Beruflich Dokumente
Kultur Dokumente
Country: Indonesia
Facility Name: Pusk. Padongko (1SN01-1LD03-1SP01)
Release notes
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Pusk. Padongko
Note to assessors: Obtain as much of this information as possible before the on-site inspection begins.
L2 Facility details
L2.01 Supply chain level: Service point L2.02 Administrative area: Pusk. Padongko
L2.03 Facility name: Pusk. Padongko L2.04 Unique code for this facility: 1SN01-1LD03-1SP01
L2.10 Maximum temperature at site °C: 32 L2.11 Minimum temperature at site °C: 24
L2.12 Facility assessment start date: L2.13 Facility assessment finish date:
L2.14 Assessed records start date: L2.15 Assessed records finish date:
L3.04
L3.05
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Location Data
Years in post
1
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EVM # EVM REQUIREMENTS Q no. EVM QUESTION Result Score Max Guidance notes for assessors C
a
t
Notes:
E0:03a What type of equipment is used to deliver and/or collect
vaccine at this store?
[Select one or both options]:
A Cold boxes, vaccine carriers and/or other passive containers Y Other passive containers' includes insulated roll containers or palletized containers. These may
[Y,N] be used at primary and sub-national levels.
B Refrigerated vehicles [Y,N] N
Notes:
E2 All vaccines and diluents are stored within WHO-recommended temperature ranges.
2.2.1 Store all vaccines and diluents at the correct E2:03a Can the storekeeper(s) or health worker(s) give the correct Y 5.00 5.00 Knowledge of correct storage temperatures is vital. If the respondent gives any incorrect ###
temperature storage temperature range for each of the vaccines on the answers, score 'No'. Note also:
schedule? [Y, N]. 1) If s/he says that freeze-dried vaccines should be stored at -20°C record this as 'Yes'. Current
WHO advice is to store these vaccines at +2° to + 8°C, but storage at -20°C will not damage
these vaccines.
2) If s/he say that freeze-dried vaccines packed with diluents can be stored at -20°C, this answer
MUST be scored as 'No'.
3) At service point level, it is correct to say that all vaccines can be stored at +2° to +8°C
Notes:
E2:04a Do the storekeeper(s) or health worker(s) know which Y 5.00 5.00 It is essential that respondents know which of the vaccines should not be exposed to ###
vaccines on the schedule can be damaged by temperatures temperatures below 0°C. It is not important that they know the precise freezing temperature of
below 0°C? [Y, N] each of these vaccines.
Notes:
2.2.3 Maintain complete temperature records for every E2:07a CONDITION: If there is refrigeration equipment y 1.00 1.00 This question applies all in health facilities with active refrigeration. It does not apply in health ###
freezer room, cold room, vaccine freezer, vaccine Is there a complete set of manual temperature records for facilities where cold boxes or vaccine carriers are used to store vaccine temporarily.
refrigerator and refrigerated vehicle. each and every cold room, freezer room, vaccine refrigerator Manual records are necessary because this is the only way to be sure that temperatures are
and vaccine freezer throughout the review period? [Y, N] checked at least twice a day. 'Complete' means that there should be no missing' record sheets or
electronic temperature traces and that the entire review period should be covered for each
appliance.
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Carry out an internal review of the temperature
EVM # records every month.
EVM REQUIREMENTS Q no. EVM QUESTION Result Score Max Guidance notes for assessors C
a
t
A Are temperature records formally reviewed at least once a n Check whether records are reviewed and recorded. 'Excursions' are temperatures below +2°C or
month in order to identify temperature excursions and their above +8°C for cold rooms and vaccine refrigerators, and above -5°C for freezer rooms and s
causes? [Y, N] vaccine freezers. c
B Have correct remedial actions been taken? [Y, N, n/a if there n/a 0.00 5.00 Interview the responsible person. Discuss and evaluate remedial actions taken. o
###
are no excursions or breakdowns] r
e
Notes:
Criteria score E2: 11.00
Maximum score: 17.00
Percentage: 65%
E3 Cold storage, dry storage and transport capacity is sufficient to accommodate all vaccines and supplies needed for the programme.
3.1.1 Carry out volume calculations for all vaccines, E3:01a CONDITION: If there is refrigeration equipment Collect site data, then use the sidebar tool to perform these calculations.
diluents and droppers that are kept in the vaccine Using data from the annual vaccine arrival schedule (primary
store. level) or the annual vaccine delivery schedule (lower levels),
establish whether the capacity of the +2°C to + 8°C vaccine
store is sufficient over a one year cycle. Where relevant,
include other products and supplementary vaccines.
3.4.1 Calculate whether the available icepack E3:09a CONDITION: If cold boxes or other passive containers are Collect site data, then use the sidebar tool to perform these calculations.There must be sufficient
freezers/chilled water pack coolers have sufficient used. freezing or cooling capacity to produce an adequate flow of icepacks/chilled water.
capacity to meet the maximum daily demand for Using data from the vaccine delivery schedule or outreach
icepacks/chilled water packs. session size data, establish whether coolant capacity is
sufficient to meet maximum demand levels
A Is there sufficient freezing or cooling capacity to meet Y Icepack freezing or cooling may sometimes take place in another facility. If this is the case, the
maximum demand? [Y, N]. capacity of the other facility needs to be checked.
B Is there sufficient storage capacity for icepacks/chilled water Y 5.00 5.00 Peak demand' is the maximum weight of icepacks/chilled water packs required in a day. ###
packs storage to meet peak demand? [Y, N].
Notes:
3.4.2 Calculate whether sufficient passive container E3:10a CONDITION: If cold boxes or other passive containers are Check total vaccine storage capacity of available passive containers and compare against
capacity is available to meet maximum daily used. delivery schedule. If containers are always supplied by the receiving store this question is not
demand. Using data from the vaccine delivery schedule, establish applicable here but must be assessed at the next level down in the supply chain.
whether there are sufficient passive containers to meet
maximum demand levels.
A Does this store stock passive containers for delivery and/or Y Answer 'Y' if the store keeps a stock of passive containers. If delivery and collection dates are
collection? [Y, N] staggered, the same containers may be used for both purposes.
B Are there sufficient passive containers? [Y, N, n/a if containers n 0.00 5.00 If some containers are in use, check the container inventory to establish how many there should###
are supplied by the receiving store]. be.
Notes: Vaksin carrier 4 bh
3.5 There must be a contingency plan to protect the
vaccine in an emergency.
3.5.1 Develop a contingency plan designed to deal with E3:11a CONDITION: If there is refrigeration equipment. Contingency plans are context-specific, but should include the following minimum elements:
forseeable emergencies at each store. Vaccine store contingency planning checklist: 1) Identify the major sources of risk (e.g. power failure, flood, earthquake, etc.).
2) Prepare a written contingency plan.
3) Post emergency contact details on the noticeboard in the vaccine store.
4) Staff must know that the universal safe storage temperature for ALL vaccines in an emergency
is +2°C to +8°C.
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forseeable emergencies at each store.
EVM # EVM REQUIREMENTS Q no. EVM QUESTION Result Score Max Guidance notes for assessors C
a
t
A Is there a satisfactory SOP which sets out a contingency plan y 5) Identify at least two alternative cold storage locations. Inspect them to make sure they are
in the event of equipment failure or other emergency? [Y, N]. large enough, well-managed, and can maintain correct temperatures. s
c
B Are emergency contact details posted in the vaccine store? y 6) Ensure that there is a written agreement with the selected emergency providers. If payment o
[Y, N]. will be required, make sure that this can be funded. r
e
C Do staff know what to do in the event of an emergency? [Y, y 5.00 5.00 7) Regularly rehearse the contingency plan with store staff and the emergency providers. ###
N].
Notes: Lemari Es baru
Criteria score E3: 15.00
Maximum score: 20.00
Percentage: 75%
E4 Buildings, cold chain equipment and transport systems enable the vaccine and consumables supply chain to function well.
B Is the roof free of leaks? [Y, N]. y Roof leaks': Check for damp stains on ceilings.
C Are the external walls free of severe cracks or other major y
damage? [Y, N].
D Are windows and external doors in good condition and secure y
(grilles and/or locks)? [Y, N].
E Are floors dry and reasonably level? [Y, N]. y Reasonably level': The floor should not be visibly sloping and it should be smooth enough for
small wheeled pallet trucks.
F Are there any fire extinguishers and have they been tested in n Fire extinguishers should be tested and certified annually. There should be a label on each one
the past 12 months? [Y, N, n/a]. showing the test date. Fire extinguishers are unlikely to be found in small health facilities, so
enter 'n/a'.
G Is the electrical system satisfactory? [Y, N, n/a]. y Satisfactory' means that wiring, circuit breakers, electrical sockets and light fittings are in good
condition and securely fixed in place. All circuits should be properly earthed. In a full inspection
the earthing of sockets can be checked with a ring main tester. If there are any doubts, a
professional inspection should be carried out.
Service point facilities may have no electricity. If this is the case, score 'n/a'.
A Do all vaccine freezers comply with the WHO specifications n/a Check that the equipment's climate rating is correct for the site.
that were in force at date of purchase, including correct
climate zone? [Y, N. Score n/a if no freezers].
B Do all vaccine freezers have continuous temperature n/a Continuous temperature recording in freezers is only mandatory at primary store level.
recorders? [Y, N. Score n/a if no freezers].
C Do vaccine freezers have a working thermometer stored with n/a All freezers should have a stem or dial thermometer.
the vaccine? [Y, N. Score n/a if no freezers].
D Do all vaccine refrigerators comply with the WHO y Check that the equipments's climate rating is correct for the site. PIS and PQS pre-qualified
specifications that were in force at date of purchase, including equipment should have a sticker to show the climate rating.
correct climate zone? [Y, N. Score n/a if no refrigerators].
E Are all ice-lined refrigerators fitted with the correct vaccine y ILRs must always be fitted with baskets so that vaccine does not come into contact with the
storage baskets? [Y, N, n/a] bottom or walls of the unit because this can freeze vaccine.
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EVM # EVM REQUIREMENTS Q no. EVM QUESTION Result Score Max Guidance notes for assessors C
a
t
F Do all vaccine refrigerators have continuous temperature n Continuous temperature recorders or refrigerator loggers (FridgeTag type) are essential at
recorders or refrigerator loggers or freeze indicators? [Y, N, primary level. Refrigerator loggers are desirable at SN, LD and SP levels. s
n/a]. c
G Do all vaccine refrigerators have a working thermometer y o
stored with the vaccine? [Y, N. Score n/a if no refrigerators]. r
e
H Where applicable, are there sufficient reserve supplies of n/a Sufficient' reserve supplies means at least one spare jerrycan of kerosene or at least one spare
kerosene and/or gas? [Y, N, n/a]. full gas bottle.
J Where applicable, is kerosene or gas always available? [Y, N, n/a
n/a].
K Cold climates only. Do vaccine refrigerators EITHER have n/a 3.75 5.00 ###
low temperature protection OR are they located in a
permanently heated room? [Y, N. Score 'n/a' if low
temperature protection is not required].
Notes:
4.3.4 The use of CFC gases in refrigeration equipment E4:14a CONDITION: If there is refrigeration equipment
must be phased out in accordance with Inspect refrigeration equipment:
UNICEF/WHO policy.
A How many refrigeration units are there (dual CR and FR units 2
count as 2, refrigerators and freezers count as 1 each)?
C Is the fuel tank large enough? [Y, N]. 72 hours continuous running is recommended, but this is context-dependent. If power cuts are
short and/or fuel is readily available, a smaller capacity will be acceptable.
The way to assess this is as follows: 1) Establish the longest power cut experienced during the
review period. 2) Check the generator fuel consumption in litres per hour. 3) Check the capacity
of the fuel tank. If tank capacity/consumption per hour is less than the longest power cut then
the tank capacity is too small.
Notes:
E4:18a CONDITION: If voltage regulation is required. If there is no refrigeration equipment in a particular category - e.g. 'freezer room', enter 0 for the
Voltage regulator checklist. equipment number and 0 for the voltage regulator number.
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EVM # EVM REQUIREMENTS Q no. EVM QUESTION Result Score Max Guidance notes for assessors C
a
t
B How many are attached to a functioning voltage regulator? There may be a single central voltage regulator for the vaccine store or some sharing
arrangement across multiple appliances. In this case score on the basis that every piece of s
equipment has a regulator and make a note in the comment box. c
C How many cold rooms are there? o
D How many are attached to a functioning voltage regulator of r
the correct type? e
E How many vaccine freezers and refrigerators are there?
F How many are attached to a functioning voltage regulator of 0.00 1.00 Note: Solar refrigerators do not require voltage regulators. Absorption refrigerators require a ###
the correct type? different type of voltage regulator to those used for compression refrigerators. This needs to be
checked during the inspection.
Notes:
4.3.8 National telecommunications links (including mobile E4:21a Are telecommunications links working? [Y, N Score 'N' if there y 1.00 1.00 Telecommunications links include telephone, internet and radio. At least one of these must be ###
networks) must be sufficient to manage vaccine is no provision]. working well.
arrivals, delveries and other vaccine management Notes:
issues.
4.4 Transport and transport containers used to
distribute vaccines down to the next level in the
cold chain must be satisfactory.
4.4.2 Provide suitable transport containers to protect E4:24a Transport container checklist:
vaccines during distribution.
A CONDITION: If passive containers are used. y Passive containers include cold boxes, vaccine carriers and palletised or roll containers. Identify
Do passive containers used at this level comply with WHO products by using the PQS or PIS catalogue.
specifications? [Y, N]
B CONDITION: If refrigerated vehicles are used. n 1.00 1.00 No standard set. Use judgement to assess quality. Most important is the way in which cartons or###
Refrigerated vehicles: are the disposable cartons or reusable crates are packed and restrained.
crates used to transport vaccine fit for purpose. [Y, N]
Notes:
Criteria score E4: 11.13
Maximum score: 14.00
Percentage: 79%
E5 Maintenance of buildings, cold chain equipment and vehicles is satisfactory.
5.1.1 Buildings: Establish a planned preventive E5:01a Planned preventive maintenance checklist for buildings: This question is primarily about planned preventive maintenance (PPM). However, it is possible
maintenance programme and provide evidence that that the building is in good condition because it is being informally maintained. 01:C covers this
this plan is being followed. option.
A Is there a written multi-year planned preventive maintenance y An effective planned preventive maintenance programme for buildings should cover several
(PPM) programme. [Y, N] years into the future and should set target dates for routine maintenance such as re-decoration,
electrical safety inspections, fire-extinguisher maintenance, etc.
B Is there documentary evidence that the programme is being y If the score to question A is 'N' then the score for Question B must also be 'N'. PPM activities
followed. [Y, N] should be monitored and recorded.
C Is there visual evidence that maintenance is taking place. [Y, y 5.00 5.00 If an effective maintenance programme is in place, the building should be in good condition. ###
N] Indicators of poor building maintenance include broken light bulbs, leaks and damp stains,
blocked drains, flaking paintwork, etc. See answers to E4:04a.
Notes:
5.1.2 Equipment: Establish a planned preventive E5:02a CONDITION: If there is refrigeration equipment In this context, 'planned preventive maintenance' (PPM) is as set out in the cold chain equipment
maintenance programme and provide evidence that Planned preventive maintenance checklist for refrigeration manufacturers' service manuals. Both the need for and the timing of PPM can be foreseen.
this plan is being followed. equipment:
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EVM # EVM REQUIREMENTS Q no. EVM QUESTION Result Score Max Guidance notes for assessors C
a
t
F Is there evidence that solar refrigerator battery electrolyte has n/a Some flooded batteries are not sealed and require regular checking of electrolyte levels and
been checked and solar panels cleaned? [Y, N, n/a] topping up with battery acid. All solar panels should be cleaned from time to time to maintain s
efficiency. This is particularly important in dusty areas and in countries where there is snow. c
o
G Are all solar panels completely unshaded by buildings, trees n/a 3.75 5.00 Shading seriously degrades solar panel performance. Shading problems can increase over the ### r
and overhead cables? [Y, N, n/a] years following the original installation as trees grow, new buildings are built and new overhead e
cables are erected.
Notes: Lemari Es baru
5.2 Arrangements must be made to carry out
prompt repairs in the event of equipment or
vehicle breakdown.
E5:05a CONDITION: If vaccine is stored at the facility AND there are Include all vaccine refrigerators and freezers in the store, unless it is clear that broken units are
refrigerators/freezers genuinely being kept for spare parts or disposal.
Vaccine refrigerator and vaccine freezer maintenance
checklist:
A How many vaccine refrigerators and freezers are there (all 2 Ignore equipment that has been officially decommissioned. Include any equipment that is
types, including solar)? temporarily switched off because it is not needed. Check that it operates.
B How many were fully operational at the time of inspection? 2 5.00 5.00 Check if the unit has been out of operation for more than 7 days. If so, record this in the notes ###
box. With kerosene units, check that the burner has been assembled correctly.
Notes:
Criteria score E5: 13.75
Maximum score: 15.00
Percentage: 92%
E6 Stock management systems and procedures are effective.
6.1.2 Ensure that all stock transactions are recorded in E6:03a Are all vaccine arrivals and vaccine dispatches recorded and y 5.00 5.00 The practice of batch processing arrival and delivery slips should be discouraged because it ###
the stock records by the end of the working day. stock balances updated within one working day of the leads to out of date stock records.
transaction? [Y, N].
Notes:
6.1.3 Arrival. Accurately record incoming vaccines, E6:04a Do the stock records record the following information for all
diluents, and other consumables. vaccines:
A Type of vaccine [Y, N] y
B Vaccine presentation (vial size) [Y, N] y
C Quantity received in doses [Y, N] n
D Vaccine manufacturer [Y, N] n
E Manufacturing batch or lot number [Y, N] y
F Expiry date of each vaccine batch [Y, N] y
G VVM status where applicable [Y, N, n/a] n
H Location in the store [Y, N, n/a] y 3.13 5.00 A record of location in the store is essential at primary level and in larger sub-national stores. It ###
is unnecessary in small sub-national stores and at health facility level.
Notes:
E6:05a Do the stock records record the following information for all
diluents that are packed separately from the vaccine to which
they belong:
Notes:
6.1.8 Arrival: When vaccines and consumables arrive at E6:13a Does the issuing store have a completed arrival voucher for n 0.00 1.00 Use judgement. If the review period has just ended, the arrival slip for recent deliveries may not###
the receiving store, carry out arrival checks and every delivery which took place during the review period? [Y, yet have been received by the issuing store. There may be other legitimate reasons for missing
record results on the arrival section of the issue N]. forms. The important point is that the incomming goods must be checked and the form must be
voucher. Return a copy of the arrival section to the signed by the receiving store.
issuing store.
Notes:
E6:14a Does a representative sample of these completed arrival y 1.00 1.00 As with temperature records, suspiciously 'correct' forms may conceal lax practices. If vaccines ###
sections indicate that arrival checks were carried out are put in quarantine for any reason, these vaccines should be ignored.
correctly? [Y, N].
Notes:
6.1.9 Disposal. Safely dispose of damaged or expired E6:15a CONDITION: If vaccine is stored at the facility Question does not apply if there is no refrigerated storage at the facility. For example, at health
stock in accordance with standing orders. Checklist for management of damaged or expired stock: facilities using cold boxes and vaccine carriers.
A Is the stock control system designed to record vaccine and n If vaccine has to be discarded, any associated diluent must also be discarded. Failure to do this
diluent wastage due to expiry, freezing or heat-exposure? [Y, can lead to a stockpile of 'orphaned' diluent.
N]
B If 'yes', do the records show that the system is being used? [Y, n/a If the stock records show that there have been no losses during the review period, ask the
N. Score n/a if there have been no losses in the review period] storekeeper to confirm whether or not this is true.
C Do staff know that expired and damaged vaccine should be y Damaged vaccine must be clearly labelled and stored outside the cold chain to prevent it being
clearly labelled and stored out of the cold chain until final issued in error.
disposal? [Y, N]
D If 'yes', is there evidence that the procedure is followed? [Y, N. n/a 2.50 5.00 Check that there is no damaged/expired vaccine in the store. ###
Score n/a if there have been no losses in the review period]
Notes:
E6:16a CONDITION: If there is a functioning system for recording Carry out this check even if the storekeeper reports that no vaccine has been lost.
damaged or expired vaccine. A score of 5 is only achieved if the percentage of vaccine lost is no more than 1% of the doses
Select a freeze-sensitive vaccine. Establish how many doses issued during the review period. Exposure to freezing must have been confirmed by a shake test.
have been discarded during the review period due to freezing Exposure to high temperature must have been confirmed by VVM colour changes.
or exposure to high temperature.
Notes:
E6:18a Have records of discarded vaccine been kept for at least three n 0.00 1.00 ###
years, or, if for a lesser period, since the immunization
programme adopted the EVSM or EVM? [Y, N]
Notes:
E6:19a Are internal reviews of the vaccine loss/damage records n 0.00 5.00 ###
carried out at least twice a year? [Y, N]
Notes:
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EVM # EVM REQUIREMENTS Q no. EVM QUESTION Result Score Max Guidance notes for assessors C
a
t
6.2 Stocks of vaccines and consumables must be
maintained between the safety stock level and s
the maximum stock level. c
6.2.2 There must be no stockouts E6:21a Check stockouts and related events during the review period: Note: If no records are available, interview the storekeeper and make a judgement. o
r
e
A Were vaccine stocks sufficient throughout the review period y A stockout occurs when the demand or requirement for an item cannot be fulfilled from the
(no stockouts)? [Y, N]: currently available inventory. It does not necessarily mean that there is zero stock. Cases may
occur where there is a stockout, but this does not affect deliveries because a new vaccine arrival
occurs before the next delivery has to be made. Question B covers this situation.
B Was the facility always able to supply all the lower level y 5.00 5.00 Deliveries to lower level stores are not applicable at health facility level. ###
stores? [Y, N, score n/a if this is a health facility]
Notes: vaksin TT
6.3 Periodic physical inventories must be
conducted.
6.3.1 Carry out a physical inventory of vaccine, diluent E6:22a Physical inventory frequency checklist: Question does not apply if there is no refrigerated storage at the facility. For example, at health
and dropper stocks at least once every three facilities using cold boxes and vaccine carriers.
months at primary level and at least equal to the
planned supply frequency at lower levels.
A Enter the planned vaccine supply period, in months 12.0
B Enter number of recorded physical counts of vaccine stocks 11 5.00 5.00 Primary stores should carry out a physical count at least 4 times a year. Lower level stores and ###
carried out during the 12 month review period health facilities should carry out a count at the time of each incoming delivery. The scoring logic
assumes this frequency.
Notes:
E6:23a CONDITION: If vaccine is stored at the facility This question does not apply if there is no refrigerated storage at the facility. For example, at
Choose a sample freeze-dried vaccine and diluent. Enter health facilities using cold boxes and vaccine carriers.
name. BCG The following checks are carried out:
Notes:
6.3.2 Carry out a physical inventory of other consumables E6:24a CONDITION: If consumables are held in this store.
(AD syringes, safety boxes, consumables, spare Choose a sample consumable. Enter it in the box below :
parts, etc.) at least once every three months at
primary level and at least equal to the supply
frequency at lower levels.
A Choose a sample consumable. Enter name. Safety Box
B Carry out a physical count of the sample consumable. Enter 25
number of items counted:
C Check stock records for sample consumable. Enter number 0
Not Equal
of items recorded as currently in stock:
D Scoring: Score 4 if stock count and records match exactly. 0 0.00 1.00 Scoring: See notes to E6:22a. ###
Use your judgement to adjust the score between 4 and 0 for
mismatches.
Notes: Tdk tercatat
6.4 Good warehousing practices must be followed.
6.4.1 Storage: store all vaccines, diluents and droppers E6:25a CONDITION: If vaccine is stored at the facility Question does not apply if there is no refrigerated storage at the facility. For example, at health
securely and correctly in the vaccine store. Checklist for vaccine storage arrangements: facilities using cold boxes and vaccine carriers.
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EVM # EVM REQUIREMENTS Q no. EVM QUESTION Result Score Max Guidance notes for assessors C
a
t
C Are vaccines correctly stored? [Y, N]. y No freeze-sensitive vaccines stored close to cold room evaporators, stored close to the ice lining
in ILRs or stored close to the evaporator plate of service point refrigerators. No vaccines should s
be kept in the door shelves of domestic refrigerators. c
D Is vaccine laid out in in EEFO order, by type and by lot y Ask which vaccines of a particular type are going to be picked first and check whether these o
number? [Y, N] items have the shortest expiry date. r
e
E Is the vaccine store clean, dry and pest-free? [Y, N] y 1.00 1.00 ###
Notes:
6.4.2 Storage: store all syringes and safety boxes E6:26a CONDITION: If consumables are held in this store.
securely and correctly in the dry store. Checklist for dry storage arrangements:
D Is the dry store clean, dry and pest-free? [Y, N] y 1.00 1.00 ###
Notes:
6.4.3 Data security: keep all records secure. E6:27a Are the records secure? [Y, N] y 1.00 1.00 Records should be stored in lockable filing cabinets. ###
Notes:
Criteria score E6: 30.38
Maximum score: 52.00
Percentage: 58%
E7 Distribution between each level in the supply chain is effective.
A Icepack conditioning or cooling of chilled water packs is in y For palletized or wheeled containers, follow the manufacturer's instructions.
accordance with WHO guidelines? [Y, N]
B Is packing in accordance with appliance labelling or SOP? [Y, y 5.00 5.00 Cold boxes, vaccine carriers and other passive containers are designed to suit a particular size ###
N] of icepack. Sometimes the correct size is not available. In such circumstances it is essential
that store staff know what to do.
Notes:
E7:08a Cold climates only. Do staff know how to prevent vaccine n/a 0.00 0.00 Refer to SOP on freeze prevention for details. ###
freezing during transport? [Y, N, n/a].
Notes:
7.5 In case of cold chain failure during distribution,
damage must be reported and effective action
taken.
7.5.1 Replace damaged vaccine as soon as possible. E7:12a Assess vaccine losses caused by freezing or heat exposure This is a difficult indicator to assess, unless the stock records are transparent and honest. 100%
during transport from the issuing store: score is achieved if there are no losses. If losses occurred and damaged vaccine was replaced
in a 'reasonable' time, the score is 50%.
A The EVM target is a total loss of less than 1%. (Score Y if this y Reasonable period' depends upon the level in the cold chain and the established supply interval
target was achieved, otherwise score N). and the extent of the vaccine damage. The country should have a clear policy to cover this and
the assessment should be made against this policy.
B CONDITION: If 1% loss target was exceeded. 5.00 5.00 If there is no fixed policy, use judgement. For example, at service point level, if the set supply ###
Was the damaged vaccine replaced within a reasonable interval is 4 weeks, then 2 weeks would be reasonable. If the supply interval is 2 weeks, then
period of notification to the issuing store? [Y, N] . one week would be reasonable.
Notes:
Criteria score E7: 10.00
Maximum score: 10.00
Percentage: 100%
E8 Appropriate vaccine management policies are adopted and implemented.
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EVM # EVM REQUIREMENTS Q no. EVM QUESTION Result Score Max Guidance notes for assessors C
a
t
8.1.2 Knowledge of the shake test is good. E8:01a CONDITION: If vaccine is stored at the facility This question is not applicable at health facility level in situations where there is no refrigerator
Assess knowledge of the shake test: s
c
A Does the storekeeper or health worker know how to conduct y Check knowledge against the Shake test learning guide o
the shake test? [Y, N] r
e
B Does the storekeeper or health worker know when to conduct y Check knowledge against the Shake test learning guide
the shake test? [Y, N]
C Has the storekeeper of health worker carried out a shake test n/a 5.00 5.00 Only score n/a if you are sure that there were no events in the review period that required a ###
in the last 12 months? [Y, N. Score n/a if there were no events shake test.
that required a shake test]
Notes:
8.1.3 Health workers use the correct diluent with each E8:02a Do health workers always use diluent and vaccine from the y 5.00 5.00 This question addresses health worker behaviour only. ###
freeze-dried vaccine (i.e. same manufacturer and same manufacture and with matching presentations? [Y, N]. Recording of diluent and vaccine lot numbers is covered and matching of diluent and vaccine
same number of doses as the vaccine). quantities during storage is covered in E6.
Notes:
8.1.4 Diluents for immunization sessions are stored and E8:03a Are diluents always kept in the cold chain before and during n 0.00 5.00 The assessor can only confirm this completely by observing an immunization session. ###
used at the correct temperature (cooled to 2-8°C every immunization session? [Y, N].
before and during use).
Notes:
8.1.5 Opened vials of freeze-dried vaccines are discarded E8:04a Are opened vials of freeze-dried vaccines discarded within six y 5.00 5.00 ###
at the end of the session. hours of reconstitution, or at the end of each immunization
session? [Y, N].
Notes:
8.2 VVM knowledge and practice must be good.
8.2.1 The VVM policy is correctly implemented by national E8:05a Are written instructions on the use of VVMs, such as posters n 0.00 1.00 ###
EPI. and stickers, available to storekeepers and health workers?
[Y, N].
Notes:
E8:06a Do storekeepers/health workers know how to read VVMs? [Y, y 5.00 5.00 Use dummy VVMs and/or sticker samples to check knowledge. To score 'Y', all those ###
N]. responsible in the facility must answer correctly.
Notes:
E8:07a Are the VVMs on all vaccines in the health facility refrigerator, y 5.00 5.00 Vaccines at VVM stage 3 and stage 4 should not be stored in the refrigerator. The same applies###
cold box or vaccine carrier at VVM stage 1 or stage 2? [Y, N] where vaccine is stored in a cold box or vaccine carrier for an imunization session. Stage 3 or 4
vaccines might be found in cold boxes or vaccine carriers returned from a distant outreach
session, but these vials must be discarded
Notes:
E8:08a Do health workers use VVM status for vaccine management y 5.00 5.00 Check health worker knowledge using the following method. Sample 1: a stage 1 VVM on an ###
purposes (e.g. do they use Stage 2 vaccines first)? [Y, N]. early expiry date vial; Sample 2 a stage 2 VVM on a late expiry date vial. Ask which one should
be used first. The correct answer is Sample 1.
Notes:
8.3 If adopted, MDVP knowledge and practice must
be good.
8.3.1 The MDVP is correctly implemented by national E8:09a Has the MDVP been adopted? [Y, N]. y Verify this by inspecting written instructions. The correct implementation of MDVP is for the
EPI. country to determine and some choose not to do so. Others may modify WHO guidance. For
example, five days maximum after opening is a rule adopted by some. In this example, keeping
for up to 5 days is correct; keeping for more than 5 days is incorrect, even though WHO
guidance allows up to 28 days.
Notes:
E8:10a CONDITION: If MDVP has been adopted y 5.00 5.00 This question only applies if MDVP has been adopted. ###
Can health workers explain how to apply the MDVP? [Y, N].
Notes:
E8:11a CONDITION: If MDVP has been adopted y 5.00 5.00 Ask health workers to show which opened vials they will use for the next session and to verify ###
Are opened vials of liquid vaccines correctly kept for this information through immunization records. Check that no opened vials have been kept for
subsequent immunization sessions? [Y, N]. longer than the period stated in national policy, or 28 days if WHO guidance is followed.
Notes:
8.4 Monitoring and data collection must take place
at all levels and the data must be used
effectively.
436650741.xls 13 of 20 09/09/2019
EVM # EVM REQUIREMENTS Q no. EVM QUESTION Result Score Max Guidance notes for assessors C
a
t
8.4.1 There is a vaccine wastage monitoring system. E8:12a Review the periodic immunization reports and/or any other 2 0.50 1.00 At national level this question should be adressed to the EPI Manager. At lower level stores ###
reporting forms that are used to monitor vaccine wastage. wastage rates may not be calculated. However, the information needed for the calculation s
[Score 0 if there is no reporting. Score on a scale of 1-4 if should be collected and reported up the supply chain. For example, number of children c
formal reporting exists. Use commentary to elaborate]. immunized, doses used and doses lost, destroyed or expired. o
r
e
Notes:
8.4.2 When vaccines are ordered, wastage rate E8:13a Wastage calculation checklist: At national level this question should be adressed to the EPI Manager.
information is used to establish the quantities
required. A Do you calculate wastage rates for each vaccine? [Y, N] n
B Is there a standard form used to record wastage? [Y, N]
C Is there a complete set of wastage records for the review
period? [Y, N]
D Are these data used to monitor vaccine management 0.00 5.00 ###
performance? [Y, N]
Notes:
8.4.3 Regular supportive supervision takes place. E8:14a Does the facility receive regular supportive supervision? [Y, N] y 5.00 5.00 Ask staff when the last supervisory visit took place and how regular these visits are. Answer yes ###
if the level of support is suitable, taking account of the general knowledge of the facility staff.
Notes: 2 kali
8.5 There must be an effective system for disposal
of sharps and vials.
8.5.1 Safely dispose of used syringes. E8:15a Syringe disposal checklist: These questions are not a substitute for a proper waste management assessment.
E CONDITION: Safety boxes are used or syringes de-fanged. 1.00 1.00 ###
Safety boxes and/or cut needles are removed from site for
safe disposal elsewhere. [Y, N]
Notes:
8.5.2 Safely dispose of empty and discared vaccine vials. E8:16a Vial disposal checklist: Answer 'Y' to only one option.
A Option 1:
Used and discarded vials are safely buried on site. [Y, N]
B Option 2:
Used and discarded vials are removed from site for safe
disposal elsewhere. [Y, N]
C Option 3: y 1.00 1.00 ###
Used and discarded vials are sterilised on site and safely
disposed of. [Y, N]
Notes:
Criteria score E8: 47.50
Maximum score: 59.00
Percentage: 81%
436650741.xls 14 of 20 09/09/2019
% score
Target %
E1: Vaccine arrival
E1
0%
80%
E2: Temperature
E2
Summary data
65%
80%
E3: Storage capacity
E3
75%
80%
E4: Buildings, equipment, transport
E4
79%
80%
E5: Maintenance
E5
92%
80%
Criteria
E7: Distribution
E7
58% 100%
80% 80%
81%
80%
0%
80%
B
Buildings
88%
80%
C
Capacity
67%
80%
E
Equipment
75%
80%
M
Management
63%
80%
Categories
R
Repairs/maintenance
92%
80%
T
Training
90%
80%
V
Vehicles
80%
0%
Charts
0 20%
Criteria Scores 0 40%
1 0 60%
0 80%
0 100%
0.8
0.6
0.4
0.2
0
E1 E2 E3 E4 E5 E6 E7 E8 E9
0.8
0.6
0.4
0.2
0
B C E M R T V
Criteria Scores
Buildings
1
Vehicles 0.8 Capacity
0.6
0.4
0.2
0
Training Equipment
Repairs/maintenance Management