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SIGNIFICANT RISK DATA SHEET

Date: November 6, 2017 Department/Process: Enrolment for Undergraduate Programs SRDS #: DOI-001
Issue, Location or Task ENROLMENT FOR UNDERGRADUATE PROGRAMS
Description of Risk Ill-advised subjects due to faculty incompetence

Applicable Support
Document/Documented Subject Checklist/ prospectus; Certificate of Registration; Preliminary Registration Form
Information

Short-Term Effect Immergence of irregular students


Long –Term Effect Increase of remnant students/ decrease of program’s completion rate

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Re/orientation of faculty on the rules and Certificate of ___Yes ___No IMPLEMENTED
procedures of advising students’ subjects Participation;
2. Rechecking of students’ PRF during Verified PRF ___Yes ___No IMPLEMENTED
encoding of subjects
Threat
Barriers/
Proposed Approve Control?
Initiatives FOR
1. Block sectioning must be re-established to Section Muster ___Yes __No
IMPLEMENTATION
all programs List; Faculty
2. Well defined faculty advising manual Advising ___Yes __No FOR
should be established Manual IMPLEMENTATION

In Place Maintain
1. Troubleshooting done through the Adviser’s OS Control? IMPLEMENTED
exclusive access of the advisers on the Pass; Revised ___Yes ___No
enrolment operating system Subject IMPLEMENTED
Recovery 2. Compromising the student’s subjects and Checklist/
Measures/ schedule to mitigate the result of such Prospectus ___Yes ___No
Boosters error
Proposed Approve Control?
1. Opening special modular programs for the Subject ___Yes ___No FOR
students to still complete those subjects Module IMPLEMENTATION
affected by the mistake

Prepared By: Reviewed & Approved By:


_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: November 6, 2017 Department/Process: Enrolment for Undergraduate Programs SRDS #: DOI-001
Issue, Location or Task ENROLMENT FOR UNDERGRADUATE PROGRAMS
Description of Risk Encoding error due to ill-advising
Applicable Support
Document/Documented Subject Checklist/ prospectus; Certificate of Registration; Preliminary Registration Form
Information

Short-Term Effect Immergence of irregular students


Long –Term Effect Increase of remnant students/ decrease of program’s completion rate

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Re/orientation of faculty on the rules and Certificate of ___Yes ___No
procedures of advising students’ subjects Participation; IMPLEMENTED
2. Rechecking of students’ PRF during Verified PRF; ___Yes ___No
encoding of subjects Encoder’s IMPLEMENTED
3. Blocking/warning of the enrolment Verification Slip ___Yes ___No
operating system upon keying the IMPLEMENTED
student’s subject
Threat
Barriers/ Proposed Approve
Initiatives 1. Additional personnel in-charge for the Verified PRF; Control?
FOR
verification of the subjects written on the Encoder’s __ Yes __No IMPLEMENTATION
student’s PRF Verification Slip
2. Intensifying the enrolment system fall-safe FOR
to minimize such errors ___Yes ___No IMPLEMENTATION

In Place Maintain
1. Troubleshooting done through the Adviser’s OS Control?
exclusive access of the advisers on the Pass; Revised ___Yes ___No IMPLEMENTED
enrolment operating system Subject
Recovery 2. Compromising the student’s subjects and Checklist/
Measures/ schedule to mitigate the result of such Prospectus ___Yes ___No IMPLEMENTED
Boosters error
Proposed Approve
1. Opening special modular programs for the Subject Module Control?
students to still complete those subjects ___Yes ___No FOR
affected by the mistake IMPLEMENTATION

Prepared By: Reviewed & Approved By:


_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: November 6, 2017 Department/Process: Enrolment for Undergraduate Programs SRDS #: DOI-001
Issue, Location or Task ENROLMENT FOR UNDERGRADUATE PROGRAMS
Description of Risk Admittance of students who did not reach the minimum score/grade requirement for the
course due to academic adviser’s personal biases
Applicable Support
Document/Documented Form 137 & 138; SCAST Results
Information

Short-Term Effect Increase in the number of drop-outs and unsatisfactory students performance rate
Long –Term Effect Decrease of college passing and performance rating on national board examinations

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Stricter screening procedures imposed Form 137 & ___Yes ___No IMPLEMENTED
2. Well defined criteria for student 138; students ___Yes ___No IMPLEMENTED
admittance admittance
Threat
checklist
Barriers/
Proposed Approve Control?
Initiatives
1. A revised comprehensive standardized Entrance
FOR
entrance examination test must be examination __ Yes __No IMPLEMENTATION
administered and utilized in the screening result
of students
In Place Maintain Control?
1. A system of retention, debarment and Student ___Yes ___No
expulsion from the program is in place handbook IMPLEMENTED

Proposed Approve Control?


1. A comprehensive examination for Comprehensiv ___Yes ___No FOR
Recovery students after a completing 4 semesters e examination IMPLEMENTATION
Measures/ on the program before proceeding to result; Subject
Boosters higher years Checklist/Pros
FOR
2. A bridge program/s for those who fail to pectus; Mock- ___Yes ___No IMPLEMENTATION
pass the required grade/score on the board
enrolment process and also on the Examination
comprehensive examination result
3. A mock-board examination before ___Yes ___No FOR
completing the undergraduate degree. IMPLEMENTATION

Prepared By: Reviewed & Approved By:


_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: November 6, 2017 Department/Process: Change of Matriculation SRDS #: DOI-001
Issue, Location or Task CHANGE OF MATRICULATION
Description of Risk IRREGULAR ACADEMIC STATUS DUE TO LATE ENROLMENT and CLOSED SUBJECTS
Applicable Support
Document/Documented Subject Checklist/ prospectus; Certificate of Registration, Evaluation Form
Information

Short-Term Effect Immergence of irregular students


Long –Term Effect Increase of remnant students/ decrease of program’s completion rate

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Early dissemination of enrolment schedule PPMP ___Yes ___No IMPLEMENTED
2. Accessible promissory notes for students Promissory IMPLEMENTED
with financial constraint notes ___Yes ___No IMPLEMENTED
3. Extension of enrolment period for late Office
enrollees Memorandum
Threat
Barriers/
Proposed Approve Control?
Initiatives
1. Strict compliance with the schedule of Office ___Yes __No
ON-GOING
submission of grades Memorandum ___Yes __No FOR
2. More flexible payment scheme for IMPLEMENTATION
FOR
students with financial constrains
IMPLEMENTATION
3. Intensified enrolment operating system
that easily fits in late enrollees
In Place Maintain Control?
1. Open additional sections for the late Office ___Yes ___No IMPLEMENTED
enrollees Memorandum ___Yes ___No
2. Add additional slots in every section ___Yes ___No
Recovery
3. Compromising student load for the ___Yes ___No
Measures/
semester
Boosters
Proposed Approve Control?
1. Opening special modular programs for the Office ___Yes ___No FOR
IMPLEMENTATION
students to still complete those subjects Memorandum
affected by the mistake

Prepared By: Reviewed & Approved By:


_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: November 6, 2017 Department/Process: Change of Matriculation SRDS #: DOI-001
Issue, Location or Task CHANGE OF MATRICULATION
Description of Risk MAXIMUM RESIDENCY DUE TO IRREGULAR ACADEMIC STATUS
Applicable Support
Document/Documented Subject Checklist/ prospectus; Certificate of Registration, Evaluation Form
Information

Short-Term Effect Immergence of irregular students


Long –Term Effect Increase of remnant students/ decrease of program’s completion rate

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Maximize subject loads Office ___Yes ___No IMPLEMENTED
2. Proper student subject evaluation and Memorandum
advising ___Yes ___No IMPLEMENTED
Threat
Barriers/
Proposed Approve Control?
Initiatives
1. Enhanced Enrolment Operating System Office ___Yes __No
FOR
that identifies the status of students who’s Memorandum, ___Yes __No IMPLEMENTATION
about to reach maximum residency PPMP

In Place Maintain Control?


1. Take refresher courses Prospectus, ___Yes ___No FOR
IMPLEMENTATION
Recovery Evaluation ___Yes ___No
Measures/ form
Boosters Proposed Approve Control?
1. Take a comprehensive examination Evaluation ___Yes ___No FOR
IMPLEMENTATION
covering the subjects to be refreshed form

Prepared By: Reviewed & Approved By:


_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: Department/Process: Revision and Proposal of New Curricular Program SRDS #:
Issue, Location or Task Revision and Proposal of New Curricular Program
Description of Risk The study is not feasible and relevant because it is not the demand
Applicable Support
Document/Documented Prospectus, feasibility study, Office Memorandum
Information

Short-Term Effect Aspiring students will go to other colleges to enroll


Long –Term Effect Less diversification of curricular offering

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. In-depth feasibility study for the proposed Feasibility ___Yes ___No Implemented
programs study
Threat 2. Conforming with the CHED memorandum ___Yes ___No
Barriers/ and requirements
Initiatives Proposed Approve Control?
1. Promotion and orientation on proposed Office ___Yes __No
For
and revised offerings memorandum Implementation

In Place Maintain Control?


1. Consortium of curricular programs with MOA, MOU ___Yes ___No Implemented
Recovery other SUCs
Measures/ Proposed Approve Control?
Boosters 1. Partnership with agencies and companies MOA, MOU ___Yes ___No For
that are rooting for the graduates of the Implementation
proposed and revised curricular program

Prepared By: Reviewed & Approved By:


_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: Department/Process: Revision of Curriculum Program SRDS #:
Issue, Location or Task Revision of Curriculum Program
Description of Risk Don't have enough bases of revision due to lack of reliable information from stakeholders
Applicable Support
Document/Documented Prospectus, feasibility study, Office Memorandum
Information

Short-Term Effect Students will learn irrelevant information under the new curriculum
Long –Term Effect Students under new program will have a difficulty finding jobs aligned to their degree

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Holding consultative meetings with the Office ___Yes ___No Implemented
different stake holders Memorandum,
2. Conforming with the CHED memorandum Minutes of the ___Yes __No Implemented
Meetings, CHED
Threat and requirements
Memorandum
Barriers/
Proposed Approve Control?
Initiatives Feasibility study, For
1. In-depth feasibility study for curricular ___Yes __No
Office Implementation
revision
2. Establish a standard assessment tool for Memorandum, ___Yes __No For
Program
the revision of curricular programs Implementation
Evaluation Form
In Place Maintain Control?
1. Sending students to different trainings and MOA, MOU, ___Yes ___No Implemented
seminars that are relevant to their Office
Recovery Memorandum
projected employment
Measures/
Proposed Approve Control?
Boosters MOA, MOU For
1. Partnership with agencies and companies ___Yes ___No
that are rooting for the graduates of the Implementation
proposed and revised curricular program

Prepared By: Reviewed & Approved By:


_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: Department/Process: Revision of Curriculum Program SRDS #:
Issue, Location or Task Revision of Curriculum Program
Description of Risk Delayed compliance of requirements for curriculum revision due to frequent change of
CHED's Policies and Standards on Curriculum Development and Revision
Applicable Support
Document/Documented Office Memorandum, CHED Memorandum
Information

Short-Term Effect Cramming of faculty and staffs in the compliance of CHED Policies and Standards
No standardized system of operations in mitigating abrupt changes in the Curricular
Long –Term Effect
Requirements

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Frequent update on CHED’s Policies and CHED ___Yes ___No Implemented
Standards Memorandums
Threat
Barriers/ Proposed Approve Control?
Initiatives 1. Establishment of CHED’s satellite office in MOA, MOU ___Yes __No For
Implementation
the campus

In Place Maintain Control?


1. Fast-tracking the operations in the Office ___Yes ___No Implemented

Recovery revision of curriculum Memorandum


Measures/
Boosters Proposed Approve Control?
1. Postponing the revision for further Office ___Yes ___No For
preparation of requirements Memorandum Implementation

Prepared By: Reviewed & Approved By:


_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: Department/Process: Syllabi Making SRDS #:
Issue, Location or Task Syllabi Making
Description of Risk Delay submission of syllabi due to non-observance to the scheduled submission of syllabus
Applicable Support
Document/Documented Syllabus, Office Memorandum
Information

Short-Term Effect No standardized procedures of classroom instructions


Long –Term Effect Compromised quality of graduates

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Early dissemination of submission Office ___Yes ___No Implemented
schedule Memorandum
2. Circulating memorandums of syllabi Implemented
Threat submission for those who aren’t
Barriers/ submitting yet
Initiatives Proposed Approve Control?
1. Syllabi making should be made before Office ___Yes __No For
Implementation
the onset of the semester Memorandum

In Place Maintain Control?


1. Including the syllabi on the faculty Office ___Yes ___No Implemented
requirement at the end of the semester Memorandum
Recovery
Proposed Approve Control?
Measures/ For
1. A 5-day Syllabi making workshop shall be Office ___Yes ___No
Boosters Implementation
done on the onset of the semester which Memorandum
requires the faculty to make their syllabi
in all subject as a product.

Prepared By: Reviewed & Approved By:


_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: Department/Process: Syllabi Making SRDS #:
Issue, Location or Task Syllabi Making
Description of Risk Poor quality of syllabi due to lack of knowledge on the subject assigned
Applicable Support
Document/Documented Syllabus, Office Memorandum
Information

Short-Term Effect No standardized procedures of classroom instructions


Long –Term Effect Compromised quality of graduates

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Deans selective assignment of subject Office ___Yes ___No Implemented
load on his/her faculty Memorandum
Proposed Approve Control?
Threat For
1. A memorandum that strictly adheres Office ___Yes __No
Barriers/ Implementation
faculty to teach only subjects aligned to Memorandum
Initiatives
their field
2. A memorandum that adheres faculty to Office ___Yes __No
only teach subjects which they have Memorandum,
created syllabi Syllabi
In Place Maintain Control?
1. Encouraging faculty to join syllabi Office ___Yes ___No Implemented
making seminar/workshops Memorandum,
Recovery 2. Encouraging faculty to join trainings syllabi ___Yes __No
Measures/ and seminars related to the subject
Boosters they teach
Proposed Approve Control?
1. Establish a team teaching program with Office ___Yes ___No For
the faculties of the institution concerned Memorandum Implementation

Prepared By: Reviewed & Approved By:


_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: Department/Process: Instructional Material Development and Revision #: DOI-001
Issue, Location or Task Development and Revision of Instructional Materials
Description of Risk/ Superficial information in the IM due to lack of in-depth knowledge and skills in creating an
Opportunity instructional material.
Applicable Support Activity Design of Trainings/Seminar-Workshop, Proposed and revised standard template of
Document/Documented
the IMs.
Information

Short-Term Effect Lack of standard input of knowledge and skills to the students.
Long –Term Effect Decrease of the effectiveness and efficiency of instruction process.

Reference
Type Controls Documented Decision Status
Information
In Place - Activity Main Control
1. Trainings and seminar-workshops design ___Yes ___No IMPLEMENTED
regarding the crafting of IM. -Attendance of ___Yes ___No
participants IMPLEMENTED
- output of the
Threat participants
Barriers/ Proposed Approve Control?
Initiatives 1. Standard template of the IMs (i.e PPT, - Developed ___Yes ___No FOR
IMPLEMENTATIO
Manuals, Workbooks) and revised N
2. IM banking system IMs ___Yes ___No

In Place -Letter of Maintain Control?


1. Presence of e-library system with the full intent ___Yes ___No IMPLEMENTED
access of the faculty for the enhancement Letter of IMPLEMENTED
of their lesson. Endorsement
Recovery 2. Readily accessible library system
Measures/ Proposed Approve Control?
Boosters 1. Availability of internet connection per Office ___Yes ___No For
institutes Memorandum, ___Yes ___No Implementati
2. Making the college a WIFI hotspot readily PPMP, PR on
accessible for the faculty

Prepared By: Reviewed & Approved By:

______________________ _______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: Department/Process: Instructional Material Development and Revision SRDS #:
Issue, Location or Task Instructional Material Development and Revision
Description of Risk Superficial information in the IM due lack of time of the faculty to craft an IM with quality
and standard
Applicable Support
Activity Design of Trainings/Seminar-Workshop, Proposed and revised standard template of
Document/Documented
the IMs.
Information

Short-Term Effect Compromised students’ learning experience


Long –Term Effect Inefficient classroom instruction which results to poor quality of graduates

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Sufficient loading schemes that allows Office ___Yes ___No Implemented
extra time for the IM production Memorandum
Threat
Barriers/ Proposed Approve Control?
Initiatives 1. Strengthen implementation of IPCR with Office ___Yes __No For
Implementation
regards to IM crafting Memorandum

In Place Maintain Control?


1. Distributing task for the production of Office ___Yes ___No Implemented
one IM to a group of faculty with the Memorandum
Recovery
same specialization ___Yes __No
Measures/
Proposed Approve Control?
Boosters For
1. Create an IM production force/group Office ___Yes ___No
who are assigned to the production of Memorandum Implementation
IMs for key subject/course

Prepared By: Reviewed & Approved By:


_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: November 6, 2017 Department/Process: Enrolment for Graduate Programs SRDS #: DOI-001
Issue, Location or Task ENROLMENT FOR GRADUATE PROGRAMS
Description of Risk Unadmittance of enrollees due absence of personnel-in-charge on Saturdays
Applicable Support
Document/Documented Preliminary Registration Form, Prospectus
Information

Short-Term Effect Unadmitted enrollees


Long –Term Effect Lesser interest of other prospected students to enroll

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Designation of graduate school in charge during weekends to PRF, ___Yes ___No IMPLEMENTED
receive the initial requirements for admission Prospectus
Threat
Barriers/ Proposed Approve Control?
1. Designation of graduate school enrollment Office ___Yes __No FOR
Initiatives
IMPLEMENTATION
personnel during weekends Memorandum,
2. Establishment of On-Line enrollment PPMP, PR
system for graduate school enrollees
In Place Maintain
1. Compromised the enrolment schedule to PRF, Control? IMPLEMENTED
cater those enrollees Prospectus ___Yes ___No
Recovery
Measures/
Proposed Approve Control?
Boosters FOR
1. Establishment of On-Line enrollment Office ___Yes ___No
system for graduate school enrollees Memorandum, IMPLEMENTATION
2. PPMP, PR

Prepared By: Reviewed & Approved By:


_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: November 6, 2017 Department/Process: Enrolment for Graduate Programs SRDS #: DOI-001
Issue, Location or Task ENROLMENT FOR GRADUATE PROGRAMS
Description of Risk Late enrollees due lack of information dissemination
Applicable Support
Document/Documented Preliminary Registration Form, Prospectus
Information

Short-Term Effect Late enrollees


Long –Term Effect Changing of academic schedule

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Early and wide dissemination of enrolment PRF, ___Yes ___No IMPLEMENTED
schedule Prospectus
Threat
Barriers/ Proposed Approve Control?
Initiatives 1. Establishment of On-Line enrollment Office ___Yes __No FOR
IMPLEMENTATION
system for graduate school enrollees Memorandum,
PPMP, PR

In Place Maintain
1. Extension of enrollment schedule PRF, Control? IMPLEMENTED
Recovery Prospectus ___Yes ___No
Measures/
Boosters Proposed Office Approve Control?
1. Establishment of On-Line enrollment Memorandum, ___Yes ___No FOR
system for graduate school enrollees PPMP, PR IMPLEMENTATION

Prepared By: Reviewed & Approved By:


_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: July 14, 2017 Department/Process: Request for Subject Offerings SRDS #: ENR-05-001
Issue, Location or Task REQUESTING FOR SUBJECTS

Description of Risk Conflict of Schedules due to late requests


Applicable Support
Document/Documented Student Grades; Electronic-School Management System
Information

Short-Term Effect Delay of class start


Long –Term Effect Unable to follow the academic calendar

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
- Office
1. Set duration for request for subject Memorandu _x__Yes ___No
offering. m (OVPAA) IMPLEMENTED
2. Seek approval from the program - Letter
head/dean. request _x_Yes ___No
IMPLEMENTED
3. Request available faculty to handle. - e-SMS
4. Consolidation of requests. _x_Yes ___No IMPLEMENTED
Threat 5. Finalization of schedule.
Barriers/ _x_Yes ___No IMPLEMENTED
Initiatives
Proposed Approve Control?
1. Conduct early evaluation/assessment of -
FOR
the students ahead of the enrollment Memorandum _x__Yes __No IMPLEMENTATION
period. -Operations FOR
2. Strategized enrolment and evaluation Manual _x__Yes __No IMPLEMENTATION
per year level. FOR
IMPLEMENTATION
3. Expansion of enrolment period to at _x__Yes __No
least two weeks.
In Place Maintain Control?
1. Conduct make-up class to cope with the Approved _x__Yes ___No IMPLEMENTED
delayed schedule make-up class
Recovery
Proposed Approve Control?
Measures/
1. Lengthening of the contact hours of the _x__Yes ___No On-going
Boosters
affected subject from the normal contact
hours just to suite to the required
number of hours of the affected subject
per semester.

Prepared By: Reviewed & Approved By:


_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: July 14, 2017 Department/Process: Request for Subject Offerings SRDS #: ENR-05-002
Issue, Location or Task REQUESTING FOR SUBJECTS

Description of Risk Conflict of Room Assignment


Applicable Support
Document/Documented Electronic-School Management System
Information

Short-Term Effect Delay of class start


Long –Term Effect Unable to follow the academic calendar

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Laboratory facilities are used for lectures. - Office ___Yes __x_No
2. Using of other institutes available room for a Memorandum
given period. (OVPAA) ___Yes __x_No IMPLEMENTED
3. Utilizing the oval stage as lecture venue. - Letter request
- e-SMS ___Yes __x_No
IMPLEMENTED

Threat
Barriers/ Proposed Approve Control?
Initiatives 1. Construction of additional rooms. -Memorandum ON-GOING
2. Maximizing classroom schedule along with -Resolution __x Yes __No
other institute.
3. Consolidation of subjects using laboratories to
avoid conflict of lectures and laboratory
activities.

In Place Maintain Control?


1. Using of other institutes facilities and holding -Office memo _X_Yes ___No IMPLEMENTED
of make-up classes if class start is delayed. -Resolution
Recovery
Measures/
Boosters Proposed Approve Control?
1. Construction of additional buildings and _X__Yes ___No ON-GOING
classrooms to accommodate increasing
population.

Prepared By: Reviewed & Approved By:


_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: July 14, 2017 Department/Process: Request for Subject Offerings SRDS #: ENR-05-003
Issue, Location or Task REQUESTING FOR SUBJECTS

Description of Risk Non-availability of Faculty


Applicable Support
Document/Documented Faculty Loading
Information

Short-Term Effect Delay of class start


Long –Term Effect Unable to follow the academic calendar and possible rejection of requests.

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Hiring of part-time faculty or experts. - Employment
2. Merging of requests to similar course works sheet __x_ Yes ___ No IMPLEMENTED
with faculty. - e-SMS
__x_ Yes ___ No IMPLEMENTED

Threat
Barriers/ Proposed Approve Control?
Initiatives 1. Conduct early evaluation and assessment to -Memorandum
anticipate requests ahead of time prior to -Resolution __x Yes __No
ON-GOING
enrollment period.
2. Tapping of experts from other institutes.

In Place Maintain Control?


1. Hiring of part-time faculty and strategize study _x__Yes ___No IMPLEMENTED
leave.
Recovery
Measures/
Boosters Proposed Approve Control?
1. Assigning of the affected subject to a faculty _X_Yes ___No ON-GOING
which is within the allied field of the affected
subject.

Prepared By: Reviewed & Approved By:


_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: July 14, 2017 Department/Process: Request for Subject Offerings SRDS #: ENR-05-004
Issue, Location or Task REQUESTING FOR SUBJECTS

Description of Risk Inadequate Number of Classrooms


Applicable Support
Document/Documented Unified Classroom Utilization matrix
Information

Short-Term Effect Delay of class start


Long –Term Effect Unable to follow the academic calendar and possible rejection of requests.

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Merging/fusing of requests to offered similar - Office IMPLEMENTED
course works. Memorandum _X Yes ___No
2. Using of laboratories for lectures. (OVPAA) _X_Yes ___No IMPLEMENTED
3. Using of other institutes facilities. _X_Yes ___No
IMPLEMENTED

Threat
Barriers/ Proposed Approve Control?
Initiatives 1. Conduct early evaluation and assessment to -Memorandum
ON-GOING
anticipate requests ahead of time and room -Resolution __x Yes __No
assignments prior to enrollment period
2. Construction of additional classrooms to __x Yes __No ON-GOING
accommodate increasing population.

In Place Maintain Control?


1. Using of other institutes facilities. _X__Yes ___No

Recovery
Measures/
Proposed Approve Control?
Boosters
1. Arrange schedules for subject with lectures __X__Yes ___No
and laboratories.
2. Constructions of new classrooms. _X_ Yes __No

Prepared By: Reviewed & Approved By:


_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: July 14, 2017 Department/Process: Preparation for the Semester SRDS #: DOI-03-001
(Undergraduate and Graduate)
Issue, Location or Task Preparation for the Semester (Undergraduate and Graduate)
Description of Risk conflict of class schedule due to unchecked schedule of subject loads of the faculty
Applicable Support
Document/Documented Faculty Loading, Office Memorandum
Information

Short-Term Effect Delay of class start


Long –Term Effect Unable to follow the academic calendar

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Advance preparation of the faculty loading - Office IMPLEMENTED
for the next semester usually two months Memorandum _X Yes ___No
prior to the start of the enrolment for the (OVPAA
next semester cascade thru
channels)
Threat
Barriers/ Proposed Approve Control?
Initiatives 1. A more strict and sensitive faculty loading -Office
For
e-system program that checks the conflicts Memorandum ___ Yes _X_No
Implementation
of the loading made by the loading
coordinator

In Place Maintain Control?


1. Hiring of part-time faculty for the affected -Office _X__Yes ___No IMPLEMENTED
subject area Memorandum
(VPAA)
Recovery
Measures/ Proposed Approve Control?
Boosters 1. Changing of time of the subject affected Updated
from daytime to evening program or any Faculty _X_ Yes __No On-going
vacant time with the internal agreement of Loading
the loading coordinator, faculty affected and
student level only

Prepared By: Reviewed & Approved By:


_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: July 14, 2017 Department/Process: Preparation for the Semester SRDS #: DOI-03-002
(Undergraduate and Graduate)
Issue, Location or Task Preparation for the Semester (Undergraduate and Graduate)
Description of Risk inadequate subject slots due to misestimated student population
Applicable Support
Document/Documented Faculty Loading, Office Memorandum, Adding and dropping forms
Information

Short-Term Effect Delay of class start


Long –Term Effect Unable to follow the academic calendar

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Preparing a 45 student-slot per section for - Office IMPLEMENTED
a subject for the semester Memorandum _X Yes ___No
(OVPAA
cascade thru
channels)
Threat
Barriers/ Proposed Approve Control?
Initiatives 1. Proper consultation meeting of the -Office
For
institute officials (deans and program Memorandum ___ Yes _X_No
Implementation
heads) at the end of the semester just
discussing for the estimated number of
enrollees for the next semester.

In Place Maintain Control?


1. Easy access of the enrollment encoders -Office _X__Yes ___No IMPLEMENTED
per institute to edit the number of slots. Memorandum
Recovery 2. Adding and dropping process are (VPAA)
Measures/ implemented.
Boosters Proposed Approve Control?
1. Extended adding and dropping period than -Office
the present one. memorandum __ Yes _X_No On-going

Prepared By: Reviewed & Approved By:


_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: August 15, 2017 Department/Process: Delivery of Instruction SRDS #: DOI-05-001
(Senior High)
Issue, Location or Task No Internet connection in the faculty for DepEd Memo updating

Description of Risk/
Late action on DepEd requirements or late information dissemination
Opportunity
Applicable Support
Document/Documented DepEd memo, LIS forms, Calendar of Activities
Information

Short-Term Effect Delays on DepEd requirement submission


Long –Term Effect Delays on DepEd related transactions

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. SHS secretary or LIS coordinator collects - Compilation IMPLEMENTED
DepEd circulars/memo from Division of DepEd ___Yes ___No
office circulars ___Yes ___No IMPLEMENTED

Threat
2. Checking of DepEd Division thru FB
Barriers/
Proposed -Letter of Approve Control?
Initiatives FOR
1. Installation of internet connection at SHS faculty request ___Yes ___No
IMPLEMENTATIO
N

In Place Maintain Control?


1. Increase frequency of DepEd Division visits -Compilation ___Yes ___No IMPLEMENTED
to collect circulars of DepEd
Circulars ___Yes ___No IMPLEMENTED

Recovery 2. Increase frequency of checking DepEd -Logs at ITSU


Measures/ Division thru FB
Boosters Proposed Approve Control?
1. Establish regular schedule for the -Calendar of ___Yes ___No FOR
collection of DepEd circulars and focal activities IMPLEMENTATIO
N
person

Prepared By: Reviewed & Approved By:

ROBIE V. CATUBIGAN _______________________


Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: August 15, 2017 Department/Process: Delivery of Instruction SRDS #: DOI-06-001
(Undergraduate and Graduate)
Issue, Location or Task Delivery of Instruction (Undergraduate and Graduate)

Description of Risk/
delay of class orientation due to extension of enrolment
Opportunity
Applicable Support
Document/Documented Calendar of Activities, Office Memorandum
Information

Short-Term Effect Delay of class start


Long –Term Effect Unable to follow the academic calendar

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Tentative faculty loading is readily - Office IMPLEMENTED
available for subjects which are affected can memorandum _X_Yes ___No
have a temporary instructor. - Calendar of _X_Yes ___No IMPLEMENTED
2. Compliance to the schedule of start of activities
classes through the institute deans and
Threat
program heads supervision even if extension of
Barriers/
enrolment proceeds
Initiatives
Proposed -office Approve Control?
1. Implementation of an online enrollment memorandum ___Yes _X_No FOR
IMPLEMENTATIO
system N

In Place Maintain Control?


1. Conduct of make-up class -make-up _X_Yes ___No IMPLEMENTED
class form
Recovery Proposed Approve Control?
Measures/ 1. Crafting of a subject/instructional manual -Instructional _X__Yes ___No FOR
Boosters in order for the late enrollees to undergo a material/manu IMPLEMENTATIO
N
modular approach be able to cope with al
their missed topics

Prepared By: Reviewed & Approved By:

_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: August 15, 2017 Department/Process: Delivery of Instruction SRDS #: DOI-06-002
(Undergraduate and Graduate)
Issue, Location or Task Delivery of Instruction (Undergraduate and Graduate)

Description of Risk/
interrupted classes due to due to the leave of faculty and holidays
Opportunity
Applicable Support
Document/Documented Calendar of activities, office memorandum
Information

Short-Term Effect Interrupted classes


Long –Term Effect Unable to follow the academic calendar

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Calendar of activities that anticipates the - Office
regular holidays memorandum _X_Yes ___No IMPLEMENTED
- Calendar of
activities
Threat
Proposed Approve Control?
Barriers/ FOR
1. A new scheme of calendar of activities - Office ___Yes _X_No
Initiatives IMPLEMENTATIO
which anticipates the regular holidays and memorandum N
as well as special non-working holidays Calendar of
both local and national and incorporates a activities
contingency number of days for the
academic year.
In Place Maintain Control?
1. Conduct of make-up class. -make-up _X_Yes ___No IMPLEMENTED
class form
Proposed Approve Control?
Recovery 1. Crafting of a subject/instructional manual -Instructional _X__Yes ___No On-going
Measures/ that can be used by the faculty as basis for material/manu
Boosters the activities that his/her students will al
conduct as s/he is on leave. -monitoring _X__Yes ___No On-going
2. Strict monitoring whether the faculty has form
fully covered the allotted time for the
subject per semester.

Prepared By: Reviewed & Approved By:

_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: August 15, 2017 Department/Process: Delivery of Instruction SRDS #: DOI-06-002
(Undergraduate and Graduate)
Issue, Location or Task Delivery of Instruction (Undergraduate and Graduate)

Description of Risk/
interrupted classes due to due to the leave of faculty and holidays
Opportunity
Applicable Support
Document/Documented Calendar of activities, office memorandum
Information

Short-Term Effect Interrupted classes


Long –Term Effect Unable to follow the academic calendar

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
2. Calendar of activities that anticipates the - Office
regular holidays memorandum _X_Yes ___No IMPLEMENTED
- Calendar of
activities
Threat
Proposed Approve Control?
Barriers/ FOR
2. A new scheme of calendar of activities - Office ___Yes _X_No
Initiatives IMPLEMENTATIO
which anticipates the regular holidays and memorandum N
as well as special non-working holidays Calendar of
both local and national and incorporates a activities
contingency number of days for the
academic year.
In Place Maintain Control?
2. Conduct of make-up class. -make-up _X_Yes ___No IMPLEMENTED
class form
Proposed Approve Control?
Recovery 3. Crafting of a subject/instructional manual -Instructional _X__Yes ___No On-going
Measures/ that can be used by the faculty as basis for material/manu
Boosters the activities that his/her students will al
conduct as s/he is on leave. -monitoring _X__Yes ___No On-going
4. Strict monitoring whether the faculty has form
fully covered the allotted time for the
subject per semester.

Prepared By: Reviewed & Approved By:

_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: August 15, 2017 Department/Process: Conduct of Practicum/ SRDS #: DOI-08-001
On-the-Job training
Issue, Location or Task Conduct of Practicum/ On-the-Job training

Description of Risk/
limited time for planning due to many procedures to do
Opportunity
Applicable Support
Document/Documented office memorandum
Information

Short-Term Effect Students will not be exposed to the real-world experience related to their subject
Long –Term Effect Lower quality of the graduates

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Early determination of the students who - Office
will undergo the practicum or OJT. memorandum _X_Yes ___No IMPLEMENTED
2. Early planning for the Practicum/ OJT. - Evaluation X_Yes ___No IMPLEMENTED
form
Threat - MOA, MOU
Barriers/ Proposed Approve Control?
Initiatives 1. Established Manual for Practicum/OJT - Office ___Yes _X_No FOR
IMPLEMENTATION
memorandum FOR
-Practicum/OJT ___Yes _X_No IMPLEMENTATION
Manual

In Place Maintain Control?


1. Research alternative instead for actual -office _X_Yes ___No IMPLEMENTED
OJT/Practicum memorandum
-prospectus
Recovery
Proposed Approve Control?
Measures/
1. Establishment of laboratory schools, mini- - _X__Yes ___No On-going
Boosters
farms and other related avenue for
practicum and OJT for courses requiring it
just within the college or under the college _X__Yes ___No On-going
supervision.

Prepared By: Reviewed & Approved By:

_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: August 15, 2017 Department/Process: Monitoring of NSTP SRDS #: DOI-09-001
Issue, Location or Task Monitoring of NSTP
Description of Risk/
Compromised quality of instruction due to no standardized observation tool
Opportunity
Applicable Support
Document/Documented NSTP faculty loading, monitoring tool, monthly accomplishment report
Information

Short-Term Effect NSTP faculty will not be properly monitored


Long –Term Effect Lower quality of NSTP education acquired by the students

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Hiring NSTP faculty who are well-trained - Office
and well-equipped memorandum _X_Yes ___No IMPLEMENTED
2. Observation of NSTP faculty from time-to- - Faculty _X_Yes ___No IMPLEMENTED
time. loading
Threat - Observation
Barriers/ tool
Initiatives Proposed Approve Control?
1. Crafting of a standardized NSTP - Office ___Yes _X_No FOR
IMPLEMENTATION
monitoring tool memorandum FOR
2. Crafting of NSTP manual that will be ___Yes _X_No IMPLEMENTATION
followed by the NSTP faculty

In Place Maintain Control?


1. Monthly accomplishment report -office _X_Yes ___No IMPLEMENTED
memorandum
-monthly
accomplishme
Recovery
nt report
Measures/
Proposed Approve Control?
Boosters FOR
1. Regular monitoring matrix strictly to be - ___Yes __X_No
followed by monitoring officials with IMPLEMENTATION
standardized tools FOR
2. Crafting of NSTP manual that will be ___Yes __X_No IMPLEMENTATION
followed by the NSTP faculty

Prepared By: Reviewed & Approved By:

_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: August 15, 2017 Department/Process: Instructional Materials Calibration SRDS #: DOI-10-001
Issue, Location or Task Instructional Materials Calibration
Description of Risk/ incorrect evaluation/assessment of IM due to Faculty (developer) lack of up-to-date
Opportunity knowledge on the subject/specialization
Applicable Support
Document/Documented Faculty loading, syllabus, IM
Information

Short-Term Effect Not up-to-date IM


Students will not be able to cope with the current trends and will not be globally competitive
Long –Term Effect
learners

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Seminar, trainings and workshop on IM - Office _X_Yes ___No IMPLEMENTED
crafting. memorandum
2. Seminar, trainings and workshop related - Activity _X_Yes ___No IMPLEMENTED
to the field of specialization designs
IMPLEMENTED
3. Scholarship grants for faculty’s _X_Yes ___No
Threat
professional development
Barriers/
Initiatives
Proposed Approve Control?
1. IM banking system - Office ___Yes _X_No On-going
2. Internet connection per Institute/program memorandum
office - IM _X_Yes __No On-going

In Place Maintain Control?


1. Presence of e-library system which helps -office _X_Yes ___No IMPLEMENTED
faculty to assess and improve their IM memorandum
Recovery
Measures/ Proposed Approve Control?
Boosters 1. Internet connection per Institute/program -office __X_Yes ___No On-going
office memorandum

Prepared By: Reviewed & Approved By:

_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: August 15, 2017 Department/Process: Faculty Monitoring and Evaluation SRDS #: DOI-11-001
Issue, Location or Task Faculty Monitoring and Evaluation
Description of Risk/
Unstandardized faculty evaluation due to no established monitoring and evaluation tool
Opportunity
Applicable Support
Document/Documented Office memorandum, evaluation and monitoring tools
Information

Short-Term Effect Faculty will not be properly checked with regards to their delivery of instruction
Long –Term Effect Lower quality of delivery of instruction

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Monitoring faculty through attendance - Office _X_Yes ___No IMPLEMENTED
checkers memorandum
2. Observation done by most of the PH and _X_Yes ___No IMPLEMENTED
Deans and the DI
Threat 3. TER accomplished by students, peers, _X_Yes ___No IMPLEMENTED
Barriers/ superiors and self
Initiatives Proposed Approve Control?
1. Standardized observation tool - Office __X_Yes __No On-going
2. Revised process of checking the memorandum
attendance of faculty in class - Observation _X_Yes __No On-going
tool

In Place Maintain Control?


1. Monthly accomplishment reports -office _X_Yes ___No IMPLEMENTED
memorandum
Recovery
Measures/ Proposed Approve Control?
Boosters 1. Strengthened checking of the -office __X_Yes ___No On-going
accomplishment report memorandum
2. Revised format of the monthly __X_Yes ___No On-going
accomplishment report

Prepared By: Reviewed & Approved By:

_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: August 15, 2017 Department/Process: Administration of Examination (College) SRDS #: EVN-04-001
Issue, Location or Task Administration of Examination (College)
Description of Risk/
Bias construction of test questionnaire/ performance task due to unstandardized TOS format
Opportunity
Applicable Support
Document/Documented Office memorandum, TOS, Test questionnaire
Information

Short-Term Effect Improper assessment of the student’s learning


Long –Term Effect Lower quality of assessment procedure

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Seminars, trainings, workshop on TOS - Office _X_Yes ___No IMPLEMENTED
making memorandum
Threat
Barriers/ Proposed Approve Control?
Initiatives 1. Standardized format of the TOS - Office __X_Yes __No On-going
memorandum
- TOS

In Place Maintain Control?


1. Departmental exam questionnaire -office _X_Yes ___No IMPLEMENTED
produced during the previous semester memorandum
that follows the TOS. -Departmental
exam
questionnaire
Recovery
Measures/
Proposed Approve Control?
Boosters
1. Departmental Examination questionnaire -office __X_Yes ___No For
banking system memorandum Implementatio
-Departmental n
exam
questionnaire

Prepared By: Reviewed & Approved By:

_______________________
Name & Signature Name & Signature
SIGNIFICANT RISK DATA SHEET
Date: August 15, 2017 Department/Process: Administration of Examination (College) SRDS #: EVN-04-002
Issue, Location or Task Administration of Examination (College)
Description of Risk/
improper revision of test questionnaires due to lack of mechanism for test revisions
Opportunity
Applicable Support
Document/Documented Office memorandum, TOS, Test questionnaire
Information

Short-Term Effect Improper assessment of the student’s learning


Long –Term Effect Lower quality of assessment procedure

Reference
Type Controls Documented Decision Status
Information
In Place Main Control?
1. Seminars, trainings, workshop on test item - Office _X_Yes ___No IMPLEMENTED
construction and revision memorandum
Threat
Proposed Approve Control?
Barriers/ On-going
1. Standardized format of the TOS - Office __X_Yes __No
Initiatives
2. Test Item banking system memorandum
3. Presence of a committee per institute to - TOS
check and review test questionnaire prior
to its administration
In Place Maintain Control?
1. Departmental exam questionnaire -office _X_Yes ___No IMPLEMENTED
produced during the previous semester memorandum
that follows the TOS. -Departmental
exam
questionnaire
Recovery
Measures/
Proposed Approve Control?
Boosters
1. Departmental Examination questionnaire -office __X_Yes ___No For
banking system that are properly review memorandum Implementatio
and checked by a competent committee -Departmental n
exam
questionnaire

Prepared By: Reviewed & Approved By:

_______________________
Name & Signature Name & Signature