

4.3 If the relocation is within the city limits or from one company to another and within the same city, no joining time shall be
permissible. In such relocations the employee shall report to the new place of posting on the next working day.

4.4 Due to exigencies of work the management or the transferring authority shall have the right to reduce the joining time and
may ask the concerned employee to join the place of posting at the earliest through the shortest possible route.

4.5 In case the employee fails to report by due date, he will be treated as absent and action as per rules will be taken.

5. Procedure for Relocation

5.1 All relocations have to be routed through immediate supervisor. Consent of Managing Director is a must for final approval

5.2 The relocation order duly signed by the Managing Director shall be sent to all concerned including HR.
5.3 In cases where the relocation is from one Group Company to other, HR Department shall issue such relocation orders.

6. Relocation benefit

Duration of Stay Vehicle

on transfer/ Transpor-
Mode of transfer Leave
Designation relocation/Joinin tation Deposit Brokerage
travel on and re – on transfer
g (Maximum expenses ** charges
transfer registration
limit with family)

MD
Air fare Upper limit
80000
40000
Head

Business Dev
Head

Min 3
One way working
Sr. Business Actual
Economy class days and max
Manager
Air fare, for 5 working days
self, dependant Upper limit (relocation
partner and 30000 leave can
Business dependant Equivalent not be carried
Manager/ children (if to forward
Support Staff applicable) 3 days (upper one or
Manager
limit 5 days)* month’s encashed)
rent (can be
Jr. Business maximum availed
60000
Manager only within first
two weeks
immediately
following the
Sr. Consultant date of
One way transfer)
Economy class
Air fare, for
self, dependant Upper limit
NA
partner and 20000
Consultant/
dependant
Support Staff
children (if
Executive
applicable)

Transportation Expenses include Freight, Packaging/Un-packaging, Insurance, Local conveyance (from airport to destination)
& applicable Taxes

 Vehicle Transfer & Re-Registration cost will be reimbursed on actual subject to one vehicle only.

 Registration cost of vehicle is approximately 13.2% of the value of the vehicle if it is older than one year or else it 13.2% +
2% extra as entry tax for new vehicle.

* Up to 3 days, company will bear the expense. For another 2 days, 50% employee & 50% employer will bear
** The payment of costs will not exceed the quotation for the allowable volume. If the consignment is larger than the allowable
limit the employee will be responsible for the cost of the increased volume.

7. Definition

The term “family” with reference to this policy means self, spouse and up to max of two dependent kids.

8. Accommodation

Where relocation assistance includes initial accommodation on arrival, the company will pay 100% of accommodation costs for
three days and an optional 50% of accommodation for another two days after which company will bear no charges.

9. Relocation expenses for New Joiners who are required to move from their city to the work location

Distance in Kilometers
Below or up to 500 501 to 1000 1000 to 1500 1501 and above
Consultant/Engineer 7,500 12,500 18,000 24,000
Sr. Consultant/Sr. Engineer 12500 17,000 22,000 30,000
Team Leader 15,000 22,000 30,000 38,000

10. Conditions Relating to the Payment of Allowances under this Policy

10.1 In case the employee resigns within a period of one year from the date of Relocation, the entire amount of Relocation
expenses reimbursed/paid to him/ her will be recovered as part of the final settlement. Repayment will not be required if the
member of staff is dismissed through reason of compulsory redundancy or ill health.

11. Special Note

Any exception to the above shall be reviewed on a case-to-case basis and will have to be sanctioned by the HR Head.