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Abstract—Student Admissions is the process in which all document through the link so whenever the document needs to
applicants to The University they apply for admission. starts with be updated or it is updated or changes then it should be
the completion of student admission form by the perspective quickly detectable [3].
student through the manual university admission department [1], The cost for the management and saving in paper documents is
the student may print and download the form and also come
increasing rapidly. In case of record keeping in the store to
directly from the university.
keep documents safe archive its more expensive. The system
The second stage will be the University Admission Department of documentation is open to security threats. After these the
will review and consider the application for admission and it will requirement of the paper documentation processes is required
check that all the pre-requisite and required information which is to be converted into the electronic documentation. Regarding
mandatory is provided or not, also the documentation required these mentioned issues the electronic document management
with the form just like degree and certificates required are system will solve the major issues pertaining to the
attached with the form or not. [1]. conventional paper documents [3].
The documents are the central and major part of any esteemed
This paper describes an approach to writing Requirements
specification for online admission system at Alquds Open organization. Despite of other functions these are very
University as an example. The requirements should unify the key important in relevance to their role of communication inside or
members involved in an efficient manner while automating as outside the organization and keeping organization history in
much of the process as possible, the system requirements and reserves. The office workers of any organization are spending
specification culminated in a well-rounded, which make the sixty percent (60%) of their time to handle documentation.
implementing system to allows students, admissions staff and Keeping in eye on these facts various organizations are trying
tutors alike an easy method of applying for and reviewing to improve the process of documentation via applying
applications for the Alquds Open University. If used and information technology application into the organization,
improved, this should speed up the current process considerably,
unfortunately the development in this connection is being
remedying many of the current problems encountered.
slower. In other hand the global information technology and
vide recent developments and enhancements in the
I. INTRODUCTION information technology brought us latest storage capacities,
high performance computing and system integration which
Nowadays mostly all the process and work of the admission makes these systems and technologies more reliable and
department is being done manual through using pen and paper, comfortable so that to convert from paper to the electronic
which makes the process of admission slower and time documentation became flexible and media brought the rich set
consuming. It is required to design of a computerized too in terms of the electronic documentation. [4].
automated student admission system, to speed up and make it Mostly organizations specially the large scale corporate
easy to use system. Currently the QOU is having 65000 organizations are producing large amount of papers. One study
number of students enrolled in various programs. Considering conducted for record managers at United States (U.S) shows
that number of enrolled students more than approximately that about three hundred eighteen (318) billion papers in the
10000 student applications is expected every year [2]. files and ninety two (92) billion new papers are added every
The conventional business of the organizations which is based year.
on documentation is done by papers so it causes many The computers are printing seven hundred seventy five (775)
weaknesses. For instance, the documents which are paper billion papers every year. During the year 1990 the new papers
based are likely to be lost or forgotten and it provides many required three point one (3.1) million tons of the paper [5].
risks when they are transmitted through various mediums like Mostly the forms of business are the major part of said
mail, telegraph and fax. In result the need of the electronic paperwork. Unites States (U.S) organizations are spending
document processing system is required to encounter these more than six billion dollars (6 USD) every for the reprinting
problems or to eliminate the weaknesses of the traditional of these documents, and the distribution and processing cost is
manual paper based documentation. Off course the electronic ninety four to one hundred twenty billion dollars (94 to 120
system might bring some legal consequences but if the system USD) per year [6]. The space required for file keeping is main
is secure so it must have the trust of the all stakeholders in the problem also the handling of the documents is major task for
system. The author or document owner must own the the worker in the organizations. In reality the ninety percent
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International Journal of Computer Science and Information Security (IJCSIS),
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(90%) of the communication is having the paper involvement because it is very hard to travel from one area to another
even though there are large applications of information in Palestine due to the security check points, which cause
technology emerged in the operation of the offices, but yet the transportation delays resulting in reaching a destination
paperless office term is widely discussed and researched by three to four hours late. Due to the political conflict,
various researchers [7]. security and mobility issues Palestine has had that caused
The researchers dream to the paperless office or organization challenges in achieving an education, distance learning is
is being progressive. But still the office workers are handling the Palestinian students’ solution to meet their educational
documents and wasting their time on the document handling goals [2].
from 40 to 60 percent (40% to 60%) [8] the organizations are
looking forward to the enhancements in the storage capacity, History of QOU
high performance computation and the integrations for the
Al-Quds Open University (QOU) was established in 1991
technology to handle documents in more effectively.
across Palestine to provide distance learning to the
The major aim this study is to collect the software
requirements for the Online Admission System for the QOU. It Palestinians to solve the social, the culture, and, more
focuses the complete information and specification about the importantly, the occupation of the country obstacle. QOU is
operations of the admission in QOU. This system will automate the first university among Palestinians and Arab universities to
the admission operation and processes which are already being adopt distance learning [2].
handled in manual way which causes loss or delay of the By 2000, QOU had 9 study centers throughout Palestine with
admission documents. Off course it will speed up the current about 10,000 students. As of 2007, QOU offers five
admission manual system by replacing online admission undergraduate programs (economics and commerce, social
system which will bring a better interaction between the work, education, agriculture, and information technology)
admission office and the perspective student. through more than 22 study centers in the West Bank and
Gaza with more than 50, 000 students, two centers in Saudi
II. RESEARCH QUESTIONS Arabia, and one center in the United Arab Emirates. There is a
potential of opening other centers of QOU across Arab
This study brings answers to the following questions: countries [2].
How to minimize human involvement, data
redundancy and paperwork? Web-Based System
How to maximize the availability, transparency, Online also refers as web. A Web-based/online system is a
accuracy, reliability and productivity normal application that runs on a web browser. The web based
applications uses objects and form to alter them. The access of
III. OBJECTIVES the web is safe to use the information from where the users
retrieve the information. The web page might be displaying
To determine the system requirement and the information in tabular form or in the form of lists too but
specification. information display is keep changing according to the user
demands [9].
To design the system requirement and specification.
According to [10] those applications which are available or
used from the web server that are called web based
IV. LITERATURE REVIEW applications accessed though browser and by the web
protocols can be accessed globally. There are two major key
This chapter illustrate about the literature review features of the web application are the generation of contents
regarding the study carried out. It provides the knowledge or information are having update which is real time anywhere
of the previous studies done about this research and also in the world it accessed it must be updated and accessed by the
the other others views pertaining to this research study. users [11].
The contents of this chapter contains, AL-QUDS Open An application for the web is sub part of the software
University introduction, blending learning, document applications which gives facilities to the users the usage of a
processing, web and internet, JSP, other tools and web server. The web application is based or lies in the network
technologies. of the World Wide Web (WWW) or internet. The user of the
web application is able to access the web page by using web
AL-QUDS OPEN UNIVERSITY (QOU) browser [11]. The application of the web applications is many
real world areas like education, government, business and
military etc [11].
Al-Quds Open University (QOU) is located in Palestine,
the major goal of this university is to provide distance
learning in higher education for the Palestinians. The Al-
Quds Open University, which is the first and only legal
distance education university in Palestine, was created Web Application Architecture
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ISSN 1947-5500
International Journal of Computer Science and Information Security (IJCSIS),
Vol. 17, No. 4, April 2019
Data Collection
Figure I: Web Application Architecture [13] Data collection is vital in producing a requirement model and
prototype that actually fulfilled users’ needs. The interview
V. METHODOLOGY method used to collect data in this research. The researcher
conducted meeting with the head of admissions department in
the QOU this process was implemented through face to face
INTRODUCTION interview. This interview has been taken as a sample, to know
The definition of research methodology gives the what exactly the how the manual admission process is
understanding of the activities to be performed in research, conducted in the QOU and also to identify the weakness of the
how to do it, how the researchers can quantify upgrading and current process. Also to know what is the admission office
which will represent the achievement. This chapter describes needs from the online web system. Moreover, I discussed with
the methodology that used in this study. There is not only the many applicant of the QOU about their demands and
providing the collection of methods to carry out research but it easiness required from the system.
provides a systematic way to achieve the goals and reach
solution to the problem [14]. Suggestion
Design research aims to explain, understand and improve on
the behavioral of aspects of information system by analyzing The solution for solving the problem in this study is to design
the use and performance of designed artifacts, such as and develop a web based system to increase the interaction in
algorithm [15]. admission office and the applicants of QOU, so the student
The methodology in this study consists of six phases and these can easily request admission. The outcome of this stage will
are awareness of problem, requirements analysis, design bring up a provisional Design. The system analysis and design
requirements model, development, evaluation and testing, and or model of the system includes Rational Rose diagrams. The
Rational Rose diagrams will contain the use case diagrams
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ISSN 1947-5500
International Journal of Computer Science and Information Security (IJCSIS),
Vol. 17, No. 4, April 2019
that can be detailed into sequence diagrams for every use case
and class diagram.
OAS_02 Login
1. OAS_01-01 User must sign up by click M 16. OAS-06-01 Administrator can update M
on Sign_Up button. application status by click
on update button.
2. OAS_01-02 User must fill the M
information form and click 17. OAS-06-02 The system will send M
on Submit button notification about updating
to the user email.
3. OAS_01-03 System will verify the M
information 18. OAS-06-03 Administrator can return O
back to main page by click
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International Journal of Computer Science and Information Security (IJCSIS),
Vol. 17, No. 4, April 2019
Sign Up
OAS-08 Update Personal
Information Login
21. OAS-08-01 User must press Update M
Information button. Forget Password
Extend
22. OAS-08-02 User can update the O
information form. User
Create Application Payments
User Profile
Update Profile Extend
Add User
QAS_09 Manage Users Extend
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International Journal of Computer Science and Information Security (IJCSIS),
Vol. 17, No. 4, April 2019
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ISSN 1947-5500
International Journal of Computer Science and Information Security (IJCSIS),
Vol. 17, No. 4, April 2019
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ISSN 1947-5500
International Journal of Computer Science and Information Security (IJCSIS),
Vol. 17, No. 4, April 2019
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ISSN 1947-5500
International Journal of Computer Science and Information Security (IJCSIS),
Vol. 17, No. 4, April 2019
─ Administrator is required to login. is to speed up processing, time and provide an instant decision.
The Properties Of Activation The objective of the project to identify end-users
─ Execution stops on user request (Event Based). requirements, design a model of the system has been
4.2.11 Order/Sequence Of Events successful accomplished,
Normal Order/Sequence Designing the right requirements for QOU will facilitate the
─ This use case begin once user press <<Add>> staff and students though providing simplest way of
button on administer applicant account interface communication and electronic documentation for the
─ Controller shall show add applicant account application of the admission. This solution will provide them
interface. the functions and facilities which they require in order to do
─ Admin is able to insert applicant information. the business of that organization.
─ Admin press <<Add>> button
─ Controller will save new applicant information into
the records REFERENCES
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