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CHAPTER 1

INTRODUCTION

In this topic we are collecting and presenting information about Computerized

Patient Information System, This'll be a lot of help. For the hospital and the patient, it

can make the work easier. Storing patient's personal info, find patient's history and a lot

more. In this research we can gain extra knowledge on how a Computerized Patient

Information System works and how to do it. This chapter contains the Background of

the Study, Statement of the Problem, Objective of the Study, Scope and Delimitation

and Definition of terms in technical aspects.

BACKGROUND OF THE STUDY

Some of the hospital in this generation has a manual record of patient data, they

only have a cabinet from a-z record. This can cause too much time and effort for the

employee as well as for the hospital. Because of this, it seems to waste their time in

finding the record of patient and sometimes they don’t find the record due to human

error or missing files. This problem cause much more time for the employee creating

another information record for the patients. The proponent propose by this system is to

be able to learn new knowledge in creating and improving new system that can be user

friendly. The Computerized Patient Information System will help and benefit the patient

and also assigned to this task to save time and effort. It also saves money because of

some records need to compile in a folder or such a cabinet.

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STATEMENT OF THE PROBLEM

There some rare cases even though it is organize. Patient record data are often

missing, illegible, or inaccurate. Data can be missing for at least three reasons: the

record has been expired, examinations were never performed, or tests were never

ordered, most of the cases is because of human error, it may be misplaced or have been

mixed in another record. the information was requested and provided, but either it was

not recorded by the clinician or delays occurred in placing the information in the record

the information was requested and provided, but either it was not recorded by the

clinician or delays occurred in placing the information in the record. The missing

information reported in the various studies often resulted in additional costs of patient

care. For example, an estimated 11 percent of laboratory tests in one hospital were

ordered to duplicate tests for which findings were unavailable to the physician at the

time of the patient visit.

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OBJECTIVES

General Objective

The aim of this study was to analyze, organize, and easily to get when it is

needed. To get speed up all of the works in the hospital because hospital is one of the

most busy buildings in our country, so many patients are getting check their records. To

display an organized patient information in hospitals, and to reduce the amount of time

being consume of the workers involved in findings and organizing the records of the

patients.

Specific Objectives

1. Easy to access all the patients information in just a storage device.

2. To enhance retrieval of patient record information in just a couple of minutes.

3. Safe and secure file that contain all the patient information.

4. To help the clinician, employee of the hospital to make the work easier.

5. To save time and focus on medical care not in finding a patient information

record.

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SIGNIFICANCE OF THE STUDY

First, automated patient records can improve health care delivery by providing

medical personnel with better data access, faster data retrieval, higher quality data, and

more versatility in data display. Automated patient records can also support decision

making and quality assurance activities and provide clinical reminders to assist in

patient care.

Second, automated patient records can enhance outcomes research programs by

electronically capturing clinical information for evaluation.

Third, automated patient records can increase hospital efficiency by reducing

costs and improving staff productivity.

Last, this system can easily store to hardware storage and keeping it safe if the

employee face some of technical issue due to system error.

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SCOPE AND DELIMITATION

Scope

The Computerized Patient Information System can easily check all the

information of the patients in a specific hospital. It can also monitor the patient who

always or not visited a hospital due to illnesses. The Computerized Patient Information

System can organize, compile easily to track, edit information and save the patient

information record. It also has a security log in for only a certain people assigned for

doing this task.

Delimitation

The system will not provide a hard copy of the information of the patient, and it

is not an online system that will patient can access their data. This system will not be

liable for the loss of information cause by disaster, some technical issue or damage to

storage of the system.

CHAPTER 2

Related Literature

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This chapter includes the idea, finished thesis, generalization or conclusions,

methodologies and others. Those that were included in this chapter helps in

familiarizing information that are relevant and similar to the present study. Review of

the related literature, helps the researcher to accustom himself with current knowledge

in the field or area in which he is going to conduct his research and to review all related

literature enables the researcher to identify the limits of his/her field. It helps the

researcher to define his problem, avoid unprofitable and ineffective problem area, avoid

accidental duplication of well-established findings, and gain knowledge to choose the

problem given in the previous research, as suggestions for further studies.

Foreign

According to Abdul (2008) indicates that one of the important issues in paper-

based records are, all the clinical information is written in free style, and chances are

high to miss or forget some important information, as this will lead to serious effect on

patient’s treatment and care. The case sheet is a hard copy that can be accessed by one

person at a time and needs physical transfer for other physicians to access. Retrieving a

record will be a hard task given number of medical records present and missing a record

won’t be a surprise in a huge pile of paper based medical records. Moreover, with time,

information in paper records gets diminished of ageing paper and ink, even fire

accidents or natural disasters can ruin the archive of paper records.

Local

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In a recent study from Quezon City, the paper record retrieval time was

decreased from 2.41 minutes to less than 5 seconds,” revealed Dr. Marie Irene Sy,

National Project Manager for Community Health Information Tracking System

(CHITS) of the National Telehealth Center (NTHC) in her presentation during the

University of the Philippines – National Institutes of Health (UP-NIH) research forum

last 14 June 2012.

“The development of CHITS has resulted in increased efficiency of health

workers, allowing them to spend more time for patient care, improved data quality;

streamlined records management; and data-guided decision-making, both operationally

and strategically,” Dr. Sy added.

In the past, health center staff members sort through a roomful of envelopes containing

patient records, which takes an average of four to five minutes depending on the

availability of the record. When the record is not found, a new record will be made for

which the patient will have to pay an extra cost. With CHITS, searching for a patient's

record upon admission takes just a few seconds to retrieve. Records in the form of lab

requests, results, and reports (daily service reports, census for number of vaccinations,

supplies, etc.) can be generated automatically.

Related Studies

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Foreign

There are significant advantages of using computers in medical institutions. In

recent times, their importance has grown manifold, due to the fact that the procedures

have to be speedy for catering to a larger population, and the medical services have to

be more precise. According to Benham-Hutchins (2009) because of challenges involved

in integrating new hospital information systems with old paper documentation and

record systems, clinicians, and other health care practitioners may become encumbered

with multiple and conflicting sources of patient information.

Local

According to the article of Norman G. Vispo (2011) the general objective of the

study was to develop a computerized patient’s Medical Record System for San Jose

Hospital and Trauma Center that would help the hospital in the processing and keeping

of medical records of their clients. The proposed system was intended to operate in

wireless LAN connection as suggested by the clients for they have already the resources

needed for the application of the said system.

Iterative Life Cycle Model was used to develop the system. Survey results showed that

respondents who tried the system gave a positive feedback. In general, the respondents

indicated that the entire system is excellent. The study recommended that the hospital

should use Local Area Network (LAN) instead of Wireless Local Area Network

(WLAN) since there are instances that signals were not clear.

CONCEPTUAL PARADIGM

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INPUT

Knowledge
requirements:
a. Data/
Information PROCESS
process
Software
requirements: System design
a. Visual basic 6.0 a. Context
b. Ms access diagram
Hardware b. Data flow
requirements: chart diagram
a. Computer c. Flow chart
set/PC d. SDLC
b. Hard Disk
Drive/ HDD

OUTPUT

“Computerized
Patient
Information
System.“

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ASSUMPTIONS OF THE STUDY

This system will be useful to many employee of the hospital also to the patient, it is

more convenient to use than manually storing a paper-based patient information system.

In this generation using technology is more helpful and efficient to use, this

system its ease and agility in the recovery of information; better control over

prescriptions, materials, and procedures; and better adherence to protocols and

standards established by the hospital. Despite these benefits, certain problems were

found, such as the difficulty organizing the information on the screens of the system,

interruption of the system, and the difficulty in the formatting and adequacy of the

reports.

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DEFINITION OF TERMS

Patient - person who requires medical care. A person receiving medical or

dental care or treatment. A person under a physician's care for a particular

disease or condition..

Patient Information - The Patient Information Form (PIF) is used to collect

demographicinformation as well as additional information about the impact of

the event on apatient.

Clinician - A clinician is a health care professional that works as a primary care

giver of a patient in a hospital, skilled nursing facility, clinic, or patient's home. A

clinician diagnoses and treats patients. For example, physicians, nurse

practitioners, clinical pharmacist and physician assistants are clinicians

Records - Information or data on a specific subject collected methodically over a

long period..

Hospital – Refers to all public and private acute and psychiatric hospitals, free

standing day hospital facilities and alcohol and drug treatment centres in

Australia. Hospitals operated by the Australian Defence Force, corrections

authorities and in Australia’s offshore territories may also be included. Hospitals

specialising in dental, ophthalmic aids and other specialised acute medical or

surgical care are included. Outpatient clinics and emergency departments are

excluded.

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CHAPTER 5

SUMMARY OF FINDINGS

Conclusion

Base on the findings, the Researcher’s come up with the following conclusions:

The researcher’s conclude that “Computerized Patient Information System” is

effective and efficient to implement or to use by the Hospital.

The researcher’s also conclude that this system will help the Doctors, Clinician and

Employee to enhance their system while retrieving the patient information record, and

also this system will give benefits not only to the hospital but also to their patient

The researcher’s also conclude that this system will also be friendly-user system that

everyone can use.

RECOMMENDATIONS

The researcher’s recommend this system for those hospital that is still manually storing

a patient information record, this will a lot of help because it is friendly-user system, no

need to use a huge cabinet for storing just device that can hold a file like hard disk drive

and not so expensive like the other systems and for those who need to enhance their

facility to a new and bright new technological world.

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