S.No. Particulars Page No.

1. Company Certificate 3
2. Declaration 4

3. Acknowledgement 5

4. Executive Summary 6

5. Company Profile 7

6. SWOT Analysis 30

TABLE OF CONTENT

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 Declaration

I Gajesh Dave Student of SCHOOL OF ECONOMICS [MBA (IB) III Sem] hereby declare
that I have completed this Project on EXPORT PROCEDURE AND DOCUMENTATION in
the training period of 1 month . The information submitted is True and Original to the best of
my knowledge.

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Acknowledgement
The situation and euphoria that accompany the successful completion of the project would
be incomplete without the mention of the people who made it possible.

I would like to thank Mr Gajesh Dave who inspite of busy schedule has co-operated with
me continuously and indeed, his valuable contribution and guidance have been certainly
indispensable for my project work.

I owe my wholehearted thanks and appreciation to the entire staff of the company for their
cooperation and assistance during the course of my project.

I hope that I can build upon the experience and knowledge that I have gained and make a
valuable contribution towards this industry in coming future.

Gajesh Dave

MBA (IB)-Sem. III

SOE, DAVV, Indore

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Executive Summary
The objective of the project was “To understand the documentation required in export &
import”.

The following project report is on the summer internship undertaken by me at Nimbus

Shipping Services Pvt. Ltd. The project was started on 5th of June after knowing all the
relevant information regarding the project, under the guidance of Mr. Krishna Soni.

All the documents relating to export and import of the goods are mentioned in this report.
Certificate of origin, bill of lading, shipping bill, export/import procedure are included.

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 CHAPTER-1

ABOUT THE COMPANY

1.1INTRODUCTION

Nimbus Shipping Services Pvt. Ltd. are offering Complete Logistics Solutions for all types of
cargo with the Best & Most competitive freight rates, International Freight Forwarder, LCL
Consolidation, Domestic Transportation, Door-to-Door Delivery, Warehousing, Packing,
Custom Clearance, Agency Certification, Liasioning Services, Exim Trade Consultant and
Insurance. A large number of customers trust their devotion towards speed, flexibility and
ingenuity, while managing the services that they provide. They have developed strong
relationships with customers and carriers across the globe and take pride in being one of the
most resilient resources in the transportation industry.

They handle all normal cargoes and heavy, over-sized, or otherwise unconventional cargo so
that it arrives on time anywhere in the world. Their strong network can help to speed your
cargo movement and knowledgeable staff can give you the quickest possible response to all
your inquiries.

1. Fully integrated international freight and logistics services by Air, Sea and Road.
2. Real-time-web-enabled tracking and tracing interfaced with supply chain partners.
3. Expert assistance in cargo insurance, permits and regulatory obligations.

Network of worldwide offices provide fully integrated global logistics services, including
customs brokerage, warehousing, distribution, and inventory management.

NIMBUS Shipping's combination of global reach and local knowledge is a key competitive
edge. They offer a wide range of standardized services as well as tailor-made industry
solutions. This is the only way to deliver to the high standards that our global customers are
demanding.

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1.2OUR MISSION

Nimbus Shipping Service is a Freight Forwarding and Custom House Agent Company
dedicated to Service and Customer Satisfaction. We seek to excel in freight forwarding and
to be the Leading freight forwarding company in all regions of World.

Our Mission at Nimbus Shipping Service is to provide Superior Customer Satisfaction beyond
the average level of expectation.

1.3OUR VISION

To Become the Leading logistics Service provider with Global Presence.

1.4BASIC INFORMATION

Nature of Business- Service Provider

Company CEO- Manoj Brwha

Legal Status of Firm- Private Limited Company

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1.5SERVICES

Sea Freight Services

Nimbus promises a safe and on-time transportation to customers via SEA. We offer Premium
Services for FCL and LCL.

Air Freight

Nimbus provides tailored programs to all sizes of goods for our customers. Our airfreight
service guarantees a safe and on-time transportation.

Road Transport Services

Our comprehensive network allows us to meet our customer requirement, and we also
provide a safe and on-time transportation for our customers.

Warehousing

Our Warehousing services help you reduce overheads, increase efficiency and cut down
distribution time. Our services include: Storage, consolidation, repacking, documentation,
labeling, invoicing, finished and spares inventory management, distribution and service
support, cross talking are all services provided if required.

Door-to-Door Delivery

If a cargo needs to be sent across the nation, we will ensure it reaches safely. Our group of
professionals will take care of computers, product samples, spare parts, prints etc. These
door to door services are perfect for large consignments (just-in-time goods, multi-parcels
etc) of a variety of weights. Our services are of the highest quality at competitive prices.
Additionally, we also provide effective supply-chain managerial services.

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1.6 CUSTOM HOUSE AGENT

A Custom’s House Agent, or CHA,is hired by a company to act on company’s behalf in

importing and/or exporting goods. This releases the company from having to tangle with the
often stringent and complicated laws of importing and exporting.

The CHA is given legal authority to make decisions regarding the company’s goods that go
through customs. Although a company is not required to hire a CHA,this person is helpful in
dealing with the customs process.

CHA would perform all the actions required to get your goods through customs. This
includes:

-Filling out and shipping a bill of entry

-Submitting supporting documents for the bill of entry.

-Helping with the examination of goods

-Providing warehouse space for a company’s goods and removing those goods at the
appropriate time.

-Making a payment of duty on behalf of the company.

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 Major Learning

1. Filling of shipping bills in the various category of export incentive scheme/duties free
on basis of checklist of documents received.
2. Filing of Bill Of Entry.
3. Clearance of container.
4. Assessment of custom duties.

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 CHAPTER-2

Export-Import Documents

2.1 Bill of Lading:

The bill of lading is a document issued by the shipping company or its agent acknowledging
the receipt of goods on board the vessel and undertaking to deliver the goods in the like
order and condition as received, to the consignee or his order, provided the freight and
other charges as specified in the bill have been duly paid. It is also a document of title to the
goods and as such, is freely transferable by endorsement and delivery.

A bill of lading normally contains the following details:

 The name of the company.

 The name and address of the shipper/exporter.
 The name and address of the importer/agent.
 The name of the ship.
 Voyage number and date.
 The name of the ports of shipment and discharge.
 Quality, quantity, marks and other descriptions.
 The number of packages.
 Whether freight paid or payable.
 The number of originals issued.
 The date of loading of goods on the ship.
 The signature of the issuing authority.

2.2 Airway Bill:

An air waybill (AWB) or air consignment note is a receipt issued by an international airline
for goods and an evidence of the contract of carriage, but it is not a document of title to the
goods. Hence, the air waybill is non-negotiable.

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The air waybill is the most important document issued by a carrier either directly or through
its authorized agent. It is a non-negotiable transport document, that covers transport of
cargo from airport to airport.

Air waybills are issued in 8 sets of different colors. The first three copies are classified as
originals. The first original, green in color, is the Issuing Carrier's copy. The second, colored
pink, is the Consignee's Copy. The third, colored blue, is the Shipper's copy. A fourth brown
copy acts as the Delivery Receipt, or proof of delivery. The other three copies are white.

2.3 Shipping Bill:

Shipping bill is an important document required by the custom authority for allowing
shipment. It is prepared by the exporter and it contain the name of vessel, masters or
agents, port at which the goods is to be discharged, country of final destination, exporter’s
name and address, details about packages, number and description of goods, marks and
numbers, quantity, detail about each case.

Shipping bill is normally prepared in 5 copies:

 Custom copy
 Drawback copy
 Export promotion copy
 Port trust copy
 Exporters copy

2.4 Bill Of Entry:

Bill of entry is a document prepared by the importer or his clearing agent in the prescribed
form, on the strength of which clearance of imported goods can be made.

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When goods are imported in a particular company, the importer has to pay the necessary
import duty. For this purpose necessary information about the goods imported must be
given to the custom authority in a prescribed form called bill of entry form. Bill of entry is
document which states that the goods of the stated value and description in the specified
quality have entered into the country from abroad. It is drawn in triplicate. The custom
authorities may ask the importer to supply other documents like invoice, broker’s note and
insurance policy, etc. in order to verify the correctness of the information supplied in bill of
the entry form.

Contents of Bill Entry:

1. Name and address of importer.

2. Name of address of exporter.
3. Import license number of the importer.
4. Name of the port/dock where goods are to be cleared.
5. Description of goods.
6. Value of goods.
7. Rate and amount of import duty payable.
8. Other relevant documents.

2.5 Commercial Invoice:

Commercial invoice is the basic and most important document in export transaction. It is
also known as ‘Document Of Contains’ as it contains all the information required for the
preparation of other documents. It is prepared by exporter after the execution of export
order giving details about the goods shipped. It is essential that the invoice is prepared in
the name of buyer or the consignee mentioned in the letter of credit.

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Contents of Commercial invoice:

1. Name and address of the consignee.

2. Name and no. of vessel or flight.
3. Name of port of loading.
4. Name of the port of discharge and final destination.
5. Invoice no. and date.
6. Exporters reference number.
7. Buyers reference no. and date.
8. Name of country of the origin of goods.
9. Name of the country of final destination.
10. Terms of delivery and payment.
11. Marks and container number.
12. Number and packing description.
13. Description of goods giving details of quantity, rate & total amount in terms of
internationally accepted price quotation.
14. Signature of the exporter with date.

2.6 ARE 1-Form: Application of removal of Excisable Goods:

This form is used for excise removal of goods. The forms compiled in excel format contain
formulas for auto calculation and are protected by password to prevent accidental deletion
for inbuilt formulas and to check their unauthorized publication. The password of this form
will not be shared with any person. Report of any error and omission will be promptly
attended to. Other request will be entered into merits.

The forms are amended on an ongoing basis to Remove errors/omission noticed by us

and/or advised by the users of forms.

Incorporate changes made in the forms by the form issuing department agency.

2.7 Certificate of Origin:

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 A certificate of origin (co) is a document which is used for certification that the products
exported wholly obtained, produced or manufactured in India. It is required when:

 Goods produced in a particular country are subject to preferential tariff rates in the
foreign market at the time of importation.
 The goods produced in particular country market.

Contents of Certificate of origin:

1. Name and logo of chamber of commerce.

2. Name and address of the consignee.
3. Name and address of exporter.
4. Name and no. of vessel or flight.
5. Name of port of loading.
6. Name of the port of discharge.
7. Marks and container number.
8. Number and packing description.
9. Description of goods giving details of quantity.
10. Signature of the exporter with date.
11. Signature and initials of the concerned officer of the issuing authority.
12. Seal of the issuing authority.

2.8 Packing List /Note:

A packing list should include the date of packing connecting invoice number. Order number,
details of shipping such as the steamer, bill of lading number and date of sailing, case
number to which the list/note relates details of goods such as quantity and weight and/or
item-wise details.

Normally twelve copies of packing list should be prepared. The first is to be kept inside the
package, four copies to be sent with shipping documents, three copies to the buyer. Two
copies to the shipping agent and the remaining retained by the exporter.

2.9 Mate’s Receipt:

Mate’s receipt issued by chief of vessel after the cargo is loaded, and it contains the name of
shipping line, vessel, port of loading, port of discharge, place of delivery, marks and

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numbers, number and kind of containers, description of goods, container status/seal
number, gross weight, condition of cargo at the time of its receipt is of a transferable nature
and must be presented immediately at the shipping company’s office to be exchanged into
bill of lading.

2.10 Letter of Credit:

A letter of credit is a method of payment that is an important part of international trade.

They are particularly useful where the buyer and seller may not know each other personally
and are separated by distance, differing laws in each country and different trading customs.
It is generally considered that Letters of Credit offer a good balance of security between the
buyer and the seller, because both the buyer and seller rely upon the security of banks and
the banking system to ensure that payment is received and goods are provided. In a Letter of
Credit transaction the goods are consigned to the order of the issuing bank, meaning that
the bank will not release control of the goods until the buyer has either paid or undertaken
to pay the bank for the documents.

 The Advising Bank is the bank that will inform the Beneficiary or their Nominated
Bank of the credit, send the original credit to the Beneficiary or their Nominated
Bank, and provide the Beneficiary or their Nominated Bank with any amendments to
the letter of credit.

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  The Applicant is the person or company who has requested the letter of credit to be
issued; this will normally be the buyer.
 The Beneficiary is the person or company who will be paid under the letter of credit;
this will normally be the seller.
 A Complying Presentation is a set of documents that meet with the requirements of
the letter of credit and all of the rules relating to letters of credit.
 Confirming Bank is a bank other than the issuing bank that adds its confirmation to
credit upon the issuing bank's authorization or request thus providing more security
to beneficiary.
 The Issuing Bank is the bank that issues the credit, usually following a request from
an Applicant.
 The Nominated Bank is a bank mentioned within the letter of credit at which the
credit is available.

CHAPTER-3

INCO TERMS

The Incoterms rules or International Commercial Terms are a series of pre-defined

commercial terms published by the International Chamber of Commerce (ICC) relating to
international commercial law. They are widely used in International commercial transactions
or procurement processes as the use in international sales is encouraged by trade councils,
courts and international lawyers.

The Incoterms rules are accepted by governments, legal authorities, and practitioners
worldwide for the interpretation of most commonly used terms in international trade. They
are intended to reduce or remove altogether uncertainties arising from different
interpretation of the rules in different countries. As such they are regularly incorporated into
sales contracts worldwide.

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TERMS FOR ALL TRANSPORT MODE

EXW - Ex Works -- Risk pass to buyer including payment of all transportation and insurance
cost from the seller's door. Used for any mode of transportation.

FCA - Free Carrier -- Risk pass to buyer including transportation and insurance cost when the
seller delivers goods cleared for export to the carrier. Seller is obligated to load the goods on
the Buyer's collecting vehicle; it is the Buyer's obligation to receive the Seller's arriving
vehicle unloaded.

CPT - Carriage Paid To -- Risk and insurance cost pass to buyer when delivered to carrier by
seller who pays transportation cost to destination. Used for any mode of transportation.

CIP - Carriage and Insurance Paid To -- Risk pass to buyer when delivered to carrier by seller
who pays transportation and insurance cost to destination. Used for any mode of
transportation.

DAT - Delivered At Terminal -- Risk pass to buyer when seller delivers and unloads goods at
named terminal. Used for any mode of transportation.

DAP - Delivered At Place -- Risk pass to buyer when seller delivers goods to named place
ready for unloading. Used for any mode of transportation.

DDP - Delivered Duty Paid -- Risk pass to buyer when seller delivers goods to named
destination point cleared for import. Used for any mode of transportation.

TERMS FOR SEA/INLAND WATERWAY TRANSPORT ONLY

FAS - Free Alongside Ship -- Risk pass to buyer including payment of all transportation and
insurance cost once delivered alongside ship by the seller. Used for sea or inland waterway
transportation. The export clearance obligation rests with the seller.

FOB - Free On Board -- Risk pass to buyer including payment of all transportation and
insurance cost once delivered on board the ship by the seller. Used for sea or inland
waterway transportation.

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CFR - Cost and Freight -- Risk and insurance cost pass to buyer when delivered on board the
ship by seller who pays the transportation cost to the destination port. Used for sea or
inland waterway transportation.

CIF - Cost, Insurance and Freight -- Risk pass to buyer when delivered on board the ship by
seller who pays transportation and insurance cost to destination port. Used for sea or inland
waterway transportation.

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 CHAPTER-4

EXPORT PROCEDURE

Export Procedure :
· Registration Stage.

· Shipment Stage.

· Pre-shipment Stage.

· Post-shipment Stage.

Registration Stages
The exporter is required -to register his organization with a number of institutions and
authorities, which directly or indirectly help him in the smooth conduct of export, trade. The
registration stage includes:-

a) Registration of the Organization: - The form of organization selected by the

exporter must. Be registered under the appropriate Act of. the country.
 A joint stock company under the Companies Act, 1956.
 A partnership firm under the Indian Partnership Act, 1932.
 A sale trader should seek permission from the local authorities, as
required.

b)Opening-Bank Account: - The’ exporter should open a current account in the name of the
firm or company with a commercial bank which is authorized by the Reserve Bank of India
(RBI) to deal in foreign exchange. Such bank also serves as a source of pre-shipment and
post-shipment finance for the exporter.

c) Obtaining Importer-Exporter Code Number (lEC. No.): - Prior to 1.1.1997, it was

obligatory for every exporter to obtain CNXnumber from the RBI. However, since then, IEC
number issued by the Director General for Foreign Trade (DGFT) has replacedthe CNX
number. Theapplication form for obtaining IEC number should be accompanied by fee of
Rs.1000.

d)Obtaining Permanent Account Number- (PAN): Export income is subject to a number of

exemptions and deductions underdifferent sections of the Income Tax Act. For claiming such

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exemptions and deductions, the exporter should register hisorganization with the Income
Tax Authorities and obtain the Permanent Account Number (PAN).

e) Obtaining Sales Tax Number: - Exportable goods are exempted from sales tax, provided,
the ‘exporter or his firm is registeredwith the Sales Tax Authorities. , For this purpose, the
exporter is required to make an application in the prescribed form to the’ Sales Tax Office
(STO) in whose jurisdiction his {exporter’s). Office is situated

f) Registration with, Export Promotion Council(EPC): It is obligatory for every exporter

to,register with theappropriate Export Promotion Council (EPC) and obtain the ‘Registration-
cum-Membership Certificate’ (RCMC). The benefitsprovided in the current EXIM Policy are
extended only to the registered exporters having valid RCMC.

g)Registration with ECGC: - The exporter should also register with the Export Credit and
Guarantee Corporation of India (ECGC)in order to secure overseas paymentsagainst political
and commercial risks. It also helps the exporters in obtaining the financial assistance from
commercial banksand other financial institutions.

h)Registration with other Authorities: - The exporter should also register with various other
authorities, such as: -· Federation of Indian Export Organization (FIEO),· Indian Trade
Promotion Organization (ITPO), · Chambers of Commerce(COC), · Productivity Councils, etc.

Shipment Stages
Export, cargo can be exported to the overseas buyer by sea, air or land. However, shipment
by sea is the most popular andgenerally resorted to, as it is comparatively cheaper. Besides,
the ship’s capacity is far greater than other modes of transportation. Nevertheless,
transportation by air is utilized for export of expensive items like, diamonds, gold, etc.
Theshipment stage includes the following steps

a) Reservation of Shipping Space: - Once the export contract is finalized, the exporter
reserves the required space in the vesselfor shipment. On accepting the exporter’s
request,the shipping company issues a Shipping Order. The original copy of the shipping
order as given to the exporter and the duplicateinstruction by the shipping company to the
commanding officer of the ship that the goods as per the details given should bereceived on
board.

b) Arrangement of Internal Transportation up to the Port of Shipment:-The exporter makes

necessary arrangements for transportation of goods to the port either by road or railways.
On loading goods into the railway wagon, the railway authoritiesissue a ‘Railway Receipt’,
which may be either ‘freight paid’ or ‘freight to pay’. It serves as a title to the goods. The

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exporterdoses the railway receipt in favor of his agent to enable him to take delivery of the
goods at the port of shipment.

c) Preparation and Processing of Shipping Documents :- As the goods reaches the port of
shipment, the exporter should issuedetailed instructions to the C&F agent for theshipment
of cargo along with a complete set of the documents listed below:-

· Letter of Credit along with the export contract orexport order.

· Commercial Invoice (2 copies)

· Packing List or Packing Note.

· Certificate of Origin.

· GR Form (original and duplicate)

· ARE-I Form.

· Certificate of Inspection, where necessary (originalcopy)

· Marine Insurance Policy.

d) Customs Clearance: - The cargo must be cleared from the Customs before it is loaded on
the ship. For this, the abovementioned documents, along with five copies of shipping bill,
are to be submitted to the Customs Appraiser at the CustomsHouse. The Customs Appraiser
ensures that all the formalities relating to exchange control, quality control, pre-shipment
inspection and licensing have beencomplied with by the exporter. After verification,
alldocuments, except the original GR, original copy of Shipping Bill and one copy of
Commercial Invoice, are returned to the C&Fagent.

e) Obtaining ‘Carting Order’ from the Port Trust Authorities: - The C&F agent, then,
approaches the Superintendent of theconcerned Port Trust for obtaining the ‘Carting Order’
for moving the cargo inside the dock. After obtaining the Carting Order, the cargo is
physically moved into the port area andstored in the appropriate shed.

f) Customs Examination and Issue of ‘Let Export Order’: - The Customs Examiner at the port
of shipment physically examines thegoods and seals the packages in his presence.The same
can be arranged for at the factory or warehouse of the exporter by making an application to
the Assistant Collector of Customs. The Customs Examiner, if satisfied, issues a formal
permission I’ for the loading of cargo on the ship in the form of a ‘Let Export Order.

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g) Obtaining ‘Let Ship Order’ from the Customs Preventive Officer: - ‘Let Export Order’
must be supplemented by a ‘Let ShipOrder’ issued by the Customs Preventive Officer.The
C&F agent submits the duplicate copy of Shipping Bill, duly endorsed by the Customs
Examiner, to the Customs PreventiveOfficer who endorses it with the ‘Let Ship Order’.

h) Obtaining Mate’s Receipt and Bill of Lading: - The goods are then loaded on board the
ship for which the Mate or the Captainof the ship issues Mate’s Receipt to the Port
Superintendent The Port Superintendent, on receipt of port dues, hands over theMate’s
Receipt to the C&Fagent. The C&F Agent surrenders the Mate’s Receipt to the Shipping
Company for obtaining the Bill of Lading. The ShippingCompany issues two to three
negotiable and twoto three non-negotiable copies of Bill of Lading.

Pre- Shipment Stage

Pre-shipment stage consists of the following steps:

a) Approaching Foreign Buyers: - In order to secure an export order, a new exporter can
make use of one or more .of thetechniques, such as,’ advertising in international media,
sales promotion, public relation, personal selling, publicity andparticipation in trade fairs and
exhibitions.

b) Inquiry and Offer: - An inquiry is a request from a prospective importer about description
of goods, their standard or grade,size, weight or quantity, terms of payments, etc. On getting
an inquiry, the exporter must process it immediately by making an offer in the form of a
Performa invoice.

c) Confirmation of Order: - Once the negotiations are completed and the terms and
conditions are finalized, the exporter sendsthree copies of Performa Invoice to the importer
for the confirmation of order. The importer signs these copies and sends backtwo copies to
the exporter.

d) Opening Letter of Credit:- The documentary credit or letter of credit is the most
appropriate and secured method of paymentadopted to settle international transactions. On
finalization of the export. Contract, the importer opens aletter of credit in favor of the
exporter, if agreed upon in the contract.

e) Arrangement of Pre-shipment Finance: On securing the letter of credit, the exporter

procures a pre-shipment finance from hisbank for procuring raw materials and other
components, processing and packing of goods andtransfer of goods to the port of shipment.

f) Production or Procurement of Goods: - On securing the pre-shipment finance from the

bank, the exporter either arranges forthe production of the required goods. Or procures
them from the domestic market as per thespecifications of the importer.

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g) Packing and Marking: - Then the goods should be properly packed and JXl8.rkedwith
necessary details such as port of shipment and destination, country of origin, gross and net
weight, etc. If required, assistance can be taken from the IndianInstitute of Packing (IIP).

h) Pre-shipment ‘Inspection’ - If the goods to be exported are subject to compulsory quality

control and pre-shipment inspection then the exporter should contact the Export Inspection
Agency (EIA). For obtaining an inspectioncertificate.

i) Central Excise Clearance: - The exporters are totally exempted from the payment of
central excise duty. However, theexemption should be* claimed in one of the following ways:
-

· Export under Rebate.

·Export under bond.

j) Obtaining Insurance Cover: - The exporter must take appropriate policies in order to
insure risks: ECGE policy in order tocover credit risks, Marine policy, if the price quotation
agreed upon is CIF,Appointment of C&F Agent: - Since exporting is a complex and time-
consuming process, the exporter should appoint a Clearing and Forwarding (C&F) agent for
the smooth clearance of goods from the customs and preparation and submission of
variousexport documents.

Post Shipment Stage

The post-shipment stage consists of the following steps: -

a) Submission of Documents by the C&F Agent to the Exporter: - On the completion of

the shipping procedure, the C&F agentsubmits the following documents to the
exporter:-
· A copy of invoice duly attested by the Customs.
· Drawback copy of the shipping bill.

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 · Export promotion copy of the shipping bill.
· A full set of negotiable and non-negotiable copies of bill of lading.
· The original L/C, export order or contract.
· Duplicate copy of the ARE-I form.

b) Shipment Advice to Importer: - After the shipment of goods, the exporter intimates
the importer about the shipment of goodsgiving him details about the date of
shipment, the name of the vessel, the destination, etc. He should also send one copy
of non-negotiable bill of lading to the importer.

c) Presentation of Documents to Bank for Negotiation: - Submission of relevant

documents to the bank and the process of getting the payment from the bank is
called “Negotiation of the Documents” and tile documents are called ‘Negotiable Set
of Documents’. The set normallycontains:-
· Bill of Exchange.
· Full set of Bill of Lading or Airway Bill.
· Original Letter of Credit.
· Customs Invoice.
· Commercial Invoice including one copy duly certified by the Customs.
· Packing List.
· Foreign exchange declaration forms, GR forms in duplicate.
· Exchange control copy of the Shipping Bill.
· Certificate of Origin, GSP or APR Certificate, etc.
· Marine Insurance Policy, in duplicate.

d) Dispatch of Documents :- The bank -negotiates these documents to the importer’s

bank in the manner as specified in the L/C.Before negotiating documents, the
exporter’s bank scrutinizes them in order to ensure that all formalities have been
compliedwith and all documents are in order. The bank then sends the Bank
Certificate and attested copies of commercial invoice to theexporter.

e) Acceptance of the bill of exchange: -bill of exchange accompanied by the above

documents is known as the Documentary Billof Exchange. It is of two types:-

Documents against Payment (Sight Drafts): - In case of sight draft, the drawer
instructs the bank to hand over the relevantdocuments to the importer only against
payment.

Documents against Acceptance (Usance Draft): - In case of usance draft, the drawer
instructs the bank to hand over therelevant documents to the importer against his
‘acceptance’ of the bill of exchange.-

Letter of Indemnity: - The exporter can get immediate payment from his bank on the
submission of documents by signing aletter of indemnity. By signing the letter of

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 indemnity the exporter undertakes to indemnify the bank in the event of non-receipt
of payment from the importer along withaccrued interests.

Realization of Export Proceeds :- On receiving the documentary bill of exchange, the

importer releases payment in case of sightdraft or accepts the usance draft
undertaking to pay on maturity of the bill of exchange. The exporter’s bank receives
thepayment through importer’s bank and is credited to exporter’s account.

f) Processing of GR Form: - On receiving the export proceeds, the exporter’s bank

intimates the same to the RBI by recordingthe fact on the duplicate copy of GR. The
RBI verifies the details in duplicate copy of GR with, the, original copy of GR
receivedfrom the Customs. If the details are found to be I in order then the export
transaction is treated to be completed.

g) Realization, of Export Incentives: - If the exporter is eligible for export incentives,

then he should submit claim for the same appropriate authority.

CHAPTER-5

CUSTOM DUTY IN INDIA

Custom duty in India is defined under the Customs Act, 1962 and enables the government to
levy duty on exports and imports, prohibit export and import of goods, procedures for
importing/exporting and offences, penalties etc. All matters related to custom duty fall
under the Central Board of Excise & Customs (CBEC). The CBEC, in turn, is a division of the
Department of Revenue of the Ministry of Finance. CBEC formulates policies that concern
collection or levying of custom duties, custom duty evasion, smuggling prevention and
administrative decisions related to customs formations.

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CBEC has various divisions that take care of the field work including Commissionerate of
Customs, Customs, Customs (preventive and Central Excise Zones, Central Revenues Control
Laboratory and Directorates etc. CBEC also oversees proper tax administration for foreign
and inland travel.

4.1 Types of Custom Duty:

Custom duties are levied almost universally on all goods imported into the country. Export
duties are levied on a few goods as specified under the Second Schedule. Import duties are
not levied on a few items including lifesaving drugs/equipment, fertilizers, food grains etc.
Import duties are further divided into basic duty, additional customs duty, true
countervailing duty, protective duty, education cess and anti-dumping duty or safeguard
duty.

 Basic Custom Duty:

Basic custom duty is applicable on imported items that fall under the ambit of Section 12 of
the Customs Act, 1962. These duties are levied at the rates prescribed in First Schedule to
Customs Tariff Act, 1975, under the terms specified in Section 2 of the act. The levied rates
may be standard or preferential as per the country of import.

 Additional Customs Duty (Countervailing Duty (CVD)):

This duty is levied on imported items under Section 3 of Customs Tariff Act, 1975. It is
equal to the Central Excise Duty that is levied on similar goods produced within India.
This duty is calculated on the aggregate value of goods including BDC and landing
charges.
 Protective Duty:

Protective duty may be imposed to shield the domestic industry against imports at a rate
recommended by the Tariff Commissioner.

 Education Cess:

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This duty is levied at 2% and higher educationcess at another 1% of aggregate of customs
duties.

 Anti-dumping Duty:

Anti-dumping duty may be imposed if the good being imported is at below fair market price,
and is limited to the difference between export and normal price (dumping margin).

 Safeguard Duty:

Safeguard duty is levied if the government feels that a sudden increase in exports can
potentially damage the domestic industry.

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SWOT ANALYSIS

STRENGTH
Nimbus handles all normal cargoes and heavy, over-sized, or otherwise unconventional cargo
so that it arrives on time anywhere in the world. Strong network help to speed cargo
movement and knowledgeable staff can give the quickest possible response to all your
inquiries.

 Fully integrated international freight and logistics services by Air, Sea and
Road.

 Real-time-web-enabled tracking and tracing interfaced with supply chain

partners..

 Expert assistance in cargo insurance, permits and regulatory obligations

WEAKNESS
 Opportunity cost: lower risks, lower return
 Operational risks
 Financial risks

OPPORTUNITIES
 Global container transport volume is growing at fast rate.
 Scope of expansion into related businesses.

THREATS
 Political instability
 Global transport volume is dependent on economic development around the
World.

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 Freight rates fluctuate heavily.

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