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ClearTax GST Advanced Reconciliation:

GSTR-2A vs Purchase Data


What is Reconciliation and what is its importance?

1. Reconciliation
a. Matching the data inserted by the supplier with those of the purchaser
b. Making sure that all the transactions during the period has been recorded

2. Importance of Reconciliation
a. Availing correct Input tax credit on the purchases
b. No Input Tax Credit loss
c. Availing correct ITC under several heads
d. To maximize your ITC

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Steps to use ClearTax Reconciliation Tool

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Step 1 : Login to ClearTax GST and click on “Reconciliation” tab

1. Download GSTR-2A from GSTN


for all periods in one go
2. Import your purchases either in
ClearTax / Govt. / Custom
templates
3. Start the reconciliation process

1. Download 2A 2. Import your purchases


data from GSTN

3. Click on “Start
Reconciliation”

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Step 2 : Start the matching and reconciliation process
Important Note: Make sure you click
here to trigger advanced
reconciliation and get ClearTax
suggestions on your account

Click on “View All” to view

invoices by:

● All Suppliers

● Individual Suppliers

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A new tab opens up as follows:
Pro Tip: This
indicates all
ClearTax suggested
Use filters to
matches
retrieve data
according to
your needs
Click here to
Summary
download invoices
shown here is
in an excel
that of
GSTR-2A data
only Status of
whether
reconciled or
not shows up
here

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ClearTax GST compares and bifurcates invoices in 4 simple sections for you to
check and do reconciliation:

1. Matched
● Shows in this section when purchase invoices uploaded by you and GSTR-2A data downloaded from the
GSTN portal matches based on default and suggestions from ClearTax

2. Mismatch In Values
● Shows in this section when purchase invoices uploaded by you and GSTR-2A data downloaded from the
GSTN portal doesn’t match which is highlighted in red on the software

3. Missing In My Data
● Shows in this section when you have not uploaded purchase invoices but data is present on 2A side

4. Missing In Supplier Data (Not In 2A)


● Shows in this section when you have uploaded purchase invoices but data is not present on 2A side

You can put a filter on “Reconciliation Status” to work on these 4 sections


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Actions you can take on invoices based on the 4 sections that these invoices
have placed themselves in:

1. Accept Supplier Values


Accept supplier values to claim ITC based on the supplier’s values

Pro Tip:
1. In case invoices are in “Matched” bucket, then you can simply click on “Accept Supplier Values” to reconcile invoices faster
2. In case invoices are in “Mismatch in Values” bucket, then you can apply filter on conditional basis and click on “Accept Supplier
Values”
3. In case invoices are in “Missing in My Data” bucket, then “Accept Supplier Values” when your supplier has uploaded correct invoices

2. Accept My Values
Accept my values to claim ITC based on your values

Pro Tip:
1. In case invoices are in “Missing in Supplier Data (Not in 2A)” bucket, then “Accept My Values” when you have uploaded correct invoices
2. In case invoices are in “Mismatch in Values” bucket, then you can apply filter on conditional basis and click on
“Accept My Values”
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3. De-Link Invoice (s)
You may de-link linked invoices. Once de-linked, invoice falls in either “Missing In My Data” or “Missing In Supplier Data” depending upon
which bucket they belong to. Note: If you have bulk selected invoices from multiple buckets, you would not be able to de-link invoices for
either “Missing In My Data” or “Missing In Supplier Data”.

4. Link Invoices
Link suggested invoice that you want to link to this respective document

Pro Tip:
1. In case invoices are in “Missing in Supplier Data (Not in 2A)” bucket, then link your purchases to the suggested invoices for the
respective supplier GSTIN
2. In case invoices are in “Missing in My Data” bucket, then link GSTR-2A invoices with suggested purchases for the respective supplier
GSTIN
3. In case invoices are in “Matched” bucket, then you may de-link them first to link it to a different invoice
4. In case invoices are in “Mismatch in Values” bucket, then you may de-link them first to link it to a different invoice

5. Keep Pending
Mark your invoice(s) pending, these invoice (s) will not be available for ITC in the same month.

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Matched Invoices

You can select


individual Pro Tip:
invoices or Considering these are matched
bulk select invoices (identical invoices), you
these invoices can take following actions on
to take these invoices:
actions ● ACCEPT SUPPLIER VALUES
● KEEP PENDING

Note: Click here incase you want to de-link invoices. They will shift to “Missing in supplier data”
or “Missing in my data” respectively

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Missing In My Data OR Missing In Supplier Data (Not In 2A)

Note: Click on “+Link an Invoice” to link


invoice with suggested invoices with the
respective supplier GSTIN

Pro Tip:
To link relevant invoices, you can put a
filter on:
● Supplier GSTIN, to filter based on
GSTIN of the supplier
● Invoice Number, to look for those
documents only that need linking

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Mismatch in Values

● All the mismatches will


be highlighted in red

Pro Tip:
Apply conditional filter on Tax
Difference and if the tax
difference is low, then
“Accept Supplier Values” and
claim ITC on that

Note: In case these 2 invoices are not to be linked, then click here to de-link first and link it later

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Vendor Communication on ClearTax GST Advanced Reconciliation
Send automated mailer to your vendors informing them on
a. Matches
b. Mismatches and
c. Missing Data
Step 1 : Click on Email

Click on “Email” against the


vendor to whom you want to
communicate on the:
● Matches

● Mismatches and

● Missing Data

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Step 2 : Fill in the details

Fill in the details::


● Person’s mail id you are

sending this to

● A copy to someone else

(only if required)

● Mail id on which you wish

to receive replies on

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Step 3 : Click on Send Email

Change / Add on to the


mail body if required

Click on “Send Email” to


trigger the mail

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Points to Remember for claiming correct ITC

● To maximize your ITC, please ensure you have done 100% reconciliation
● If you have taken action on all invoices then there would be no or minimal Input Tax
Credit loss
● Please ensure you have entered all your unregistered purchases of last year (till 12th Oct
2017), where you might have paid reverse charge on self declaration basis to claim ITC
● Book all invoices which have been missed for claiming ITC by September end
● Communicate to your supplier when he has not uploaded any / some or has uploaded
wrong invoices by downloading excel reports on ClearTax and sending them to him

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Thanks for Reading!
● Go to ClearTax GST & start using Reconciliation Tool

gstsupport@cleartax.in | 080-67458707

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