PS Associates

About Us:

 We are a group of Civil Engineering Professionals aiming at

providing the Project Management services for
construction industry to deliver client objectives through
proven, organized and structured methodologies.

Our Projects

1. Sri Sri Aero City Adibatla - 677 Flats (C+Stilt+7) fl oors

covering an area of 6 lakh sft.
2. Nagole Comercial complex – (SC+C+G+4) fl oors
covering an area of 2 lakh sft.
3. Whistling wood, Kokapet – 358 Flats (C+G+7) fl oors
covering an area of 6 lakh sft.
4. Project Seven Acres, Gandipet – 670 fl ats
(SC+C+G+12) fl oors covering an area of 16 lakh sft.
5. Jaswitha Construction, Kokapet – 105 fl ats
(SC+C+G+9) Floors covering an area of 3.5 lakh sft.
6. Premium Villa at Khanpur
7. Madhapur commercial complex – (2Cellars+G+5) Floors.
8. Shamshabad Comercial Complex – (2Cellars+G+5)
Floors.
9. Meerpet commercial complex – (C+G+3) Floors.
10. Premium Apartment in Tirumala Hills – (C+Stilt+3 )
Floors.
11. Premium Villas at MAK Resort, Tukkaguda.

Our Mission:

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 To provide construction and engineering service with creative

approach, within budget and within timeline.
 To gain satisfaction of our clients and to be the preferred partner
for the most challenging projects
 To encourage innovation, teamwork, professional integrity,
commitment, up gradation of knowledge and skills of employees
and a safe working environment.

Our Code of Ethics

 As a company we are committed to personal and professional

integrity, we are governed by a code of ethics that has been the
cornerstone of our operations from the time of inception of the
company. We take it very seriously and have no hesitation in
relinquishing staff that do not adhere to these principles. Given
below is a brief listing of the ethical values we follow:

 Seek business openly and honestly

 Seek long term relationships
 Provide quality services
 Act in an honest and ethical manner
 Maintain accurate books and records and report results with
integrity
 Avoid conflict of interest
 Respect for the individual
 Invite full participation and support diversity
 Ensure everyone has an equal opportunity
 Safeguard company property and information
 Live our values

BRIEF NOTE ON MODALITY OF PROJECT MANAGEMENT, EXECUTION

AND MONITORING TO BE TAKEN UP BY US:

Following are the main activities that the PMC shall ensure:

SL # ACTIVITIES REFERENCE
1. Implement Project Management Plan Annexure – I
 Development strategy / Site Logistic Plan
 Design Coordination
 Developing Time Management Plan

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SL # ACTIVITIES REFERENCE
 Developing Cost Management Plan
2. Implement Quality Management Systems Annexure – II
 Quality Assurance & Quality Control
Day to day supervision and Inspection of the
3. Annexure – III
activities of the contractor
4. Implement Project Monitoring & Control Systems Annexure – IV
5. Implement Project Safety Management Annexure – V
6. Preparing of Project Close Out Documents. Annexure – VI
7. Our Project Pictures Annexure – VII

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ANNEXURE – I

Refer Sl. No. 1.

Project Management Plan

 Development strategy / Site Logistic Plan

1. Plan for Site Construction Logistics Plan (CLP) in order to

provide a brief overview of our construction project.

2. Plan for on-site storage facilities for equipment, tools and

materials where they can easily be loaded and unloaded
without causing either congestion.

3. Providing drawings that highlight access to our site which

has to be through the authorized access point and
controlled through the booking in system or note keeping.

 Design Coordination

1. Communicate with contractors and clients.

2. Communicate with consultants for drawings & drawing

issues.

3. All correspondence with above mentioned agencies to be

recorded and hard copies filed with transmittals.

4. Maintenance of construction drawings and details.

5. Receiving & issue of drawings.

6. All construction drawings and details to be filed and recent

superseded drawings to be kept as active drawings.

 Developing Time Management Plan

1 . Prepare detailed activity-wise Project Master Schedule, Detailed

Schedule, for the entire project identifying the specific activities
with inter-activity dependency, sequencing and activity
duration (Bar charts, CPM, etc.)

2. Prepare a work breakdown structure (WBS) for the project

dividing the scope into smaller work packages.

3 . Tracking the project schedule according the approved Baseline.

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4. We analyze activity sequences, durations, resource

requirements, and schedule constraints to prepare detailed
schedule.

Project Master Schedule - This is a major milestone type of schedule;

usually only one page, it highlights major project activities,
milestones, and key deliverables for the whole project. It is used to
summarize the project schedule in reports and other documents.

Project Detailed Schedule - This is the key detail level CPM schedule
displaying the activities to be accomplished by the project workforce
and is required for every project. The dates generated by the schedule
activities represent the anticipated start and completion of work
required to complete the project.

 Developing Cost Management Plan

1. Prepare cash flow for the project based on the construction

project schedule and other commercial terms of payments to the
contractors and suppliers.

2. Review monthly project cost between planned cost v/s actual

cost and forecast effect of changes, and generate S- Curves for
the project.

3. Ensuring that all appropriate changes are recorded accurately.

4. To record valid reasons for increase or decrease in cost with

respective budget and anticipated increase in cost to be
projected with justification.

5. Preventing in-correct and in-appropriate changes.

6. Approvals for project costing and estimates. Also develop an

effective system for overall project cost control.

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ANNEXURE – II

Refer Sl. No. 2

Quality Management Systems

1. Ensuring the quality as per technical specifications and ISO

standards.

2. Preparing and reviewing of methodologies and Inspection test

plans.

3. Implementation and maintaining of documentations as required

to the project like Pour Cards, Checklists.

4. Implement Quality Assurance Plan at site.

5. Ensure for regular follow up of sequence of activities in site as

per quality assurance plan.

6. Inspect completed works and recommend action.

7. Ensure that appropriate tests and inspections are carried out by

the contractors to ensure that the work conforms to quality
standards.

8. Ensure the correction of defects pointed out by the

client/Architect/Consultants/CPMC.

Following registers shall be maintained in Project:

 Drawing register
 Cube test results register
 NCR Register
 All Construction Material’s Inward & Out Ward Register’s
 Work Methodologies.

NOTICES TO NON CONFORMITY OF WORK

1. PURPOSE

Purpose of this is to provide guidance to the project team with regard

to monitoring of work being executed by the contractor on and off site
in issue of notices for non-conformity for that item of work for non-
adhering to construction drawings or technical specifications as per
item description or detail specifications.

2. DEFINITIONS

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Terms like approved drawings, construction drawings, specifications

all refer to as contract conditions.

3. PROCEDURE

Project Management staff at the site shall familiarise themselves with

the specifications, testing the procedures at site described in the
contract documents. The contract documents and the construction
drawings will describe the quality of work required to be followed in
the project. During the project execution, as a part of the inspection,
the project staff may notice certain discrepancies in the work executed
by the contractor, as compared to construction drawing or the
technical specifications. Normally contractor is required to correct the
observations made which may be indicated through verbal
instructions. It is necessary to issue “nonconformance” notice to the
contractor for rectification of the work so that it conforms to the
required specifications, quality standards and drawings.

3.1. It is advisable for the Project Manager to bring to the attention

of the contractor various testing procedures, quality procedures,
contractors obligations and the contractor has to conform to a
clear understanding of this is ensured between the project team
and the contractor. It is also necessary for the Project Manager
to inform the contractor about the nonconformance notice
issuance process.

3.2. The Project Manager shall periodically review all the material
testing records and any other testing records that the contractor
is obliged to maintain.

3.3. The Project Manager also shall ensure that the testing
equipment’s are in proper order and are calibrated periodically.

3.4. In the case of any failure in the test conducted, the Project
Manager shall initiate and issue the Non Conformance Notice
(NCN). Issuance of NCN are applicable to all electro mechanical
systems, plumbing systems, communication systems, fire alarm
systems, fit outs etc., A thorough inspection of the work shall
be carried out while it is under execution to make sure that the
installation conforms to the required drawings and
specifications as to when the contractor finishes all or part of
the installation for which tests may be conducted independently,
contractor shall inform the Project Manager in writing
preferably 48 hours or at least 24 hours in advance for the
systems / equipment’s is ready for test.

3.5. In the event, the presence of the consultant and client is

required while the test is being performed; the Project Manager
shall co-ordinate and ensure their presence. Test report shall be
submitted by the contractor in an approved format supplied by
the PMC.

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3.6. In the event, the contractor expresses reluctance / hesitance in

conducting either the test or the rectification of the non-
conforming items of work within 48 hours of verbal notification.
The nonconformance notice shall be generated by the Project
Manager indicating the reference of drawings and specifications
and issue to the contractor.

3.7. All these notices shall be issued under the signature of the PMC
Project Manager. A copy of this shall be issued to the consultant
and the client. Contractor is required to respond to this NCN
with a specific method statement indicating as to how to bring
the work into conformance. The conformance would be carried
out in any one of the following manners.
3.7.1.1. Remove and replace the work.
3.7.1.2. Rework or repair
3.7.1.3. Accept as – is
3.7.1.4. On approval of the corrective action proposed by the
contractor, the contractor should proceed with the
corrective work.

3.7.1.5. The contractor is not liable to be paid for these items of

work for which non conformity notices are issued until the
time contractors has rectified in accordance with the
approved drawings and specifications.
3.7.1.6. Project Manager shall maintain an NCN log to track the
status of all the NCN’s issued at the project site upon final
resolution of nonconformance. The Project Manager shall
file all NCN related documents in project files under
relevant file Number and update the NCN log to reflect
the closure.
3.7.1.7. All pending NCN’s shall be discussed in the weekly
progress review meetings.

4. RECORDS

All nonconformance notice along with its back up documentation shall be

filed as one document in project file under the file number.

ANNEXURE – III

Refer Sl. No. 3

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Day to day supervision and Inspection of the activities of the contractor

1. To ensure that all activities checklist are completed in all respects and
necessary attestations are obtained.

2. Corrective action reports are completed and no back log does not
exceed two weeks.

3. Maintaining record of lap length, chairs and pins etc if they are not to
be included for payment.

4. Maintain a record of all advances made and recovered duly attested by

the contractor, client and PMC representative, and enclose with every
bill.

5. Maintain receipts of RMC arranged by contractor and owner separately

in different columns of a statement grade wise in the enclosed format
and enclose with every bill if owners issue is at issue rate.

6. All Non Tender items to be clearly worded, documented. Necessary

approval in principle is taken before execution and in particular for
rates before certification of bill.

7. Ensure Joint Measurements of the items executed and billed, duly

signed by Rep. of PMC, Owners, Contractors are enclosed with
advance bill itself before certification

8. Ensure records of achievements / failures of milestones.

9. Ensure variation statement with reasons for variations is enclosed at

least from the 3rd running bill onwards up to final bill.

10. Maintain record of Owner’s supplied materials, and recoveries in

recovery statement, obtain signatures of the Rep. of owner, contractor
and PMC, and enclose with every bill up to final bill.

11. Enclose Material reconciliation statement with every bill up to final

bill for steel, for cement and for other materials.

12. Ensuring all test results of steel, cement, concrete, sand, etc are
completed before the certification of bills.

13. Checking of bar bending schedules.

14. Ensure that all measurements either for marking or for payment are
taken in MKS unit.

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15. Ensure all warranties / performance guarantee for anti-termite

treatment, waterproofing etc are obtained before the certification of
final bill.

16. Ensure block levels with reference to the Temporary Bench Mark for
mass open area excavation signed by Rep. of owner, contractor, and
PMC.

17. Ensure computation of excavation Volumes based on block levels if the

site is undulated.

18. Ensure record of actual weight of steel per meter as arrived for every
batch of supply (dia wise) and note the difference in rolling margins as
per contract / IS.

19. Adopt Standard sectional weight per Meter of steel as per contract
document if available and if not, as per IS for Joint Measurements.

20. Ensure theoretical statement of cement is enclosed

ANNEXURE – IV

Refer Sl. No. 4

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Project Monitoring & Control Systems – By Project Meeting & Reporting

PROJECT MEETINGS

1. TYPES :

 Pre bid meetings

 Project Commencement Meetings
 Progress Review Meetings
 Safety Review Meetings
 Quality Review Meetings
 Schedule review Meetings
 Other Meetings

Purpose of Meetings:

 Publish the information

 Discuss issues
 Solve problems
 Decide on future action

PROCEDURE:

1. Foresee any issues or decisions awaited or any other critical issues which
may hinder the progress of the project and organize for the meetings
whenever required.

2. Identify and co-ordinate with participants required for various meetings.

3. Notify the participants at least 48hrs in advance in case the meeting is not
prefixed.

4. Chair the meeting effectively

5. Ensure that the meeting is brief, to the point and is fruitful.

6. Generate the minutes of meeting.

7. Distribute the minutes to all the concerned within 48 hrs of the meeting

8. Ensure that the minutes are accurate (in terms of language, grammar and
the content) and easily understood.

9. Always publish the minutes of meeting. During the site visits (in case the
time and matter are critical) photocopies of the hand written document
may be circulated (provided it is legible) with signature of the all the
required participating in the site visit. If the meetings are informal
and not the regular ones, the key decisions and action points may be
conveyed to the concerned through e-mails/ fax.

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(Project manager should confirm and document the receipt of

delivered e-mails/ fax by the recipients).

10. Some common meetings normally expected in the project include

1. Project Commencement Meetings

Frequency: Once during the commencement of the project.

 Invite all the people concerned for the execution of the project
(representative for the clients, architects, consultants &
contractor).

 Introduce the contractor to the rest.

 Discuss regarding the over project schedule (prepared earlier)

and highlight the milestones.

 Decide on the frequency, time, venue and day of the progress

review meetings in co-ordination with the project team.

 Finalize on the site logistics.

 Discuss the agenda (if any from the client’s point of view).

Note: The project schedule should include the following:

o Material procurement schedule (with better clarity on the

long lead items)
o Drawing release schedule
o Project execution schedule

2. Progress Review meetings

Frequency: May be weekly, fortnightly or monthly as agreed in

the project commencement meeting.

These meetings are intended to review and record the progress

of works at site.

3. Quality Review meetings

Frequency: As called for, usually once a week. This is basically a

informal meeting with the contractor. Client representative may
be invited if required.

4. Safety Review Meetings

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Frequency: May be daily or weekly or both as called for.

 Conduct regular meetings to review the safety at site – review

current safety practices, suggest improvements and review the
safety reports submitted by the contractors

 Conduct job hazard analysis regularly and discuss with the

contractor.

 Insist the contractor to conduct pep talks on day to day basis

with the people working at site and discuss regarding the safety
issues/ measures.

 Also organize for orientation to the new staff at site.

5. Schedule Review Meetings

Frequency: Weekly/Fortnightly

This is very essential to prepare a realistic project schedule and

track the same to ensure the successful completion of the
project.

 Insist the contractor to furnish the weekly progress reports

indicating the progress achieved ,next week’s target and reasons
for delay if any, as per the standard format available

 Organize for a meeting with the representatives of the client’s

and the contractor.

o Schedule for the previous and the upcoming months to be

reviewed to see that the project is still on track and all the
necessary resources for successful Completion of the
project are available.

o Schedule should also be reviewed for the long term, to

ensure that the logic and sequence is still valid.

o Should discuss about the problems, action plans to tackle

them and develop new strategies to meet the demands in
terms of time, cost and quality.

 Insist the contractor to submit the daily progress reports in lines

with the standard format available

 Compile and compare the same with the weekly progress reports
submitted by the contractor.

 Identify a day for discussion during the week (Informal). This

cycle may be followed till the project completion.

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Note: Any contractual implications such as claim for idle

charges, arbitrations, changed specifications etc, may be
addressed to separate meetings.

6. Other Meetings

Purpose:

This may be either pre planned or impromptu meetings required

during the project span. These may be either specific to certain
issues or may be to facilitate better site co-ordination. The
decisions and action points in these meetings to be documented
and circulated.
If necessary certain critical issues from these meetings may be
highlighted in the weekly review meetings.

General Notes:

1. The date, time and, venue for the next meeting to be finalized in the
current meeting and the same to be circulated and also pasted on the
notice board.

2. Minutes of meeting are must for all the meetings irrespective of the
type.

STATUS REPORTING

1. Prepare and submit monthly status reports of progress of work.

2. Preparing Look Ahead Schedule for material procurement and

sharing the same with client.

3. Preparing Look Ahead Schedule for Manpower deployment.

4. Preparing reports for Cost of project planned and incurred.

5. Preparing reports for Quality issues and recommendations.

6. Sharing Progress photographs by e-mail to Client.

ANNEXURE – V

Refer Sl. No. 5

Project Safety Management

1. Prepare site safety procedures and methods for incorporation at

site to minimize accidents and injuries.

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2. Conduct regular safety meetings, train workers in safety

procedures and conduct safety drills.

3. Conduct safety inspections, safety audits and advise on

improvements.

4. Prepare weekly labor indicators.

5. Conduct periodic check on use of Personnel Protection

Equipment’s and Safety appliances.

6. Ensure healthy and hygienic requirements at site.

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ANNEXURE – VI

Refer Sl. No. 6

Project Close Out Documents

1. Submission of completion report, ’As Built’ drawings and comparative

statements with regard to physical and financial inputs & outputs as
compared to the original estimates and forecasts, on completion of job.

2. Ensure inspection, testing and commissioning of various equipment’s

installed in the project to satisfy the performance requirements.

3. Obtaining and submitting of receipt of warranties and guarantees to the

client.

4. Prepare and submit a closure report.

5. Commissioning and handing over of the project to the client.

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ANNEXURE – VI

Refer Sl. No. 6

Our Project Pictures

OAPL Commercial Complex - Nagole

Project 7 Acres - Gandipet

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Lotus Residential - Gandipet

Whistling Woods- Gandipet

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Sri Sri Aerocity - 677 Adibatla

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